HomeMy WebLinkAboutCOD-057-04
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
November 1, 2004
Ii '1 J '.iU7' LI
Resolution #: (f/~ -I -I L
Report #: COD-057-04
File#:
By-law #:
Subject:
CL2004-6, One (1) 43,000 GVW Single Axle Diesel Dump clw Plow
Equipment
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-057 -04 be received;
2. THAT Donway Ford Sterling, Toronto, Ontario, with a total bid in the amount
of $177,378.12 (plus GST), being the lowest responsible bidder meeting all terms,
conditions and most specifications of Tender CL2004-6, be awarded the contract to
supply One (1) 43,000 GVW Single Axle Diesel Dump c/w Piow Equipment, as required
by the Municipality of Clarington, Operations Department; and
3. THAT the funds required in the amount of $177,378.12 (plus GST) be drawn as follows:
a) $165,048.54 from the Operations 2004 Capital Budget Account #110-36-388-
83642-7401; and
b) $12,329.58 from the Operations 2004 Capital Budget Account #110-36-388-
83651-7401.
Submitted by:
~~BSc'CMO'
Director Corpo ate Services
Reviewed bQ '" e- flY ~
Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COD-057-04
PAGE 2
BACKGROUND AND COMMENT
Tender CL2004-6 for One (1) 43,000 GVW Single Axle Diesel Dump cIw Plow Equipment was
advertised and issued with bids being received as per Schedule "A" attached.
On review it was noted that all bids submitted contained deficiencies. While evaluating the bids
and preparing the recommendation, it was noted that the low bid had significant deficiencies
such as light front springs, low engine torque and a different transmission then that specified
plus a minor deficiency such as a different axle ratio; all of which impact on the performance of
the vehicle. The recommended second low bid had minor deficiencies such as an electronic
throttle instead of a manual throttle and a different axle ratio. As noted these deficiencies were
minor and the bid was considered acceptable and is recommended for award.
After further review and analysis of the tender by Operations and Purchasing, it was mutually
agreed that Donway Ford Sterling, Toronto, Ontario, be recommended for the contract to supply
and deliver One (1) 43,000 GVW Single Axle Diesel Dump clw Plow Equipment, as required by
the Operations Department.
The required funds for this acquisition total $177,378.12 (plus GST) and exceed the total budget
allocation of $165,048.00. It is recommended that the additional $12,329.58 be drawn from the
non-development charge component of the 2004 Operations Capital Budget Account #110-36-
388-83651-7401. This project will be cancelled and re-budgeted in the future due to costs.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendations. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
The subject firm has previously provided satisfactory service for the Municipality of Ciarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
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C!NJllgtoo
Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
TENDER CL2004-6
ONE (1) 43,000 GVW SINGLE AXLE DIESEL DUMP
e/W PLOW EQUIPMENT
Ontario Motor Sales Ltd.
Oshawa, ON
Donway Ford Sales Ltd.
Toronto, ON
Winslow-Gerolamy Motors
Peterborou h, ON
Complete Western Star
Barrie, ON
$171,223.20
Non-com liant
$177,378.12
Minor deficiencies
$185,996.52
Minor deficiencies
$188,233.20
Minor deficiencies
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