HomeMy WebLinkAboutCOD-059-04
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: November 1, 2004
Report #: COD-059-04
File#_
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By-law #
Subject:
CL2004-26, One (1) 2005, 11,400 GVW Four Wheel Drive Crew Cab
Pickup
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-059-04 be received;
2. THAT Alex Irvine Motors, Scarborough, Ontario with a total bid in the amount of
$46,781.28 (plus GST), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2004-26, be awarded the contract to supply
one (1) 2005, 11,400 GVW Four Wheel Drive Crew Cab Pickup, as required by the
Municipality of Clarington, Emergency and Fire Services Department; and
3. THAT the funds in the amount of $46,781.28 (plus GST) be provided from the 2004
Emergency and Fire Services Capital Account # 110-28-338-82814-7401.
Submitted by'
"
arano, H.B.Sc., C.M.O.
r of corporat, Services
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. Gord Weir,
Acti~ Director, Emerge yand Fire Services
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ReViewed by: .---- . .-- L '-. ' L,-,
Franklin Wu,
Chief Administrative Officer
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REPORT: COD-059-04
PAGE 2
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the supply and delivery of One (1) 2005,
11,400 GVW Four Wheel Drive Crew Cab Pickup as required by the Emergency and Fire
Services Department. Tenders were received and tabulated as per Schedule "A" attached.
Upon review of the bids, it was revealed that the two low bidders did not meet the specification
for the engine requirement. In each case the bidders offered a considerably smaller engine
then that requested and are therefore considered "non-compliant" and cannot be accepted. The
third bidder, Alex Irvine Chev Olds met the major requirements of the tender with one minor
deficiency, that being the rear stabilizer, and is considered acceptable and recommended for
award.
The required funds in the amount of $46,781.28 (plus GST) will be provided from the 2004
Emergency and Fire Services Capital Account #110-28-338-82814-7401.
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Acting Director of Emergency and Fire Services.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
After further review and analysis of the bids by Operations, Emergency and Fire Services and
Purchasing, it was mutually agreed that Alex Irvine Motors, Scarborough, Ontario, be
recommended for the contract to supply and deliver one (1) 2005, 11,400 GVW Four Wheel
Drive Crew Cab Pickup, to the Municipality of Clarington, as required by the
Emergency and Fire Services Department.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
1~14
. .
Cl!Jl..ilJgton
Municipality of Clarington
SCHEDULE "A" BID SUMMARY
CL2004-26
ONE (1) 2005,11,400 GVW Four Wheel Drive Crew Cab Pickup
Ontario Motor Sales Ltd.
Oshawa, ON
Marigold Ford Lincoln Sales Ltd.
Whitby
Alex Irvine Motors
Scarborough, ON
J.E. Quantrill Chev aids Cad Ltd.
Port Hope, ON
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