HomeMy WebLinkAboutTR-046-00
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting
General Purpose and Administration Cormnittee
File # Fit 7k'
Res. #YI! - 335:t?o
Date:
July 3/00
lR-46-00
File #:
By-law #
Report #:
Subject
CO-OPERATIVE TENDER, CONTRACT NO. D2000-12
MUNICIPALITY OF CLARINGTON/REGION OF DURHAM
GRANULAR SHOULDERING AND HOX MIX PAVING
Recommendations:
It is respectfully recommended that the General Purpose and Administration Cormnittee
recommend to Council the following:
1. 1HA T Report lR-46-00 be received;
2. 1HA T Contract No. D2000-12, tendered jointly with the Region of Durham for Granular
Shouldering and Hot Mix Paving, tendered by Harnden & King Construction Inc., Oshawa,
be approved; and
3. THAT the funds in an amount of $602,636.45 (including G.S.T. Rebate, Engineering and
Supervision and Sundry work by Region), (accounts as identified on Schedule "A" attached),
be drawn from the 2000 Public Works Capital budget FORTHWITH.
BACKGROUND AND COMMENT
Since 1989, the Public Works Department have participated in a co-operative tendering arrangement
with the Region of Durham for Hot Mix Paving and Granular Shouldering.
Although the contract conditions include both the Region of Durham's requirements and the
Municipality of darington's requirements, they are not independent of each other but rather are
considered as one complete contract. However, the contract award is subject to the approval of the
Region of Durham, and the Municipality of Clarington. In this instance, the Municipality of
darington actually issues the purchase order to the Region, not the contractor. The Region is
recommending that Contract No. D2000-12 be awarded to Hamden & King Construction Inc.,
Oshawa, Ontario.
84U
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REPORT NO.: lR-46-00
PAGE 2
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Part of Contract No. D2000-12 includes work to be done on behalf of the Municipality of
Clarington. The estimated cost of this work is $602,636.45 ($525,806.15 + Net GST +
Engineering).
A cost apportionment for the project costs is attached marked Schedule "A".
As outlined in the attached letter from Totten Sims Hubicki Associates, marked Schedule "B", three
locations have been deleted from the overall project in order that the funds may be transferred to
the Reconstruction of Nash Road (see Report lR-45-00).
The Treasurer has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to department needs, specifications, etc., should be referred to the Director of
Public Works.
As the Region of Durham expects to award the contract immediately, a FORlHWITH approval for
the Municipality of Clarington's portion is required. The subject firm has previously performed
satisfactorily for the Municipality of Clarington.
Respectfully submitted,
Reviewed by,
"e Marano, HBSs., A.MC.T.
Treasurer
O~~
Franklin Wu, M.C.I.P.,RP .P.,
Chief Administrative Officer
~,J~
Stephen A. Vokes, P. Eng.
Director of Public Works
*jlc
841
c SCHEDill." "A"
2000 REGION OF'DURHAM HOT MIX OVERUlYTENDER COST, ORTIONMENT
Actual Tondorod Amount - No 5% Contingency
Tender includes General Items
Less Location #2 Green Road; #3 Martin Road; #19 Boundary Road.
NET
G.S.T.
2fl-Jun-2~
ITEM #
ACCOUNT #
RE: CAPITAL
87205-01003-0261
77205-01003-0261
9 7205-01003-0261
27205-96001 -0261
7205-97005-0261
7205-97004-0261
67205-98001-0261
57205-99002-0261
37205-99001-0261
7205 -99007 -0261
LOCATION
TEMPERANCE STREET
CHURCH STREET
DIVISION STREET
GREEN
DIVISION STREET
TEMPERANCE STREET
WELLINGTON STREET
HIGH STREET
MARTIN ROAD
WELLINGTON/ELGIN ST
TENDERED
$8,395.15
$55,318.87
$7,204,83
$0.00
$0.00
$0.00
$90,070.28
$11.986.46
$0.00
$0.00
$251.87
$1,659.68
$218.15
$0.00
$0.00
$0.00
$2,702.29
$359.62
$0.00
$0.00
EST. COST
ENGINEERING
& SUNDRY
$864.70
$5,697.65
$742.08
$0.00
$0.00
$0.00
$9,277.26
$1,234.61
$0,00
$0.00
TOTAL
$9,511.72
$62,676.40
$8,162,86
$0,00
$0.00
$0.00
$102,049,83
$13,580,69
$0.00
$0.00
TQl'AI.,QMiTA~:, . '.. .$112,975.39$5.189.61 $17,816.50 $195,981.50
::r> "';'h':ill';t: }:::(~W#::ms;:.m::;'~~:}:.$~:::i"':M~:X~::~":':;:#:~ ,::wmi:x*":=:::'. w.
