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03-07-2016
clar-jngtoll General Government Committee Agenda Date: March 7, 2016 Time: 9:30 AM Place: Council Chambers, 2111 Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(cD_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net Clang General Government Committee Agenda Date: March 7, 2016 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of February 16, 2016 6-1 7 Delegations Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding Clean Water— Healthy Land Financial Assistance Program 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Conservation Authority dated February 23, 8-1 2016 8.2 Melodee Smart, Administrative Assistant, Works Department, The 8-4 Regional Municipality of Durham — DurhamNork Energy From Waste Project 8.3 Don Mitchell, Chair, Central Lake Ontario Conservation Authority— Control 8-100 of Invasive Species: Phragmites Australis in Ontario 9 Communications — Direction There are no Communications for Direction. 10 Presentations No Reports Page 1 uarwgton General Government Committee Agenda Date: March 7, 2016 Time: 9:30 AM Place: Council Chambers 11 Engineering Services Department 11.1 EGD-015-16 Execution of Agreement with the Region of Durham Health 11-1 Department to Delegate Responsibility for Administration and Enforcement in Respect to Sewage Systems 11.2 EGD-016-16 Bowmanville Gateway Feature 11-13 11.3 EGD-017-16 Main Street, Orono Sidewalk 11-19 11.4 EGD-018-16 Long Term Plan for the West Beach Parkette 11-24 12 Operations Department 12.1 OPD-004-16 2015 Winter Budget Report 12-1 13 Emergency and Fire Services Department No Reports 14 Community Services Department No Reports 15 Municipal Clerk's Department No Reports 16 Corporate Services Department No Reports 17 Finance Department 17.1 FND-003-16 Financial Update as at December 31, 2015 17-1 18 Solicitors Department No Reports Page 2 aafiR40II General Government Committee Agenda Date: March 7, 2016 Time: 9:30 AM Place: Council Chambers 19 Chief Administrative Office 19.1 Verbal Report from Frank Wu, Chief Administrative Officer, Regarding a Succession Plan for Management Staff 20 New Business - Consideration 21 Unfinished Business None 22 Confidential Reports No Reports 23 Adjournment Page 3 General-Government Committee Minutes Clar*wn February 16, 2016 i Minutes of a meeting of the General Government Committee held on Tuesday, February 16, 2016 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo i Staff Present: F. Wu, A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir, J. Gallagher, M. Chambers 1 Call to Order I Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction There were no New Business items added to the Agenda. i 3 Adopt the Agenda Resolution #GG-072-16 Moved by Councillor Hooper, seconded by Councillor Neal That the Agenda for the General Government Committee meeting of February 16, 2016 be adopted as presented. Carried 4 Disclosures of Pecuniary Interest i' Councillor Neal declared a pecuniary interest in Report CSD-005-16 regarding the Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation and Clarington Green Gaels Junior B Lacrosse Club. Councillor Cooke declared a pecuniary interest in Report CSD-005-16 regarding the Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation and 'Clarington Green Gaels Junior B Lacrosse Club. 5 Announcements Members of Council announced upcoming community events and matters of community interest. 1 i' i i 6-1 GClaringtoneneral Government Committee Minutes February 16, 2016 6 Adoption of Minutes of Previous Meeting Resolution #GG-073-16 Moved by Councillor Woo, seconded by Councillor Partner That the minutes of the regular meeting of the General Government Committee meeting held on January 25, 2016, be approved. Carried 7 Delegations 7.1 Pam Lancaster, Stewardship"Technician, Ganaraska Region Conservation Authority, Regarding Clean Water— Healthy Land Financial Assistance Program Pam Lancaster advised the Municipal Clerk's Department, prior to the meeting, that she would be unable to attend as a delegation. 7.2 Brian Vincent Regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements Brian Vincent, local resident, was present regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements. He made a verbal presentation to accompany an electronic presentation. Mr. Vincent provided an overview of the Bond Head tree canopy and explained that Bond Head is a historic neighbourhood that should be preserved where at all possible. Mr. Vincent continued by stating that.the Clarington Official Plan states that public input is necessary prior to Council making decisions on changes to the Official Plan. He continued by referencing Section 19.11.1 of the Official Plan and noted that Bond Head Parkette is not a major activity destination or an employment centre. Mr. Vincent reviewed the assessment of risk and noted that he feels that this assessment was based on a flawed traffic study and the Bond Head area residents'are not concerned with safety. He reviewed the traffic pattern summary and added that a sidewalk will not increase foot traffic or result in Bond Head becoming< more accessible. Mr. Vincent summarized his concerns which included lighting issues and the addition of lighting to comply with the sidewalk lighting standards. He continued by reviewing the lighting design guidelines and 'noted that the lighting in this area will not meet these guidelines. Mr. Vincent stated the south part of Mill Street is environmentally protected and that the retaining wall and back fill will affect this area and he believes an environmental assessment needs to be conducted. He reviewed the unintended consequences which include too much paving and the negative effects of concrete, the impact on wildlife, the disturbance of 590 and 612 Mill Street South. Mr. Vincent added that this will increase issues with accessibility in addition to the burden of snow clearing and maintenance. - 2 - 6-2 i General Government Committee Minutes Claringtm February 16, 2016 ' Suspend the Rules Resolution #GG-074-16 Moved by Councillor Partner, seconded by Councillor Traill i That the Rules of Procedure be suspended to allow the delegation of Brian Vincent to be extended for an additional two minutes. Carried He asked the Committee if all funding options and sources have been explored and if the option of linking the waterfront trails by using a bridge concept had been considered. Mr. Vincent highlighted his suggestions and added that the sidewalk does not enhance safety. Resolution #GG-075-16 i Moved by Councillor Woo, seconded by Councillor Traill That the Rules of Procedure be suspended to allow the delegation of Brian Vincent to j be extended for an additional minute. ! Carried Mr. Vincent concluded by reviewing the recommendations of the Staff Report and asked that#3 be changed to,ensure no additional parking. He asked that recommendations #4 and #5 be re-sequenced and that a permeable pathway be considered. 7.3 Bill Skitch Regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements I Bill Skitch, local resident, was present regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements. Mr. Skitch advised the Committee that he supports Mr. Vincent's position. ,He added that the large trees along the narrow portion of the road will hold back any.flooding that could occur in the future. Mr. Skitch concluded by noting that he is concerned with the wildlife in the area and would like I different options to be considered for the walkways, such as a permeable product. 7.4 Jim Maia Regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements Jim Maia, local resident, was present regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements. Mr. Maia addressed the Committee and provided a list of his concerns which included,the following: • Losing 14 feet off the frontage of his property • Safety of the Residents • Increase vandalism - 3 - 6-3 P h Clari General Government Committee ngtonMinutes February 16, 2016 • Increase maintenance • Risk to the wildlife in the area . • Increased traffic 7 • Increased lighting • Increased responsibility for snow removal • Increase property maintenance • Disruption of the tree canopy • Back fill and grading issues • Road conditions on Metcalf Street • Disruption from construction • Driveways being relocated due to road widening • Jeopardizing the uniqueness of the area • Lowered property values Mr. Maia concluded by noting that Section 3.2.2 of the Official Plan states that public input will be considered prior to making any changes to the Official Plan. Alter the Agenda Resolution #GG-076-16 Moved by Councillor Woo, seconded by Councillor Partner That the Agenda be altered to consider Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements, at this time. Carried 11.1 EGD-008-16 Bond Head Park Expansion and Transportation Improvements Resolution #GG-077-16 Moved by Councillor Partner, seconded by Councillor Woo That Report EGD-008-16, regarding Bond Head Park Expansion and Transportation Improvements, be referred to the March 29, 2016 General Government Committee meeting to allow for further discussions with the residents to come to a compromise and review the option of using permeable products. Motion Withdrawn Resolution #GG-078-16 Moved by Councillor Woo, seconded by Councillor Partner That Report EGD-008-16 be received; -4 - 6-4 General Government Committee Cla rbg t on Minutes February 16, 2016 That the park expansion plans be modelled after Concept Three, which includes a more natural presentation of greenspace with park shelter, paved walkways, benches, picnic tables, additional parking and shoreline erosion protection, and that these improvements be referred to the 2016 Capital Budget; That all interested parties listed in Report EGD-008-16 and any delegations be advised of Council's decision. Motion Withdrawn Later in the meeting (See following motions) Resolution #GG-079-16 Moved by Councillor Woo, seconded by Councillor Partner That the foregoing Resolution #GG-078-16 be amended by replacing the word "paved" with the word "permeable". Carried i Suspend the Rules Resolution #GG-080-16 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GG-078-16 a second time. Carried The foregoing Resolution #GG-078-16 was then withdrawn. Resolution #GG-081-16 i Moved by Councillor Partner, seconded by Councillor Woo That Report EGD-008-16, regarding Bond Head Park Expansion and Transportation Improvements, be referred to the March 29, 2016 General Government Committee meeting. Carried Recess Resolution #GG-082-16 t Moved by Councillor Partner, seconded by Councillor Traill 'r That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:10 AM with Mayor Foster in the Chair. - 5 - 6-5 General Government Committee ClaiingtonMinutes February 16, 2016 8 Communications - Receive for Information 8.1 Minutes of the Newcastle Village Community Hall Board dated November 17, 2015 8.2 Minutes of the Central Lake Ontario Conservation Authority dated January 19, 2016 8.3. Minutes of the Ganaraska Region Conservation Authority dated December 10, 2015 8.4 Minutes of the Tyrone Community Centre dated January 20, 2016 8.5 Jo-Anne McFarland, Clarington Polar Bear Swim Committee —Clarington Polar Bear Swim Update 8.6 Stephen M. A. Huycke, Town Clerk, Town of Aurora — Ontario Municipal Board Jurisdiction Resolution #GG-083-16 Moved by Councillor Neal, seconded by Councillor Cooke That Communication Items 8.1 to 8.6, be received for information. Carried 9 Communications — Direction 9.1 Autism Ontario's Raise the Flag Committee, Autism Ontario Resolution #GG-084-16 Moved by Councillor Neal, seconded by Councillor Cooke That the raising of Autism Ontario's Flag on April 4, 2016, be approved. Carried Councillor Hooper returned to the meeting. - 6 - 6-6 j General Government Committee Minutes Claringtoo February 16, 2016 9.2 Bunny Clark, Durham Region Representative, Huntington Society of Canada Resolution #GG-085-16 Moved by Councillor Neal, seconded by Councillor Hooper f That the raising of the Huntington Society of Canada's flag and the changing of the outside lights at the Municipal Administrative Centre to blue and purple on an available date in May, 2016, be approved. Carried 9.3 Sarah Smith, Acting Clerk, Township of Wainfleet— Resolution Requesting that Ontario Cancel RFP for Added Wind Power Generation t Resolution #GG-086-16 I Moved by Councillor Neal, seconded by Councillor Cooke That the Communication Item 9.3 from Sarah Smith, Acting Clerk, Township of Wainfleet regarding a resolution requesting that Ontario cancel the RFP for added wind r power generation, be received for information. f Carried 9.4 Paddy Duncan and Richard Schreier, Lynda MacGregor and David and Sandra Walton-Ball — Bond Head Park Expansion and Transportation Improvements Mayor Foster noted the addition of Tom Wallace and Brian Vincent as signatories to the above correspondence. E Resolution #GG-087-16 r f' Moved by Councillor Partner, seconded by Councillor Woo That Communication Item 9.4 from Paddy Duncan and Richard Schreier, Lynda MacGregor and David and Sandra Walton-Ball, Tom Wallace and Brian Vincent, regarding Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements, be referred to the consideration of Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements. Carried t 10 Presentations 10.1 Lieutenant-Colonel Michael Rostek, Commanding Officer of the Ontario Regiment (RCAC) Regarding the 150th Anniversary of the Ontario Regiment Lieutenant-Colonel Michael Rostek advised the Municipal Clerk's Department, prior to the meeting, that he would be unable to attend as a presentation. - 7 - 6-7 GClarbgtoneneral Government Committee Minutes February 16, 2016 Councillor Neal chaired this portion of the meeting. 11 Engineering Services Department 11.1 EGD-008-16 Bond Head Park Expansion and Transportation Improvements Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements was considered earlier in the meeting after the delegation portion of the agenda. Resolution #GG-088-16 Moved by Mayor Foster, seconded by Councillor Traill That Reports EGD-010-16, EGD-011-16, EGD-012-16, and EGD-013-16, be approved, on consent, as follows: 11.2 EGD-010-16 Northeast Bowmanville Subdivision Phases 1C, 2B and 6, Bowmanville, Plans 10M-840 (part of), 40M-1670 (part of) and 40M-2389 `Certificate of Acceptance' and `Assumption By-law', Roads and Aboveground Services That Report EGD-010-16 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Roads and Aboveground Services, which includes final stage roads and other related Works, constructed within Plans 10M-840 (part of), 40M-1670 (part of) and 40M-2389; That Council approve the by-law attached to Report EGD-010-16, assuming certain streets within Plans 10M-840 (part of), 40M-1670 (part of) and 40M-2389 as public highways; and That all interested parties listed in Report EGD-010-16 be advised of Council's decision. 11.3 EGD-011-16 Port of Newcastle Subdivision Phase 2 West Stage 2, Newcastle, Plan 40M-2327 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works That Report EGD-011-16 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2327; t - 8 - 6-8 General Government Committee Clarington Minutes February 16, 2016 That Council approve the by-law attached to Report EGD-011-16, assuming certain streets within Plan 40M-2327 as public highways; and That all interested parties listed in Report EGD-011-16 be advised of Council's decision. 11.4 EGD-012-16 Port of Newcastle Subdivision Phase 1 Stage 6, Newcastle, Plan 40M-2226 'Certificate of Acceptance' and 'Assumption By-law', Final Works j Including Roads and Other Related Works That Report EGD-012-16 be received; That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2226; That Council approve the by-law attached to Report EGD-012-16, assuming certain streets within Plan 40M-2226 as public highways; and i That all interested parties listed in Report EGD-012-16 be advised of Council's decision. 