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'I ON: TR- 15-2000
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
General Purpose and Administration Committee
File # r-;<Z rr
Res. # (;fJl1- J ?I>-()[)
Date:
April 17, 2000
TR-15-2000
FILE#:
By-law #
Report #:
Subject:
CO-OPERATIVE TENDER WR1-2000, SUPPLY, DELIVERY AND
APPLICATION OF CALCIUM CHLORIDE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-15-2000 be received;
2. THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $29,700.00
(plus applicable taxes), for the Municipality of Clarington's requirements for liquid
calcium chloride (Section I) being the lowest responsible bidder meeting all terms,
conditions and specifications ofthe Co-operative Tender WR1-2000, be awarded the
contract to supply and apply approximately 200,000 Iitres of liquid calcium chloride, as
required by the Municipality of Clarington Public Works Department;
3. THAT Innovative Building Products, Ajax, Ontario, with a total bid price of $2,170.00
(plus applicable taxes), for the Municipality of Clarington's requirements for flaked
calcium chloride (in 40 kilo bags), (Section II) being the lowest responsible bidder
meeting all terms, conditions and specifications of the Co-operative TenderWR1-
2000, be awarded the portion of the contract to supply and deliver approximately
5,600 kg of flaked calcium chloride, as required by the Municipality of Clarington
Public Works Department;
4. THAT pending satisfactory pricing and service and approval by the Durham
Purchasing Co-operative, the contracts be awarded for a second year; and
5. THAT the funds expended be drawn from the approved budget allocation for Public
Works Road Maintenance, FORTHWITH.
BACKGROUND AND COMMENT:
The Municipality of Clarington participated with the Durham Purchasing Co-operative
Group to tender for the supply and application of calcium chloride products.
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REPORT NO.: TR-15-2000
PAGE 2
Subsequently, bids were received and tabulated as follows:
Miller Paving $174,148.92 No bid
Markham, Ontario
Innovative Building Products No bid $11,809.06
Ajax, Ontario
DaLee Dust Control $188,256.74 No bid
Stoney Creek, Ontario
Anco Chemicals Inc. No bid $11,927.93
Maple, Ontario
Bathe & McLellan Bldg. No bid $14,018.50
Materials
Oshawa, Ontario
Of the total bid amounts indicated for Sections I and II, the Municipality of Clarington
requirements amount to $29,700.00 and $2,170.00 (plus applicable taxes) respectively.
After review and analysis of the bids by Purchasing and Public Works, it was mutually
agreed that the bid from Miller Paving Limited, Markham, Ontario, be recommended for
the contract for liquid calcium chloride (Section I) and that Innovative Building Products,
Ajax, Ontario, be recommended for the contract for flaked calcium chloride in 40 kilo bags
(Section II).
The Treasurer has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should
be referred to the Director of Public Works.
The tendered prices from Miller Paving Limited and Innovative Building Products Inc.,
reflect approximately a 7.6% and 3.3% increase respectively over those tendered in
1998.
802
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REPORT NO.: TR-15-2000
PAGE 3
Due to the timing required for the completion of the work, a forthwith approval is
requested.
Both the subject firms have previously performed satisfactorily for the Municipality of
Clarington.
Respectfully submitted,
Reviewed by,
~
rie Marano, H.BSc., AMCT.,
Treasurer
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Franklin Wu, M.C.I.P" R.P.P.,
Chief Administrative Officer
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Stephen A. Vokes, P.Eng.
Director of Public Works
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