HomeMy WebLinkAboutTR-34-00
ON: TR-34-00
~
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
~-
Date:
June 5, 2000
File # F/Y'~-
Res. #6//l-,JI,7-DEJ
By-law#)I)f(}- 71
CL2000-3, MEARN'S AVENUE RECONSTRUCTION AND LIBERTY
STREET SIDEWA&-K RECONSTRUCTION, BOWMANVILLE
TR-34-00
FILE#:
Meeting:
General Purpose and Administration Committee
'-"
Report #:
Subject:
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. THAT Report TR-34-00 be received;
2, THAT Hardco Construction Ltd., Whitby, Ontario, with a total bid in the amount of
$739,211.64 (including G,S,T.), being the lowest responsible bidder meeting all terms,
conditions and speCifications of Tender CL2000-3, be awarded the contract for the Mearn's
Avenue Reconstruction and Liberty Street sidewalk Reconstruction, Bowmanville as
required by the Department of Public Works;
3, THAT funds required in the amount of $695,000.00 be drawn from the Public Works
Account #7205-00001-0261; and
4. THAT funds in the amount of $26,786,92 be drawn from the Public Works Road
Contribution Reserve Fund Account #1110-00174-0000;
5. THAT additional funds required in the amount of $135,213.08 ($739,211.64 tender +
design, contract administration and utilities, less $695,000.00, and less $26,786,92) be
drawn from the Roads and Related Development Charge Account #1110-00184-0000;
and
6, THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to
execute the agreement be approved;
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Reconstruction of
Mearns Avenue and the Liberty Street Sidewalk reconstruction, as required by the Department of
Public Works,
Tenders were advertised in the local papers, as well as the Daily Commercial News.
Subsequently, tenders were received and tabulated as per Schedule "B" attached.
The Municipality of Clarington's portion of the total project cost, including Project Administration, as
detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C" is estimated at
"7,000.00. Included in the total tendered price is work to be completed on behalf of the Region
827
REPORT NO.: TR-34-00
PAGE 2
of Durham for which they will be invoiced separately.
Funds in the amount of $695,000.00 will be drawn from the 2000 Public Works Capital Budget
Account #7205-00001-0261, as identified on pages 177 ($600,000,00 Meam's Avenue) and 205
($95,000,00 Liberty Street Sidewalk), It is recommended that funds in the amount of $26,786,92
be drawn from the Public Works Road Contribution Reserve Fund Account #1110-00174-0000
and the remaining funds in the amount of $135,213.08 be drawn from the Roads and Related
Development Charge Account #1110-00184-0000,
The cost overrun is addressed in the attached letter from Totten Sims Hubicki Associates.
The low bidder has previously performed satisfactorily for the Municipality of Clarington in recent
years.
The Treasurer has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to department needs, specifications, etc, should be referred to the Director of
Public Works.
After further review and analysis of the bids by Public Works, Totten Sims Hubicki Associates and
Purchasing, it was mutually agreed that the low bidder, Hardco Construction Ltd, Whitby, Ontario,
be recommended for the contract for the Reconstruction of Meam's Avenue and the Liberty Street
Sidewalk Reconstruction, .
Reviewed by,
G~~
Marie Marano, H.BSc" AMCT.,
Treasurer
Frank Wu, M.C.I.P., RP.P.,
Chief Administrative Officer
~o~~
Director of Public Works
828
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2000-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Hardco
Construction LId" Whitby, Ontario, to enter into an agreement
for the Mearn's Avenue Reconstruction and Liberty Street
sidewalk Reconstruction, Bowmanville, Ontario,
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS
AS FOLLOWS:
1, THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between Hardco Construction LId., Whitby, Ontario, and said Corporation; and
2, THAT the contract attached hereto as Schedule "A" form part of this By-law,
By-law read a first and second time this day of
, 2000.
By-law read a third time and finally passed this
day of
2000.
