HomeMy WebLinkAboutTR-08-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
Special General Purpose and Administration Committee
File #: 10 S-
Res.W:ff}..q/)-CD
Report #:
February 28, 2000
TR-08-00 File #:
By-Law #:
Date:
Subject:
2000 Capital Budget and
Four Year Forecast
Recommendations:
It is respectfully recommended the Special General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report TR-08-00 be received;
2. THAT the 2000 Capital Budget as outlined in the attached document and in
this report, be approved,
3. THAT Council approve the Beech Centre Capital Budget request, in addition
to the capital projects identified in the budget document;
4. THAT Attachment 1, 2 and 3 to this report. identifying the Reserve Fund and
Reserve Fund balances and summaries of capital draws on these funds be
approved; and
5. THAT the Four Year Forecast be approved in principle.
Background and Comment:
1,0 Timing
1.1 The Capital Budget is presented to Council on February 28, 2000, in order to allow
the Municipality to take advantage of timing efficiencies for capital projects in respect
of tender timing for construction, advertising, etc. As in the past, the Capital Budget
has been presented separately from the Current Budget due to delay in finalization of
assessment and other information from the Province.
1.2 The Current Budget is tentatively scheduled for presentation to Council at the Special
General Purpose and Administration meeting of April 17, 2000.
Report TR-08-00
2000 Capital Budget & Four Year Forecast
Page 2
2.0 Impact
2.1 The recommended impact on the tax base of the proposed capital budget is 0%.
2.2 The zero percent impact has been achieved by applying essentially all the
assessment growth room to the capital budget projects and by transferring linear
property revenue through the operating budget into the Working Funds Reserve for
capital financing. This transfer into the Working Funds Reserve will show up in the
Current Budget and is reflected in the Reserve balances shown on Attachment 2.
The assessment growth of approximately 2.8 % has provided approximately $500,000
of tax room without increasing the tax base. The major capital impacts to the tax
base are outlined below.
3.0 Major Capital Projects
3.1 The major capital projects affecting the year 2000 are essentially beyond the control
of the Municipality and they include the following:
. PlavQround Equipment Repair or Replacement - $460.000 - This cost is a
one time significant drain on the tax base to make repairs or replacements
for compliance with the direction of the Regional Department of Health.
This program will be continued on an annual basis, but the greatest impact
is in the initial year. It is required in order to exercise due diligence with
regard to safety standards in Municipal playgrounds, and it is financed
from the tax base and the Working Funds Reserve.
. Financial Svstem Replacement/GIS/Capital BudQet Svstem/Etc. - Council
committed in 1998 to adding an additional $300,000 to the tax base each
year for hardware and for software in order to replace the financial system.
This was originally intended for the year 2000 compliance, however due to
outdated applications creating immediate Y2K needs in Fire DispatCh and
Community Services registration, approximately $150,000 of the
accumulated budget was redirected to the more immediate issues. In light
of the playground equipment requirement in 2000, the computer budget
has only been increased by approximately $30,000 on the tax base. A
temporary program was written to carry the financial system into the
millenium, but it is anticipated that these systems will be at the end of their
useful life and require replacement in 2001. In order to achieve the
replacement, it is proposed that the tax support directed to playground
equipment in 2000 be directed to financial system replacement in the
capital budget for the 2001 year.
. Fleet - With the elimination of the Provincial roads grants of approximately
$2 million, in part contributing to fleet acquisitions, the funding of these
purchases is now reliant on the tax base. As noted in the 1999 Capital
Budget Report TR-15-99, the Reserve has not been replenished in the
zero percent budget years. The 1999 Capital Budget initiated the transfer
into the Reserve for equipment replacement and this has been continued
in the capital draw on the tax base for equipment in the 2000 budget.
Report TR-08-00
2000 Capital Budget & Four Year Forecast
Page 3
. Hampton Facility - The 2000 budget provides for the construction of a
storage facility for winter and general protection of vehicles, This facility is
in part to address the concern with vandalism. Over the recent past there
have been a number of incidents of vehicle damage, which have caused
insurance claims to increase and draws on the Insurance Reserve for
deductibles. If one incident of vandalism occurs where several vehicles in
the yard are destroyed, each vehicle is treated as a separate occurrence
and the deductible is applied by the insurance company.
