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Home My WebLink About2016-03-07 General Government Committee Minutes March 7, 2016 Minutes of a meeting of the General Government Committee held on Monday, March 7, 2016 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster until 10:28 AM, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: F. Wu, A. Allison, M. Berney, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, J. Gallagher, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business – Introduction Councillor Neal added a new business item, regarding birds of prey, to the New Business – Consideration section of the Agenda. Councillor Traill added a new business item, regarding pedestrian safety at Vincent Massey Public School, to the New Business – Consideration section of the Agenda. 3 Adopt the Agenda Resolution #GG-107-16 Moved by Councillor Neal, seconded by Councillor Hooper That the Agenda for the General Government Committee meeting of March 7, 2016 be adopted as presented, with the following items being added to the “New Business – Consideration” section of the Agenda:  Birds of prey  Pedestrian safety at Vincent Massey Public School Carried 4 Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. 5 Announcements Members of Council announced upcoming community events and matters of community interest. - 1 - General Government Committee Minutes March 7, 2016 6 Adoption of Minutes of Previous Meeting Resolution #GG-108-16 Moved by Councillor Partner, seconded by Councillor Woo That the minutes of the regular meeting of the General Government Committee meeting held on February 16, 2016, be approved. Carried 7 Delegations 7.1 Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding Clean Water – Healthy Land Financial Assistance Program Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, was present regarding the Clean Water – Healthy Land Financial Assistance Program (CWHLFAP) She made a verbal presentation to accompany an electronic presentation. Ms. Lancaster reviewed the goal of the CWHLFAP and explained how they work towards achieving these goals. She provided an overview of the financial assistance program and reviewed details of the funding amounts and caps. Ms. Lancaster explained the purpose of the review Committee and reviewed the Committee composition. She continued by reviewing the program funding from 2007 to 2015. Ms. Lancaster highlighted the variety projects that have been undertaken with this program and provided a detailed description of the main projects in 2015. She provided details on the Orono Park Creek Rehabilitation and summarized the work that has been completed to date. Ms. Lancaster continued by summarizing the proposed projects for 2016. Suspend the Rules Resolution #GG-109-16 Moved by Councillor Partner, seconded by Councillor Traill That the Rules of Procedure be suspended to allow the delegation of Pam Lancaster to be extended for an additional two minutes. Carried She continued by providing an overview of the future plans for the maintenance of Orono Park. Ms. Lancaster concluded by noting the benefits of this program to our natural environment. She thanked the Committee and offered to answer questions. - 2 - General Government Committee Minutes March 7, 2016 Resolution #GG-110-16 Moved by Councillor Partner, seconded by Councillor Woo That the delegation of Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, regarding the Clean Water – Healthy Land Financial Assistance Program, be received with thanks. Carried 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Conservation Authority dated February 23, 2016 Resolution #GG-111-16 Moved by Councillor Woo, seconded by Councillor Hooper That the Communication Item 8.1 - Minutes of the Central Lake Conservation Authority dated February 23, 2016, be received for information. Carried 8.2 Melodee Smart, Administrative Assistant, Works Department, The Regional Municipality of Durham – Durham/York Energy From Waste Project Resolution #GG-112-16 Moved by Councillor Neal, seconded by Councillor Traill That Staff be directed to consult with an expert, with a cost not to exceed $10,000, to interpret the PM results and provide a report to the General Government Committee. 2.5 Motion Lost Later in the Meeting (See following motion) Recess Resolution #GG-113-16 Moved by Councillor Hooper, seconded by Councillor Partner That the Committee recess for five minutes. Carried The meeting reconvened at 10:34 AM with Councillor Neal in the Chair. The foregoing Resolution #GG-112-16 was then put to a vote and lost. - 3 - General Government Committee Minutes March 7, 2016 Resolution #GG-114-16 Moved by Councillor Woo, seconded by Councillor Hooper That the Communication Item 8.2 from Melodee Smart, Administrative Assistant, Works Department, the Regional Municipality of Durham regarding the Durham/York Energy From Waste Project, be received for information. Carried 8.3 Don Mitchell, Chair, Central Lake Ontario Conservation Authority – Control of Invasive Species: Phragmites Australis in Ontario Resolution #GG-115-16 Moved by Councillor Partner, seconded by Councillor Cooke That the Communication Item 8.3 from Don Mitchell, Chair, Central Lake Conservation Authority – Control of Invasive Species: Phragmites Australis in Ontario, be endorsed by the Municipality of Clarington. Carried 9 Communications – Direction There are no Communications for Direction. 