":::-4:m:::$t:ttMt~'*@::::W:;~~~:~Y~:::::n~w'>>""
RE: MAINTENANCE
7208-00401-0261
10
14
18
7205-01003-0261
1
11
4
19
12
13
15
16
17
PAVEMENT RESURFACING
PORT DARLINGTON AD
ANDREW ST
RECYCLED ASPHALT
'l'&1'AIl/t!(!lllliiillh#)) """
VARIOUS LOCATIONS
TYLER STREET
WEST BEACH ST
ALONNA STREET
BOUNDARY ROAD
CLEMENTS ROAD
DAVIDS CRES/ANDREWS AD
MILL ST
EMILY ST
3RD, CONCESSION
GENERAL ITEMS
TOT^jjt~Q:$.mQi99*i
$43,716,04
$6,113,13
$22,000.00
f$1.t;1l.2IM1j:
$25.455.43
$61,832.14
$57,383.10
$0.00
$15,838.05
$39,057.97
$6,812.68
$13,641.66
$60,980,56
$6,087.30
$~ilZI08il,89
TOTAL Ml'CEiCONTRACT: . . $356i91~.Oii
TO
}{::::::::, 531>893A:
$1,311.57
$183.41
$660.04
,$2i1SSi\l2'
$763.71
$1,655,09
$1,721.61
$0.00
$475.17
$1,171.82
$204.39
$409.28
$1,829.64
$182.63
"""",','$jjjlll'3)2lt
$4,502,76
$629,65
$2,266,00
i'ff$lMl!llliil2
$2,621,91
$6,368.72
$5.910.47
$0.00
$1,631,32
$4,022.98
$701.71
$1,405.09
$6,281,01
$626,99
"""$2911$101210;
$49,530,37
$6,926.19
$24,926.05
'j:0;$81'i3112i61,'j:,
$28,841.06
$70,055.95
$65,015,18
$0,00
$17,944.55
$44,252.77
$7,718,78
$15,456.03
$69,091,11
$6,896.92
,,$325:212i3'1
2000
BUDGET
$12,000,00
$80,000.00
$14,000,00
$50,000,00
$4,000,00
$32,000,00
$95,000.00
$26,000.00
$18,000.00
$49,000,00
$380.000.00
$85,000.00
.'.' '$85;000.00
$570,000.00
. . $570.000.00
"
,
,
OVERNNDER
$2,488.28
$17,323.60
$5.837.14
$50.000.00
$4.000.00
$32.000.00
($7,049.83
$12,419.31
$18,000.00
$49.000.00
184018.50
'17139
.'.$1'6j:::::::.::i:::I::'i:~::i::::::}i~::::'::::::..
Deduct High Float/Surface reatmenVDriveway Paving:
244'7 Ji66
..........$2481345;0$1
......................"$43 "36~'55!
.....'.--'....-...,..:.._..:...:.:.:-:. -. ;;u _'
...... .
$168.888.76
$243.414.19
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JUN-19-00 MON 03:27 PM
TSH COBOURG
FAX NO.
P. 01
SCHEDULE liB"
(
~~
architects
planners
Post-it" Fax Note 7671E 0... )
To From
Co.lOop!. Co.
Phone fI PhOl1e'
D
."". Fax#
'1
513 Division Slrtlet,
Cobourg, Ontario K9A 506
Telephone: (90S) 372-2121 Fax: (90S) 372-3621
E-Mail: coboureaiJtsh.ca
To:
Gary Farrington
No. of Pages Including Cover Sheet: 5
Fax II: 905-655-4067
From, Will McCrae
TSH Project No. 12-10966
Date June 19, 2000
Originals to Follow
Yes
x
No
By
Courier
Mail
Harul
Ple-ase Pick Up
Re: Regionul IIot Mix Conlruct, D2000-12
As pcr Our discu<;siollS of earlier today this FAX will confirm that the Municipality of Claringlon would like to delete the
following 3 locations from ParI 'B' of the above noted cornract:
. Location II 2. Green Road, from Highway 112 Southcrly 0.5 km, Bowmanville
. Location II 3. Martin Road, from Alanna Street to PrcslOnw-ay Drive, Bowmanville
. Location 119. Boundary Road, from Highway #35 to Highway #115, Clarke
In the case of the Green Road & Martin Road locations development aclivides are still on going adjacent to these road
scctions and placement of surface asphalt would be premawre. ClaringtOn would like to transfer funds from tlte,<e IocalioDS
o1l1er higher priority projects.
Private funding required for the Boundary Road location is no longer available necessiTating its deletion from 1I1e program.
Silver Street from King Slreet to Weliing1Dn Street in Rowmauvillc will be ready for binder asphalt by the end of Ibis week.
If y()llr contractor CQuld mobilize to this location On short notice there is a pos.1biiity that this location could be added to !he
program. Wc estimate that 250 tonnes of MiA hot mix is required for Silver Street. In addition a small amount ofHL3A
will be required for boulevard and driveway p:lVing.
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