Mayor
Clerk
829
SCHEDULE "B"
BID SUMMARY
TENDER CL2000-3, Mearns Ave. Reconstruction
Bidder Total Bid Amount
Hardco Construction Ltd, $739,211.64"
Whitby, ON
Miwel Construction Limited $789,000,00
Stouffville, ON
Esposito Bros, Construction Ltd, $825,185.33 "
Thornhill, ON
Bennett Paving and Materials Ltd, $839,714.42 "
Oshawa, ON
Ron Robinson Limited $869,637,52
Oshawa, ON
Pave-Tar ConstructionLtd, $883,686,57
Mississauga, ON
Balterre Contracting Ltd. $933,833.78
Peterborough, ON
B,N. Fenton Construction $956,693.96
Courtice, ON
" Bid amended - Extension Error
DN:WP51 DA T A1BIDSUMM/CLOO-3
830
..
II
VII
engineers
architects
planners
liD-J-V' \7," ',;i ' -n":,'IT"-m-r."l]1]
> ~\ .,:.-; 11~'1 jfJ
h':~ ~"-- ., "~Il,
l' - ~-,
, '"
..... 'I fI \I 2 ,_: '-;0~~,":
r'ir-, 1 - - LV;,,;U
May 26, 2000
,i,U'"W-.- _.'/ OF CLARINGTON
L PI.IRCHI\Sil~G DEFARTMENT
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
4Q.Temperllllc,e,Street
BPWMANVILLE, Ontario. LiC 3A6
Dear Ms; 'Birkett:
Schedule "e"
Totten Sims Hubicki Associates
513 Division Street.
Cobourg, Ontario, Canada K9A 5G6
19051 372-2121 Fax: (9051 372-3621
IE-mail: cobourg@tsh.ca www.tsh.ca
Mail & Fax: 905-623-4169
Ref 'Contract No. CL2000-3, Mearns Avenue Reconstruction and
Liberty Street Sidewalk Construction, Bowmanville
Telldersfo-f'the above project were opened at the municipal offices on Friday, May 19,2000, at 2:00 p.m.
The bids received inclusive of GST are summarized as follows:
'. ~. ~
"
liard-'Qo Construction Ltd. . Whitb Ontario
Miwel Construction Limited Stouffville Ontario
Es osito Bros. Construction Ltd. Thornhill Ontario
- BennettPavin and Material,s Ltd. Oshawa Ontario
Rooll Robinson Limited OShawa 'ontario '
,Pave--TilrConstruction,Ltd, Mississau "OntariO
Baltene ContractinI...td. Peterborou h o;;tario
,l,'
....,__".."._^.._'..H
B.N, Fenton Construction Courtice Ontario
"'Bid amended - extension error
"'-"""""""'-',"
....d....._.........,.".,,_____....___...,....
.",...""..,._,.,_......,-....,..--..,....,.,._.,---,.',-;':';-:':-:-:',':',':':::'
,:,::,.,,:,:,:,:,:-',',':':':'::',-:'::''':'::'.-:':',-.',-,-.-',:,:,:,::,.,::,:,:,:,::'_,,-,':'::':':':','::':.:.:;.,"-
., " ,-, -,.....,., ,. ,.---"-,." ,
TOTAL BID AMOUNT
$739,211.64
$789 000.00
$825 185.33
$839 714.42
$869637,52
$883 686.57
$933833.78
$956 693.96
*
*
*
The low bidder's submitted tender has been reviewed and is in order. Hard-Co Construction Limited
reconstructed Church' Street for the MUllicipaJity of Clarington in 1996, Middle Road in 1998 and various
Bowmanvillestreetsin 1999 and 2000. ,They performed to an acceptable standard. In 1999, they completed
a numbel' of. contral:lS for the Region of Durham, and private developers. All projects were similar in nature
to the s~bject contract and referencescoiltacted inaicatoo'tJjat'theit performance was good. We, therefore,
( ',. ,..,'.. .
recomme!1!l.lI~ptaJIce of the low bi4.0!1thiscontrllct_. ..
.c.",......,':.. .. :" --','
f>.' cost apPottionlItent Is aitiichedwhich stlnimarizesestimated overall project costs based On the low bid.
Both the Mearns Avenue project and the Liberty Street project are projected to overrun original budget
estimates.