11.5 EGD-013-16 Huntington Subdivision Phase 2A and 2B, Courtice, Plans 40R-20915 and 40M-2148 'Certificate of Acceptance' and 'Assumption By-law', Final Works Including Roads and Other Related Works . That Report EGD-013-16 be received; f That the Director of Engineering Services be authorized to issue a 'Certificate of C Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plans 40R-20915 and 40M-2148; That Council approve the by-law attached to Report EGD-013-16, assuming j certain streets within Plans 40R-20915 and 40M-2148 as public highways; and That all interested parties listed in Report EGD-013-16 be advised of Council's decision. 11.6 EGD-014-16 Appointment of Inspector That Report EGD-014-16 be received; That Jennifer Delaney be appointed as Building Inspector for the Municipality of Clarington, effective immediately and that her name be added to Schedule `A', Table 'C' of By-law 2011-036; and - 9 - 6-9 GCia rft wneneral Government Committee Minutes February 16, 2016 That the appropriate by-law be forwarded to Council. Carried Councillor Partner chaired this portion of the meeting. 12 Operations Department 12.1 OPD-003-16 Pitch In Week Resolution #GG-089-16 Moved by Councillor Hooper, seconded by Councillor Cooke That Report OPD-003-16 be received for information. Carried Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD-001-16 Automatic Aid Agreement -Oshawa Fire Services Resolution #GG-090-16 Moved by Councillor Neal, seconded by Councillor Partner That Report ESD-001-16 be received; and That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement with the Oshawa Fire Services (Attachment 1 to Report ESD-001-16). Carried Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD-003-16 Community Services —2015 Year End Review Resolution #GG-091-16 Moved by Councillor Partner, seconded by Councillor Woo That Report CSD-003=16 be received for information. Carried - 10 - 6-10 i General Government Committee Clarington Minutes February 16, 2016 14.2 CSD-004-16 Canada 150 Fund Program Application Resolution #GG-092-16 Moved by Councillor Partner, seconded by Mayor Foster r r That Report CSD-004-16 be received; i That staff be authorized to complete an application to the Canada 150 Fund Program for programs and initiatives in Clarington to recognize and celebrate Canada's 150th anniversary of Confederation; and That staff be authorized to apply as a partner with community organizations that may be interested in applying for funding through the Canada 150 Fund for separate initiatives where services can be provided in kind at no direct cost to the Municipality. Carried 14.3 CSD-005-16 Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation and Clarington Green Gaels Junior B Lacrosse Club, Big Brothers Big Sisters of Clarington, Community Living Oshawa, Rotary Club of Courtice I I Councillor Hooper noted the additional sponsorship requests from Big Brothers Big j Sisters of Clarington, Community Living Oshawa/Clarington and the Rotary Club of Courtice as outlined in the Memo from Joseph Caruana, Director of Community Services dated February 16, 2016. i Resolution #GG-093-16 i Moved by Councillor Cooke, seconded by Mayor Foster That Report CSD-005-16 be received; i That Committee consider the sponsorship requests submitted by Bethesda House, F Bowmanville Hospital Foundation and Clarington Green Gaels Junior B Lacrosse Club; and That all interested parties listed in Report CSD-005-16 and any delegations be advised of Council's decision. That.Report CSD-003-16 be received for information. Motion Divided (See following motions) Councillor Neal declared a pecuniary interest in Report CSD-005-16, .regarding, I. Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation and 6-11 Ii General Government Committee CladiwwaMinutes February 16, 2016 Clarington Green Gaels Junior B Lacrosse Club as he is a member of the Rotary Club of Courtice. Councillor Neal left the room and refrained from discussion and voting on this matter. Councillor Cooke declared a pecuniary interest in Report CSD-005-16, regarding, Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation and Clarington Green Gaels Junior B Lacrosse Club as he is a member of the Rotary Club of Courtice. Councillor Cooke left the room and refrained from discussion and voting on this matter. Resolution #GG-094-16 Moved by Mayor Foster, seconded by Councillor Traill That the sponsorship request for Rotary Club of Courtice, in the amount of$500.00, be approved. Carried Councillor Neal and Councillor Cooke returned to the meeting. Resolution #GG-095-16 Moved by Mayor Foster, seconded by Councillor Traill That the sponsorship request for Bethesda House, in the amount of$500.00, be approved. Carried Resolution #GG-096-16 Moved by Councillor Woo, seconded by Councillor Traill That the sponsorship request for Bowmanville Hospital Foundation, in the amount of $3,300.00, be approved; and That the sponsorship be divided as follows: • Tee Off Fore Health Golf Tournament- $2,100.00 (Gold Club) • 1St Annual Fashion Show- $200.00 • Harvest Ball - $1,000.00 Carried Resolution #GG-097-16 - 12 - 6-12 i General Government Committee ClaringtonMinutes February 16, 2016 Moved by Councillor Neal, seconded by Councillor Partner i That the sponsorship request for the Clarington Green Gaels Junior B Lacrosse Club be referred to Staff until the Sponsorship Request Policy is finalized. Motion Withdrawn i Resolution #GG-098-16 Moved by Mayor Foster, seconded by Councillor Woo r That the sponsorship request for Clarington Green Gaels Junior B Lacrosse Club, in the amount of$500.00, be approved. Carried Resolution #GG-099-16 Moved by Councillor Partner, seconded by Councillor Traill. That the sponsorship request for Big Brothers Big Sisters of Clarington, in the amount of $500.00 be approved. I Carried Resolution #GG-100-16 Moved by Councillor Traill, seconded by Councillor Woo That the sponsorship request for Community Living Oshawa/Clarington, in the amount of$500.00, be approved. Carried Suspend the Rules Resolution #GG-101-16 i Moved by Councillor Neal, seconded by Councillor Traill That the Rules of Procedure be suspended to allow the Committee to extend the r` meeting until 12:15 PM. Carried Councillor Traill chaired this portion of the meeting. I f j - 13 - 6-13 General Government Committee ClarbgtonMinutes February 16, 2016 15 Municipal Clerk's Department 15.1 CLD-010-16 Integrity Commissioner Resolution #GG-102-16 Moved by Mayor Foster, seconded by Councillor Cooke That Report CLD-010-16.be received for information. Carried 15.2 CLD-011-16 Appointment of a Livestock Valuer Resolution #GG-103-16 Moved by Councillor Hooper, seconded by Councillor Neal That Report CLD-011-16 be received; That the vote be conducted to appoint one citizen representative for a term ending December 31, 2018 or until a successor is appointed to be a Livestock Valuer for the Municipality of Clarington, in accordance with the Appointments to Boards and Committees Policy; and That all interested parties listed in Report CLD-011-16 be advised of Council's decision. Carried The following appointment was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the appoint of a Livestock Valuer for a term ending December 31, 2018 or until a successor.is appointed: • Milton Dakin Mayor Foster chaired this portion of the meeting. 16 Corporate Services Department 16.1 COD-003-16 Supply and Haulage of Granular Material Resolution #GG-104-16 Moved by Councillor Neal, seconded by Councillor Cooke That Report COD-003-16 be received; - 14 - 6-14 I General Government Committee Minutes ClaringtonFebruary 16, 2016 � i That Robert E. Young Construction Ltd with a total bid in the amount of $185,981.97 (net H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-32 be awarded the contract for Supply and Haulage of Granular Material; i That the funds required in the amount of$185,981.97 (net H.S.T. rebate) be drawn from the respective 2016 operating budget; and That the Purchasing Manager be authorized.to extend the contract for one additional one year term pending satisfactory service, available funds, and subject to yearly rate increase based on the Consumer Price Index, All Items, Ontario, most recent issue. Carried E 17 Finance Department 17.1 FND-001-16 List of Applications for Cancellation, Reduction, Apportionment i Resolution #GG-105-16 Moved by Councillor Hooper, seconded by Councillor Woo That Report FND-001-16 be received; and That the list of applications, attached to Report FND-001-16 as Attachment 1, for cancellation, reduction, apportionments or refund of taxes be approved. Carried 18 Solicitors Department r No Reports for this section of the Agenda. 19 Chief Administrative Office No Reports for this section of the Agenda. 20 New Business — Consideration None 21 Unfinished Business There were no items considered under this section of the Agenda. - 15 - 6-15 j t General Government Committee ClarifigtonMinutes February 16, 2016 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG-106-16 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 12:05 PM. Carried Mayor Deputy Clerk - 16 - 6-16 J CENTRAL LAKE ONTARIO CONSERVATION AUTHORITY MINUTES' NO. 2 ANNUAL AUTHORITY MEETING Tuesday,Febniaiy 23,2016-5:00 P.M. MEETING LOCATION: 100 WHITING AVENUE,OSHAWA AUTHORITY'S ADMINISTRATIVE OFFICE,BOARDROOM i Present: Don Mitchell,Chair Bob Chapman,Vice Chair John Aker Shaun Collier Joe Drumm Adrian Foster Ron Hooper Joe Neal j David Pickles C.Darling,Chief Administrative Officer B.Boardman,Administrative Assistant/Recording Secretary t i; R.Catulli,Director,Corporate Services G.Geissberger,Marketing&Communications Coordinator D.Hope,Land Management&Operations Supervisor C.Jones,Director,Planning&Regulations P.Lowe,Director,Community Engagement P.Sisson,Director,Engineering&Field Operations Excused: John Neal Gem Lynn O'Connor t Nester Pidwerbecki Tom ROwett H.Brooks,Director,Watershed Planning&Natural Heritage Absent: Lorne Coe I The Chair called the meeting to order at 5:00 p.m. j DECLARATIONS of interest by members on any matters herein contained-NONE ADOPTION OF MINUTES Res.#22 Moved by S.Collier Seconded by A.Foster THAT the Authority minutes ofJanuary 19,2016 be adopted as circulated. CARRIED E t CORRESPONDENCE (1) Correspondence from Conservation Ontario(Agenda pg. 1) Re: Conservation Ontario Queen's Park Day—March 10,2016 • �1 Res.#23 Moved by R.Hooper Seconded by J.Drumm THAT the above correspondence items be received for information. CARRIED i r I r confd f i 8-1 MINUTES N 0.-2-AUTHORITY MEETING February 23,2©16 Page 2 DEVELOPMENT REVIEW®ULATION (1) Staff Report#5336-16(Agenda pg.3) Re: Permits Issued for Development,Interference with Wetlands and Alteration to Shorelines and Watercourses -January 1 to January 31,2016 Res.924 Moved by B.Chapman Seconded by S.Collier THAT Staff Report 5336-16 be received for information. CARRIED D.Pickles arrived at 5:02pm E.Roy arrived at 5:06pm (2) Staff Report#5343-16(Agenda pg.5) Re: Proposed Provincial Excess Soil Management Policy Framework Consultation Res.#25 Moved by J.Aker Seconded by A.Foster THAT Staff Report 5343-16 and the specific comments contained in Attachment 3 be endorsed and submitted to the Province of Ontario as CLOCA's response to the Proposed Excess Soil Management Policy Framework,and, THAT Staff Report 5343-16 be circulated to the Region of Durham,watershed municipalities,neighbouring conservation authorities, Conservation Ontario and the Environmental Commissioner of Ontario. CARRIED DIRECTOR,WATERSHED PLANNING&NATURAL HERITAGE (1) Staff Report#5339-16(Agenda pg.54) Re: Supporting a Coordinated Approach for Management of Phragmites(Phragmites australis) Res.#26 Moved by R.Hooper Seconded by Joe Neal THAT Staff Report#5339-16 be received,and THAT the correspondence attached to this Staff Report be endorsed and sent to Premier Wynne and copied to relevant Provincial Ministries, Members of Provincial Parliament, Durham Region, local municipalities, and Conservation Ontario. AMENDMENT Moved by A.Foster Seconded by B.Chapman THAT the correspondence attached to Staff Report#5339-16 also be sent to Durham Region MP's as well as Richard Aucoin,Executive Director,Pest Management Regulations Agency RES.#26 CARRIED,AS AMENDED (2) Staff Report 45338-16(Agenda pg.59) Re: Hwy 407 East Environmental—Compensation Works on CLOCA Lands Res.#27 Moved by R.Hooper Seconded by A.Foster µ THAT Report 5338-16 be received; THAT the two restoration projects as identified in this report be endorsed;and THAT CLOCA staff be authorized to enter into the necessary agreements with MTO for the completion of the restoration projects. CARRIED cont'd 8-2 MINUTES NO.2-AUTHORITY MEETING February 23,2016 Page 3 DIRECTOR,COMMUNITY ENGAGEMENT (1) Staff Report#5337-16(Agenda pg.114) Re: Proposed Fees for Authority Services&Programs for 2016—Revisions" j Purple Woods Maple Syrup Final Store Product Prices . Res.#28 Moved by D.Pickles Seconded by S. Collier THAT Staff Report#5337-16 he received,and, THAT the 2016 Proposed Fees for Purple Woods Alaple Syrup Store Products be adopted,effective Alarch 1, 2016. CARRIED DIRECTOR,CORPORATE SERVICES (1) Staff Report#5340-16(Agenda pg. 115) Re: Solar Application at CLOCA office Res.#29 Moved by A.Foster Seconded by R.Hooper I THAT Staff Report#5340-16 he received for information;and, THAT the net revenue of$7,264.62 from generation he returned to the reserve for working capital CARRIED DIRECTOR,ENGINEERING&FIELD OPERATIONS (1) Staff Report#5341-16 (Agenda pg.118) Re: Winter in the CLOCA Conservation Areas i Res.930 Moved by Joe Neal Seconded by A.Foster THAT Staff Report#5341-16 he received for information. CARRIED (2) Confidential Staff Report 45342-16(Agenda pg. 124) Re: Property Matter I Res.#31 contained in Confidential Minutes of February 23,2016. ADJOURNMENT Res.#32 Moved by J.Aker Seconded by B. Chapman f THAT the meeting adjourn. CARRIED The meeting adjourned at 6:00 p.m. r 8-3 If this information is required in an accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 extension 3560. ©RSTRI UTUle York Region REVIEWED By ®riginal Yo: • ®Council Direct ®GG Direction ® ®Council Information GG Information Ocopy To: ®Mayor ®Members of ®W Council A. Greentree, Municipal Clerk El GAO ®Clerks ❑Communications ®Community 0Corporate (3 Emergency Municipality of Claris ton Services Services Services 40 Temperance Street ®Engineering ®Finance ❑Legal Sowmanvllle, ON L1 C 3A6 Services Planning— eServices �Operations Q-v Services �rrectly. by Dear Ms. Greentree: ❑Other: RE: DurhamNork Energy from Waste Project (MOE Fil lNb1PgIE6 In accordance with the Notice of Approval to Proceed with the Undertaking regarding The Amended Environmental Assessment for Durham and York Residual Waste Study, Condition 3 Public Record, enclosed please find a hard copy of the following documents: • Letter to the Ministry of the Environment and Climate Change dated February 19, 2016, regarding Durham York Energy Centre Submission of December 2015 Complaint and Inquiry Logs • December 2015 Project Team Direct Contact Log • Letter to the Ministry of the Environment and Climate Change dated February 12, 2016, regarding Durham York Energy Centre Ambient Air Monitoring 2015, 4th Quarterly Report • Durham York Energy Centre Quarterly Ambient Air Quality Monitoring Report — October to December 2015 (Stantec - February 9, 2016) The enclosed documents are available on the Durham York Energy Centre project website at: https://www.durhamyorkwaste.ca Thank you, Melodee Smart, Administrative Assistant Works Department, The Regional Municipality of Durham 605 Rossland Road East, Level 5 Whitby, ON L1 N 6A3 905-668-4113 or 1-800-372-1102 extension 3560 Melodee.Smart(aD-durham.ca Encl. 8-4 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 ext. 3560. Y i� , k Region February 19, 2016 Celeste Dugas, Manager, York Durham District Office Ministry of the Environment and Climate Change 230 Westney Road South, 5th Floor Ajax, ON LIS 7J5 Dear Ms. Dugas: RE: Durham/York Energy from Waste Project Submission of December 2015 Complaint and Inquiry Log MOECC File#: EA-08-02 The Regional Municipality of Durham, the Regional Municipality of York, and Covanta continue to monitor complaints and inquiries and provide monthly reports to the Ministry of the Environment and Climate Change's (MOECC) York Durham District Office. The next reporting period will cover the month of January 2016. We trust that this meets the MOECC's expectation. If you require additional information, please contact the undersigned. Sincerely, Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Services Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.7711_ext. 3464 905.830.4444 ext. 75077 Mirka.Jan uszkiewicz@durham.ca Laura.McDowell@york.ca C. S. Thomas, Issues Project Coordinator, MOECC P. Dunn, Senior Environmental Officer, MOECC G. Battarino, Special Project Officer, Project Coordination, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. 