HomeMy WebLinkAboutTR-054-00
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ON: TR-54-00
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
General Purpose and Administration Committee
File # F; t' 7'/::
Res. #C.lA--37Y-OO
By-law #
Date:
September 5, 2000
Report #:
TR-54-00
FILE#:
CL 2000-23, SUPPLY AND DELIVERY OF MUNICIPAL ADDRESS
NUMBER SIGN BLADES AND POSTS FOR THE MUNICIPAL ADDRESS
911 SERVICE
CL 2000-24, INSTALLATION OF MUNICIPAL ADDRESS NUMBER
SIGNS FOR THE MUNICIPAL ADDRESS 911 SERVICE
RECOMMENDATIONS:
Subject:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Guild Electric, Scarborough, Ontario, with a total reduced bid in the amount of
$27,440.55, being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL 2000-23, be awarded the contract for Part A (Posts) for
the Supply and Delivery of Municipal Address Number Sign Blades and Posts for the
Municipal Address 911 Service;
2. THAT Cedar Signs, Cambridge, Ontario, with a total bid in the amount of $826.20,
being the lowest responsible bidder meeting all terms, conditions and specifications
of Tender CL 2000-23 be awarded the contract for Part B (Hardware) for the Supply
and Delivery of Municipal Address Number Sign Blades and Posts for the Municipal
Address 911 Service;
3. THAT Guild Electric, Scarborough, Ontario, with a total reduced bid in the amount of
$27,694.65, being the lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL 2000-23, be awarded the contract for Part C (Sign
Blades) for the Supply and Delivery of Municipal Address Number Sign Blades and
Posts for the Municipal Address 911 Service;
4. THAT Brooklin Bulletin Publishing Co. Ltd., Whitby, Ontario, with a total reduced bid in
the amount of $73,651.65, being the lowest responsible bidder meeting all terms,
conditions and specifications of Tender CL 2000-24 be awarded the contract for the
Installation of Municipal Address Number Signs for the Municipal Addressing 911
Service;
5. THAT funds in the amount of $130,000.00 be drawn from the Public Works 2000
Current Operating Budget Account # 7211-00425-0169; and
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REPORT NO.: TR-54-00
PAGE 2
6. THAT the additional funds required (Including net GST) in an approximate amount
of $3,500.00 be drawn from the Fire Primary Response Reserve Fund.
BACKGROUND AND COMMENT
Tenders were advertised and invited, with bids being received as follows:
CL 2000-23
SUPPLY AND DELIVERY OF MUNICIPAL ADDRESS NUMBER SIGN BLADES AND
POSTS FOR THE MUNICIPAL ADDRESS 911 SERVICE
Bidder Total Bid Amount Total Bid Total Bid Amount
Part A Amount Part B Amount Part C
Summum Sign Inc. $39,270.00 $1,060.80 $36,565.00
Ottawa, ON
New Style Signs Ltd. $42,381.00 $1,000.00 $39,070.00.
Toronto, ON
Guild Electric Ltd. $32,283.00 $1,122.00 $32,373.00
Scarborouah, ON
o & S Signs & Safety $33,150.00 $1,122.00. $44,690.00.
Systems Inc.
Blackstock, ON
Cedar Signs $34,986.00 $826.20 No Bid
Cambridae, ON
Brooklin Bulletin $42,279.00 $846.60. $56,872.00
Publishing Co. Ltd.
Whitby, ON
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Extension Error
Note: As per the tender terms and conditions, the Municipality of Clarington reserves the right to
award Part A, S, and C together or separately whichever is in their best interest.
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REPORT NO.: TR.54-00
PAGE 3
CL 2000-24, INSTALLATION OF MUNICIPAL ADDRESS NUMBER SIGNS FOR THE
MUNICIPAL ADDRESS 911 SERVICE
BIDDER BID AMOUNT
Brooklin Bulletin Publishing Co. Ltd. $92,714.43
Whitby, ON
1427864 Ontario Ltd. $103,683.00
Acton, ON
The total funds allocated for both tenders is $130,000.00 as reflected on page 155 of
the Public Works 2000 Current Operating Budget, in account 7211-00425-0169.
The original quantities provided in the tender document were estimates only. Since that
time, staff have determined a more accurate count which reduces the total number of
signs required. Therefore, in accordance with the terms of the tender, the quantity
required will be reduced from 5,100 to 4,335. This changes the low bids as follows:
CL 2000-23, SUPPLY AND DELIVERY OF MUNICIPAL ADDRESS NUMBER SIGN
BLADES AND POSTS FOR THE MUNICIPAL ADDRESS 911 SERVICE
Part A
Part B
Part C
$27,440.55
$826.20 (no change)
$27,694.65
CL 2000-24, INSTALLATION OF MUNICIPAL ADDRESS NUMBER SIGNS FOR THE
MUNICIPAL ADDRESS 911 SERVICE
Total Bid $73,651.65
Total funds required $129,613.05 + net GST.
As the total funds required exceeds the budget allocation of $130,000.00, it is
recommended the additional funds in an approximate amount of $3,500.00 Including
Net GST) be drawn from the Fire Primary Response Reserve Fund.
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REPORT NO.: TR.54-00
PAGE 4
After view and analysis of the bids by the Purchasing Manager and Public Works staff,
it was mutually agreed that the contracts be awarded as indicated in the
recommendations of this report.
The subject firms have previously performed satisfactorily for the Municipality of
Clarington.
Respectfully submitted,
Reviewed by,
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'e arano, H.BSc., AMCT.,
Treasurer
Franklin Wu, M.C.I.P.,R.P.P.,
Chief Administrative Officer
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Stephen A. Vokes,
P. Eng. Director of Public Works
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