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THE CORPORATION OF THE MUNICIPALITY OF CLAR1NGTON
REPORT
Meeting:
SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
April 17 , 2000
TR-14-00
Report #:
2000 CURRENT BUDGET
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-14-00 be received for information;
2. THAT the 2000 Current Budget which includes the Executive Summary and
extemal budgets, be approved, with the non-controllable and Priority #1 items
identified on Attachment #1, with an overall impact of 0%;
3, THAT Council receive items identified as Priority #2 (Library), on Attachment #1 for
information;
4. THAT the appropriate By-Laws to levy the 2000 tax rates for Municipal, Region
and Education purposes be recommended to Council for approval;
5. THAT Council authorize the Following recommendations for the Clarington Older
Adults Association and the Beech Centre;
a) The funding for the approved Capital Project - Elevator at the Beech Centre
from the principal portion of the Older Adults Capital Reserve Fund;
b) The $40,000 for Clarington Beech Centre included prior to finalization of the
Capital Budget requests, on page 28 of the Capital Budget, be redirected to the
Municipal operating budget, to assist in the zero percent impact;
c) The Older Adults additional capital and operating requests per Attachment #2
in the amount of $47,000 be approved (reduced by any Trillium Funding or
other Provincial grants received applicable to these requests) from the interest
portion of the Older Adults Capital Reserve Fund;
6. THAT any funds remaining in the Ontario Senior Games Reserve be available for
use on promotional banners, etc., for the upcoming games;
7. THAT Clarington Library Board. Clarington Older Adults - Beech Centre, Visual
Arts Centre and Museums be advised of Council's actions; and
8. THAT the Garbage Reserve be consolidated with the Rate Stabilization/Working
Funds Reserve.
.A .,
TR-14-00
PaCle2
Background and Comments:
1.0 Capital Budget
1.1 The 2000 Capital Budget was approved by Council through Report TR-8-00 on February
28, 2000. This allowed the Municipality to tender required construction contracts and
proceed with other capital projects while the current budget was awaiting finalization
information.
1.2 The grant requests were also dealt with separately through Report CS-04-00 on March 20,
2000.
2.0 Current Budget
2.1 Impact
The operating/current budget is presented to Council with an overall impact of 0%
excluding rounding.
2.2 Non-Controllable and Priority #1 Items
The current budget reflects those items classified on Attachment #1 as non-controllable
and Priority #1. These items have a municipal tax implication which have been
accommodated through expenditure adjustments and increased sources of revenue such
as the linear property tax assessment revenue.
2.3 The non-controllable impacts result from service levels previously committed to and
include such items as the final full year impact of 24 hour Fire Service in Courtice. the
second year of the Collective Agreement negotiations, the Fire Arbitration Award,
reinstatement of some portion of the transfers to the Reserve Funds, the Board of Trade
funding, municipal election impact, and various other expenses previously committed.
2.4 The Priority #1 items are required to maintain current levels of service. Several of the
items were removed from past budgets in order to maintain the zero percent impact. The
departments, over the past few years have accommodated many adjustments and have
assessed the resources required to effectively maintain the existing levels of service.
2.5 The rural house numbering has been included in the recommended 2000 budget with
funding provided from the Fire Primary Response Reserve Fund.
2.6 There are some items recommended which are new additions to the base, but are
required because of growth, to maintain existing service levels. The Municipality of
Clarington has been coping with the pressures of growth along with the effects of
Provincial downloading over the past few years. The municipality has just received
notice from the Province that a Community Reinvestment Fund grant in the amount of
$116,000 will be made available for the first time in 2000. It has been built into the
bottom line to achieve the zero percent budget presented to Council for approval.
2.7 There is no direction from the Province at this point regarding an "exit strategy" from Bill
79, however Finance is anticipating that there will once again be a significant drain on
time and resources to respond to further legislated tax/assessment changes. There is
...d
TR-14-00
Paae 3
an ever increasing demand on corporate support for technology change. This
incorporates application support for many new programs such as GIS (Geographic
Information System), Crysis Fire Software, ESCOM Community Services Registration
Program, Internet, Vailtech, etc. There are 8 remote sites to support and there is a Y2K
requirement to change the financial system for general ledger, accounts
payable/receivable and budgeting financial programs. The 2000 budget incorporates a
partial year budget impact for a Data Base Administrator to assist in this area.
