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Home My WebLink AboutTR-040-00 ... ~ ON: TR- 40-00 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: File # P/fr? Res. #{Jflf~ ;)13 -cJ (') General Purpose and Administration Committee Date: June 19, 2000 Report #: TR-40-00 FILE#: By-law # Subject: QUOTATION Q2000-2, RINK BOARD SIGNS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-40-00 be received; 2, THAT the Three (3) year proposal from Futuresign Multimedia Displays Inc. Aurora, Ontario, to provide the marketing, sale of space and the production of Rink Boards, as required by the Department of Community Services be accepted; 3. THAT the attached By-law (Schedule "A"), authorizing the Mayor and the Clerk to execute the appropriate agreement be approved; and 4. THAT the funds received be credited to the Community Service Advertising Fees Revenue Account # 6400-00036-0000, FORTHWITH. BACKGROUND AND COMMENT The Quotation was publicly advertised for the marketing, sale of space and the production of Rink Boards as required by the Community Services Department. Subsequently, proposals were submitted and received as per Schedule "B" attached. As indicated by the figures in Schedule "B", the proposal received from Futuresign Multimedia Displays Inc. results in the highest overall revenue to the Municipality. Although the subject firm has not worked for the Municipality of Clarington in prior years, they have provided satisfactory service for Unique Ice Rink Maintenance and Arc Sports. For the information of Council, attached is a copy of the proposed Agreement marked Schedule "C", 823 ~ REPORT NO.: TR-40-o0 PAGE 2 After further review and analysis of the proposals by Purchasing and Community Services, it was mutually agreed that the proposal from Futuresign Multimedia Displays Inc., Aurora, Ontario, be accepted and that the monies received be credited to the Community Services Advertising Fees Revenue Account # 6400-00036-0000. Respectfully submitted, Reviewed by, (J~~ Franklin Wu, M,C.I.P"R.P.P., Chief Administrative Officer P. Caruana or of Community Services MM*LAB*km 824 ~ Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2000- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Futuresign Multimedia Displays Inc., Ontario, in respect of the Marketing, Sale of Space and Production of Rink Board Signs for the Garnet B. Rickard Recreation Complex and the Darlington Sports Centre. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Futuresign Multimedia Displays, Aurora, Ontario, and said Corporation; and By-law read a first and second time this day of , 2000, By-law read a third time and finally passed this day of 2000, Mayor Clerk 82] SCHEDULE "B" BID SUMMARY QUOTE Q2000-2 Rink Board Signs Bidder Year 1 Year 2 Brooklin Bulletin Publication Co, Limited Whitby, ON $5,490.00 $5,490.00 $ , Futuresign Multimedia Displays Inc, Aurora, ON $9,600.00 $12,750.00 $1 = ~ ~ Year 3 5,490.00 5,000,00 Total 3 Year revenue $16,470,00 $37,350.00 DN:QOO-2 Schedule (C) AGREEMENT THIS AGREEMENT made the day of 2000. BETWEEN: MUNICIPALITY OF CLARINGTON AND: (Hereinafter referred to as the "Company") WHEREAS the Corporation of the Municipality of Clarington has authorized the Community Services Department to co-ordinate and supervise the marketing and selling of advertising panels at the Garnet B. Rickard Complex and Darlington Sports Centre, BY SIGNING THIS AGREEMENT, the parties do hereby agree to be bound by the Terms and Conditions of the Quotation Q2000-2 and the following: 1, The Municipality grants the exciusive right to sell and display advertisements on the rinkboards of the ice surfaces located at the Garnet B. Rickard Recreation Complex and the Darlington Sports Centre, 2, This agreement shall be in effect for the three (3) year period commencing as of the date of the signing, subject to the performance of the terms of this Agreement. The Municipality may terminate this Agreement for non-payment of fees or any breach of the covenants and obligations of its part to be observed and performed, 3. The Company agrees to pay the Municipality of Clarington in current funds the following guaranteed minimum payment schedule plus applicable tax, in the form of certified cheque, bank draft or money order, due on the specified date. On signing the agreement and prior to any advertising boards being installed, Futuresiqn Multimedia Displays Inc, will pay in advance the first year guarantee in the amount of $9,600,00 plus G,S,T. subsequent payments due as indicated below: September 1, 2000 payment of $300.00 per 3' X 8' board X 21 boards. payment of $150,00 per 3' X 4' board X 12 boards, payment of $500,00 per ice resurfacer X 3, September 1, 2001 payment of $300,00 per 3' X 8' board X 30 boards, payment of $150,00 per 3' X 4' board X 15 boards, payment of $500.00 per ice resurfacer X 3, September 1, 2002 payment of $150,00 per 3' X 8' board X 36 boards, payment of $150,00 per 3' X 4' board X 18 boards, payment of $500.00 per ice resurfacer X 3, ON:AQOO-2 82/ - Con't Schedule (C) AGREEMENT 4, The Company agrees to supply and warrantee all work and materials for the term of this Agreement and to carry on behalf of the manufacturer the warranty on the LEXAN pieces. 5. The Company acknowledges and agrees to the following terms and conditions: (a) To guarantee the quantity of rink board advertisements available for placements indicated above; (b) All advertising signs shall remain the property of the Advertiser and may be replaced at any time. The Municipality shall not be held liable for damage to the signs for any reason; (c) The Company shall be responsible for installing and replacing any damaged or defaced signs and insuring that the signs are maintained in a safe condition and pleasing appearance for the term of this Agreement, not to include acts of God as set out, but not limited to, earthquake, snowslide, iandslide, subsidence or other earth movement, flood including waves, tides, tidal waves and the rising of, the breaking out or the overflow of any body of water, whether natural or man-made, damage arising out of war, invasion, acts of foreign enemy, hostilities (whether war be declared or not), civil war, rebellion, revolution, insurrection or military power, or damage imposed by or arising under the Nuclear Liability Act. (d) The Company undertakes that the advertising place by it shall be in accordance with the regulations and standards set by the Canadian Advertising Council and the Corporation of the Municipality of Clarington; (e) All advertising signs installed by the Company will be of high moral standard, non-political and not contrary to public order and taste as determined by the Municipality; 6, The Company hereby covenants to indemnify and save harmless the Municipality from all actions, causes of action, suits, claims and I or demands whatsoever which may arise directly or indirectly as a resuit of placing any advertisement by the Company under the terms of this Agreement. 7, The Company shall maintain liability insurance with any insurance Company acceptable to the Municipality of Clarington to save harmless and indemnify both the Municipality and Contractors against property damage, personal injury, including death which may arise from operations within this contract. The Municipality shall be added to the Company's Insurance Policy as additional coverage, Such insurance shall be not less than $100,000.00 Public Liability coverage. A certificate of insurance must be provided to the Municipality of Clarington, Any damages to any or all properties as a result of the work performed by the Company will be repaired at the expense of the Company to the satisfaction of the Director of Community Services or his designate, 8, The Municipality agrees to provide the Company access to the Facilities for the convenience of installing, repairing and I or replacing advertisement signs. g, This Agreement shall not be assigned without the written consent of the parties hereto, which consent shall not be unreasonably withheid, ON:AQOQ-2 Sid Con't Schedule (C) AGREEMENT IN WITNESS THEREOF the parties hereto have caused to be executed those presents by their officers properly authorized in that behalf on the day and year first above written, COMPANY THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Mayor Clerk d!.9 DN:AQOO-2