HomeMy WebLinkAboutTR-072-00
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ON: TR-72-QO
REPORT 119
.,
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
Council
File #
Date:
October 16, 2000
Res. #
Report #:
TR-72-00
FILE#:
By-law #
Subject:
QUOTATION: Q2000-7, PRINTING REQUIREMENTS
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. THAT Report TR-72-QO be received;
2. THAT James Publishing, Bowmanville, Ontario, with a total bid amount of $79,601.36
($75,826.40 printing and $3,774,96 distribution) including GST and PST, being the lowest
responsible bidder meeting all terms, conditions and specifications of Quotation Q2000-7,
be awarded the contract for the Supply and Distribution of the Clarington Community
Guide, Clarington Visitors Guide and the Clarington Today Newsletter; and
3. THAT funds in the amount of $79,601.36 be drawn from the current year approved
Marketing and Tourism Printing Account # 771 0-X-205 and the 2001 current budget as
appropriate.
BACKGROUND AND COMMENT
A quotation request rather than a formal tender was issued as the estimated funds required
per publication were within the acceptable amount for a quotation. Subsequently bids were
received and tabulated as follows:
James Publishing Community Guide
Bowmanville, ON Visitors Guide
Newsletter
Distribution Cost.
$623,92/M x 25,000 X 2 runs
$478.80/M x 50,000 x 1 run
$216.00IM x 25,000 x 2 runs
$42.00/M x 21,000 x 2
publications x 2 runs
G.ST Extra
P,ST Extra
TOTAL BID PRICE
. G.ST only on distribution cost
$31,196.00
$23,940.00
$10,800.00
$ 3,528.00
$ 4,862.48
$ 5,274.88
$79,601.36
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REPORT NO.: TR-72-00
PAGE 2
It is recommended that funds in the amount of $79,601.36 ($75,826.40 printing and $3,774.96
distribution) be drawn from the Marketing and Tourism Printing Account # 7710-X-205. One
publication of the Clarington Today Newsletter will be drawn from the 2000 budget, while the
remainder of the publications will be drawn from the 2001 budget.
Note, the quotation specifications provided the bidders with two options for pricing. Option #1
requested a price for the printing and distribution of all publications. Option #2 requested a price from
suppliers wishing to take over both the selling of advertising and the printing of the publications
identified under Option #1, with the publications printed at no charge to the Municipality (with the
exception of the Clarington Today Municipal News, which is printing only - no advertising).
Nine (9) firms were invited to submit a bid on this quotation. As the printing equipment required for
these publications is somewhat specialized, there are only a couple of companies in the immediate
area able to perform this work. Furthermore, of these companies, only one was able to accommodate
the distribution requirement. No bids were received for Option #2,
The Treasurer has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to the department needs, specifications, etc., should be referred to the
Marketing, Tourism and Communications Manager.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
Reviewed by,
Ur cuJCQ~
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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