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD-015-16 Execution of Agreement with the Region of Durham Health Department to Delegate Responsibility for Administration and Enforcement in Respect to Sewage Systems Resolution #GG-116-16 Moved by Councillor Woo, seconded by Councillor Cooke That Report EGD-015-16 be received; That the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, an agreement with the Regional Municipality of Durham, allowing for the ongoing administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; That the by-law attached to Report EGD-015-16, be forwarded to Council; and - 4 - General Government Committee Minutes March 7, 2016 That a copy of Report EGD-015-16, Council’s resolution, and the by-law be forwarded to the Regional Municipality of Durham. Carried 11.2 EGD-016-16 Bowmanville Gateway Feature Resolution #GG-117-16 Moved by Councillor Hooper, seconded by Councillor Traill That Report EGD-016-16 be received; and That Council approve the revised location for the Bowmanville gateway feature. Carried 11.3 EGD-017-16 Main Street, Orono Sidewalk Resolution #GG-118-16 Moved by Councillor Partner, seconded by Councillor Woo That Report EGD-017-16 be received; That the Engineering Department continue the detailed design for new sidewalk on the west side of Main St. from the north limit of the existing sidewalk at Mill St., north approximately 360 m to tie-in with the existing sidewalk, and from the north limit of the existing sidewalk to Millson Hill Dr; That construction of the sidewalk be included for consideration as a budget item in a future Capital Budget that coincides with the Region of Durham’s budget approval for this reconstruction project; and That all interested parties listed in Report EGD-017-16 be advised of Council’s decision. Carried 11.4 EGD-018-16 Long Term Plan for the West Beach Parkette Resolution #GG-119-16 Moved by Councillor Traill, seconded by Councillor Woo That Report EGD-018-16, regarding the Long Term Plan for the West Beach Parkette, be referred back to Staff to address the following issues regarding the West Beach Waterfront Park:  The long term plan; and  Pedestrian safety, in particular unauthorized night time use. Carried - 5 - General Government Committee Minutes March 7, 2016 Councillor Partner chaired this portion of the meeting. 12 Operations Department 12.1 OPD-004-16 2015 Winter Budget Report Resolution #GG-120-16 Moved by Councillor Hooper, seconded by Councillor Woo That Report OPD-004-16 be received for information. Carried 13 Emergency and Fire Services Department No Reports for this section of the Agenda. 14 Community Services Department No Reports for this section of the Agenda. 15 Municipal Clerk’s Department No Reports for this section of the Agenda. 16 Corporate Services Department No Reports for this section of the Agenda. Councillor Neal chaired this portion of the meeting. 17 Finance Department 17.1 FND-003-16 Financial Update as at December 31, 2015 Resolution #GG-121-16 Moved by Councillor Cooke, seconded by Councillor Hooper That Report FND-003-16 be received for information. Carried 18 Solicitor’s Department No Reports for this section of the Agenda. - 6 - General Government Committee Minutes March 7, 2016 19 Chief Administrative Office 19.1 Verbal Report from Frank Wu, Chief Administrative Officer, Regarding a Succession Plan for Management Staff Frank Wu, Chief Administrative Officer provided a verbal report regarding a Succession Plan for Management Staff. He made a verbal presentation to accompany an electronic presentation. Mr. Wu provided an overview of the following:  Why Succession Plan?  What are the key components of a Succession Plan?  What’s involved in developing and retaining talents?  Promotion from within  What’s involved in a training program?  Limitations Resolution #GG-122-16 Moved by Councillor Cooke, seconded by Councillor Hooper That the verbal report from Frank Wu, Chief Administrative Officer, regarding a Succession Plan for Management Staff, be received with thanks. Carried Suspend the Rules Resolution #GG-123-16 Moved by Councillor Traill, seconded by Councillor Neal That the Rules of Procedure be suspended to allow the Committee to extend the meeting until 12:15 PM. Carried Councillor Woo chaired this portion of the meeting. 20 New Business – Consideration 20.1 Birds of Prey Resolution #GG-124-16 Moved by Councillor Neal, seconded by Councillor Cooke That Staff be directed to prepare a report, for the June 20, 2016 General Government Committee meeting, as to whether birds of prey should be allowed in the municipality. Carried - 7 - General Government Committee Minutes March 7, 2016 20.2 Pedestrian Safety at Vincent Massey School Resolution #GG-125-16 Moved by Councillor Traill, seconded by Councillor Cooke That Staff be directed to provide a report regarding the following, with respect to pedestrian safety at Vincent Massey Public School:  A stop sign at St. George Street and Church Street  Lengthening the crossing light at the pedestrian cross walk at King Street and St. George Street  A crossing guard at King Street and St. George Street  Vincent Massey Public School being designated a Municipal Safety Zone, with increased fines. Carried Later in the Meeting (See following motion) Suspend the Rules Resolution #GG-126-16 Moved by Councillor Traill, seconded by Councillor Neal That the Rules of Procedure be suspended to allow the Committee to extend the meeting until 12:20 PM. Carried The foregoing Resolution #GG-125-16 was then put to a vote and passed. 21 Unfinished Business None 22 Confidential Reports There were no items considered under this section of the Agenda. - 8 - General Government Committee Clarington- Minutes March 7, 2016 23 Adjournment Resolution #GG-127-16 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 12:17 PM. Carried Mayor Deputy Clerk i i i - 9 -