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Home My WebLink About04/25/2005 General Purpose and Administration Committee Minutes April 25, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 25, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Manager, Special Projects, F. Langmaid Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency Services, G. Weir 3 Manager, Park and Development, P. Windolf Deputy Clerk, A. Greentree Clerk II, C. Doiron Mayor Mutton chaired this portion of the meeting. 3 DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-181-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on April 11, 2005, be approved. CARRIED - 1 - General Purpose and Administration Committee Minutes April 25, 2005 PRESENTATION Mark Kolberg, W. F. Baird & Associates, Coastal Engineers made a presentation to the Committee Members regarding the Port of Newcastle Waterfront Plan. Mr. Kolberg gave a brief outline describing the cohesive shoreline and the established shoreline recession rates. He reviewed the conceptual stabilization method and provided an alternative approach. The average annual recession rates between the years of 1955 and 2000 were discussed and the he reported that the Bluff recession is episodic with periods of inactivity followed by periods of erosion. To do nothing will allow ongoing erosion which will continually reduce the width of the linear park and will be a public safety concern next to the steep slopes. Mr. Kolberg explained two alternative concepts which included conventional armour stone revetment, which would include maintaining the existing top of the bank and cut back the slope, and the use of detached breakwaterslanchored headlands. DELEGATIONS Dan Strike, Strike, Salmers and Furlong spoke on behalf of Mr. & Mrs. Tomina regarding Report PSD-055-05. Mr. Strike requested Council to waive the rezoning application fees for his clients' application. He advised that his clients have already submitted two prior applications for rezoning for which they have paid. He further stated that this is a unique situation and would not, in his opinion, be setting a precedent. The applicant is an extension and would not be taxing on staff resources to review. Libby Racansky spoke in regards to the Greenbelt Act Report PSD-056-05. Ms. Racansky circulated a handout to the Committee requesting that Council and staff not approve the extension of the urban boundary in Courtice North. She questioned Council's need to seek clarification from the Ministry of Municipal Affairs and Housing. Ron Hooper, Bowmanville B.I.A., requested permission to put banners on poles in the Downtown Core and sought approval for the use of the Municipal Administrative Centre outline on banners. He showed the Committee a sample banner to clarify his request. Mr. Hooper thanked staff for their involvement of the BIA revitalization of the downtown core. PUBLIC MEETING There were no items considered under this section of the agenda. Councillor Schell chaired this portion of the meeting. - 2 - General Purpose and Administration Committee Minutes April 25, 2005 PLANNING SERVICES DEPARTMENT OMB DECISION ON APPEALS BY HALLOWAY HOLDINGS LIMITED AND TOWCHESTER DEVELOPMENTS LIMITED Resolution #GPA-182-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-053-05 be received for information. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF APRIL 14, 2005 Resolution #GPA-183-05 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-054-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on April 14, 2005 for applications A2004/057, A2005/009, and A2005/01 0; and THAT staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED REQUEST FOR REDUCTION OF APPLICATION FEES OWNER: MR. AND MRS. TOMINA APPLICANT: STIKE, SALMERS AND FURLONG Resolution #GPA-184-05 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report PSD-055-05 be received; THAT a reduction or waiving of any application fees for a temporary use to permit the Tomina Golf Driving Range located in Part Lot 26 Concession 2 Former Township of Darlington (2735 Hancock Road) not be granted; and THAT all interested parties listed in Report PSD-055-05 and any delegations be advised of Council's decision. CARRIED - 3 - General Purpose and Administration Committee Minutes April 25, 2005 