831
Schedule "C"
Corporation of the Municipality of Clarington
May 26,2000
2
The cost overrun $117,000 estimated for Mearns Avenue is attributable to 2 factors. Additional sidewalk
works were added to the contract to service the accelerated growth rate of adjacent subdivision development
and the existing asphalt on Mearns A venue which was originally considered salvageable was not considered
fit to remain when reviewed at the detailed design stage of the project,
For the Liberty Street sidewalk project the estimated cost overrun of $45,000 is attributable to additional
work added to the project on the west side of Liberty Street from Meadowview Boulevard to Clayton
Crescent. By constructing this section of sidewalk the School Board has indicated that a bus route can be
eliminated.
In addition to the project specific cost factors, we have also noted a general trend of increased construction
costs this year as a result of the recent fuel price increases.
A,dditionalfunds fOftheseprojects are.available frOID,the Public Works Road Reserve to, cover the estimated
tequired t3i ll~vY funds of $26; '7sid2.'TIre remainirigllroj ected' deficit of$135 ,213. OS can be obtained
ffOID, the PublicWodcS DevelopmentCharge Account. ' ,
Deposit cheques may be returned to all contractors except the low and second low bidders.
Should you require any further information, please contact the undersigned.
Yours truly,
'1J~ IU'~
William McCrae, P.Eltg.
lleriioi Project Engineer
,.,...,.., '..,
)vmc/ag
HIZ7I23I1I1~
eilcL
pc:,,: S:A. Vokes, P.Eng,
A.S. Cannella, CET
K., Rand
totten sims hubicki associates
832
~
~
::l
"0
Q)
.<::
o
(/)
Municipality of ClaringtonlRegion of Durham
Mearns Avenue Reconstruction and Uberty Street Sidewalk Construction
Cost Apportionment Based on Low Bid From Hard-Co Consbuction limited
Contract CL2000-3
26-Moy4)
T,S,H, Project '2-'0960
Description Total Clarington Region gf Durham Comments
Mearns Avenue Uberty Street Water
Reconstruction Sidewalk
Account Number 7205-00001.0261 7212.00002.0261 WM. 989300003XX
,
Construction Costs Contract CL2000-3
Section 1 A RoadWorks $544,939.00 $544,939.00 $0.00 $0,00
Section 18 Liberty Street Sidewalk $104,358.00 $0.00 $104,358.00 $0.00
Section 3 Watermain & Appurtenances $31,040.00 SO.OO $0.00 $31,040.00
Section 8 General Items $10,515.00 $8.422.35 $1.612.91 $479.74 Prorated Based On low Bid
Sub-Total Construction $690,852.00 $553,361.35 $105,970.91 $31,519.74
TSH Project Number 12-10891 12.10936 12-10940
Preliminary Design, Detailed Design, Approvals and Tender $53.546.35 $38,619.10 $6,825.35 $8,101,90 Region Invoiced Directly For Design Costs
Documents (to April 22, 2000)
Estimated Construction Administration (TSH #I 12~10960) $82,900.00 $66,400.00 $12,700.00 $3,800.00 Prorated Based On Low Bid
Other Costs
Geotechnical Investigation $2,400,00 $2,400.00 TSH Invoice # 044642
Bell Relocation $15,000.00 $10,000.00 $5,000.00
Hydro Relocation $10,000.00 $10,000.00
Sub-Total Other Costs $27,400.00 $22,400.00 $5,000.00 $0.00
Contingencies (including G.S.T.) $24,660.70 $15,796.14 $5,588.85 $3,275.71
Sub- Total Estimated Project Costs (excl. contingencies) $854,698.35 $680,780.45 $130,496.26 $43,421.64
Net G.S.T. (3"10) (excl. contingencies) $25,640.95 520,423.41 $3,914.89 $1,302.65
Total Estimated Project Costs $905,000.00 5717,000.00 $140,000.00 $48,000.00 ;
Budget Amount $695,000.00 $600,000.00 $95,000.00 Clarington Costs Only ,
-
Estimated Budget Deficit -$162,000.00 -$117,000.00 -$45.000.00 Clarington Costs Only
,..,....,
,..,....,
=