8-5 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG DECEMBER 2015 ,. Inquiries.,. Date, Method Comment Details/Description: Response/Remedial Action Response Staff Received Received bate 1 December Call to Waste I just received a phone call fromWe regarding the lights on the Good morning January 5, MS/GA 22,2015 Management incinerator stack working intermitten y. id she had spoken to you 2016 Clerk forwarded several weeks ago regarding this,but wdriving home last night noticed I forward the following message on behalf of Gioseph Anello, to Gioseph that all the aerial lights were completely out. She said that she has specifically Manager,Waste Planning and Technical Services,The Anello,Manager noticed they tend not to work when it is misty outside. Regional Municipality of Durham,in response to your inquiry of Waste Can I please leave this with you to follow up on? concerning the lights on the Durham York Energy Centre stack. Planning and Covanta has provided the following explanation. Technical Services The first week of November 2015,Covanta did maintenance on the stack lights. They were out for approximately three days. A week later there was an issue with them getting slightly out of sync:all four lights should be flashing at the same time. This was repaired as well. There are two sets of lights on the stack,one set points down along the stack and these lights are decorative.This set turns on at night and turns off during the day time.This on and off function is controlled by a photo cell. The second set is for air traffic control and operates 24 hours per day. During the day time hours they operate at 20,000 lumens so they can be seen during the day by aircraft.At night they switch over and operate at a reduced rate of 5,000 lumens. The day mode and night modes are controlled by a photo cell which switches between the required modes. During times when the weather is foggy/misty,the lights may be obscured by the atmospheric moisture. It may also appear that they are turning off as they change from higher to lower lumens at dusk. Should you require anything further at this time,please advise. Thank you, Melodee Smart,Administrative Assistant Commissioner's Office,Works Department 1 00 I rn 00 I J DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG DECEMBER 2015 Inquiries Date Method. � Comment Details/Description: Response Received Received Response/Remedial Action Staff. Date. The Regional Municipality of Durham 605 Rossland Road East,Level 5 Whitby,ON L1 N 6A3 Office: 905-668-7711 or 1-800-372-1102 ext.3560 Fax: 905-668-2051 Email: melodee.smart@durham.ca Website: www.durham.ca 2 December Project web email How does ammonia form in your combustion process?Is it aside reaction to the Thank you for your interest in the Durham York Energy Centre. January 6, LW 30,2015 high temperature combustion? 2016 The source of ammonia emissions(or"ammonia slip")from the DYEC is from ammonia that is injected into the boiler to control emissions of nitric oxide(NO)and nitrogen dioxide(NO2),the sum of which is commonly referred to as Nitrogen Oxides (NOx). As part of the facility's air pollution control technology called Selective Non-Catalytic Reduction(SNCR),aqueous ammonia is injected into the upper furnace area to react with NOx in the exhaust gas to form Nitrogen(N2)and water vapor. NO2 is a criteria pollutant and NOx is a precursor for ozone formation,as well as for PM2.5. Regards, Project Team 2 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG DECEMBER 2015 Inquiries- # Date Method Comment Details/Description: ResponseL Remedial Action Response Staff Received Received Date Total Project Team Inquiries this month (project web email/telephone): 2 Total Covanta'Inquiries this month.. 0 Total Council/Committee Inquiries this month: U Total Durham Call Centre Inquiries this month (separate attachment): 0 Total.Inquiries from York this month: 0 Total Inquiries from previous months: 63 Total Inquiries in 2016: 65 3 00 00 0 C.0 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG DECEMBER 2015 Complaints # Date Method Comment Details/Description: Received Received Response/Remedial Action Response Staff Date 1 December Forwarded to Attached are articles that support the statements in my previous letter about Dea_ 22,2015 Project Team by Covanta's emissions contaminating air and foods. December 23, SD York Regional Your email of December 21,2015 was forwarded to the 2015 Chair A Ministry Environment dioxin study indicates that you and those copied in this letter, Durham York Energy Centre project team for a response. live within Covanta's emissions plume's"kill zone.This dioxin study is available upon Your emails and the Regions'responses are recorded in request. It was previously sent to your attention. monthly logs that are posted on the project website in accordance with the approved protocol established for the Families who experience the fatalities and business loses will seek justice through Durham York Energy Centre project. Class Actions,Inquests,and Criminal Prosecutions as have occurred in other The Durham York Ener Centre was the subject of a jurisdictions. Energy j comprehensive Environmental Assessment which included Merry Christmas to you and your family. detailed technical studies by expert consultants on environmental and social impacts of the facility such as air, Regards, water,traffic,noise,visual,cultural,economic, archaeological,infrastructure,human health and ecological impacts. The Environmental Assessment process included extensive consultation with the public,regulators,and other stakeholders and was endorsed by both Regional Councils at key steps in the process. The Human Health and Ecological Risk Assessment completed during the Environmental Assessment included both an inhalation assessment and a"multi-pathway assessment."The multi-pathway assessment considered the cumulative human health impact of exposure to contaminants in air,soil,water,and food. The Human Health and Ecological Risk Assessment concluded that the Durham York Energy Centre could be operated safely at 140,000 tonnes per year at the proposed site without undue risk to people or the environment. The Human Health and Ecological Risk Assessment can be viewed online on the following web page: hftp://www.durhamyorkwaste.ca/Archive/pdfs/Stu ri /amended-ea-stud -docs/Amended-HHERA- 4 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG DECEMBER 2015 Complaints, Comment Details/Description::Date Method Response/Remedial Action Response StafReceived Received Date, Report/Durham-York-H HERA-FI NAL_style- guided_Dec-10-2009-rev.pdf The Ministry of Environment and Climate Change agreed with these conclusions and approved the Environmental Assessment on November 3,2010. Best Regards, The Project Team 2 December 2, Delegation appeared before the Committee to address the recent emissions Works Committee approved motion to have staff December 2, Response 2015 and received by monitoring issues at the Durham York Energy Centre.Highlights of her presentation respond to resident concerns. 2015 and sent via December Corporate included: December 16, email 16,2015 Services to . Exceedances at Incinerator During Acceptance Testing 2015 dated Works Committee . Clarington Council November 2nd Long Term Sampling System For Dioxins January &Regional Furans Not Installed 26,2016 Council . EA Notice of Approval • Failure to Monitor Dioxins and Furans • New Covanta Amesa Report • Canadian vs.American Lab Results • Test Procedures Appear to Have Changed for Second and Third Stack Test • Amesa Sampling and Stack Test Do Not Align • Amesa vs.Stack—Other Considerations and Data Omission • Dioxin/Furan Amesa LTSS Statement • Extreme Dioxin/Furan Concerns 3 December 2, Correspondence Whitby Resident,emailing members of Council and numerous Correspondence was received for information. December 2, N/A 2015 received by in v ua s,a copy of her delegation to Regional Council on November 4,2015,in No action required. 2015 Corporate regards to the Incinerator Acceptance Testing and Includes Numerous Questions to Services to the Council as well as the Works Committee and Staff Members(2015-WRC-7) Works Committee 4 December 2, Correspondence Whitby Resident,writing to Ian Parrot,and Agatha Garcia-Wright, Works Committee approved motion to have staff respond to December 2, N/A 2015 received by nistry o t e Environment and Climate Change,regarding the Durham York resident concerns. MOECC response letter is included with 2015 Corporate Energy Centre Environmental Compliance Approvals and Amendments—No.7306- this log. Services to 8F DKNK. is asking for a copy of the ECA Amendment re:the Air Works Committee Emissions Vo—nitoring Plan not posted on the project website,along with any other 5 Oo I CD 1 00 DURHAM YORK ENERGY CENTRE COMPLAINT AND INQUIRY LOG DECEMBER 2015 Complaints.',!. Date Method Comment Details/Description: Response Received Received Response/'Remedial Action Date staff ECA Amendments not posted to the project website.She.also Requests a Response to the other Issues Raised in her Letter(2015-WRC-8) 5 December 2, CorrespondenceNewcastle resident,emailing members of Council,a copy of her Works Committee approved motion to have staff respond to December 2, Response 2015 received by correspon ence to Council on November 4,2015,with respect to her concerns resident concerns. 2015 sent via Corporate about the performance of the DurhamNbrk Covanta incinerator and with decisions email Services to made with regards to the monitoring and acceptance testing,the information that dated Works Committee has been communicated and the information that has not been shared(Our File: January D04-486)(2015-WRC-10 26 2016 Total Project Team Complaints this month (project web email/telephone): o Total Covanta.Complaints this month: o Total Council/Committee Complaints this month: 4 Total'Durham Calf Centre Complaints this month (separate attachment): o Total.Complaints.from,York this:month: Total Complaints from.previous months; 13 �Totalco.rnpjaintsln,2015: 18. 6 If this information is required in accessible format, please contact The Regional Municipality of Durham at 1-800-372-1102 ext. 3560. Yorl�� ' Region February 12, 2016 Dolly Goyette, Director, Central Region Ministry of the Environment and Climate Change Place Nouveau 5775 Yonge Street, Floor 8 North York, ON M2M 4J1 Dear Ms. Goyette: RE: Durham/York Energy from Waste Project Ambient Air Monitoring 2015, 4th Quarterly Report (Environmental Assessment Condition 11) MOECC File: EA-08-02 In accordance with the approved Ambient Air Monitoring and Reporting Plan and the Ministry of the Environment and Climate Change (MOECC) Ambient Air Monitoring Guideline, the Regional Municipalities of Durham and York (Regions) are pleased to submit the 4th Quarterly Ambient Air Monitoring Report for calendar year 2015, covering the period from October to December 2015. The report has been prepared by Stantec Consulting Ltd. who was awarded the ambient air monitoring and reporting contract for the Regions. We trust that the report meets the MOECC's expectation and is consistent with Condition 7(4) of the Environmental Compliance Approval. The next quarterly report will cover the period from January to March 2016. 8-12 D. Goyette, Director, Central Region, MOECC Ambient Air Monitoring 2015, 4t"Quarterly Report MOECC File:EA-08-02 February 12, 2016 Page 2 of 2 The Regions are available to discuss the report at your convenience. Sincerely, Mirka Januszkiewicz, P.Eng. Laura McDowell, P.Eng. Director, Waste Management Director, Environmental Promotion and Protection The Regional Municipality of Durham The Regional Municipality of York 905.668.7711 ext. 3464 905.830.4444 ext. 75077 Mirka.Januszkiewicz@durham.ca Laura.McDowell@york.ca LW/ms C. K. Hedley, Director, Environmental Approvals Branch, MOECC C. Dugas, Manager, York Durham District Office, MOECC S. Thomas, Issues Project Coordinator, York Durham District Office, MOECC P. Dunn, Senior Environmental Officer, York Durham District Office, MOECC P. Martin, Supervisor (Acting), Air, Pesticides, and Environmental Planning, MOECC E. O'Leary, Environmental Resource Planner& EA Coordinator, Air, Pesticides, and Environmental Planning, MOECC G. Battarino, Project Officer, Project Coordination, MOECC A. Huxter, Environmental Specialist, Covanta Energy from Waste Advisory Committee (EFWAC) D. Kelly, Regional Clerk, The Regional Municipality of York D. Wilcox, Regional Clerk, The Regional Municipality of Durham Encl. 8-13 Stantec Consulting Ltd. 401 Wellington Street West,Suite 100 Toronto ON M5V 1 E7 Tel:(416) 5916-6686 Fax: (416) 596-6680 February 5,2016 File: 160950528 Attention: Mr. Greg Borchuk, P.Eng. Project Manager, EFW Waste Management Services The Region of Durham 605 Rossland Rd., Whitby, ON Ll N 6A3 Dear Mr. Borchuk, Reference: Q4 2015 Ambient Air Quality Monitoring Report for the Durham York Energy Centre Please find attached with this letter the Q4 2015 quarterly report for the Durham York Energy Centre (DYEC). The quarterly reports for the DYEC monitoring are prepared to present monitoring data to the MOECC.The MOECC requires that several statistics,including maximum levels, be presented in these reports, but does not require 981h percentile values to be included in quarterly reports. Regional Council has requested that 98th percentile PM2.5 data also be provided along with the quarterly reports,which is provided in Table 1 below. A comparison to the Canadian Ambient Air Quality Standard (CAAQS) for PM2.5 requires averaging the 98th percentile daily average levels in each of three consecutive years. Six months of additional data will be required in order to provide an explicit comparison to the current CAAQS criteria of 28 pg/m3. Design with community in mind 8-14 February 5,2016 Mr.Greg i3orchuk, P.Eng. Project Manager, EFW Waste Management Services Page 2 of 2 Reference: Q4 2015 Ambient Air Quality Monitoring Report for the Durham York Energy Centre Table 1 Summary of the 98th Percentile Daily Average PM2.5 Concentrations Measured to Date (pg/m3) Period Courtice Monitoring Station Rundle Road Monitoring Station June 2013-June 2014 (Year 1) 22.6 23.5 July 2014-June 2015 (Year 2) 23.4 26.6 July 2015-December 2015 26.8 25.7 Regards, STANTEC CONSULTING LTD. SIGNED IN ORIGINAL Gregory Crooks, M.Eng., P.Eng. Principal, Environmental Services Phone: (416)598-7687 Fax: (416) 596-6680 gregory.crooks@stantec.com c. Gio Anello, Region of Durham Lindsay Waller, Region of Durham Luis Carvalho, Region of York Seth Dittman, Region of York C. Lim,T. Hung,Stantec is v:\01609\activcV 60950528\planning\report\final\2015\2015 q4 report\q4.2015 cover letter barchuk_2016_02_05.docx Design with community in mind 8-15 Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre a October to December 2015 Durham York Energy Centre ta alt t P,C Prepared for: The Regional Municipality of Durham 605 Rossland Rd Whitby, ON Ll N 6A3 Prepared by: Stantec Consulting Ltd. 300W-675 Cochrane Dr., Markham, ON L3R OB8 Project No.: 160950528 February 9,2016 8-16 Sign-off Sheet This document entitled Quarterly Ambient Air Quality Monitoring Report for the Durham York Energy Centre-October to December 2015 was prepared by Stantec Consulting Ltd. for the account of The Region of Durham.The material in it reflects Stantec's best judgment in light of the information available to it at the time of preparation. Any use which a third party makes of this report, or any reliance on or decisions made based on it, are the responsibilities of such third parties. Stantec Consulting Ltd, accepts no responsibility for damages, if any,suffered by any third party as a result of decisions made or actions based on this report. Signed in Original Prepared by (signature) Connie Lim, B.A.Sc. Signed in Original Reviewed by (signature) Gregory Crooks M.Eng., P.Eng. \\Cd1215-t01\workyroup\01609\Active\160950528\planning\report\final\2015\2015 Q4repat\160950528_rpt_2015 Q4_FlNAL 2016 07._09.docx Project No.: 160950528 8-17 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Table of Contents ExecutiveSummary...................................................................................................................i Abbreviations............................................ ... 1.0 Introduction................................................................................................................1.1 1.1 BACKGROUND AND OBJECTIVES.................:.............................................................. 1.1 1.2 LOCATIONS OF AMBIENT AIR QUALITY MONITORING STATIONS.............................. 1.2 2.0 Key Components Assessed.......................................................................................2.1 2.1 METEOROLOGY..............................................................................................................2.1 2.2 AIR QUALITY CONTAMINANTS OF CONCERN:............................................................2.1 2.3 AIR QUALITY CRITERIA....................................................................................................2.2 3.0 Instrumentation Summary..........................................................................................3.1 3.1 INSTRUMENTATION .........................................................................................................3.1 3.2 INSTRUMENTATION ISSUES.............................................................................................. 3.2 3.3 DATA RECOVERY RATES................................................................................................3.3 4.0 Summary of Ambient Measurements.......................................................................4.1 4.1 METEOROLOGICAL DATA.............................................................................................4.1 4.2 CAC AMBIENT AIR QUALITY MEASUREMENTS .............................................................4.3 4.2.1 Sulphur Dioxide (SO2) ..................................................................................4.9 4.2.2 Nitrogen Dioxide (NO2) .............................................................................4.10 4.2.3 Nitrogen Oxides (NOx) ..............................................................................4.12 4.2.4 Particulate Matter Smaller than 2.5 Microns (PM2.5) .............................4.13 5.0 Conclusions................................................................................................................5.1 6.0 References..................................................................................................................6.1 stag tec Pro ect No.: 160950528 8- 18 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 LIST OF TABLES Table 2-1 Summary of Meteorological Parameters Measured at Each Station........ 2.1 Table 2-2 Summary of Air Quality Criteria for CACs.......................................................2.2 Table 3-1 Summary of Continuous Ambient Air Quality Monitors................................ 3.1 Table 3-2 Summary of Meteorological Equipment........................................................ 3.2 Table 3-3 Summary of Instrument Issues at Courtice WPCP Station (Predominately Upwind)................................................................................... 3.3 Table 3-4 Summary of Instrument Issues at Rundle Road Station (Predominately Downwind) ............................................................................. 3.3 Table 3-5 Summary of Data Recovery Rates for the Courtice WPCP Station (Predominately Upwind) -October to December 2015 ............................. 3.4 Table 3-6 Summary of Data Recovery Rates for the Rundle Road Station (Predominately Downwind) -October to December 2015........................ 3.4 Table 4-1 Summary of Hourly Meteorological Measurements-October to December2015................................................................................................. 4.1 Table 4-2 Summary of Ambient CAC Monitoring Data-October to December2015................................................................................................. 4.5 LIST OF FIGURES Figure 1-1 Durham York Energy Centre Site Location Plan............................................ 1.3 Figure 1-2 Locations of Ambient Air Quality Monitoring Stations.................................. 1.5 Figure 1-3 View of Rundle Road Ambient Air Quality Monitoring Station.................... 1.7 Figure 1-4 View of Courtice WPCP Ambient Air Quality Monitoring Station ............... 1.7 Figure 4-1 Wind Roses for October to December 2015.................................................. 4.3 Figure 4-2 Comparison of NO2/ NOx and SO2 Ambient Air Quality Monitoring Data to Applicable Criteria ............................................................................. 4.9 Figure 4-3 Pollution Roses of Measured Hourly Average SO2 Concentrations- October to December 2015.......................................................................... 4.10 Figure 4-4 Pollution Roses of Measured Hourly Average NO2 Concentrations- October to December 2015.......................................................................... 4.11 Figure 4-5 Pollution Roses of Measured Hourly Average NOx Concentrations- October to December 2015.......................................................................... 4.13 Figure 4-6 Pollution Roses of Measured 24-Hour Average PM2.5 Concentrations -October to December 2015 ........................................................................ 4.14 ste-anter- Project No.: 160950528 8-19 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE e OCTOBER TO DECEMBER 2015 LIST OF APPENDICES APPENDIX A SO2 DATA SUMMARIES AND TIME HISTORY PLOTS.........................................A.1 APPENDIX B NO2 DATA SUMMARIES AND TIME HISTORY PLOTS........................................ B.1 APPENDIX C NOx DATA SUMMARIES AND TIME HISTORY PLOTS........................................C.1 APPENDIX D PM2.5 DATA SUMMARIES AND TIME HISTORY PLOTS ...................................... D.1 APPENDIX E CONTINUOUS PARAMETER EDIT LOGS............................................................E.1 I I stantec Project No.: 160950528 III 8-20 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Executive Summary The Regional Municipalities of Durham and York are constructing the Durham York Energy Centre (DYEC) which is an Energy-from-Waste (EFW) Facility intended to provide a long-term, sustainable solution to manage municipal solid waste remaining after diversion from the Regiorls. The facility commenced processing waste on February 13,2015 and is currently in the commissioning phase of the project. The Ambient Air Quality Monitoring Plan -Durham York Residual Waste Study (Stantec, 2012),was developed based on the Regional Council's mandate to provide ambient air quality monitoring in the area of the DYEC for a three year period. An ambient air quality monitoring and reporting program was also a requirement laid out in the Provincial Minister's Notice of Approval to Proceed with the Undertaking, detailed in Condition 11 of the Notice of Approval (MOECC, 2010).The air monitoring plan was also developed to satisfy the conditions of the Environmental Compliance Approval and the environmental mitigation and commitments set out in the Environmental Assessment (Jacques Whitford,2009).The predominantly downwind station is located along Rundle Road,south of Baseline Road.The predominantly upwind station is sited at the Courtice Water Pollution Control Plant (WPCP). Since May 2013, measurements of the following air contaminants have been made at the two stations: • Sulphur Dioxide (SO2); • Nitrogen Oxides (NOx); • Particulate Matter smaller than 2.5 microns (PM2.5); • Metals in total suspended particulate matter(TSP); • Polycyclic Aromatic Hydrocarbons (PAHs); and, • Dioxins and Furans. Operation of the non-continuous monitors was temporarily discontinued on June 28,2014 as per Section 1.2 of the Ambient Monitoring Plan (Stantec, 2012).When the EFW facility is fully operational, monitoring of non-continuous monitors will resume (as specified in the Ambient Monitoring Plan). Meteorological data is also measured at the two stations.The predominantly downwind Rundle Road station measures horizontal wind speed,wind direction, atmospheric temperature, relative humidity and rainfall.The predominantly upwind Courtice WPCP Station measures atmospheric temperature,relative humidity, rainfall and barometric pressure. Wind speed and wind direction data at the predominantly upwind location are measured and provided by the Courtice Water Pollution Control Plant. s antech Project No.: 160950528 I 8-21 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE e OCTOBER TO DECEMBER 2015 This quarterly report provides a summary of the ambient air quality data collected at these two stations for the period October to December (Calendar Quarter 4). During this quarter, a few instrumentation issues were encountered with above acceptable data recovery rates for all measured air quality parameters. Additional details on instrumentation issues are presented in Section 3.2 of this report. The following observations and conclusions were made from a review of the measured ambient air quality monitoring data: 1. Measured levels-of NO2,SO2 and PM2.5 were below the applicable O. Reg.419/05 criteria or human health risk assessment (HHRA) health-based standards presented in Table 2-2 of this report; 2. Since the Canadian Ambient Air Quality Standard (CAAQS) for PM2.5 is based on a 24-hour, 98th percentile level over 3 years whereas the PM2.5 measurement period at both stations for this quarterly report was three months, there is insufficient data collected to determine with any certainty if exceedances of the CAAQS would occur.Therefore no comparison of the measured PM2.5 data during this quarter to the CAAQS was conducted for this report, as it would not be scientifically accurate or representative;and, 3. In summary, all monitored contaminants were below their applicable MOECC criteria for the monitoring data presented in this report.All measured levels of all monitored contaminants were below their applicable HHRA health-based standards. A) Sta7 tec II Project No.: 160950528 8-2Z r� QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Abbreviations AAQC Ambient Air Quality Criteria CAAQS Canadian Ambient Air Quality Standards CAC Criteria Air Contaminants D/Fs Dioxins and Furans DYEC Durham York Energy Centre EFW Energy from Waste MOECC Ontario Ministry of the Environment and Climate Change SO2 Sulphur Dioxide NOx Nitrogen Oxides PAH Polycyclic aromatic hydrocarbons Particulate A particle of a solid or liquid that is suspended in air. PCB Polychlorinated biphenyl PCDD/PCDF Polychlorinated dibenzo-p-dioxins and dibenzofurans PM Particulate Matter PM2.5 Particulate Matter smaller than 2.5 microns TEQ Toxic equivalent quotient TEQs Toxic Equivalents TSP Total Suspended Particulate WPCP Water Pollution Control Plant Elements Cd Cadmium Hg Mercury Pb Lead Al Aluminum As Arsenic Be Beryllium Cr Chromium Cu Copper Mn Manganese Ni Nickel Ag Silver ® Ranter- Protect No.: 16095,0528 III 8-23 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 TI Thallium Sn Tin V Vanadium Zn Zinc Miscellaneous °C temperature in degrees Celsius N/A not available % percent ppm part per million ppb part per billion ppt part per trillion min minimum max maximum pg/m3 microgram per cubic metre iv Project No.: 160950528 8-24 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Introduction February 9,2016 1 .0 INTRODUCTION',. 1.1 BACKGROUND AND OBJECTIVES The Regional Municipalities of Durham and York are constructing the Durham York Energy Centre (DYEC) which is an Energy-from-Waste (EFW) Facility intended to provide a long-term, sustainable solution to manage municipal solid waste remaining after diversion from the Regions. The site location of the DYEC is shown in Figure 1-1.The facility commenced processing waste on February 13, 2015 and is currently in the commissioning phase of the project. A monitoring plan, Ambient Air Quality Monitoring Plan -Durham York Residual Waste Study (Stantec, 2012),was developed based on the Regional Council's mandate to provide ambient air quality monitoring in the area of the DYEC for a three year period. The purposes of the ambient air quality monitoring program are to: 1. Quantify any measureable ground level concentrations resulting from emissions from the DYEC cumulative to local air quality,including validating the predicted concentrations from the dispersion modelling conducted in the Environmental Assessment (Jacques Whitford, 2009); 2. Monitor concentration levels of EFW-related.air contaminants in nearby residential areas; and, 3. Quantify background ambient levels of air contaminants in the area. Two monitoring stations in the vicinity of the DYEC were set up in April 2013.Since May 2013,the two stations have measured the following air contaminants: • Sulphur Dioxide (SO2); • Nitrogen Oxides (NOX); • Particulate Matter smaller than 2.5 microns (PM2.5); • Metals in Total Suspended Particulate matter (TSP); • Polycyclic Aromatic Hydrocarbons (PAHs); and, • Dioxins and Furans. This quarterly report provides a summary of the ambient air quality data collected at these two stations for the period October to December 2015. Rantec Project No.: 160950.528 1.1 8-25 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Introduction February 9,2016 Operation of the non-continuous monitors was temporarily discontinued on June 28,2014 as per Section 1.2 of the Ambient Monitoring Plan (Stantec,2012).When the EFW facility is fully operational, monitoring of non-continuous monitors will resume as specified in the Ambient Monitoring Plan (Stantec,2012). 