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Home My WebLink AboutTR-053-00 ~l' . ON: TR-53-00 - THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT il3 REPORT Meeting: Council File # ~\'?'.av\ Res. # C. -~;;lO ~ D a Report #: Subject: July 10, 2000 TR-53-00 Date: FILE#: By-law# ,;2...00<':> - 133 RFP2000-5, COURTICE HIGHWAY NO.2 CORRIDOR STUDY I COURTICE MAIN CENTRAL AREA SECONDARY PLAN RECOMMENDATIONS: It is respectfully recommended to Council the following: 1. THAT Report TR-53-00 be received; 2. THAT Markson Borooah Hodgson Architects, Toronto, Ontario, with a total bid (including disbursements and applicable G.S.T.) in the amount of $49,280.00 for Part 1, and $27,140.00 for Part 2, being the lowest responsible bidder meeting all terms, conditions and specifications of RFP 2000-5, be awarded the contract for the Courtice Highway No.2, Corridor Study/Courtice Main Central Area Secondary Plan; 3. THAT funds in the amount of $40,000.00 for Part 1 be drawn from the 2000 Planning and Development Consulting Account Number 7702-00000-0247; 4. THAT the Municipality's portion for Part 2 be included in Planning Department's 2001 Budget; 5. THAT the Region of Durham has committed $25,000.00 towards the cost of completing the Courtice Highway #2 Corridor Study, Courtice Main Central Area Secondary Plan, see attached Schedule "C", and 6. THAT the attached By-Law, marked Schedule "B" authorizing the Mayor and Clerk to execute the agreement be approved. BACKGROUND AND COMMENT: A Request for Proposal was issued with seven (7) firms being invited to submit on providing the Courtice Highway NO.2 Corridor Study I Courtice Main Central Area Secondary Plan. Subsequently, three (3) proposals were submitted and tabulated as per Schedule "A" attached. ~~ REPORT NO: TR-53-GO PAGE 2 As stipulated in the proposal documents, proponents were evaluated based on the following criteria: Professional expertise . Qualifications Experience . General . Local Proposal . Understanding . Completeness Proposed Fees & Hourly Rates All three (3) proponents were provided with an interview. The selection committee consisted of the following staff: 1. Manager, Community Planning Branch 2. Planner, Development Review Branch 3. Buyer 1, Purchasing Department 4. Central Lake Ontario Conservation Authority 5. Manager, Transportation Planning and Design, Region of Durham The funds in the amount of $40,000.00 for Part 1 of the Courtice Highway NO.2 Corridor Study I Courtice Main Central Area Secondary Plan are included in the Planning and Development Consulting Account Number 7702-00000-0247. The funds for Part 2 will be included in the Planning Department's 2001 budget. The Region of Durham has committed $25,000.00 towards the cost of completing this project. After further review and analysis of the bids by the selection committee, it is respectfully recommended that Markson Borooah Hodgson Architects, Toronto, Ontario be awarded Part 1 and Part 2 of the contract for Courtice Highway No.2 Corridor Study I Courtice Main Central Area Secondary Plan. The Treasurer has reviewed the funding requirements and concurs with the recommendation. ,., REPORT NO: TR-53-o0 PAGE 3 Respectfully submitted, Reviewed by, l:?~ Marie Marano, H.BSc., AMCr., Treasurer d~~ Franklin Wu, M.C.I.P.,R.P.P., Chief Administrative Officer D v' rome Director of Planning and Development MM*LM*LAB*km .. SCHEDULE "A" BID SUMMARY REQUEST FOR PROPOSAL RFP 2000-5 Courtice Highway No.2 Corridor Study I Courtice Main Central Area Secondary Plan I Bidder Total Bid Part 1 23, .00 I 7 Isbursements an Schedule "B" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2000- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Markson Borooah Hodgson Architects, Toronto, Ontario, for the Courtice Highway NO.2 Corridor Study I Courtice Main Central Area Secondary Plan. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOllOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington with the Corporation Seal, a contract between Markson Borooah Hodgson Architects, Toronto, Ontario, and said Corporation; and 2. THAT this agreement attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this 10th day of July, 2000. By-law read a third time and finally passed this 10th day of July, 2000. Mayor Clerk The Regionel Municipality of Durham "" Works " Departmertt Box 623 "" 105 "~me/S Dr. WhiitiY. Ontario canadS L 1 N 6A3 (905) 66,Beml ' Fex:~(rm):666-2051 viA. SlIgeilil, p.eng. eomrnis$iOner EfWc:w""': _,",.." ! :~ :~ : .PI~asequ~te our ref: ,. r J.:.:~~....- . ~ Schedule "C~' March 30, 2000 Th:(C1E~1lli APR 0 4 2000 MUNICIPALITY Of CLARINGTON PLANNING DEPARTMENT Ms. Bin Newell Manager of Community Planning , Municipality ofClarington 40 Temperance Street' Bowmanville, ON LIC 3A6 Dear Ms. Newell: Re: Courtice Highway 2 Corridor/Courtice Main Central Area Study 11lls letter confIrms the Region of Durham's participation in the above-captioned study. Based on our previous discussions, we are prepared to commit ,an upset amount of $25,000 towards the cost of completing the work: : " As agreed, the M~cipality Wilnead the study, by ch.airingthe prcil~ctS9.I11IDittees, issuing the terms of reference, retaining the consultanC:iiia"managing related idmiriistrative matters. We will need to discuss the financial administration matters to determine the most appropriate manner for the Region to reimburse the Municipality for its share of the costs. During the project, the Region will be continuing with the design and construction of road works on Highway 2, from Townline Road to Varcoe .RoadlDarlington " Boulevard, as part of its planned initiative to ameliorate area traffic safety issues. We will, though, ensure that we co-ordinate the design aspects of the roadworks with the Courtice study, to ensure the tWo initiatives are compatible and consistent. We look forward to working with you on this interesting partnership project and comim:nd the Mumcipality on its efforts to address this matter lit a proactive manner. Please contact me should you require further clarifIcation: . ;1.' ,~-- .' YourS lrolY, fo/e?<P if /tfa~~ Gene.Chartier, P.Eng. Manager, Transportation Planning and Design Transportation and Construction Services Branch c.c. T. Prevedel. P.Eng., Director, Transportation and Construction Services R Szwarz, Manager, Traffic Operations S. Mayhew, P.Eng., Transportation Engineer R. Trewin, P.Eng., Project Engineer P. Foster, Transportation" Special Projects J. Brooks. M.C.I.P., R.P.P:,AM.C.T.. Senior Planner, Planning Department @ , ~ Post COl"Ilumer