HomeMy WebLinkAboutTR-018-00
r r
'~ DN: TR~182000
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
..,.
.
,
REPORT
Date:
May 15, 2000
TR-18-2000
File # f="lgI~
Res. #6J?fI--;;;;q-OD
Meeting:
General Purpose and Administration Committee
By-law #
Report #:
FILE#:
Subject:
TENDER AWARDS - YEAR 2000 VEHICLE REQUIREMENTS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-18-2000 be received for information.
BACKGROUND AND COMMENT
In accordance with the Resolution #GPA-391-98 and the memorandum from the
Purchasing Manager dated April 7, 2000, the Administrator and the Treasurer
awarded the following Tenders:
1. Tender CL2000-7, Mid Size Sedan - Fire Department.
2. Tender CL2000-10, Three (3) Y:. Ton Pick-up Trucks, Public Works
3. Tender CL2000-12, Compact Cargo Van, Animal Services.
A summary outlining the bids and awards is attached (Schedule "B").
Respectfully submitted,
Reviewed by,
'e Marano, H.BSc., AMCT.,
Treasurer
o~~~
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
MM*LAB*km
801
SCHEDULE "8"
1.
BID SUMMARY
CL2000-7
ONE (1) MID SIZE SEDAN - FIRE DEPARTMENT
Tenders were advertised and invited, with bids being received and tabulated as follows:
J.E. Quantrill Chev Olds
Port Hope, ON
Ontario Motor Sales Ltd.
Oshawa, ON
Cliff Mills Motors Ltd.
Oshawa, ON
Cowan Pontiac
Bowmanville, ON
Macintosh Chrysler Plymouth
Oshawa, ON
Nurse Chev Olds
Whitby, ON
Nurse Chev Olds
Whitby, ON
* Low Bid - does not meet specifications
** Alternate Bid - does not meet specifications
$25,277.00*
$25,374.75
$26,038.30
$26,485.65
$26,765.10
$27,236.60
Alternate Bid
$22,850.50**
Funding will be provided from the Fire Department 2000 Capital Budget Account 7102-00001-0504, as
reflected on Page 140 of the Capital Budget, but are over the $25,000.00 allocation. The remaining funds of
$374.75 will be provided from the Fire Department Equipment Reserve Account 2900-00000-0014.
Upon investigation, the low bid received from J.E. Quantrill Chev Olds, Port Hope, Ontario did not meet the
specifications called for. Specification #30 requested a complete shop repair manual set (approx. $600.00
value), in which their submission did not comply. Their bid was also inaccurate in specifying that the vehicle
model tendered, complied with the specifications for driveline traction control and dual zone air conditioning.
The vehicle model tendered is not equipped with these two options.
The second low bidder, Ontario Motor Sales, Oshawa, Ontario, tendered the identical vehicle model as
discussed above. Their tender submission was accurate in identifying the options for driveline traction control
and dual zone air conditioning as not being available on this particular model. In addition, this tender complied
with the specification for a complete shop repair manual set.
Furthermore, the low bidder included a letter in their tender package, explaining the probability of their inability
to provide the vehicle tendered on, due to the final date for fleet orders having passed. The second low bidder
has consulted with the Municipality's Lead Hand Mechanic, and verbally confirmed delivery of the vehicle
identified.
After review and analysis of the bids by Purchasing, Fire Department and Public Works, it was mutually agreed
that Ontario Motor Sales, Oshawa, Ontario, be recommended for the tender award.
The subject firm have previously performed satisfactorily for the Municipality of Clarington.
802
.
2.
SCHEDULE "B"
BID SUMMARY
CL2000-10
THREE (3) Y, TONNE PICK-UP TRUCKS
Tenders were advertised and invited, with bids being received and tabulated as follows:
Ontario Motor Sales Ltd.
Oshawa, ON
Nurse Chev aids
Whitby, ON
J.E. Quantrill Chev aids
Port Hope, ON
Cliff Mills Motors Ltd.
Oshawa, ON
Cowan Pontiac
Bowmanville, ON
$74,913.30
$75,589.50
$77,176.50
$77,587.05
Funding will be provided from the Public Works Department 2000 Capital Budget Account 2900-00010-0000,
($70,000.00), as reflected on Page 211 of the Capital Budget, and Account 7203-00000-0505 ($30,000.00) as
reflected on Page 212 of the Capital Budget.
After review and analysis of the bids by Purchasing and Public Works, it was mutually agreed that Ontario
Motor Sales, Oshawa, Ontario, be recommended for the tender award.
The subject firm have previously performed satisfactorily for the Municipality of Clarington.
803
~
.
3.
SCHEDULE "B"
BID SUMMARY
CL2000-12
One (1) COMPACT CARGO VAN
Tenders were advertised and invited, with bids being received and tabulated as follows:
Cowan Pontiac
Bowmanville, ON
Cliff Mills Motors Ltd.
Oshawa, ON
Ontario Motor Sales Ltd.
Oshawa, ON
Nurse Chev Olds
Whitby, ON
,,!l'1A' 'llliiiiii!mi"'lIii!" HAi."""'"
'iiti,''''''''','ellll~
"""",,='''', ."',,.."'o.'''o.oU.m
$22,542.30
$3,825.00
$2,500.00
$23,117.30
$24,598.50
$29,931.85
No Trade-in
Bid Offered
Funding will be provided from the Clerk's Department 2000 Capital Budget Account 7105-00000-0504, as
reflected on Page 87 of the Capital Budget, and are within the $26,000.00 allocation.
After review and analysis of the bids by Purchasing, Clerks and Public Works, it was mutually agreed that
Cowan Pontiac, Bowmanville, Ontario, be recommended for the tender award.
The subject firm have previously performed satisfactorily for the Municipality of Clarington.
804