1.2 LOCATIONS OF AMBIENT AIR QUALITY MONITORING STATIONS The selection of sites for the monitoring stations was done in consultation with the Ontario Ministry of Environment and Climate Change (MOECC) and Durham/York representatives based on the results of air quality modelling done in support of the environmental assessment for the project, the locations of nearby sensitive receptors, and general MOECC siting criteria.Two monitoring stations (one predominantly downwind and one predominantly upwind) were chosen for the ambient air quality program.The final locations of the monitoring stations were influenced by the availability of electrical power, accessibility of each location, and security. Details of the siting requirements are detailed in the Monitoring Plan. The selected downwind location is sited northeast of the DYEC in the vicinity of residential receptors predominantly downwind of the DYEC in this direction,and falls in the area where maximum annual concentrations are predicted to occur.The predominantly downwind Rundle Road Station, is located along Rundle Road,south of Baseline Road. Its location is shown in Figure 1-2.The monitoring station measures all the air contaminants listed in Section 1.1 and meteorological data.This station is referred to as the Rundle Road Station. The predominately upwind Courtice WPCP Station, is sited at the Courtice Water Pollution Control Plant (WPCP), located to the southwest of the DYEC in order to measure background air quality in the predominantly upwind direction.The location is presented in Figure 1-2.This monitoring station measures the air contaminants presented in Section 1.1, as.well as meteorological data,with the exception of wind speed and wind direction,which are measured and provided by the Courtice Water Pollution Control Plant. A third Fence Line Station,which will measure non-continuous parameters (metals and total particulate matter)will be installed prior to full operation of the DYEC. As per Section 1.2 of the Ambient Monitoring Plan (Stantec,2012), the Fence Line station will collect non-continuous parameters beginning after the Facility's commissioning period is complete, and will run for a one year period. Photographs of the Rundle Road and Courtice WPCP ambient air quality monitoring stations are shown in Figure 1-3 and Figure 1-4, respectively. st-an`ec 1.2 Project No.: 160950528 8-26 00 678000 679000 680000 681000 682000 683000 684000 , s \A o , ante\1 n0 .• �!•s m . ,OC n , ` `O g m REGIONAL MUNICIPALITY pwaY aD1 v6 `OF DURHAM H c'e Ron 8 GtOO� southSeN ` D F `,o - Road oC^ �"�eew�ee�io°�+•e'"�ee-�.e-�.o.o.o v.c„Cvo.eaec'.ov©vim �'C�G ©°��' Lake Ontario (lac Ontario) $ 0 375 750 g � m 1:20,OOC 67BOCO 679007 680000 681000 682000 683000 684010 Oc}cber 2013 160950528 Legend -• - - Client/Project -Durham York Energy Centre Site ', The Region of Durham +Railway Georgian gY cJ iJ iJDurham York Ener Centre Road Highway Flgure No. Notes -Watercourse T4C0 tb 1. Coordlnole System:NAD 1983 UrM Zona 17N Laka Waterbody ontarlo Title 2. Base rioturesproduced ralRes urcese v4th 0Queea Wooded Area Site`Location Site Location Plan Ontario M:n'stry or Natural Resources 0 queen's ' Pr;nter for Ontario,2013. Lake Erlo KEY MAP 678.00 6790W 680000 681000 6B2000 683000 684000 Dr\ N p o d \ �Rundle-Rcraa Downwid i ,� tlne Rpad 9 aq Cr n a PQ °`` A REGIONAL °, \moo -``MUNICIPALITY °� a O •F.pUF2HAM South'.Se'N t` 3 m 1 s04 'Q C au1 s _ Pe4 '� �gpwaY �pa(k�Roa —, a<C�nOtOo' a r � od,< ° Courtice ; DO p Road S tw (Upwind) r.,'' � � e•' w�+f' •vitGQi9ca.otlCrGatlf.c+.G.G.c-�ro.c:9t.� .Grd.4.mr PSP rr�.c�'�"[� C q� �y,W Lake Ontario (lac Ontario) $ 0 375 750 m 1:30,000 678003 67900 680300 681000 6820:0 683000 684000 Jctober 2013 ;60950528 Legend 111111111111:7___._.-____._.__...__. Client/Project � 0 station Location —Watercourse The Region of Durham tFur-))u cl✓l� =Durham York Energy Centre Site Waterbody Durham York Energy Centre --i Railway Wooded Area —Road Figure No. Notes —Highway 1-2 1. Coordinate System:NAC 1983 UTM Zone 17N Title 2. Base`earuresproduceralResources es ilia Locations of Ambient Ontaro Munkhy of Natural Rezo urcos®queen's 00 Printer for Ontario,2013• I Monitoring Stations N co QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Introduction February 9,2016 Figure 1-3 View of Rundle Road Ambient Air Quality Monitoring Station Figure 1-4 View of Courtice WPCP Ambient Air Quality Monitoring Station i Sta tee Project No.: 160950528 1.7 8-29 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE®OCTOBER TO DECEMBER 2015 Key Components Assessed February 9,2016 2,0 KEY COMPONEN S ASSESSED 2.1 METEOROLOGY The following meteorological parameters are measured at the Rundle Road and Courtice WPCP monitoring stations. Table 2-1 Summary of Meteorological Parameters Measured at Each Station Courtice WPCP(Predominately Upwind) Rundle Road(Predominately Downwind) Ambient Air Quality Monitoring Station _Ambient Air Quality Monitoring Station Wind Speed and Direction @ 20-m Wind Speed and Direction @10-m Ambient Temperature @ 2-m Ambient Temperature @ 2-m Relative Humidity Relative Humidity Rainfall Rainfall Barometric Pressure 2.2 AIR QUALITY CONTAMINANTS OF CONCERN The ambient air quality monitoring program for the DYEC includes the following contaminants specified in the Ambient Air Quality Monitoring Plan: • Nitrogen Oxides (NOx); • Sulphur Dioxide-(SO2); • Particulate Matter smaller than 2.5 microns (PM2.5); • Total Suspended Particulate (TSP) matter and metals; • Polycyclic Aromatic Hydrocarbons (PAHs);and, • Dioxins and Furans (D/Fs). Operation of the non-continuous monitors was temporarily discontinued on June 28,2014 as per Section 1.2 of the Ambient Monitoring Plan (Stantec,2012).When the EFW facility is fully operational, monitoring of non-continuous monitors will resume (as specified in the Ambient Monitoring Plan).Therefore,the following contaminants were not measured this quarter: • Total Suspended Particulate (TSP) matter and metals, • Polycyclic Aromatic Hydrocarbons (PAHs), and, • Dioxins and Furans (D/Fs). Project No.: 160950528 2.1 8-30 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Key Components Assessed February 9,2016 2.3 AIR QUALITY CRITERIA Two sets of standards were used for comparison to the air quality data as specified in the Ambient Air Monitoring Plan.The first set of standards is the limits reported in O.Reg.419/05 (Schedules 3 and 6).These are compliance based standards used throughout the province of Ontario. However, not all chemicals have O.Reg.419/05 criteria, or in some instances updated health-based standards were used in the human health risk assessment (HHRH) conducted in support of the Environmental Assessment (July 31,2009) - December 10,2009).These health- based values,which were reported in Table 7-2 (Summary of Inhalation TRVs and Inhalation Benchmarks Selected for CACs) and Table 7-3 (Inhalation TRVs and Inhalation Benchmarks for Selected COPCs) of the HHRA (Stantec,2009) were used as the second set of standards. The previously applicable 24-hour Canada-Wide Standard (CWS) for PM2.5 of 30 pg/m3 (9818 percentile averaged over 3 consecutive years) has been superseded by the new Canadian Ambient Air Quality Standard (CAAQS) of 28 Ng/m3 (98th percentile averaged over 3 consecutive years) as noted in Table 2-2.The proposed CAAQS 24-hour objective for 2020 is 27 pg/m3. A summary of the relevant air quality criteria for the contaminants monitored in Q4 2015 is presented in Table 2-2. Table 2-2 Summary of Air Quality Criteria for CACs O. Reg 419/05-Schedule 3/AAQC HHRA Health-Based Standards Contaminant CAS Other time 1-Hour 24-Hour 7-Hour 24-Hour Annual (pg/m3) (pg/m3) Period 3 I (}gig/m3) (pg/M3) (Ng/m3) (N9/ms) Sulphur dioxide 7446095 690 275 690 275 29 Nitrogen oxides A 10102-44-0 400 200 400 200 60 Canadian Ambient Air Quality HHRA Health-Based Standards Standards (CAAQS) Contaminant CAS j Other time Other time 1-Hour 24-Hour l-Hour 1 24-Hour (pg/m3) (pg/m3) Period (pg/m3) ( (fig/m3) Period (Pg/►n ) I (pg/M3) PM2.5 N/A 28 B10 30 Notes: A. The Schedule 3 standards for NOx are based on health effects of NO2,as NO2 has adverse health effects at much lower concentrations than NO.Therefore the standard was compared to NO2 in this report.However,as per the current April 2012 version of O.Reg.419 Summary of Standards and Guidelines,the standard was also compared to the monitored NOx• B. Canadian Ambient Air Quality Standard for Respirable Particulate Matter,effective by 2015.The Respirable Particulate Matter Objective is refetenced to the 981h percentile over 3 consecutive years. C. Annual Canadian Ambient Air Quality Standard for Respirable Particulate Matter,effective by 2015.The Respirable Particulate Matter Objective is referenced to the 3-year average of the annual average concentrations. D. HHRA Health-Based Standard for PM2.5was selected referencing CCME(2006). ® Stant e( 2.2 - Prosect No.: 160950528 8-31 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE e OCTOBER TO DECEMBER 2015 Instrumentation Summary February 9,2016 3.0 INSTRUMENTATION SUMMARY 3.1 INSTRUMENTATION The measurement program at the monitoring sites includes both continuous and non-continuous monitors to sample air contaminant concentrations.The monitors were set up in April 2013,and monitoring started in May 2013. Monitoring for respirable particulate matter(PM2.5), nitrogen oxides (NOx) and sulphur dioxide. (SO2) are conducted on a continuous basis.A summary of the continuous monitors and a brief description of their principle of operation are provided in Table 3-1 below. Table 3-1 Summary of Continuous Ambient Air Quality Monitors Contaminant Monitor ! Principle of Operation I Range I Time Interval Light Scattering Photometry/Beta Attenuation-Consists of a carbon]4 source,detector and light scattering Nephelometer in a rack-mountable Thermo Sharp 5030 enclosure.The Thermo Sharp utilizes a PM2.5 Synchronized Hybrid continuous(non-step wise) hybrid mass 0-10 mg/m3 1 minute Ambient Real-time measurement and a combination of Particulate Monitor beta attenuation and light scattering technology.The unit's filter tape is automatically advanced based upon a user defined frequency or particulate loading. Chemiluminescence-Uses a chemiluminescence detection API Model 200E principle and microprocessor NO, NO2,NOx Chemiluminescence technology for ambient continuous 0— 1000 ppb 1 second Analyzer emissions monitoring (CEM). Measurements are automatically compensated for temperature and pressure changes. Pulsed Florescence-SO2 levels are measured based on the principle that S02 has a strong ultraviolet(UV) absorption at a wavelength between Teledyne Monitor 200 and 240 nanometres (nm).The SO2 Labs Sulphur Dioxide absorption of photons at these 0—1000 ppb 1 second Analyzer Model T100 wavelengths results in the emission of fluorescence photons at a higher wavelength.The amount of fluorescence measured is directly proportional to the concentration of SO2. Pro;ectNo.: 160950528 3.1 8-32 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Instrumentation Summary February 9,2016 Horizontal wind speed,wind direction, atmospheric temperature,relative humidity and rainfall are measured at the predominantly downwind Rundle Road Station. Atmospheric temperature, relative humidity, rainfall and barometric pressure are measured at the predominantly upwind Courtice WPCP Station.Wind speed and wind direction data at the predominantly upwind location are measured and provided by the Courtice Water Pollution Control Plant.The meteorological sensors at the Rundle Road Station are mounted on an external 10-m aluminum tower and are logged using a digital data acquisition system (DAS).The meteorological equipment includes the following: Table 3-2 Summary of Meteorological Equipment Parameter —� Equipment Wind Speed/Wind Direction Met One Instruments Inc.Model 034B Temperature Campbell Scientific Model HMP60 Relative Humidity Campbell Scientific Model HMP60 Atmospheric Pressure Campbell Scientific Model CS106 Rainfall Texas Electronic TE525M A Campbell Scientific CRX1000 station data acquisition system is used to collect continuous instrument monitoring data and status codes from the ambient air quality monitors. Continuous station data is maintained in the data loggers, and data is viewed locally using a laptop and the relevant DAS software applications. Remote data transmission is accomplished by the periodic transmission of collected station air quality data via cellular phone. 3.2 INSTRUMENTATION ISSUES A few minor instrumentation issues were encountered during this quarter. A summary of operational issues for each measurement parameter during the monitoring period is presented in Table 3-3 and Table 3-4. 3.2 Project No.: 160950528 8-33 QUARTERLY,AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Instrumentation Summary February 9,2016 Table 3-3 Summary of Instrument Issues at Courtice WPCP Station (Predominately Upwind) Parameter I Issues Time Frame i Remedial Action Fault indicated,but no November 16,2015 Restarted monitor to clear fault. error message. SO2 Low flow and low lamp November 18,2015 SO2 pump diaphragm failed. output warnings. Replaced diaphragm and cleaned insect debris from lamp chamber. Sample flow warning Noted on November 3, Likely from power surge.Cleared 2015 monitor-no data issues identified. N Ox Sample flow,ozone and November 16,2015 Cleared message.No data issues reaction cell warning identified. Sample pump issue,likely October 29-November 3, Reset monitor. caused by a power surge. 2015 PM2s High internal relative November 5-November Inlet heater failed and issue with humidity warning. 12,2015 motherboard. Both were replaced under warranty by CDNOVA. Other N/A Table 3-4 Summary of Instrument Issues at Rundle Road Station (Predominately Downwind) Parameter I Issues i Time Frame , Remedial Action SO2 UV lamp warning October 29-November Adjusted lamp to within specified 6,2015 operating range. NOx Time on monitor was November 19- Adjusted clock.No issue with data. incorrect. November 24,2015 PM2.5 None Other N/A 3.3 DATA RECOVERY RATES Data recovery rates for each continuous monitor at the two monitoring stations during Quarter 4 (October to December 2015) are presented in Table 3-5 and Table 3-6. The data recovery rates for the continuous monitors in this quarter reflect instrument down times for routine annual maintenance occurring for Rundle on September 30 to October 2, 2015. Stanpec Project No.: 10950528 3.3 8-34 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Instrumentation Summary February 9,2016 Table 3-5 Summary of Data Recovery Rates for the Courtice WPCP Station (Predominately Upwind)-October to December 2015. Parameter Valid Measurement Hours Data Recovery Rate(%) SO2 2194 99.4%B NOx 2194 99.4%B PM2.5 1920 87.0%B Temperature 2207 100% Rainfall 2207 100% Relative Humidity 2207 100% Pressure 2207 100% Wind Speed/Direction 2208 100% TSP/Metals N/A A N/A A PAHs N/A A N/A A Dioxins and Furans N/A A N/A A Note: A. Monitoring of these parameters was temporarily discontinued after June 28,2014.Monitoring will resume when the Facility is fully operational. B. Includes instrumentation issues summarized in Table 3-3,quarterly MOECC audit and monthly calibrations. Table 3-6 Summary of Data Recovery Rates for the Rundle Road Station (Predominately Downwind)-October to December 2015 Parameter i Valid Measurement Hours Data Recovery Rate(%) SO2 2167 98.1%B NOx 2166 98.1%B PM2.5 2169 98.2%B Temperature 2208 100% Rainfall 2208 100% Relative Humidity 2208 100% Wind Speed/Direction 2208 100% TSP/Metals N/A A N/A A PAHs N/A A N/A A Dioxins and Furans N/A A N/A A Note: A. Monitoring of these parameters was temporarily discontinued after June 28,2014.Monitoring will resume when the EFW Facility is fully operational. B. Includes instrumentation issues summarized in Table 3-4,quarterly MOECC audit,monthly calibrations and instrument down time for annual maintenance performed on October 1 and 2. 3.4 Project No.: 160950528 8-35 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE s OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 4.0 -,S2,1NAMARY OF AMBIENT MEASUREMENTS The following sections provide summaries of the validated data and the validation done on each parameter. 