GREENBELT ACT AND GREENBELT PLAN Resolution #GPA-185-05 Moved by Mayor Mutton, seconded by Councillor Pingle THAT Report PSD-056-05 be received; THAT the Minister of Municipal Affairs and Housing be requested to correct the Greenbelt to exclude the lands in the Brookhill Neighbourhood in the Bowmanville Urban Area, save and except for the Maple Grove wetland west of Green Road; THAT the Minister of Municipal Affairs and Housing be requested to appoint a Clarington representative to the Greenbelt Council; and THAT all interested parties listed in Report PSD-056-05, the Region of Durham, and any delegations be advised of Council's decision. CARRIED Resolution #GPA-186-05 Moved by Councillor Foster, seconded by Councillor Robinson THAT Committee recess for five minutes. CARRIED The meeting reconvened at 10:35 a.m. PLACES TO GROW DRAFT GROWTH PLAN OF THE GREATER GOLDEN HORSESHOE D. Crome, Director of Planning Services Department gave a presentation to the Committee respecting Report PSD-057 -05. Resolution #GPA-187-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PSD-057 -05 be received and endorsed as the Municipality's comments on the draft Growth Plan for the Greater Golden Horseshoe; and THAT Report PSD-057-05 be forwarded to the Ministry of Public Infrastructure Renewal and the Region of Durham Planning Department. CARRIED - 4 - General Purpose and Administration Committee Minutes April 25, 2005 CONFIDENTIAL REPORT - PROPERTY MATTER Resolution #GPA-188-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT recommendations contained in Confidential Report PSD-058-05 be approved. CARRIED AMENDMENTS PROPOSED TO OFFICIAL PLAN AMENDMENT NO. 39 PORT DARLINGTON NEIGHBOURHOOD SECONDARY PLAN Resolution #GPA-189-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Addendum to Report PSD-155-04 be received; THAT Council approve the by-law attached to Addendum Report PSD-155-04 as Attachment #5, to adopt the proposed amendment (Attachment 1 to Addendum Report PSD-155-05) to Amendment No. 39 to the Clarington Official Plan amending the Port Darlington Neighbourhood Secondary Plan as contained in the original Report PSD-155-04 (Attachment 2 to Addendum Report PSD-155-04) and enact the by-law; THAT Council resolve that no further public meeting is required; THAT the Region of Durham Planning Department be forwarded a copy of the Addendum to Report PSD-155-04 and Council's decision; and THAT all interested parties listed in the Addendum to Report PSD-155-04 and any delegations be advised of Council's decision. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2005 Resolution #GPA-190-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report EGD-12-05 be received for information. CARRIED - 5 - General Purpose and Administration Committee Minutes April 25, 2005 PORT OF NEWCASTLE CONCEPTUAL WATERFRONT PLAN Resolution #GPA-191-05 Moved by Mayor Mutton, seconded by Councillor Pingle THAT Report EGD-14-05 be received; THAT Phase One of the Conceptual Waterfront Plan for the Port of Newcastle be approved as a guide for the development of a linear waterfront park; THAT staff be authorized to negotiate with Kaitlin for additional waterfront land at the mouth of the Graham Creek and to re-grade the bluff along Lake Ontario; THAT the proposed erosion control works be referred to the Capital Budget and Forecast; and THAT the anchored headlands be Clarington's preferred option to protect the shoreline from further erosion. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - MARCH 2005 Resolution #GPA-192-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report ESD-006-05 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no items considered under this section of the agenda. - 6 - General Purpose and Administration Committee Minutes April 25, 2005 Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT PRIVATE PARKING ENFORCEMENT Resolution #GPA-193-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CLD-14-05 be received; THAT the by-laws attached to Report CLD-14-05 to appoint parking enforcement officers for private property be forwarded to Council for approval; and THAT James Barr, Tamara Craine, Munyaradzi Chitengu, Alpesh Patel, Melissa King, Ingrid Patz, Derek Cameron and Securitas Canada be advised of Council's actions. CARRIED