2.8 There are some additional staff recommendations that take existing casual positions to
part time 24-hour recognition, in Fire and Animal Services and take existing part time
position to contract position in Marketing Office. Planning has provided for a contract
position for the purposes of completion of the zoning by-law, in accordance with Council's
direction. A mechanic position is reintroduced in the Public Works Department to ensure
our fleet and heavy equipment are properly maintained. In the past, the mechanic
positions have been funded from the Fleet Maintenance Reserve. Due to the elimination
of the Roads Grants, these positions will be gradually transferred to the tax base. The
budget allocation cost to service fleet for the Fire Department and Community Services
have been transferred to the Public Works budget accounts. The recommendations
related to staffing do not increase service levels but assist in maintaining existing levels
due to continuous growth and development.
3.0 Priority #2 Requests
3.1 The items identified as Priority #2 are requests put forward for Council to consider. They
are generally enhancing service levels or responses to demands experienced by
departments from the effects of growth. In the 2000 budget the only Priority #2 requests
are related to service levels in the Public Library at different branches. In the past many of
the Priority #2 requests have been deferred to future budgets.
4.0 Garbage Rate
4.1 The garbage rate continues to be collected based on a flat rate applied to each collection
stop. The rate is calculated based on tonnage as follows:
Regional Disposal
Municipal Collection
~
$ 95
~
$145
~
$ 83
50
$133
The Region's charge has increased based on the increase in the tipping fees from $84 to
$86, plus additional Regional charges and the elimination of subsidy from the reserve.
The garbage rate is based on a Regional Tipping Fee of $86/tonne. Also the municipal
collection contract has increased, in accordance with their contract, by the consumer price
index. In the other area municipalities, garbage is charged on an assessment basis,
thereby making the increase more dramatic for many properties in other areas. In
Clarington the flat rate application ensures that the charges are collected evenly and on
the same basis (tonnage) that they are charged to the municipality. The charge has been
stabilized from year to year with support from the Rate Stabilization Reserve.
..A ..T
TR-14-00
Pace 4
5.0 External Agency Budgets
5.1 The Library, Museums, Beech Centre and Visual Arts requests were classified into non-
controllable, Priority #1 and #2 costs. Their detailed submissions are included in the draft
print of the budget, and they have been invited to attend budget deliberations to present
their requests.. The Older Adults Association final requests, both operating and capital,
were received after printing of the draft budget and are shown in Attachment #2 (page 267
Clarington Older Adults section of the draft budget may be eliminated).
6.0 Conclusion
6.1 A few of the numbers in the draft were revised after printing in order to maintain the zero
percent budget and accommodate ongoing changes; they includes such items as
increasing the PIL revenue to match actual 1999 revenue received, etc., and they do not
affect the bottom line.
6.2 The Municipality of Clarington's tax rate has not shown an overall tax increase since 1992.
In 1999 the municipal tax rate was included with the Region and Education rates to show a
net overall impact of 0%. The recommended 2000 municipal budget is presented at 0%.
The Region and Education rates are not available at this time but will be reflected in the
rating by-law which will be forwarded to Council when all information is received,
Reviewed by:
OraJU2-~
I . Marano, H.BSc.,AMCT,
Treasurer.
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer.
MM/hjl
Attachments
';'!i ,IffII ~O, 2000 a,: OBTMUINE TR.14-00 Attahcment # 1
2000 OPERATING BUDGET
Impact by Department - Major Chang..
OPERATING: Additional J:v_dlturas DI10r vear ....: Expense Reserve Non.controllable Prior #1 Prior #2
..... I [ Note - numbers .re estimates of overall Impacts] Conb1butlon Net 1-" "lntain8lhrvlce iInC"'_ Service
Adminl ,
1 Negotiations CUPElRre)/Part time incl. 2000 2.6% - :::::::::::::::::~i:.lioli ,
2 Increase Transfer to Buildina Services ReseNe . Buildina MaintenanoeJR , 10,000 I
3 Board of Trade r50 to $75,000 in 2000] .::::::.::::::::::: 25.000
4 staff - Confidential Secretarv - MlMlf .::::::::::::::::: :4tl,ooo
5 ToulismlMarketinQ - Web ,"",es &P . Adm 1 0-00 Festival "'::::::::::::::~iicJ<j . :
6 Tourism. Staff one of the .f. to - CONTRACT 35 000 I
I
~ I
7 ElectiOn expenses ..:.:.:'::::::::::1~...~:
8 Animal Services - staff. casual to oart time 24 hours 21,000 I
9 e.Iaw - additional t.. CD-41-99 re POA .:-:-:.:-:.:-:-:.:-::a
Fi Uc ~I .
