HomeMy WebLinkAboutTR-031-00
DN: TR3100
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
60
REPORT
Meeting:
General Purpose and Administration Committee
File # !Jf /k
Res. #bfJl}-,;)bcf-oo
Date:
June 5, 2000
Report #:
TR-31-00
FILE#:
By-law #
Subject:
CL 2000-15, ONE (1) BOOM FLAIL MOWER
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-31-00 be received;
2. THAT Evergreen Farm and Garden Limited, Orono, Ontario, with a total bid in the
amount of $87,400,00 (including taxes), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL 2000-15, be awarded
the contract to supply one (1) Boom Flail Mower as required by the Municipality of
Clarington, Department of Public Works; and
3. THAT the funds be provided from the 2000 Public Works Equipment Reserve
Account # 2900-00010-0000,
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the supply and delivery of one (1)
Boom Flail Mower, as required by the Department of Public Works.
Tenders were received and tabulated as follows:
Bob Mark Ford Tractor Sales (1987) Ltd.
Lindsay, ON
Evergreen Farm & Garden Limited
Orono, ON
Hutchinson Farm Supply
Stouffville, ON
$87,400.00
$87,588.60
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REPORT NO.: TR-31-GO
PAGE 2
The terms and conditions of the specifications included the provision that any part of
the equipment proposed that would favour cost effective maintenance, Iifecycle and
service ability would be a consideration in the tender award. In this regard, the engine
proposed by Evergreen Farm & Garden Ltd. is easier and more cost effective to
maintain than a conventional cast iron engine, If there is one cylinder failure, the one
cylinder can be repaired, rather than machining all cylinders as in the case of a
conventional engine.
After further review and analysis of the tender by Public Works and Purchasing, it was
mutually agreed that Evergreen Farm & Garden Ltd., Orono, Ontario, be recommended
for the contract to supply and deliver one (1) only Boom Flail Mower, to the Municipality
of Clarington, as required by the Department of Public Works.
It is staff's opinion that the trade in offered exceeds that which would be realized at the
Regional Auction Sale and it is therefore recommended that it be accepted.
The required funds, in the amount of $87,400.00, will be provided from the 2000 Public
Works Equipment Reserve Account # 2900-00010-0000, and are within the budget
allocation of $90,000,00 as reflected on page 211, of the Capital Budget.
The Treasurer has reviewed the funding requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc.,
should be referred to the Director of Public Works,
The subject firm has previously provided satisfactory service for the Municipality of
Clarington.
815
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REPORT NO.: TR-31.QO
PAGE 3
Reviewed by,
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Marie
Treasurer
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
~~
Stephen A. Vokes
Director of Public Works
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