ANIMAL SERVICES QUARTERLY REPORT - JANUARY TO MARCH, 2005 Resolution #GPA-194-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CLD-15-05 be received; and THAT a copy of Report CLD-15-05 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. CARRIED APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER-ANIMAL SERVICES Resolution #GPA-195-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report CLD-16-05 be received; and THAT Denise Hockett be appointed as a Municipal Law Enforcement Officer. CARRIED Mayor Mutton chaired this portion of the meeting. - 7 - General Purpose and Administration Committee Minutes April 25, 2005 CORPORATE SERVICES DEPARTMENT CL2005-6, SURFACE TREATMENT AND ASPHALT AND SURFACE TREATMENT PULVERIZING Resolution #GPA-196-05 Moved Councillor Schell, seconded by Councillor Trim THAT Report COD-018-05 be received; THAT Miller Paving Limited, Markham, Ontario with a total bid in the amount of $279,809.68 (excluding G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2005-6, be awarded the contract to supply and apply Surface Treatment and to provide for Asphalt and Surface Treatment Pulverizing, to various roads as required by the Municipality of Clarington; and THAT the funds required be provided from the Operations Department 2005 Budget - Surface Treatment Account #100-36-381-10270-7163, FORTHWITH. CARRIED TENDER CL2005-7 PART A - SUPPLY & HAUL GRANULAR A & B GRAVEL PART B - HAUL, STOCKPILE AND SPREAD GRANULAR A GRAVEL Resolution #GPA-197-05 Moved Councillor Robinson, seconded by Councillor Foster THAT Report COD-019-05 be received; THAT Robert Young Construction Ltd., Peterborough, Ontario, with a total bid in the amount of $400,170.00 (excluding GST), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2005-7, be awarded the contract for the Supply and Haul of Granular "A" and "B", and Haul, Stockpile and Spread Granular "A" Gravel; and THAT the funds expended be provided from the 2005 Operations Road Maintenance and Construction budget, FORTHWITH. CARRIED - 8 - General Purpose and Administration Committee Minutes April 25, 2005 CL2005-3 HUNT STREETIALBERT STREET RECONSTRUCTION AND DUKE STREET IMPROVEM ENTS Resolution #GPA-198-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT COD-020-05 be received; THAT Ron Robinson Limited, Bowmanville, Ontario with a total bid in the amount of $2,424,817.02 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-3, be awarded the contract for the Hunt Street/Albert Street Reconstruction and Duke Street Improvements as required by the Engineering Department; THAT the total funds required in the amount of $1 ,461 ,160.00 ($2,424,817.02 tender plus contingencies, G.S.T., consulting, soils and utilities less Region of Durham portion) be drawn from Engineering Capital Account #110-32-330-83233-7401 ($621,360.00 as carried over from 2004 and $839,800 as budgeted for in 2005); THAT funds in the amount of $230,200.00 be paid for by funds from the Developer, Fairhaven Investments, which have been confirmed; and THAT the attached By-law to Report COD-020-05 marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT There were no items considered under this section of the agenda. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS There were no items considered under this section of the agenda. - 9 - General Purpose and Administration Committee Minutes April 25, 2005 OTHER BUSINESS Resolution #GPA-199-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT the delegation of Ron Hooper be referred to Staff. CARRIED RBC ROYAL BANK REQUEST TO HOLD BARBEQUE FOR VARIETY VILLAGE Resolution #GPA-200-05 Moved by Councillor Schell, seconded by Councillor Foster THAT the correspondence dated April 20, 2005 from Lisa Kelly, Assistant Manager Personal Financial Service, RBC Royal Bank be received; THAT the request to hold a barbeque to support "Variety Village" to be held on April 25, 2005 be approved provided the applicant apply for and obtain a Road Occupancy Permit; and THAT Lisa Kelly, Assistant Manager Personal Financial Service, RBC Royal Bank be advised of the Committee's decision, FORTHWITH. CARRIED ADJOURNMENT Resolution #GPA-201-05 Moved by Councillor Pingle, seconded by Councillor Robinson THAT the meeting adjourn at 11:25 CARRIED r MAYOR l DI#PUTY CL RK i - 10 - i