4.0 Additional Capital Considerations
4.1 The Clarington Older Adults have requested consideration of completing the capital
construction of the elevator at the Municipality's Beech Centre. The estimated cost is
$150,000. It is recommended that this construction be completed to satisfy the
handicapped access into all sections of the building, including the basement. As it is
currently, access is restricted to many of the users of the facility and with the
increased use of this Municipally owned facility, it is reasonable to complete the
elevator which was anticipated to be completed when the need was recognized. The
funding for this project is recommended from the Older Adult Operating Reserve
Fund, which has approximately $750,000 of principal funds, which are generating
interest income for the seniors. The unexpended principal funds are to be retumed to
the Impact Escrow Reserve Fund in 2002. The original principal of $1 ,000,000 was
accessed, with Council approval, for the completion of the original construction. It is
therefore reasonable to complete the capital requirements from this fund.
4.2 As a housekeeping item, many reserve funds are recommended for closing to other
funds, as the projects are complete. The Courtice Library Construction Reserve Fund
was used as an interim funding mechanism for the start of construction in Courtice but
it was financed from within other Reserve Funds. With the completion of the Courtice
library facility, it is recommended that the balance be closed to the Main Branch
Library Reserve Fund for that facility construction. This will assist in lessening the tax
impact of the facility. The Garbage Reserve is also recommended to be closed to
Working Funds Reserve for continued support to capital and municipal garbage
charges through the Working Funds Reserve.
5.0 Conclusion
5.1 The Capital Budget is presented for Council consideration. The financing for most of
the projects is a combination of Reserve, Reserve Funds (Development Charge etc.)
and/or tax base and as such it is noteworthy that any or all of these areas may be
affected with the alteration or deferral of projects.
Report TR-08-00
2000 Capital Budget & Four Year Forecast
Page 4
5.2 Current Budget flexibility will be restricted due to the proposed application of the
growth room to the Capital Budget. However, the linear property (primarily hydro
corridor), reassessment has increased the tax base in 2000. It is proposed to be
used to offset the impact of the capital projects funded through the Working Funds
Reserve as identified above, and to assist in minimizing the tax impact on the
current/operating budget in 2000.
Reviewed by:
()~~
arie A. Marano, H.BSc.,AMCT,
Treasurer.
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer.
MM/hjl
Attachments
RESERVE FUNDS
Febtu~ 161000. Mm
- ~,*.:tj.::
- .... ...
.
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0
~ 600'::':" ..
.
~- .. 25
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NOTES
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.
INDusmlAUECO,DEYELOPMENT
M~ICIPALCAPITALWORKS
DEBENlURERETIREMENT
IM"ACTIESCROV\i
M~ICIPALGOVERNMENTENTERP!lISE
C:!ARINGT~..E:C',I_'!'.~'!NAAr;C __
PAAKINGLOT
FJRE PRIMOJlY RESPONSE
237913
4,129,48SI
1,128.590
-"3472.599
946000
3773,000
770,976
5125777
2000 BUDGET
.2000
I. ,Ai..
,<0,
247.786
--'I1~'+b
22,522
--23:2"513
3,881,703
1,078590
2214329
948000
3,750,478
.
I I ~~ACHMENT#1 __
.....~ "".....;.........
.... > ....> ... ....... i
.... ...... .... ...... ...... ............
...... ..<>......>
50,000
350000
125,000
---
ROIlDSCAPITAL - 417:683 417,663
-~
PARK~~lINlIE:tJ 2,834,013 576,338 2,257,675 (80,000)
ENGI~ERINV&INSP€CTION 1,421,461 265,803 ~';:::: 1--- m 115(],~OO) ..~
RO/ID$CO~18UTIOO8 3,398,168 """ (94,000)
PWPAAl\S_~~__ 313,153 313,153 ,
PltlLlCWORKS&PAAKSCAPITAL 1,486,497 1,054,243 412,~ (207,251)__
CO\IEROWESlSIDEOlEEKBRIOOE 479610 479610
_.'.- __ 855,764
PRC'IC'BlHMlWAGEl..ENTCAPITAL (313,.99.2 - ~~1,~ t-- (272,700) .-
RRCSIlEDEIlELOPI.lHIT_
(;O~T1CECOM~TIYCOWlEX
AAEi>JA-CAPITAL
cm..I'~I!'IIT'I~VICESCA"ITAL
12 \\IESTSIDEiBO~VILLEw.RSf-I
14 m:STLEWATERFRONT
"
52
"
"
55
"
"
"
GaERALGOVERNr,E1-IT
LIBF<AAY
FIRE PROTECTION
IOOOORRECRFATI9~_.__
PAAKDEV.&FACILllIES
PleLICWORl\S
ROADS&-RELATED
SEWERfWAlERIDRAlNCDNTROl
"
60
COLRTICELIBRARY
LI_~MA.lNBfW,JCH
OTH
OlDERADLl.1SClR.()f'ERATING
OLDERADLl.TSClIl-CAPITAL
OLDERADlILTSCTR-FLflNIn1lE
I>fJSEUMCAPITAL_~VIU,E_
I>fJSEUMCAF'ITAL-CL.AAK~
T'lRONE COMIoU.IIT'I CENTRE
BO_VllLEBI.A
D.ARLINGTONCEMEfERYCAF'IIAL
BOi'CJl-lEADCEl.€TERY
~~mIJST
OHR.i'.LO/lNS
513,831
394,177
97197
795,864
110,047
_~~0.95
174,124
555654
487,901
45<1843
133,877
6Q800
3,763,622
570,816
-'73,141-
943,639
70186
70,828
-'5980-
302,610
-'"'i,871'
1,000
13,043
52
l...lIbrary&-Mu,.urn6_notingon..-.llodllOr
TOTAL RESERVE FUNDS 38,288,912
_._ l.~<B!,oooctr-notinDoourr>errt 529,559
TOTAL FtESERVE FUNDS(wlo Beech err J
(25,000)
(100,OOO)
--- ~.