4.1 METEOROLOGICAL DATA A summary of the maximum, minimum, arithmetic mean,and standard deviation of the hourly average meteorological parameters measured at the two monitoring stations for the October to December 2015 period are presented in Table 4-1. Table 4-1 Summary of Hourly Meteorological Measurements -October to December 2015 Courtice WPCP Station ( Rundle Road Station Parameter (Predominately 11 (Predominately Units Upwind) I Downwind) Temperature Max 19.3 20.4 C Min -6.9 -7.5 C Mean (October) 9.6 9.2 C Mean (November) 6.3 5.7 C Mean (December) 4.4 3.9 C Mean (Pe(od) 6.8 6.3 C Standard Deviation 4.8 5.1 C Rainfall Max 8.8 9.5 mm Min 0.0 0.0 mm Mean (October) 0.13 0.16 mm Mean (November) 0.04 0.04 mm Mean (December) 0.05 0.06 mm Mean (Period) 0.07 0.09 mm Standard Deviation 0.43 0.52 mm Relative Humidity Max 97.0 100.0 % Min 33.9 33.7 % Mean (October) 69.6 74.0 % Mean (November) 75.2 79.8 % Mean (December) 78.5 82.8 % Mean (Period) 74.4 78.8 % Standard Deviation 13.0 13.9 % StanteG Project No.: 160950528 4.1 8-36 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Table 4-1 Summary of Hourly Meteorological Measurements-October to December 2015 Courlioe WPCP Station Rundle Road Station Parameter (Predominately (Predominately Units upwind) Downwind) Pressure A Max 30.4 - in Hg Min 29.0 - in Hg Mean (October) 29.8 - in Hg Mean (November) 29.8 - in Hg Mean (December) 29.7 - in Hg Mean (Period) 29.8 - in Hg Standard Deviation 0.3 - in Hg Wind Speed a Max 45.9 44.7 km/hr Min 0.3 0.0 km/hr Mean (October) 13.8 12.2 km/hr Mean (November) 12.2 11.2 km/hr Mean (December) 13.5 1 1.9 km/hr Mean (Period) 13.2 11.7 km/hr Standard Deviation 7.3 7.3 km/hr Notes: A. Pressure is not measured at the Rundle Road Station. B. Wind speed at Courtice WPCP Station measured at 20-m and at Rundle Road Station at 10-m. At the Courtice WPCP Station (located near Lake Ontario),wind data were measured and provided by the Courtice Water Pollution Control Plant on a 20-m tower,while at the Rundle Road Station they are measured on a 10-m tower. Wind roses showing the directionality and speed at each location are presented in Figure 4-1. The length of the radial barbs gives the total percent frequency of winds from the indicated direction,while portions of the barbs of different widths indicate the frequency associated with each wind speed category. Winds over the three-month period at the Courtice WPCP Station occurred predominantly from west-southwesterly directions. Wind contribution from the south was low. Higher wind speeds occurred from easterly and southwesterly directions, and lower wind speeds from the westerly directions. At the Rundle Road Station, the wind rose over the three-month period showed predominant winds occurring from westerly directions. Higher wind speeds are noted occurring from the west- southwest. St.,t c 4.2 Project No.: 160950528 8-37 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Figure 4-1 Wind Roses for October to December 2015 Courtice WPCP Station (Predominately Upwind) Rundle Road Station (Predominately Downwind) at 20-m Above Ground at 10-m Above Ground NORTH—,_ / NORTH—, / 12% \ 16% \ 9% / / 12% 6°/ f'' 6% 3% 4% 1 _ WES i EAST WEEAST \ WIND SPEED / WIND SPEED .,`�.. �SOU1H—/ 5.7-8.80\�� _�SUTH� N 5.7-8.8 3.6-5.70 3.6-5.7 n 2.1-3.6 El 2.1-3.6 M 0.5-2.1 0 0.5-2.1 Calms:0.72% Calms:3.67% 4.2 CAC AMBIENT AIR QUALITY MEASUREMENTS A summary of the maximum, minimum, arithmetic mean and standard deviation of the CAC pollutant concentrations measured at each station are presented in Table 4-2.Also presented in this table are the number of exceedances (if any occurred), of the relevant Ontario ambient air quality criteria (AAQC) or health-based standard for each contaminant.All monitored contaminants were below their applicable criteria during the.period October to December 2015. I -St,antec Project No.: 160950528 4.3 8-38 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Nitric oxide (NO) has no regulatory criteria as discussed in Section 4.2.2 below.There are both hourly and daily AAQCs as well as Reg.419 Schedule 3-criteria for NOx which are based on health effects of NO2.As specified in the.MOECC's listing of AAQCs (MOECC,20120) the AAQC were compared to measured NO2 concentrations in this report. However, as per the current April 2012 version of O. Reg.419 Summary of Standards and Guidelines,the Schedule 3 criterion for NOx (MOECC, 2012b) was compared to the monitored NOx levels. A comparison of the maximum measured data to their respective air quality criteria is presented graphically in Figure 4-2. 1 Stanuec 4.4 Project No.: 160950528 8-39 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Table 4-2 Summary of Ambient CAC Monitoring Data -October to December 2015 AAQC/Schedule 3/ HHRA Courtice WPCP Station Rundle Road Station Averaging Health-Based Standards (Predominately Upwind) (Predominately Downwind) Pollutant periodh m a Concentration Concentration Concentration Concentration PP Wg/ (pPbv) (Ng/ml) (pPbv) (Ng/m3) Maximum 22.8 64.0 12.6 33.6 Minimum 0.0 0.0 0.0 0.0 Mean (October) 0.3 1.0 0.8 2.2 1 250 690 Mean (November) 0.8 2.2 1.5 4.3 Mean (December) 1.2 3.5 0.5 1.3 Mean (Period) 0.8 2.2 0.9 2.6 Standard Deviation 2.1 5.8 1.2 3.4 S02 # of Exceedances 0 0 0 0 Maximum 7.1 19.7 8.3 22.4 Minimum 0.0 0.0 0.0 0.0 Mean (October) 0.3 1.0 0.8 2.1 24 i00 275 Mean (November) 0.8 2.2 1.6 4.3 Mean (December) 1.3 3.6 0.5 1.3 Mean (Period) 0.8 2.2 0.9 2.6 Standard Deviation 1.2 3.5 1.1 3.0 # of Exceedances 0 0 0 0 Stantec OD l Frojec'No.: 160950528 4.5 -P O w I .p QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Table 4-2 Summary of Ambient CAC Monitoring Data-October to December 2015 AAQC/Schedule 3/HHRA Courtice WPCP Station Rundle Road Station Averaging Health-Based Standards (Predominated Upwind)Pollutant 9 9 I - - Y P ) _ (Predominately Downwind) Period ppb N9/ma Concentration Concentration Concentration Concentration (ppbv) (u9/m3) (ppbv) I (u9/m3) Maximum - 26.5 - 30.5 Minimum - 0.2 - 0.9 Mean (October) - 3.2 - 5.2 PM2s 24 N/A 28 A Mean (November) - 6.8 - 10.3 Mean (December) - 8.0 - 9.9 Mean (Period) - 6.0 - 8.5 Standard Deviation - 6.5 - 6.3 # of Exceedances - N/A - N/A Maximum 37.8 74.3 31.6 64.9 Minimum 0.0 0.1 1.0 0.0 Mean (October) 6.1 12.1 6.2 12.0 1 200 3 400 3 Mean (November) 9.7 19.5 8.7 17.5 Mean (December) 7.3 14.7 8.6 17.2 NO2 Mean (Period) 7.7 15.4 7.8 15.6 Standard Deviation 6.2 12.6 5.1 10.2 # of Exceedances 0 0 0 0 Maximum 22.2 45.6 19.1 38.8 24 1003 2008 Minimum 1.7 3.4 1.3 1.8 Mean (October) 6.2 12.3 6.2 12.1 Mean (November) 9.6 19.2 8.7 17.5 4.6 Protect No.: 160950528 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Table 4-2 Summary of Ambient CAC Monitoring Data -October to December 2015 AAQC/Schedule 3/ HHRA Courtice WPCP Station i Rundle Road Station Averaging Health-Based Standards (Predominately Upwind) (Predominately Downwind) Pollutant ;- Period ppb N9/m3Concentration Concentration Concentration Concentration (ppbv) (Ng/m3) (p,pbv) (Ng/m3) Mean (December) 7.3 14.4 8.5 16.7 Mean (Period) 7.7 15.3 7.9 15.5 Standard Deviation 4.3 8.7 3.7 7.4 # of Exceedances 0 0 0 0 Maximum 74.3 100 64.1 85.7 Minimum 0.0 0.0 0.6 0.0 Mean (October) 3.2 4.2 3.0 3.8 NA NA Mean (November) 5.3 6.9 4.3 5.6 1 Mean (December) 2.7 3.6 3.1 4.0 Mean (Period) 3.7 4.9 3.4 4.5 Standard Deviation 7.3 9.6 4.4 5.9 NOS of Exceedances N/A N/A N/A N/A Maximum 22.3 28.9 15.9 21.4 Minimum 0.0 0.0 1.0 0.7 Mean (October) 3.3 4.3 3.1 3.8 24 NA NA Mean (November) 5.2 6.9 4.2 5.6 Mean (December) 2.8 3.6 3.1 4.0 Mean (Period) 3.8 4.9 3.5 4.5 Standard Deviation 4.3 5.6 2.2 2.9 #of Exceedances N/A N/A I N/A N/A ' -Sta tee 00 Project No.: :60950528 � 4.7 N 00 I w QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Table 4-2 Summary of Ambient CAC Monitoring Data-October to December 2015 AAQC/Schedule 3/HHRA i Courtice WPCP Station Rundle Road Station Averaging _ Health-Based Standards_ (Predominately Upwind) (Predominately Downwind) Pollutant Period ppb u9/rn s Concentration Concentration Concentration Concentration (ppbv) (ug/m3) (pPbv) (pg/ml) Maximum 95.4 196.8 93.5 191.7 Minimum 0.1 0.1 0.6 0.0 Mean (October) 9.2 18.4 7.5 14.6 200 e 400� Mean (November) 14.8 29.8 11.1 22.3 1 Mean (December) 9.7 19.5 10.1 20.4 Mean (Period) 11.2 22.5 9.6 19.1 Standard Deviation 12.4 25.2 8.3 16.7 NOx #of Exceedances 0 0 0 0 Maximum 42.0 83.1 31.9 65.9 Minimum 1.8 3.5 1.1 1.8 Mean (October) 9.4 18.8 7.6 14.7 24 100 s 200 e Mean (November) 14.6 29.5 11.1 22.3 Mean (December) 9.8 19.4 10.1 19.9 Mean (Period) 11.3 22.5 9.6 19.0 Standard Deviation 8.2 16.6 5.4 10.9 # of Exceedances 0 0 0 0 Note: A. Canadian Ambient Air Quality Standard for Respirable Particulate Matter.The Respirable Particulate Matter Objective is referenced to the 98th percentile over 3 consecutive years. B. As per current version (April 2012) of Reg 419 Summary of Standards and Guidelines,the air standard for NOx is compared to a monitored NOx concentration, although the Rego,9 Schedule 3 standard for NOx is based on health effects of NO2. O. NO has no regulatory criteria. 4.8 Protect No.: 160950528 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Figure 4-2 Comparison of NO2 / NOx and S02 Ambient Air Quality Monitoring Data to Applicable Criteria Boo QUO ^ 700 ■AAQC/HHRA Health- Based Standards � 500 v o lMaximum Measured 400 Concentration at Courtice WPCP Station v 300 O U 200 — rl Maximum Measured Concentration at Rundle Station ioo 0 Hourly SO2 24-Hour SO2 Hourly NO2 24-Hour NO2 Hourly NOx 24-Hour NOx Detailed discussion for each measured contaminant is presented in the following sections. 4.2.1 Sulphur Dioxide (SO2) Data summaries are presented in Appendix A for sulphur dioxide for each station and month as well as time history plots of the hourly and 24-hour average SO2 concentrations. For the hourly and 24-hour averages, the Ontario AAQCs of 690 ug/m3 and 275 pg/m3 are shown as blue lines on each plot. As shown in these figures, measured ambient SO2 concentrations at both stations were well below the criteria. The maximum hourly and 24-hour average concentrations measured at the Courtice WPCP Station during October to December 2015 were 64 and 19.7 pg/m3 respectively,which are 9.3% and 7.2%of the applicable 1-hour and 24-hour ambient air quality criteria. The maximum hourly and 24-hour average concentrations measured at the Rundle Road Station during this quarter were 33.6 and 22.4 pg/m3 respectively,which are 4.9%and 8.1%of the applicable 1-hour and 24-hour ambient air quality criteria. Pollution roses of hourly average SO2 concentrations measured at the Courtice WPCP Station and Rundle Road Station are presented in Figure 4-3.The pollution rose plots present measured hourly average contaminant concentrations versus measured wind direction (over 10"wind sectors). Stc Project No.: 160950528 4.9 I 8-44 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2.016 For the Courtice WPCP Station, higher hourly concentrations were measured when winds were blowing from east-northeasterly directions. For the Rundle Road Station, higher hourly concentrations occurred for southwesterly winds. Figure 4-3 Pollution Roses of Measured Hourly Average SO2 Concentrations- October to December 2015 Courtice WPCP Station (Predominately Upwind) Rundle Road Station (Predominately Downwind) 0 0 330 30 330 ° 30 r o, o 300 60 300 60 3° 3° 270 90 270 90 240 120 240 120 210 150 210 150 180 Concentration 180 (ug/m3) (ug/m3) 050-65 ■30-50 020-30 ■5-20 ❑05 Concentration 050-65 030-50 ©20-30 ■5-20 00-5 4.2.2 Nitrogen Dioxide (NO2) Nitrogen oxides (NOx) are almost entirely made up of nitric oxide (NO) and nitrogen dioxide (NO2).Together, they are often referred to as NOx. Most NO2 in the atmosphere is formed by the oxidation of NO,which is emitted directly by combustion processes, particularly those at high temperature and pressure. Exposure to both NO and NO2 can result in adverse health effects to an exposed population. NO2 is the regulated form of NOx.Similar to other jurisdictions (e.g., Alberta Environment,World Health Organization),the O. Reg. 419/05 Schedule 3 standards for NOx are based on health effects of NO2, as health effects are seen at much lower concentrations of NO2 than NO. In this report, because NO2 is the regulated form of NOx,the AAQC were compared to measured NO2 concentrations (as per MOECC 2012a). However, as per the current April 2012 version of O. Reg.419 Summary of Standards and Guidelines, the Schedule 3 NOx criteria were also compared to the monitored NOx concentrations (see Section 4.2.3 below). Sta,ntec 4.10 Project No.: 160950528 8-45 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Data summaries are presented in Appendix B for nitrogen dioxide for each station and month as well as time history plots of the hourly and 24-hour average NO2 concentrations. For the hourly and 24-hour averages,the Ontario AAQCs of 400 pg/m3 and 200 Ng/m3 are shown as blue lines on each plot.As shown in these figures, measured ambient NO2 concentrations at both stations were well below the criteria. The maximum hourly and-24-hour average NO2 concentrations measured at the Courtice WPCP Station during this quarter were 74.3 and 45.6 pg/m3 respectively,which are 18.6%and 22.8%of the applicable 1-hour and 24-hour ambient air quality criteria.At the Rundle Road Station,the maximum measured hourly and 24-hour average concentrations were 64.9 and 38.8 dig/m3, which are 16.2%and 19.4%of the applicable 1-hour and 24-hour ambient air quality criteria. Pollution roses of measured hourly average NO2 concentrations are presented in Figure 4-4.The measured hourly average concentrations at the Courtice WPCP Station were higher for winds from northwesterly to northeasterly directions. For the Rundle Road Station, higher measured hourly average concentrations occurred for winds blowing from the east. Figure 4-4 Pollution Roses of Measured Hourly Average NO2 Concentrations- October to December 2015 Courtice WPCP Station (Predominately Upwind) Rundle Road Station (Predominately Downwind) ao 0 0 330` O 30 330 ^,— 30 oo o 6�- 300 f 60 300 3' 60 f� 3 ' 270 90 270 90 240 \ /120 240 120 210 150 210 150 Concentration 180 180 (ug/m3) ®60-75 050-60 040-50 1320-40 00-20 Concentration (ug/m3) ®60-75 050-60 040-50 020-40 [30-20 Pro;ed No.: 160950528 4.11 8-46 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO-DECEMBER 2015 Summary of Ambient Measurements February 9,2016 4.2.3 Nitrogen Oxides (NOx) Data summaries are presented in Appendix C for nitrogen oxides for each station and month as well as time history plots of the hourly and 24-hour average NOx concentrations. For the hourly and 24-hour averages,the Ontario Schedule 3 criteria of 400 pg/m3 and 200 lag/m3 are shown as blue lines on each plot. As shown in these figures, the maximum measured ambient hourly and 24-hour average NOx concentrations at the Courtice WPCP Station were below the criteria during this quarter.The measured concentrations at the Rundle Road Station were also well below the criteria. As shown in Table 4-2, the maximum hourly average NOx concentration measured at the Courtice WPCP Station was 196.8 lag/m3,which is 49.2%of the 1-hour ambient criteria.The 24-hour average NOx concentration measured at this station was 83.1 lag/m3,which is 41.6%of the applicable 24-hour air quality criteria.At the Rundle Road Station,the maximum hourly and 24-hour average concentrations measured during this quarter were 191.7 and 65.9 lag/m3,which are 47.9%and 32.9%of the applicable air quality criteria. Pollution roses of measured hourly average NOx concentrations for the Courtice WPCP Station and the Rundle Road Station are presented in Figure 4-5. In Figure 4-5, higher measured hourly average NOx concentrations at the Courtice WPCP Station occurred for winds blowing from northwesterly directions. At the Rundle Road Station, higher measured hourly average concentrations occurred for southeasterly winds. 