HomeMy WebLinkAboutCOD-056-04
. Cl!Jl-!lJglon
REPORT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: November 1, 2004
Report #: COD -056-04 File #_
Subject:
" ;1' /"./}) "L/ /_"""'-1_
",' .., ' ( ./., - '--I ,\;) '..--
1=-..r.:::':'-- lr".
By-law #
QUOTATION #Q2004.13
PORTABLE RADIOS, SPARE BATTERIES AND CHARGERS.
Recommendations:
It is respectfully recommended to the General Purpose and Administration Committee
the following:
1. THAT Report COD-056-04 be received;
2. THAT Motorola Canada Limited, Markham, Ontario, with a total bid in the amount
of $30,736.69 (plus GST) being the lowest responsible bidder meeting all terms,
conditions and specifications of Quotation No. Q2004-13, be awarded the
contract to supply seven (7) portable radios with accessories and twenty (20)
spare batteries as required by the Municipality of Clarington, Emergency and Fire
Services Department; and
3. THAT the funds be provided from the 2004 Capital Emergency and Fire Services
Communications Account #110-28-281-82819-7401.
Submitted b .
MM/LAB/ld
-"', /J /"') ,
, "~_k - ,/ c,
Reviewed by:) , - - - . - (,,-) '4....
Franklin Wu, M.C.I.P.
Chief Administrative Officer
l~u~
REPORT NO.: COD-056-04
PAGE 2
BACKGROUND AND COMMENTS
This quotation was for seven (7) Motorola portable radios with accessories, twenty (20)
spare batteries and one (1) multi-unit charger and was issued to known distributors in
the area.
As the total contract was estimated to be under $30,000, a quotation rather than a
tender was issued with nine (9) firms being invited to bid. Subsequently, bids were
received and tabulated as follows:
Motorola Canada Limited
Markham, ON
Williams Communications
Oshawa, ON
TAS. Communications
Peterborou h, ON
-batteries only
$32,402.92
As a result of budget constraints, the list of equipment, originally priced at $32,402.92
(plus GST), was reduced to bring costs within budget. To do this, the spare chargers
included with the radio accessories were deleted as was the Multi-Unit Charger, thereby
reducing the total bid to $30,736.20 plus GST.
The required funds will be drawn from the 2004 Capital Emergency and Fire Services
Communications Account #110-28-281-82819-7401.
The reason for the lack of competition on the quotation for the portable radio pricing
dates back to the original sale of the communications system. Motorola, being the
manufacturer, retained exclusivity for Ihe supply of new equipment to ensure
compatibility of new equipment and maintain the integrity of Ihe system. This aspect of
the system was not clear at the time the Request for Quotation was issued. This limits
Motorola dealers' ability to bid except for the supply of batteries and accessories.
1204
, . REPORT NO.: COD-056-04 PAGE 3
The low bidder has previously provided similar products and related services to the
Municipality of Clarington and they have performed satisfactorily.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to the department's needs, specifications etc.
should be referred to the Acting Director, Emergency and Fire Services.
1~1l5
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-6506