10 Unclassified. Caoilal . round via transfer to World Funds Reserve via capital budaetl .................~~. I
11 Increase Transfer to Municipal Ca I Works R1Fund ax Component of Oev.Cho.}[reduced DliOr vrs for ;
12 Increase Transfers to Reserves - sick credit re firelGlS re mtne contractIcomputeI replacement ::::::::::::::::::~.ooo : .
13 Computer Services - staff - Data Base Administrator re Increasino Technology Cha es 1/3 rtmpact] 20,000
14 Com et Sefvioes . hardware maintenance . ui comin oIfWl!lrrant onto mtc.lG~ I 48 775
I I
Fire: I .
15 Rre ServiCe - Courtice lull rof24 hr. selVk:e (estimated imoactl ~ .::::::::::::::::iiIi,@: !
16 staff - Oerical - casual to cart time 24 hours 17,000 I
17 Transfer to Reserve - Fire E ui from15.3O 15000
W : I ,
18 Rural House Numberint:! Re:FD-2-99 RIF.Pri Response ReseNe Fundl 130,000 130,000 ., I
19 Public Works - Add Back to Complement. staI'f-mechanic re total fleet under P.W. . ............ 40,000 ~
20 Snow CIeari . Sidewalks ::.:::.:.:.: ':':'::46f#l ~ ~
21 Transfer to Paries Mtnc Reserve Fund -from 25 to 50 :,,;. 25,000 !
22 Transfer to Aeet Equipment ~ imoact on tax with Provincial Grant eliminatiOn :.........:....~iiO.ooo
23 Stree! Liahts inc:fea&ed demand ...................~iicJ<j
24 roundE i 1M h "",..Ii..dioet . $460 000 ~
I ~7: I
en: I -::
25 Youth Grant . aool"O\'ed bv Council re JHlWard CS..Q1.(}()
26 Transfer to Reserve Fund from 25 - 50 ........................ 25.000
Plan.. : I ,
27 Contract -toassist in com ion of Zoni -law - per Council indication .....................~~. 30,000 .
28 Grossi Gua<d& .
- I
29 Libra - transfer to reserve for debt &... ricin lot Mure requirements (per Admin -00) .................==
30 Estimated Net: Normal Increases, Trainino, Heat, Insurance, E uity, l I. E .
I
:.:-:-:.:-:-:-:1"57-5 286,775
I ..............
31 P.I.U & Rt.ctWav Linear ProoertvTax ......::.:.:ii:):iliJ.iici6
32 Surplus AoPlied. increase from $1025kto $1,125k BIi
33 Buildina PermitslPen & Int. onTaxesISu mentarie6 & other neneral revenue <""1~~.'.,'
34 ProWlce. Community Reinvestment Fundina
Total Revenue Increase -
35 Growth - estimated value contributed bl/ arowth - APPLIED ENTIRELY TO CAPITAL . , 2.8% 500,000:...... .
I I ......: .:.:.1
MUNICIPAL ONLY. OPERATING: NET IMPACT ON TAX BASE
I ,
:::::::::~-~:~. -:.:-:-:-::::::::::::~:~:~jAii:::: jOij....._1 jOij~~_ii:
- I 2000 % Over 1-....on.Q(.. : : : . :
36 Libra'Y. (neg'ns)/Pr.#2 -lncr$e1Vioes [Excludes Main UbraryTrf] 99=1,171,637 1,2M,_ 5.471. . 84,0&8 1&,742 90.340
37 Bowmanville Museum 1999 Request $64,408 88,_ 3.00:::- {~
38 Clarke Museum 1999 Request = $63,801 72.234 13.22:::; -
39 Vlsual Arts Centre 1999 Request - $47,000 47,000 o.OCf:::
Sub-total ............:1; 15742 90,340
Nate: Museums & Visual Arts ests have been Dlaced in Non..controllable & Prio . #1 based on Bcwmanville R uest.
TOTAL REQUESTS - MUNICIPAL & EXTERNAL BUDGETS 1302517 302,517 90,340
Note : some of the numbra .
I
...
