HomeMy WebLinkAboutTR-041-00
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ON: TR-41-00
REPORT #2
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
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REPORT
Meeting:
Council
File # \<C'\S. \2..e;
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By-law # p. (J D I! /' loh
Date:
June 26, 2000
Report #:
Subject:
TR-41-00
FILE#:
RFP2000-3, ARCHITECTURAL SERVICES - COURTICE COMMUNITY
COMPLEX EXPANSION
RECOMMENDATIONS:
It is respectfully recommended to Council:
1. THAT Report TR-41-00 be received;
2. THAT Thomas E. Brown Architect Inc" Toronto, Ontario with a total bid (including
disbursements) in the amount of $135,000.00 + GST, being the lowest responsible
bidder meeting all terms, conditions and specifications of RFP2000-3 be awarded
the contract for the architectural services for the Courtice Community Complex
Expansion;
3. THAT the total funds required be drawn from Community Services 2000 Capital
Budget, Account #7607-00005-0501; and
4. THAT the attached By-Law, marked Schedule "B" authorizing the Mayor and Clerk
to execute the agreement be approved.
BACKGROUND AND COMMENT:
A Request for Proposal was issued with twenty (20) firms being invited to submit on
providing the Architectural Services for the Courtice Community Complex Expansion.
Subsequently, nine (9) proposals were submitted and tabulated as per Schedule "A"
attached.
As stipulated in the proposal documents, proponents were evaluated based on the
following criteria:
. previous fitness apparatus design experience
. interior space design experience
. previous team experience
. team concepUcompatibility
. problem solving skills
. key personnel
. ability to communicate
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,
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REPORT NO: TR-41-o0
PAGE 2
,
. working knowledge in Clarington/Region of Durham
. overall impression
. proposed fees and hourly rates
. reference interviews
Based on the above evaluation, the top two firms were interviewed by the selection
committee:
Barry Bryan Associates, Whitby, Ontario
Thomas E. Brown Architect, Toronto, Ontario
The evaluation process also included personal interviews with the proponents previous
clients. This additional step provided a great deal of insight and information with
respect to how the architects performed with respect to problem solving, design
concerns, meeting budgets, communication and compatibility with the owner.
The selection committee consisted of the following staff:
1. Director of Community Services
2, Property Manager
3. Aquatic Facility Manager
4. Purchasing Manager
5, Deputy Director Community Services
6. Community Services Program Co-ordinator
The funds required for the architectural services are included in the Community
Services 2000 Capital Account #7607-00005-0501 and are within the budget allocation
of $200,000.00 as reflected on page 386 of the Capital Budget.
After further review and analysis of the bids by the selection committee, it is respectfully
recommended that Thomas E, Brown Architect Inc" Toronto, Ontario be awarded the
contract for the architectural services for the Courtice Community Complex Expansion.
The Treasurer has reviewed the funding requirements and concurs with the
recommendation.
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REPORT NO: TR-41-o0
PAGE 3
Respectfully submitted,
Reviewed by,
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Franklin Wu, M.C.I.P.,R.P.P"
Chief Administrative Officer
Ie Marano, H.BSc., AMCT.,
Treasurer
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Director of Community Services
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SCHEDULE "A"
BID SUMMARY
RFP2000-3
ARCHITECTURAL SERVICES
COURTICE COMMUNITY COMPLEX EXPANSION
Bidder Total Bid Amount
Barry Bryan Associates $127,900.00
Whitby, Ontario
Sievenpiper Associates Inc, $132,500.00
Toronto, Ontario
Thomas E. Brown $135,000.00
Toronto, Ontario
Stafford Haensli Architects Inc. $145,000.00
Mississauga, Ontario
MacLennan Jaunkalns Miller Architects $150,000,00
Toronto, Ontario
Lennis Trotter Architect $175,000.00
Oshawa, Ontario
Totten Sims Hubicki Associates $177,000.00
Whitby, Ontario
J.R. Freethy Architect $187,400.00
Bowmanville, Ontario
Sears & Russell Architects Ltd. $243,000.00
Toronto, Ontario
GST Nollncluded (100% Recoverable)
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SCHEDULE "B"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2000-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Thomas E. Brown, Ontario, for the
Architectural Services for the
Courtice Community Complex Expansion
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Thomas E. Brown Architect Inc" Toronto, Ontario, and said Corporation;
and
2. THAT this agreement attached hereto as Schedule "A" form part of this By-law,
By-law read a first and second time this 26th day of June, 2000,
By-law read a third time and finally passed this 26th day of June, 2000.
Mayor
Clerk