4.12 Project No.: 160950528 8-47 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE m OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Figure 4-5 Pollution Roses of Measured Hourly Average NOx Concentrations October to December 2015 Courtice WPCP Station (Predominately Upwind) Rundle Road Station(Predominately Downwind) 0 0 330 30 330 go Vo,-- 30 �o 300 � 60 300 60 3"o- � 270 90 270 90 240 120 240f 120 210 150 210 150 Concentration 180 Concentration 180 (ug/m3) ®175-200■150-175 p100-150■50-100 00-50 (ug/m3) ®175-200 0150-175 0100-150 050-100 00-50 4.2.4 Particulate Matter Smaller than 2.5 Microns (PM2.5) Data summaries and time history plots of measured 24-hour average concentrations are presented in Appendix D for PM2.5 for the Courtice WPCP and Rundle Road Stations. The maximum measured 24-hour average PM2.5 concentrations at the Courtice WPCP and the Rundle Road Stations were 26.5 pg/m3 and 30.5 pg/m3 during this quarter. It should be noted that since an exceedance of the criteria for PM2.5 requires the average of the 98t1i percentile levels in each of three consecutive years to be greater than 28 pg/m3 (CAAQS) or 30 dig/m3(HHRA standard) whereas the PM2.5 measurement period at both stations in the report was three months, there is insufficient data in a quarter to determine with any certainty if exceedances of the CAAQS/HHRA criteria would occur. Discussion of PM2.5 measurements with respect to the CAAQS/HHRA criteria will be provided in the 2015 annual report, at which time sufficient data will have been collected to make preliminary comparisons. Rantec Project No.: 160950S28 4.13 8-48 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Summary of Ambient Measurements February 9,2016 Pollution roses showing the measured 24-hour average ambient PM2.5 concentrations versus direction are shown in Figure 4-6 for both monitoring stations.The maximum measured concentrations occurred for northwesterly and west-southwesterly winds for the Courtice WPCP Station. For the Rundle Road Station, higher measured 24-hour average concentrations occurred for westerly and north-northwesterly winds. Figure 4-6 Pollution Roses of Measured 24-Hour Average PM2.5 Concentrations— October to December 2015 Courtice WPCP Station (Predominately Upwind) Rundle Road Station (Predominately Downwind) 0 e 330 /��� 0 330 ,---,-9%— 30 30 /:7" j oo— 300 / 0 60 300 60 270 l 90 270 90 240 �120 240 � � 120 210 J 150 210 — �/ 150 180 1780___ Concentration (ug/m3) 025-35 020-25 015-20 01015 110-10 Concentration 025-35 020-25 015-20 010-15 00-10 (ug/m3) Star tet 4.14 Project No.: 160950528 8-49 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE a OCTOBER TO DECEMBER 2015 Conclusions February 9,2016 5.0 CONCLUSIONS This quarterly report provides a summary of the ambient air quality data collected at the two monitoring stations located predominantly upwind and downwind in the vicinity of the DYEC for the period October to December 2015. The following observations and conclusions were made from a review of the measured ambient air quality monitoring data: 1. Measured levels of NO2, SO2_and PM2.5 were below the applicable O. Reg.419/05 criteria or human health risk assessment (HHRA) health-based standards presented in Table 2-2 of this report; 2. Since the Canadian Ambient Air Quality Standard (CAAQS) for PM2.5 is based on a 98th percentile level over 3 years,whereas the PM2.5 measurement period at both stations for this quarterly report was three months,there is insufficient data collected to determine with any certainty if exceedances of the CAAQS would occur.Therefore no comparison of the measured PM2.5 data during this quarter to the CAAQS was conducted for this report, as it would not be scientifically accurate or representative; and, 3. In summary, all monitored contaminants were below their applicable MOECC criteria for the monitoring data presented in this report.All measured levels of all monitored contaminants were below their applicable HHRA health-based standards. f Ranter Project No.: 160950578 5.1 8-50 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 References February 9,2016 6.0 REFERENCES Canadian Council of Ministers of the Environment (CCME), (2007). Guidance Document on Achievement Determination. Canada-Wide Standards for Particulate Matter and Ozone. Revised (PN 1391)(978-1-896997-74-2 PDF). Canadian Council of Ministers of the Environment (CCME), (2012). Guidance Document on Achievement Determination. Canadian Ambient Air Quality Standards for Fine Particulate Matter and Ozone (PN 1483)(978-1-896997-91-9 PDF). Jacques Whitford, (2009). Final Environmental Assessment, December 4,2009. Ontario Minister of the Environment (MOECC), (2010). Environmental Assessment Act, Section 9. Notice of Approval to Proceed with the Undertaking. Re:The Amended Environmental Assessment for Durham and York Residual Waste Study (EA File No: 04-EA-02-08). Ontario Ministry of the Environment (MOECC), (2012a).Standards Development Branch, Ontario's Ambient Air Quality Criteria, April 2012. (PIBs 6570eOl). Ontario Ministry of the Environment (MOECC), (2012b).Standards Development Branch, Summary of Standards and Guidelines to support Ontario Regulation 419/05—Air Pollution—Local Air Quality (including Schedule 6 of O. Reg 419/05 on Upper Risk Thresholds), April 2012 (PIBs 6569e01). Stantec Consulting Limited, (2009). Final Environmental Assessment, Appendix C12:Site Specific Human Health and Ecological Risk Assessment Technical Study Report, December 4,2009. Stantec Consulting Limited, (2012). Ambient Air Quality Monitoring Plan —Durham York Residual Waste Study, May 8,2012. Sta,ntec Project No.: 160950528 6.1 8-51 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE-OCTOBER TO DECEMBER 2015 Appendix A SO2 Data Summaries and Time History Plots February 9,2016 Appendix A SO2 ®ATA SUMMARMS AND 'AIME HIST -i'V PLOTS Sotantec Prcryect No.: 160950.528 A.1 8-52 ....................... E�nl. 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E 0 E^ � 5 nvvovono .n on nnn dodo rvo - rvry nrvrrr rvrry rvrvrvrvry rvn rrvr rrrrrvn�n.v.+r o ''i ni.i.i.ni r ma vvorioo ..o+noovv voo in o.ao < r.ri.7'i.mirth m v o.. ....0 o.J..+..00.+000 o.yovr000ddlid.4 °� m .......m:.i --d I Ai E ' rv.i.miryrimN mvov0 0000�to.rvio.+rovov.+ mor '° .+ - 2 m.+o 0 0 00 0 ..'i a.=i.-10 o v o o m 0 f a rv.+..rvrvrry n.ml o o..o 00 ..Joo.+..ov voo mo.. a o r avo ..i.i o.+oov don mv.. ^+ o a' o.+vo v v o v qR C�2o.rvi b 22 5 m E E u - 8-58 Figure A-1 Time History Plots of Measured Hourly Average and 24-Hour Average SO2 Concentrations-Courtice (WPCP) Station SO2- Measured Hourly Average Concentration-October to December 2015-Courtice 800 m 700 AAOC E 600 c 500 ° 400 m 300 c u 200 c ° 100 otic' otic' otic' otic' otic' otic' otic' otic' otic' otic' tio�y\� o\yti�ti o\�ti�ti o\�ti�ti y\yo�ti y\�o�ti y\�o�ti ti�tio\� Q, ti ti ti ti ti ti ti ti ti Date SO2- Measured Daily Average Concentration-October to December 2015 -Courtice 300 AAnr 250 E o�u 200 0 150 M 100 Y C Q� 50 0 U 0 O,h Ooh O,h Ooh Ooh Ooh Q) Q) O,� QP ti°\y\ti o�tiy\� \, \T o\T ti��o\T o\� o\� o\T o\T ti ti ti ti Date ti ti ti ti 8-59 Figure A-2 Time History Plots of Measured Hourly Average and 24-Hour Average SO2 Concentrations— Rundle Road Station SO2- Measured Hourly Average Concentration October to December 2015 -Rundle Road 800 700 - AAQC E 600 bn 500 - -- c m 400 - - L c 300 - m U 0 200 U 100 otic' otic' otic' otic' otic' otic' otic' otic' otic' o'��' 13 \1� o\T ti ti � ti ti ti ti ti ti SO2- Measured Daily Average Concentration October to December 2015- Rundle Road I 300 I 250 200 - -- c m 150 L •F+ aci 100 U C O U 50 - - p --------�-� -� ----- ----- — -- __- -----_ otic' otic' otic' otic' otic' otic' otic' otic' otic' otic' o� o�tiy\� °\� o\� ti ti ti ti ti ti ti ti ti 8-60 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Appendix B NO2 Data Summaries and Time History Plots February 9,2016 Appendix B NO2 DATA SUMMARIES AND TIME HISTORY PLOTS Stantec Project No.: 160950528 B.1 8-61 ........................v...... 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Pfd f�tA � �r�� � ill nl�fl �ZI,�i P1ng_jl_J�9 -� 0 Otih O,h O,h Ooh O,h Otih Otih Otih Otih Otih y\� ti ti ti ti ti ti ti ti ti Date NO2-Measured Daily Average Concentration-October to December 2015 -Courtice 250 200 150 AAQC �-- c 0 100 Y U 50 0 otih otih otih otih otih otih otih otih otih otih O\�ti�ti ti�tio\� y\�O�ti y\�O�ti ti ti ti ti Da'e ti ti ti ti 8-68 Figure B-2 Time History Plots of Measured Hourly Average and 24-Hour Average NO2 Concentrations—Rundle Road Station NO2.- Measured Hourly Average Concentration October to December 2015- Rundle Road 450 400 E 350 AAQC 300 0 250 200 c u 150 c 100 50 \�oyh �°tib �oti� �otih �°tib �otih �otih �otih 'Lotih �otih ti ti ti ti ti ti ti ti ti NOZ- Measured Daily Average Concentration October to December 2015 - Rundle Road 250 200 M C 150 0 +a m c 100 v U c u° 50 0 i f t t i t t riJ � r otic' otic' otic' otic' otic' otic' otic' otic' otic' otic' y°\ti\ti o\titi\ti o\�ti\ti o\�ti\ti o\ti \moo\ti \'a\ti ti ti ti ti ti ti ti ti titi 8-69 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE—OCTOBER TO DECEMBER 2015 Appendix C NOX Data Summaries and Time History Plots February 9,2016 Appendix C NOx DATA SUMMARIES AND TIME HISTORY PLOTS Project No.: 160950528 C•1 8-70 ...............n n.............. 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N n.am 6 IZm ti.i�M.. ry me��n m x c u g t 8-85 Figure D-1 Time History Plot of Measured 24-Hour Average PM2.5 Concentrations- Courtice (WPCP) Station PM2.5- Measured 24-Hour Average Concentration- October to December 2015-Courtice 30 ; 25 20 0 15 j M 4b 10 l c 5 o � == ' otic otic ash otic otic oti5 otic otic otic oti5 �o\y�ti o\yti�ti o\�ti�ti o\�ti�ti y\�o�ti y\�o�ti y y ti ti Dam ti ti ti ti 8-86 Figure D-2 Time History Plot of Measured 24-Hour Average PM2.5 Concentrations- Rundle Road Station PM2.5- Measured 24-Hour Average Concentration October to December 2015- Rundle Road 35.0 m 30.0 25.0 c 20.0 215.0 aj 10.0 5.0 0.0 f V]k °yh oyh °yh oyh oyh °yh °yh °yh oyh °,yh y y y y y y y yti yti 8-87 QUARTERLY AMBIENT AIR QUALITY MONITORING REPORT FOR THE DURHAM YORK ENERGY CENTRE s OCTOBER TO DECEMBER 2015 Appendix E Continuous Parameter Edit Logs February 9,2016 Appendix E CONTINUOUS PARAMETER EDIT LOOS Project No.: 16095052,9 E.1 8-88 00 co EDIT LOG TABLE Project Name Curti.-York Energy Comn,Ambient Air r0orn,ring Pngmm Contact Greg Croak,I Connie Lim/Tim Hung Ph.n,: 90,944-7777 E—,11: arr crook�(��%iql—m, am, hunr'Ost."I"."M SU11- cid—, Conrtic,Water PolWilon Control PI.Int Emr-Add-- Th,Rq:i-of D.,h—.605 R.111-d Rd. bah,014 Pailw.in�or SC2 ln,trt�,mrrl mak�&m.d,l Tel,dinn-Monk-tib,Sulphur D—id,A-I,,r N11,10 TIOD Numb,, 561 1 7A 115 Timothy Hung Invalldate 23-tan-15 .:C0 23-Jan-15 12:00 1Menth wllbmdan 2 7-Apr-15 Timothy Hunt Invaildate 27-Feb 15 11:00 27-Feb-'5 17:00 IMpnthry wllbratlon 3 7-Apr-15 moth ar- Yung I.nva:ldate 26-M15 67:07 26-Mar-15 08:00 Monthry calibration 4 13-Apt:5 T'mo:hy Hung, liva!ldate 31-Mar-IS 13:07 11-14-11 11:11 'invalidate"1 time 11,111111,was a pole:out 11,as p-,IdeI by treatmentplant ersonnel 17-A..-15 TimothyHung Invalldate 4-Mar-15 10:00 4-Mar-15 12:07 MOS Autl:t 1 6 2-fun-15 Timothy Hung Invalidate 23-A r-15 13:00 23-Aar15 14:00 Monthly calibration 7 2-jun-15 Timmthy Hung ;,validate 11-M.a-15 ?0:00 11-May-15 12:00 Monlhi calibration 8 13-Jul-15 Tlmoth Hun, nval:date 13-Ma-15 08:00 13-Ma 15 ]4:00 power outage 9 13-Ju1.5 Timothy H'Jrg nval:da:e 29-jun-15 11:00 24Jun-15 13A0 Monthly calibration 1G 13-Jul-15 I Tlmcthv Him, :nv N.to 30-Jun-15 08:00 1 30-jun-15 11:C0 IMCEAUdIt 1 11 37-Sep-15 Connie Lim Replace 17-Jul-15 10:00 17-Jul-15 IS;CO Missing data from 10:00-1251 on jul 17 mlmne file.Replace w::h hourly cava. L' 3C-Sep-15 I Connie lim Rawl— 9-Jul-15 09;CD 9-Jul-15 10:00 Misting data from 9:-5-1133D on Jul 9 minute file.Replace with hour:y data. 12 3C-Sep-IS Connie:;m Inva'Idate 31-jut-15 10:00 31-Ju1-15 12:00 .M.omhry calibration 13 3C Sep-15 Invalidate 20-Au-15 10:00 20-Aug-15 11:00 Monthly ca libraticn 14 3CSep-15 Colrlem Irvaidate 31-Aug-15 OB:CO 31-Aug-15 09:011 iMOE Audit IS 30-5ep-15 Connie Lim Invalldate 2-3-Sep-15 10:00 23-Se-15 12:00 I Month:y-'Ihratlon 16 30-5ep-15 Connie Ll,. Invaildate 23-Sep-15 13:07 30-Sap-15 23:00 I Monitor removed for annual maintenance :7 4-0-15 Conn:o Lim Replace 22-Oct-15 20:0] 23-Oct-15 12;00 Missing minute data from 10/22 20:33 to 10/23 1:41,and From 10/23 2:2310 12:42.Replace with hour)data, 13-Jan-16 Connie Lim ,validate 22-Oct-15 22:00 22-0et-15 23:00 Auto calibwtlon hour .B 13-Jan-16 Connie Lim nvalidote 19-Dct-13 :0:00 19-Oct-15 12:00 Monlhl calibration :9 13-Jan-IG Connie Lim Invalidate 18-Ncv-15 09:00 18-Nov-15 12:00 Monthly calibration 20 1 13-Ja.^-16 Connie Lim Invalidate I1-Dec-75 13:C0 11-Det-15 14:CC Nonlhl calibration j 2: 13-Jan-16 Connie LIm Invalldate 1-Cec S 16:CC 12-D -15 16:GC Missing data from 15:47 to 16:251,the.minute file.Invalidate hour SG due to low ac.v"rate for tne.^.oL'r. 22 19-Jan-16 Timothy Hung Invalidate :4-0—:5 1C:CG 140ec-15 11:00 I M.OECCAud:: 23 26-Jan 16 Timothy Hung Invaildate 23-Oct-15 08:00 23-Oct--15 08:00 0.Z:n.;y missing data was replaced with hour:y data for this concentratlon.7N, (hour spiked up to 21.86u8/m3 which Is 10[greater than the readings before and ,after this hour 2.521 ug/m3 and 2.27UF/m3) amp:cs of Acceptable Edit Action: Add offset of Delete hours Zero Con eetion Slope Cor.ec::on Manual data enty for.miss:ng,out collected data Invalldadn8 span&:e:o check data va:llot ln,data due a equipment malfunctions and power faNums. :nvaadating data when!nserumentation off-line Marking data as out.cf-range EDIT LOG TABLE 'Pm]ect Name P,rh—York Energy Centre Ambient Air Monitoring Pr,rmm Contact Greg Crack,/Connie ILI,/Tim Hung -Pl— 90591 4-7777 E n ad: —niv�lmno,tanle,tarn,Im.hunrosonte-orn ad as,: CatirticLW.,tLrP,Iluli,nC,ntrolPii,nt EmitCrAdd--.: P.II.tnnt a,part—ter: NO. Instrument m.1kv&n...ILI: Am model 2o6E An.,Iy,,r Number; 675 1 7-Aor-15 Tlmothy Hun Invalidate 23-Jan-15 12:00 23-Jan•15 12:00 Month callbra11., 2 7-Aar-15 Timoth Hung Invalidate 27•Feb•15 11:00 1 Monthl callh2tlon 3 7-Apr-'S Timoth Hun Invalld.m Z&M-5 07:C0 26-Mar-15 08:00 Monthl palihratia0 4 /3-Apr-15 Timothy Hung Invalldate 31-Mar-15 13:00 1 31-101115 16;00Invalidate the time when there was a power outage as provided by treatment plant crson,el 5 I 17-Apt-15 Timothy Humn Invalidate 4-Mar-15 10:00 1 4-Mar-15 12:00 MOE Audit 6 2-J.n•15 Timothy Hun Invalidate 23•A r-15 13;00 23-A r•15 14:00 Month calibration 7 2_J_15 Timothy Hung Invalidate 11•Ma-15 30:00 11-Ma•15 12:00 Monthlyc.Ilb.tl.n 8 13-Jul-15 Timothy Hun nvalldate 13,May-15 08:00 1 13-M2V-15 14;00 Power oum c 9 13-Jul-15 71mothy)lung Involidate 29.1.n-15 11:00 29-Jun-35 13:00 Monthly 211hration 1013•Jul-:5 Timothy Hun Invalidate 30-1un-15 08:00 30-Jun-15 11:00 MOE Audit 11 3D-Se :5 Connie Llm Invalidate 3-Jul-15 07:00 3.1ul-S 08:00 Calibratlem ;2 I 30bep•25 Connie Lim Replace 17•lul-15 IMOD 17.171-15 IS.-CD Missing data from 10:00.1251 on Jul 27 in minute file;Replace with hourly data. F21 30-St 15 Connie Um Replace 9-1.145 09:0D 9-Ju1.15 10-.CO Mlssin data from 9:35-10:30 on 1719 minute file.Replace with hour:y data. 30•Se15 Connie Llm Invalidate 31•Jul•15 10:00 31-Jul-15 12;00 Monthly calibration 30-Se S Connie Um !!a te 20.AuR•15 10:CD 20-Aug-15 31:00 Monthl calibration 3044-15 Connie Umte 31-Aug-IS 08:00 31-Aug-15 08:00 MOE Audit 30-Se 15 1 Connie LimInvalidate 23-Se 45 10:00 23.5e 15 12:00 Month:calibratlon 30•Se•:5 Connie Limte 23-Se 'S 13:00 30-Sc-15 23:00 Monitor removed for annual maintenance 4-Dec-15 Connie Lim ce 22.Oct-15 20:00 23.Ott-S 12:00 Missing minute data from 10/2220:39 to 10/23;;41,and from 10/23 2:23 to 12A2.Replace with hour data. 13-Jan-16 Connie Urnate 19-Oct-15 1 10:00 19-0C-S 13:00 Monthly calibration 13-Jan-16 Coni,Limate 18-Nov-15 09:00 18•11,v-15 10:00 Monthly calibration 22 13-Jan-16 Cpnnle Um Invalidate 12.0-15 14:CC 11-Dee-15 5A0 Monthly mlibradon 23 13-Jan-16 Connie Lim InvaAdate 12-Dec-S 16:00 12-Dec-15 16:00 Missing data from 15:47 to 16:251n theminute lie.l..