HomeMy WebLinkAboutTR-035-00
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DN;TR.35-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
General Purpose and Administration Committee File # F/ 7 (; /:::-
Monday, July 3 2000 Res. #tG'tl!- 5",,10-0 ()
Date:
Report #:
FILE #:
TR-35-00
By-law #
Subject:
PURCHASE OF SIDE LOADING GARBAGE COMPACTOR
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-35-00 be received;
2. THAT the procedures set out in Purchasing By-law No. 94-129, section 5, Paragraph 06, be
waived for this particular transaction;
3. THAT Council authorize Staff to issue a purchase order for the supply and delivery ofa Side
Loading Garbage Compactor, to V-Quip, Burlington, Ontario at a total cost of $87,569.05
(including taxes);
4. THAT the funds in the amount of $66,990,32 be drawn from the Development Charge -
Roads and Related Reserve Fund per Development Charge Policy approved September, 1999
and Page 212 - 2000 Capital Budget;
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5. THAT the funds in the amount of $15,040 be drawn from 2000 Public Works Department
approved Capital Budget Account #7203-00000-0505; and
6. THAT the remaining funds in the amount of $5,538.73 be drawn from Public Works
Equipment Reserve Account #2900-000 I 0-0000.
BACKGROUND AND COMMENT:
A Side Loader Garbage Compactor was approved in the 2000 Public Works Department Capital
Budget to pick up garbage from the trash receptacles at the parks page 212 with a budget
allocation of $64,000 (Development Charge Roads and Related $48,960 and Public Works
Equipment Reserve $15,040 = $64,000). V-Quip, Burlington, Ontario are the sole source of the
Side Loading Compactor and it is therefore recommended that the Purchasing By-law be waived
for this transaction.
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REPORT NO.: TR-35-00
PAGE 2
As the total required funds of $87,569.05 exceed the budget allocation, the Development Charge
financing ratio has been adjusted in accordance with Development Charge Policy to $66,990.32
and $15,040 from Public Works Equipment Reserve as approved in 2000 Capital Budget. It is
recommended that the remaining non Development Charge funds in the amount of$5,538.73 be
drawn from Public Works Equipment Reserve Account #2900-00010-0000. There are sufficient
funds remaining in this account from the under expenditure of three half ton trucks. The total
cost of the 3 half ton trucks was $74,606.25 as approved in Report TR-18-00. The total 2000
Capital Budget allocation for the three half ton trucks was $100,000 as reflected on Capital
Budget Pages 211 and 212. Therefore leaving an under expenditure of approximately $25,000.
Note, although the existing MAD-Vac was offered as a trade-in on this purchase, it is staff's
opinion that the unit is valued at greater than the $7,000.00 offered and it is therefore
recommended that it be retained and sold by public tender at a later date.
Respectfully submitted,
Reviewed by,
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arie Marano, H.BSc., AMCT.,
Treasurer
Franklin Wu, M,C.I.P., R.P.P.,
Chief Administrative Officer
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Stephen A. Vokes, P .Eng.
Director of Public Works
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