HomeMy WebLinkAboutCOD-058-04
. Clcu. II
Leadingt~
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: November 1, 2004
Report #: COD-058-04
File#_
/7 /'1 ,,/).;.' 1"/,f'X'>Cf(
I" "~Pi L", <-f .
. --t;/, '('-
By-law #
Subject:
CL2004-25, One (1) 2005, 8600 GVW Four Wheel Drive Sport Utility
Vehicle
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-058-04 be received;
2. THAT J.E. Quantrill Chev Olds Cad Ltd. Sales, Port Hope, Ontario with a total bid in the
amount of $60,172.20 (plus GST), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2004-25, be awarded the contract to
supply one (1) 2005, 8600 GVW Four Wheel Drive Sport Utility Vehicle, as required by
the Municipality of Clarington, Emergency and Fire Services Department; and
3. THAT the funds in the amount of $60,172.20 (plus GST) be drawn as follows:
a) $58,250.00 from the 2004 Emergency and Fire Services Capital Account #110-
28-388-82812-7401; and
b) $1,922.20 from the 2004 Emergency and Fire Services Capital Account # 110-
28-388-82813-7401.
Submitted by:
Reviewed by:
) ,,--<-A~_C__ [,'7.,-
Franklin Wu,
Chief Administrative Officer
rie Marano, H.B.Sc., C.M.O.
Director 0 orporate serces
/2/ " ,.-- .
""" '"
ord Weir,
Actin irector, Emergency and Fire Services
MM/LAB/ld
1(.;U9
REPORT.: COD-058-04
PAGE 2
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the supply and delivery of One (1) 2005, 8600
GVW Four Wheel Drive Sport Utility Vehicle as required by the Emergency and Fire Services
Department. Tenders were received and tabulated as per Schedule "A" attached.
Upon review of the bids, it was revealed that the two low bidders did not meet the specifications
in the following areas and are therefore considered "non-compliant" and cannot be accepted.
Ontario Motor Sales - Bid on a crewcab pickup instead of an SUV
Marigold Lincoln Mercury - Smaller engine than requested
No auxiliary rear springs
Folding fixed rear seats instead folding and removable
No snow plow prep package
No tow hooks
The high bid submitted by Quantrill Chev Olds also had deficiencies in the colour of the paint,
one battery instead of 2, no rear stabilizer bar and no snow plow prep package. These
deficiencies are minor and the bid is considered acceptable and is recommended for award.
The required funds for this acquisition total $60,172.20 (plus GST) and exceed the 2004 Capital
Budget allocation of $58,250.00. It is recommended that the additional funds needed to
complete this purchase be drawn from the 2004 Emergency and Fire Services Capital Account #
110-28-388-82813-7401.
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Acting Director Emergency and Fire Services.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
12ilJ
REPORT.: COD-058-04
PAGE 3
After further review and analysis of the bids by Operations, Emergency and Fire Services and
Purchasing, it was mutually agreed that J.E. Quantrill Chev Olds Cad LId, Port Hope, Ontario,
be recommended for the contract to supply and deliver of one (1) 2005 8600 GVW Four Wheel
Sport Utility Vehicle, to the Municipality of Clarington, as required by the
Emergency and Fire Services Department.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
- 1~11
q!J!ilJglon
Municipality of Clarington
SCHEDULE "A" BID SUMMARY
CL2004-25
ONE (1) 2005, 8600 GVW FOUR WHEEL SPORT UTILITY
VEHICLE
11111111111
Ontario Motor Sales Ltd.
Oshawa, ON
Marigold Ford Lincoln Sales Ltd.
Oshawa, ON
J.E. Quantrill Chev Olds Cad Ltd.
Port Ho e, ON
$55,164.24*
$60,172.20
*non-complianl
1~12