151,444 619,532
275000 --4.8sO.ri7 f.--
(67,000)
(15,000) '-"{4JOOOir
525,000
I
....
---1400:000~~'1
._~ ---
200,000 Noto1
__ lu~
200000
--
570,816 NoIe
570,81~_
~
'~,5:l:t~lX:!.STIECODEVMI
4~1Q3MUN.CAPWORKS
1,203;MlODEBENTU<ERETIREMI-IT
2;2il_~;329Ir,p.ACTJEsc~
&41,000 ~.GvMNT-[Y~;,~;;;;'-
3.~,418ClJlMlEGIONSTNA
513,831
394,177
62,614 34,563
158,427 637,437 (126,250)
lu .-.. -
100,000 10,047
43,095
(1~6.,~~) -"(~~'~t~- --rOOO)
91200 82,000
325,000 162,901
95,000 551,843 (180,000)
133,877 (568,999)
60600
2,143,764 1,619,ase (1,378,6S3)
_~u_~~ -1--
-86",06:1' FO,S16
87,078 (80,000)
54,775
"'''
188,S64N!'
40452 ~
(~~:~:..,_..".__.,
(20,000)
--
562,5a2PAAKINGLOT
4',4011,777 FIRE PRII#RY RESP
--
417',88$ ~~C"~IT~ ----
1,m,87S PAAKi-M'f)CASI1L1EU
1,005,S5!l-ENGIN&-INSPECTloN
3,214,~ RQ,ODSCONTRI8"NS
, PWPARI\SMTNCE'
"'.000 ~O~E&:O~Si:~
288,072 PROPTYMGMEI-ITCJ>P
51),131 RRC SITE DEVELPMI-IT
CO~T,"COMMCr,p~D(
...... I\IlENII.CAI'IlAL
711,181 COM Sl1VICE8Ci><'ll..
10,047 WES~OWM,/IRSH
43,0t5 N'CSTLEWATERFRONT
DE~lNENTCHARGES
47,rn DIe G~NGOVEMEI-IT
(nO.... ~~YOTECTI~
112;801
(731,au INDOORRECR
(433,!~ :~~~~ -
80,100
241,185 RDS & RElATED
SEwERlWATER
n--.--%-:dW
.1l5~1---
~.
xumcEUilRAA'i'.
SW;8t4 II~~~.~I!,!~._
-- .--+~-
a- (lIt1.n1OOl19udg!1l L--
IoMllnUb<WyrorConolr~
.-
302610
2,877
1.000
13,043
"
--
78,814
'"
OlDRADl1..T.OPER
OlDRADUlT_CAPTIAL
OLDRADl1..T-FURN
MlIS8JM -BOWVILLE
MUSEL!M.ClA'lKE
TYP:ONECOM,CENTRE
~VllLEEl.I.A
=~~~=~Y --.----- .m_".~.."._
MONTAOIJETRlIST
OHRPl(>IWS
9,480,102
28,828.811
9,46D,102
(3,342,893)
1~
f2.fU..BUJ
(682,000)
".'"