CLARINGTON OLDER ADULT ASSOCIATION
. \,\gton Beech C
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Attachment #2
26 Beech Avenue . Bowmanville. ON L 1 C 3A2
Telephone: (905) 697-2856 . Fax: (905) 697-0739
April 7th 2000
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Municipality of Clarington
40 Temperance Street
Bowmanville, ON
LIC 3A6
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i"ui"CIPALlTY OF CLARINGTON
FINANCE
ATT: Marie Marano
Treasurer
Re: Budget-Reauiremeftt&~Clarington Older Adult Assoeiation
Marie. enclosed is a copy of our Capitol Budget and a copy of our Operations
Budget for your records.
The Clarington Older Adult Association is requesting financial support for our
Capitol and Operational Budget.
Capitol Budget- Item. (e) Fold~ Panition-}20,OOG. GO-
With the increase in programs the neecito provide more space is required almost
daily. This can be achieved by installing the second partition in the auditorium.
The provision for this folding partition along with the track installation was made
when the room was built. This folding partition will give us the capability of having
three activities taking place-atthe-sa~time-in this area.
Operations Budget- Item (b) Funding (Progrcun Coordinator) $27,000.00
As you are aware. our membership and activities have increased over the past
twelve months to the point we require a staff person to administer the programs.
This work has been done to-date with the help of volunteers and Board members.
The workload is too great for volunteers and we require an individual who can be
working full time with au!" members. providing them with programs and activities
that meet their needs. This position will also generate revenue by attracting new
member5-and -user -feescolleeted-fEoID thENi€tivitic5.
,..
-
With the present membership number and our projected growth the
consequences of not having a Program Coordinator will be disastrous. Losing
membership due to not having programs and activities is the last thing we want to
see. Marie is it possible to have the money for this financial support taken out of
the Clarington Older Adult Reserve fund?
Marie I would like to thank you for your support in our request for the elevator at
The Beech Centre and our members were very pleased to hear that the
Municipality decided to have it installed as well.
If you need any more information regarding this budget request please feel free to
contact me.
Thank you,
p~
/1ohn Coffey
Executive Director
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Clarington Older Adult Association
2000 / 2001 Budget
Capitol
EXPENDITURE 2000/2001
NOTE:
a Elevator $ 150,000.00
b Games Room $ 10,000.00
c Furniture ( Chairs for Auditorium) $ 5,000.00
d Furniture ( Games room) $ 5,000.00
e Folding Partition $ 20,000.00
TOTAL $
190,000.00
NOTE: Item a : Elevator was previously approved and will be funded by
The Municipality of Clarington
Item b: c: d: The Clarlngton Older Adult Assoc. will Fundraise to cover the
cost of these expenditures.
Item e: Folding Partion. Requesting financial support from the Municipality
of Clarington to cover this item.
1
2:11 PM iJ<!'./08/2000
'1'
Clarington Older Adult Association
2000 I 2001 Budget
Operations
!
Income ~-r--2000/20()1-
-=-=- -----=~--------~-~~--
Municipal Grant $ 6,000.00
Funding_(res~_rve_fund) $ 27,000.00.___
Donations $ ..5,000.00
Memb~l'ship _ $ 9,500.00 ! ..
e ~ Membership Activities ,$ J2})0~_
f _~~ntals~ $ 34,000,00 !
9 Leasesj$ 36,012.00
h Fundraising . $ 17,OOO.00!
Hg~piality . 1$_ .... 8,ooo.00i .. ----
NOTE
a
b
c
d
Surplus from Previous Year
! $ ~ 18,000.00 !
Expenses
1 ~alary- Director_
2 Salary - Clerical
3 Salary ~ Support Staff
4 Activities Exp.
5 Advertising- Acti"ities
6 Advertising - Facility
7 Utililities
8 _ _Maintenance-supplies ~~
9 Maintenance-Janitorial
10 Maintenance- Other
11 Office General
1~ndraising
13 Insurance
14 Professional Fees
---..-
15 IYOP
16 AdvanceFunding
17 Membership
18 Hospita~ty
,$ 172,512.00
32,000.00
10,000.00
27,000.00
8,000.00
1,000.00
2,000.00
23,000.00
11,000.00
22,000.00
1,000.00
7,000.00
8,000.00
1,700.00
1,500.00
! $
$
$
[$
$
$
$
$
$
;$
:$
,
$
$
$
$
$
$
9,000.00
2,000.00
2,500.00
Total Expenses! $ 168,700.00
25 Surplus $ 3,812,00
Note: Item (b) Revenueis reqested from reserve fund t~__
cover the cost of hirin a ro ram coordinator.
2: 13 PM 04/08/2000