'"
302,810
2.an
1,000
1),043
"
25;328,918
-~~
f---
_ R.~p.~~ 1!l._15:~.9.PS~"".d}"r _$50 1,,5 y""'" to '"'00 or Comm So<v & Prop Mgml -1r_"""d b.1arooe Into /unds in 2(J(l(l bt>Jgol
::8:~~=.~~ntin"';:~:~I=-2000, 75000 In luhn y.""lo 2000 Ior_ntlJropsymontlorM.inB..-"""h Ubrory($5~~",,""-76DII-!~I~,-_i~On_I<l"""!''1_I1:~.forlh'~_r_''JC1'r____
C;I.oy, ",j.~'Io_no._lo CCC Librory oOf'lSlruOlionro.."", fu1d to M.lo Err.....,... RM. Ftn::l"'r _struOllon.Thls fun~""" adliMood from othe< lunds initially
+~
---
f---
~ .
I
--
. .
RESERVES
Feb.162000mm
-.;
"
z
w
>
z
o
~
,
.
7' >)...........
)..>.>
.>>)
.
~
1 WORKING FUNDS 2.379,202 1.742,644
2 bElflNSUREDLOSSES 154,552
3 M.JNICIPALACOlJISITIDNOFPRc>pER!y '200,049
5 TAAI'VRITE.OFF 869,795 217,-400
, GIS 241,988 149,072
" GARBAGERATEIr.f>~T 2,507,877 110,000
" SICK_C~DIT_ 192,239
" ~NF'3-:':l_CM'1T1>l 1,209,845 1,209845
- " .. C?MPlI1T:REOUIPMENT 948.739 533380
" LE~C()~,u!TINC'''''R(l~rSSIOr-wFl'ES 165,896 165896
CLERK'S
- _6__ RfCORDSWlINTENANCE
-~ 12 ~!MALCONTl<OLEQlJIP~NT
12-1 ANIMAL CON11':OL BlJILDPNG
1-_28 ELECTIONEXPENSE8
FlIUi
8 ..Fi.FIREFIGHTIi'lGPROGRMI
" FIRE EOIJIPMENT
15 FIR~FIGHTB<SCO-TAAlNIN(;
..
10 PUBLIC WQRKS EOUIPMIoN"1
18 PITS&aU.ARRIEc~
27 PAAKOEVElOl'lYENT l"dl~dw..Contnbu!ioo
30 WATERFRONTTRIIll
31 BlIRKETONI'AAK I"'PI<OV~MENlli
32 SAM.!ELWllMOIN'<IUlUoAREA
SERVICES
33 2000SLt,lMERGAMES.
--= TOTAL. RESERVES
-
-
--:
Nol~s:_
'.!
!]
"
"
"
PorLlbra", CM._ooR"pMADMIN H99com_dlo~rcM'ion Io<Ji..IlIJnlP<IM lorlitJI.. r.ll.oto<l If,Ac"'lroIl-3-405)
Tr..,.rar1lv'oolt>curreolforoapilllIM""""<It> ino.r~ro. """ouo,
E<lIm"",d(Ut""~_clo~outoffloettoro'o""'foro~pmo"lroplOoomonl
Comml1l<>d Pro budget "N""""I 2000 mI1iohlo WOOa'" TRO!-OO
CIo5eGar\l*lmp"ctR"'o""'toWorliin~Fun"'. Tl1",ofu1d,orofllld, 00'0100111I
-.
31,300
91,483
30,000
00000
12300
2285
346227
343"
77,226
2000.IBUDGET I ATTACHIIIENT#2
..... ...
..... 2000.. :mAA,:t . >e<~c~-
i" '" t;mj
(<( ..
... .. .~~_.J ........
>( ..
636,558
154,552
280,049
652,395
92,914
2.397,677
192239
415359
31300
79183
30,000
65000
2,295
__269,1?D1
_ ___ _~4-,362
.1.. ...
7Q6,989 ..1346.~3:ijNot.4 450,055
478,009 _ .(?5_.q~.Ql 402,949
25,000 . 25,000
20,623 ---1!.,?88) 18'"
2,167 2,167
68,327 -<44;~?'3' 24,054
-..-
.. 10,935 10,935
10,932,891 4,696,154 6,235,943
1,732,234
(510,000) 25000 500.000 -, 2:27--",277'
25,000
30,000 ,~,
200,000
(82,soo) 40,000
(45,400) 75,000 (~~
10,000 ~~,OOO
(62,500) 6(1,000
I...
(26,000)
- 65,000
(223,050) 30.000
30.000
(509,791) 200000 -,
" ~..
f1,459,241-/1'1'I)',000
1 220,000
-~
~ ~-
-I-
I
I murlloip.1 portion of ~art>_ Char!ll' oo",nu.._",-.~.~oM ~r1:>ago
1tv'oogrI1P1O Worliing Fund'; Reoorw
t
t -
,,878;836~~INGFUNDS
t19;i52,sHFINSUREDLOSSES
280,04eMUNICIPALACO.PROPERTi
852,395 TAX WRITE-OFF
50,414 GIS ...........1................
222,~ :;KS::b~II.CT~~ s.:~ :~.!o::J~~.~~(fiUo~".'
GENEF<'\LCAPITAL I
412,859C:OMPIJIEREQUIPMENT
LEG/lUCONSULTING
31,300
53,143
30,000
130,000
RECORDSMAlNTENAI\U:
II>\AL C:ONlllOL EOOIP
IMALCONffiOLBUIllJ
ELECTIONlXP~N1>cS
2,29li JRHHIoHGHTINGPROc;w.M
75,851 f1HEIoQIJIPMENT
84,362FIREFIGt-flERSCD-TRA.I~
J
f--- -I
140-,*~:!;ic"Yo",~~rClIlIPMENT
402',lM8.PITS_&CllJAARIES
25,000 PAAK-OCVELcPMENT
1s.s35~ONT-fAA1I :t-
2,1'1~~KETONPAAKIMPROV
24,064 SAMLCI WI_Lr..!O?NATtJRE
2000SU~ER(;AMES
5.886.702 TOTAL RESERVES
.
--
~~ ~~
,- ~
~
~
--
---~~
-
t~~ _
~
~ f-
--t-- t-~~-
.
t- - ~I
~tn t
u
-- - ~ ~
Feb.16.2000 mm
2000 CAPITAL EXPENDITURES ATTACHI.ENT#2
R".l!!"8Vf: FUIIDS -
-~ -; - - -, - P'W/&""""'I ~ i ~- ~ ; - _h' - ~.....1IIIiBt - - -
. I I I I
~ I I I I
> I I I I
" I , I ,
~ I I I I
, I I I
< -- -.. I - - - - ~ 1_.llAl'lTAL.I-.-HT liRY.CWITALI _. __-':!!!!,lI__ ._~._~ -~. ~ ------ --~-
".f"".'""'. r-~
~~~.. +
, ~+
Gon",'om,"
F><II"",e.1to1 1$4100 114100 20.0001 144.1001
1&4100 ..... I I
Gon...'om,. 0- ,
law~n!Drc'm
,_. 17000 "'" t- 17,~00 ""..W
An.""C"",",1 26000 26.000 AC1rf,"",,',
43000 .......,
_--1___ 1
o."",,,om,,,
L.o",,.,,,,,,,,,,, I
"- 277,600 '"'' 242,S00 35.000 P'''.L.ol 15C.OOO 62.500 30.100 C."b,,,,,
,_. 45,300 .."" ,,,.. ,- ,- 30000 P'.L.ol_:lil 15,300 "..,,,""
GJ,$ 92600 " 82,500
." . .. ...
G<""""om" 5,050 .... , 5,050
"' ....Io" 243,000 ~"" 21B.OOO 2~,~00 _ . 219,000
"n",,,,"''"_
-' 1
248050 I I
I I
Go.......,,,,,,,,, T
~"a'"<''"".,''' 1,354,438 1.354,Q1 1.123.191 94,000 31.25~ 100.000 ....n.Entt!'"
~1"",ln"on ---r 1~..~04')
.......,1<> 152998 1&2'- 152,998 +
"oo->(.o""""""-",,P 483,000 ....... 483:000
, ,-~ -ji9,za9 """ 2t:,791 1025G8 26,791
,
p"""-,,,,,,, 1.156.~9_ ".... ...'" 566.999 90,000 ,,, . 3&0000
I I I
3216734 - , I I
T
""ner"om", 312,000 312,lllX1 180DGO 9'6,600 35,4(101"__
.'" ,.~ "' -
F"'~~~!'!!. 14.500 "'" + 14,500
""""E WI ~ 108350 '" J_~,O.O!l_t._ 16.3S~+
434950 .
L
I
60.000 """ I _60,000 M..,..
.n Fu"",,~'
20.000 "... T 20,000 10000
TOTAL 80' 4,652,134 , ... , .., J5,lIlIO " " lO,o.. ...... 201,251 212,700 126,250 2620.0 5100.. 925'& . ". 541&,711 223,&51 71,400 10,000
AlX),C,,,,,,,,,,"on-otnor 100g0
TOT"I."I..l. '35 , 69241
150.000
'" '35
......