-Ildate hour 16 duet,low r4covc ratefor the hour. 24 19•Jan 1B Timoth Hun Invalidate 14-Dec-15 20:00 1 14-Dec-15 11:00 MOECCAutlit Eeamples of Acceptable Edit Actions: Add offset of Del.m hours Zera Correction Slope Correction Manual data entry for missing,but collected data Invalidating span&zero check data Invalidatleg data due to equipment malfunctions and power fal:ures. Inva1dating data when Instrumentation off-Ilee Marking data as out-of-range 00 O _ a 3 — Et a �E _ E 3 E C E 2 � _Eoa 3 St d F E 6 o `o E E e m@ E C E C @>u u n e e d N y$o;4 AoS�8SSSooSe$�$888800S 8$S$ oSS nn oS�`B r'"if3F'iSnmrT$nna'r�r�i Z� °ma -',a'a N N a'a'a'a'a s ad'¢'a'c' :Iar mfr mob Na�a��� �A E EEE E E E=E E E E E ,F F F F E E EE E E E$u S u S $ $$ F 3 F F F F F F F'F F $v a d�nE TT- "J Rma o d g`3R a n ti f=Z E f-L 8-91 Protect Name ;Durham Vork Energy[cntre pmblent Alr Moni[orinC ProCmm - Connle Llm/Tlm CreJ;crooks@stantee cOm,eonnle,IlmLastnmec com[:m hunrc. ,nr�.cco.m Hung Stitlpp number: N/A 5[n[lon Name: ICour[Icc WPCP St tion Statlonndtlresi: CaurtleC Wntlr Pollutlon Control Plnn[Emlttcr Addreii: The qe[{Ion of Durham,605 nnsslend qd,Whltby,ON Pollutontor parameter: Temperatur¢ Insmument ma_kc&model: Campbell sclentillc MatI01HMP6D __ Serial Number: Oata Qtlltpefiod Start datQ: 1-ton-15 End darn: 31Dcc36 Tlmc Zonc:EST Edltp Edit date Etlito/s Namc EdltAeion Starting Endlnf. Reason EDIT LOG TABLE Oalc ldd/ /yyyy) Hourl I DatO ldtl/ m/yyyyl Hour lxx'xx) ®®®®®® It data from 10/22 20:39 to 10/23 1:41,and from ia/23 2:23 to e th hourly data 2 13-Jon-15 ®®®®®® ProJcet Nnme' 'Durhnm Vork EnefRyContrc pmblent nlr Monitaring Pragmm _ _ __ _ Conra[t 'Greg[rooks/ Phone. � -� - - 909.9Ra.7]]] E-mall: I;r,y;.crook;.(,:t.mtrccom,co inn ic.11m@stantee.cam,Iim.hunQ@;tante<.com Connie llm/71m SNllon numhar: N/A Station NamO: Courticc WPCP Station Stallon_ddfOss: _ _CourEltC WatCr Pollutlon Control Plane EmItMf Address. 71 q�:{;ion of Durham,cos gossland Rd,Whlthy,OY _ Polluwnt or paramatnr:_ Rainfall _ Instrument make 6 model: ic.,;.Electronic TE62Sr�I ser al rJumbcr _ Data edit Ocrlod Start date: 1-Jan19 End date: 31-Dcrl`' Tlm0 Zan0;ESi Missing data from 15:47 to 16:25 In the minute flic.invalidate hour 16 due to low EDIT LOG TABLE EdItN Edl[dnt0 Editor's N:im,• Etll[Action Startini'. Entllnl: genso Dateldd/ lvvvvl Hn�rJ J Damldd/mm/vvvvl HonrJ ) - _ !Still being 1 1 13-1u(�15 TInn.thy Hung I...Id.t.data -Jun-15 23:CO Rain gauge ob!a-a data:ogger cut down by lawn mower. h.wev r,forth.p,-s-.'the CLZ report,dam has been Invalidated up to the ©® Connie Lim R�Pl— 22-Oct-15 0:00 23-Oct-IS 12:01) Missing minute data from 10/22 20:39 to 10/23 1:41,and from 13/23 Z:Z3 to 3 :3-jafi4s Connie Lim Invalidate !Z-Dcc-15 6:00 12-D-35 15:00 Missing dam from 15:47 to 16;ZS In the minute file.Invalidate hour 16 due to low recovery rate for the hour. =------ Example,OfAcceptable Edit Actions: Add offset of Zero Car CUBA Slop.Crrecthm Manual dam entry far ml,sng,but collected dam at n Marking dam as out-f-rang. 00 Protect Name Durham York Energy[e.Ntru:Amhlent Air MonitorinO Prog_rim - - - - -- Cantact GfCg Crooks/ Phone. '905944-7777 E-moll: Cfeg.creoks@s[antac.com,conn�e,lim VT;[nntcc.com,tim.hun•'stan[uccom Connie Um/Tim ', I l Hung Slatlon number. N/q Station Name: [ourtice WPCP Station SL Ilon atltlr4ss: [ourtice Water Pollution Control Plln[Emitter Atldress: The Negion of Durhnm,606 Aossland Atl,Whitby,ON Pollutant or parameter: flelative Humidity Instrument make&model: Campbcll5cien1l11[ModeIHMP60 Serial Number: Data edit period___St=rt date: __ _ 1-tan-15 End date: 31-Dec15 Tlme ion�:EST Edit4 Etllt date Etlltars Name Edit Action 6tarlinC Entllnf, Acason ____._ _ Dara fdd/ /vvVvl Ho 1 I Dam ldd/mm/vvvvl Ho 1 1 Protect Name Durham York Energy[entre Ambient Alr MonitorinC ProCmm Contact Greg Crooks/ Phone: 905-944-]777 Emall: E.reC[raokz�stanteecom,connle.11m@stantec.com.tlm.hung@SWntec.com [onnlc klm/Tlm Hung Station number. N/q ShNon Namc: [ourtice WPCP St4[lon Statlpnaddress: [ourtice Water Pollution Control Plank EmitterAddress:_ The flegion of Durham,605 Nassland qd,Whitby,ON Pollutant or parameter: Atmpspherlc "Inrirdment make&motl41: Campbell Sclentifc Motlel[5306 Serial Number: . Pressure Oah edit period Start date: 1-tan-19 End date: 31•D4cd5 Tlmc zone:AST Co to EDIT LOG TABLE 22-0-15 20:00 73-OCt-15 12:DC MIn!n9mInUtC data f-m 10/22 20:39 to 10/23 1:4.1,and from 10/23 2:23 to Connie Lim 1.9,0clate 16'-00 2-DCC-15 15:130 Mining data from 25:47-0 15:25 1,the numfle file.I-alidate hour 16 due W:— EDIT LOG TABLE EAltn Etllt date Edim(s Namc Edlt gclion StartinC Endlnl; Newson Dare(dd/ /VYVVI Hourl I Date ldd/ /VYVYI Hour I RIPIce © 13-1-16 Rant.ace wIthhouriv data. C.nnle Lim Invalidate '2-Ccc.-S 16:00®�® 15:C0 sl',g data from 15:47 to'6:25 1,the Inuta Me.Invalidate hour 16 due to low EDIT LOG TABLE Project Name Durham York Energy Centro Ambient Air Monitorjng Program Station number: N/A Station N.)Me; courtice,wnp station Station add— Courtice Water Pollution Control Plant[mitterAddress: The Region of Durham,605 flossland Rd,Whitby,ON Pollutant at parameter: Wlndspeed/Wlnd I nstru Mont make&model: NIA Sorml Number; direction iota Call,period Start date: 1-J,-15 End date: 31�Drc-15 Time Zone EST Edit If Edit date Editer's N111 Edit Action St-Inr. Ending IT....o Hour IM-N) Date(dd/mm/VYVY) Hour(x,;,,) Exampit$of Acceptable Edit Actions: ' Add of-set or Delete hours Zero Correction Slope Correction Manua:data entry for missing,bur collacted data invalidating span&zero check do:a Invalldating data due to equipment malfunctions and power failures. Invalidating data when Instrument.-Ian oft-:Ino .V.ark:ne data as auPaf-mngo CID -p 0o I to c7l EDIT LOG TABLE ProjectName- Durham York Energy Centre Ambient Air Monitoring Program CiDntact___ Greg Cracks Connie Lim/Tim Hung Phone: 905-944-7777 E-mail: greg.crooks@stantec.com,connie.lim@stantee.com,tim.hung@stantec.com Station numben, 45200 Station Name: Rundle Road Station Station address: Rundle Road I Baseline Road Emitter Address; The Region of Durham,605 Rossland Rd,Whitby,ON Pollutant or S02 ppirameter. Instrument make model: Teledyne Monitor Labs Sulphur Dioxide Serial Numb, 565 Analyzer Model T100 Pata editperiod Start date: 1-Jan-15 End date'. 31-Dec-15 Time Zone Edit H Edit date N,,.e Edit Action Stoning Ending___,Reason ' 7-Ap--15 Timothy Hung7data ate data 23-J14:00 •Z3-Jan-15 14:00 Monthlycalibration 2 7-Apr-15 Timothy Hungate data 27-Feb-15 :4:00 27-Feb-15 14:00 Monthlycalibration 3 7-Apr-15 Timothy Hungate data 26-Mar-15 15:00 26-Ma-15 15:00 Monthly cal!bration 4 7-Aor-15 Timothy Hungate data 4-Mar-15 13:00 4-Mar-15 13:00 MCE Audit 5 2-Jun-15 Timothy Hungate data 24-Apr-15 09:.^,0 24-Apr-15 10:00 Monthly calibration 6 2-tun-15 ?imotby Hungate data 11-.May-15 13:00 11-May-15 :4:00 Monthly ca:ibration 7 13-:vi-15 ;iimothy Hungate data 29-Jun-15 14:00 29-Jun-15 15:00 Monthly calibration8 13-Jul-15 Timothy Hungate data 30-JuniS 11:00 30-Jur-15 13:00 MOE Audit 9 Z-Oct-15 Connie Lim Invalidate data 31-Jul-15 12:00 31-Jul-11 13:00 Monthiy calibration ;0 2-Oct-25 Connie Lim Invalidate data 20-Aub-15 15:00 20-A4g-15 16:00 Monthly calibration 11 2-0ct-15 Connie!im Invalidate data 31-Aug-15 09:00 31-Aug-15 10:00 MOEAucit 12 2-OC,-15 Connie_im Invalidate data 23-Sep-15 12:00 23-Sep-'Z ,4:00 Monthly calibration 13 2-11 ct-15 Connie:.im Invalidate data 30-Sep-15 11:00 2-Oct-:.5 07:00 Monitor removed for annual maintenance 14 25-;an i6 Connie Llm Invalidate data 19-Oct-15 13:00 19-Oct-15 14:00 Monthlycalibration, 15 15-Jan-15 Connie Lim Invalidate data 18-Nov-15 12:00 18-Nov-15 13:00 Monthly calibration 16 15-Jan-16 Connie Lim Invalidate data 11-0ec-15 15:00 11-Dec-15 17:00 Month!y cal!bratlon 17 15-Jan-10 Connie Lim !validate data 14-Dec 15 12:00 14-Dec-15 13:00 WIDE Audit Examples of Acceptable Edit Actions: Add offset cf Delete hours Zero Correction Slope Cor,ectlon Manual data entry for:nissing,but collected data Invalidating span&zero check data Invalidating data due to equipment malfunctions and power failures. Invalidating data when Instrumentation off-line Marking data as out-of-range EDIT LOG TABLE Project Name !Durham York Energy Centre Ambient Air Monitoring Program Contact Greg Crooks Connie Lim/Tim Hung Phone: 905-944-7777 E-mail: Breg.crooks@stantec.com,connic.lim@stantec.com,tim.hung@stantec.com Station number: 45200 Station Name: Rundle Road Station Station address:Rundle Road Baseline Road Emitter Address: The Region of Durham,605 Rosslind Rd,Whitby,ON Pollutant or para NOx Instrument make&model: API Model ZOOE Chemiluminescence Analyzer Serial Numb; 675 Data edit period Start date: I-Jan-15 End date: 31-Dec-15 Time Zone:EST Edit H Edit date Editor's Name Edit Action Starting Ending Reason Date Hour(xm:xx) Date Hour(wxxj •, • 1 7-Apr-15 Timothy Hung, Invalidate data 23-Jan-:5 ;4:00I 23-Jan-15 1 :00 Monthly cal ib ration P. 7-Apr-15 Timothy Hung Invalidate data 27-Feb-15 14:010 27-Feb-15 14:01) Monthly calibration 3 7-Apr-15 Timothy Hung Invalidate data 26-Mar-'S :5:00 25-Mar-15 15:01) Monthly calibration 4 7-Apr-:5 Timothy H.ng Invalidate data 4-Mar-5 .3:00 4-Mar-15 13:00 MOE Audit 2-Jun-15 'lmotny Hung invalidate data 24-Apr-15 09:00 24-Apr-15 10:00 Monthly calibration 6 2-Jun-15 ;imctay Hung invalidate data 11-May-15 .3:00 11-May-15 14:00 Monthly caiibratlon 7 13-11-15 Timothy Hung Invalidate data 29-Jun-1S 14:00 29-Jun-15 15:00 Monthly caiii. ion 8 13-1u1--:5 Timothy Hung Invalidate data 30-Jun-15 11:00 30-Jun-15 13:00 MOE Audit l 9 15-Jul-15 Timothy Hung Invalidate data 3-Jul-15 06:00 3-Jul-15 07:00 Calibration for Nox only with new cal bottle 30 17-Jul-15 Timothy Hung Appy span corection 29-Jun-15 1 16:00 3-Jul-15 05:00 IJuIY3,2015calibration had>10%span correction required.Apply span correction from t:me of last calibration to!uly 3,2,35 11 2-Oct-15 Corn!e Lim Invalidate data 31-Jul-15 13:00 31-Jul-li 14:00 Monthly calibration 12 2-Oct-15 Connie Lim Invalidate data 20.Aug-15 14:0C 20-Aug-15 16:01) n.h;y cal!bratio,, 13 2-Oct-15 Connie Lim Invalidate data 31-Aug-15 09:1)0 31-Aug-15 10:010 IM07 Audit 14 2-OC-15 Connie Lim Invalidate data 23-Sep-15 .:2:00 23-Sep-15 15:00 Konthly calibration 15 2-0ct-15 Connie Lim Inva:idate data 30.5ep-15 :1:00 2-Oct-15 07:00 iMonitor removed for annual maintenance 16 15-Jan-16 Connie:im !nva!idate data 19-Oct-15 13:00 19-Oct-15 15:00 Monthly calibration 17 15-Jan-16 Connie J Invalidate data 18-Nov-15 12:00 18-Ncv-15 14:DD Month lycalibration 18 15-Jan-16 Connie_im Invalidate data 11-Dec-15 15:00 11-Dec-15 16:01) Monthly calibration 19 15-Jan-16 Connie Lim Invalidate data 14-Dec-15 12:00 14-Dec-15 13:00 MOE Audit I i Examp:es of Acceptable Edi;Actions: Add offset of Invalidating span&zero check data Delete hours Invalidating data due to equipment malfunctions and power fa:lu.es. Zero Correction Inva:iciating data when instrumentation off-line Slope Correction Marking data as out-of-range Manua:data entry for missing,but collected data 00 100 00 co J EDIT L0G TABLE Project Name Durham York Energy Centre AmbientAir Monitoring Program Contact 'Greg Crooks/ Phone: 905-944-7777 E-mail: greg.crooksLMstantec.com,connie.lim@stantec.com,tim.hung@stantec.com Connie Lim/Tim 'Station number: 45200 Station Name: Rundle Road Station Station address: Rundle Road Baseline Ro ad Em itterAd dress: The Region of Durham,605 Rossland Rd,whitby,oN Pollutant—or -instrument make&model: Thermo Sharp 5030 Synchronized Hybrid serial E-1569 parameter: Ambient Real-time Number; Data edit period Start date: 1-Jan-15 End date! 31-D-15, Time Zone:EST Edit 4 Edit date Editor's Name Edit Action Starting Ending Reason Date 1 7-Apr-L5 Timothy Hung Invalidate data •23-Jan-15 14:00 23-Jan-15 14:D0 Monthlycalibration 2 7 -Apr-15Timothy Hun Invalidate data 27-Feb-15 14:00 27-Feb-15 14:00 Monthly calibration 3 7-Apr-15Timothy Hung Invalidate data 26-Mar-15 15:00 26-Mar-15 15:00 Month calibration 4 Timothy Hung Invalidate data 4-Mar-15 13A0 4-Mar-15 13:00 MOE Audlt 5 Timothy Hung Invalidate data 23-Jan-15 11:00 23-Jan-15 11:00 Rate of change 6 Timothy Hung Invalidate data 24-Apr-15 09:00 24-Apr15 10:00 Monthlycalibration 7 Tmothy Hung Invalidate data 11-Ma-15 13:00 11-May-15 14:00 Manthl calibration 8 Timoth Hung Invalidate data 29-Jun-15 14:00 29-Jun-15 15:00 Monthly calibration 9 13-Jul-15 Timothy Hun Invalidate data 30-Jun-15 11:00 30-Jun-15 13:00 MOEAudit 10 2-Oct-15 Connie Lim Invalidate data 31-Jul-15 13:00 31-Jul-15 14:00 Monthly calibration 11 2-Oct-15 Connie Lim Invalidate data 20-Aug-15 15:00 20-Aug-15 16:00 Monthly calibration 12 2-Oct-15 Connie Lim Invalidate data 31-Aug-15 09:00 31-Aug-15 10:0D MOEAudit 13 2-Oct-15 Connie Lim Invalidate data 23-Sep-15 12:00 23-Sep-15 14:00 Monthlycalibration 14 2-Oct-15 'Connie Lim Invalidate data 30-Sep-15 11:00 2-Oct-15 07:00 Monitor removed for annual maintenance 15 15-Jan-16 Connie Lim Invalidate data 19-Oct-15 13:00 19-Oct-15 13:00 Monthly calibration i6 15-Jan-16 Connie Lim Invalidate data 18-Nov-15 12:00 18-Nov-15 13:00 Month lycalibration 17 15-Jan-16 Connie Lim Invalidate data 11-Dec-15 15:00 11-Dec-15 17:00 Monthly calibration is 15-Jan-16 Connie Lim Invalidate data 14-Dec-15 12:00 14-Dec-15 13:00 MOE Audit Examples of Acceptable Edit Actions: Add offset of Delete hours Zero Correction Slope Correction Manual data entry for missing,but collected data Invalidating span&zero check data Invalidating data due to equipment malfunctions and power failures. Invalldating data when Instrumentation off-line Marking data as out-of-range 'Pro)ect Namc_ 'Durham York Energy[entre gmbicnt Air Monitoring Program Contact Greg Crooks/ Phone: 905-944-7777 E-mall: greg.crooks@stanteacom,connie.lim@stantee.com,tim.hung@stantec.com IConnle Lim/Tim .'Hung_-- -- ----- Station number: 45200 Station Name: Rundle Road Station - --- Station address;Rundie Road/Basellnc Road Emitter Address: The Region of Durham,605 Rossland Rd,Whitby,ON Pollutant or ?emperature Instrument make&model: 'Campbell ficlentlfit Model HMP60 Serial _------_--- - - ap rameter:___ Number: _ Data edit period,Start date: 1-Jan-16 End date: 3LDec-15 Time Zone;EST Edit k Edit date Editor's Name Edit Action StarcinG Ending Reason Date Hour(xx:xx) Date Hour(xx:xx) (d d/mm/YYYY I (d d/m m/yyyy) Project Name iDurham York Energy CentreAmbient AifMonitoring Program Contact .Greg Crooks/ Phone; 1905.944-7777 it Email: greg.crooks@stanteacom,connie.lim@stan[ec.com,tim.hung@stanteacom Connie Lim/Tim Hung Station numbera, 86200 Station Name: Rundle Road Station - - - Station address: Rundle Road/Baseline Road rEmitter Address: The Region of Durha m,605 Rossland Rd,Whitby,ON Pollutant or �'Rainfall Instrument make&model: Texas Electronic TE525M Serial .parameter. _ _ _ Number: Data edit period�Start date: 1-Jan-16 End date: 31-Dec-16Time Zone:EST E tR HGt date Editor's Name Edit Acfion Starting-_ _ Ending- _ _ Reason EDIT LOG TABLE EDIT LOG TABLE ' Date Hour(xx:xx) Date Hour(xx:xx( (dd/mm/yyyy) (dd/mm/yyyy) ®®®® 00:00. ®®_Rain gauge full ofwater due to blockage.from debris.Discovered 2015.Based on rainfall at Courtice,was _ likely blocked from June 10,2015 Examples ofAcceptable Edit Actions: Add offset of Delete hours Zero Correction Slope Correction Manual data entry for missing,but collected dat Invalidating span&zero check data Invalidating data due to equipment malfunctions and power failures. Invalidating data when instrumentation off-line Marking data as out-of-range •• Project Name Durham York Energy[entre Ambient Air Monitoring Program - - - [ontact Greg Crooks/ Phone: 909-944-7777 E-mail• greg.crooks@stanteacom,connie.11m@staptec.com,tim.hung@stantec,com Connie Lim/Tim !Hung _ I Station number.i 89200 Station Name: Rundle Road Station - _ - - -- --- .Station address: Rundle Road/Baseline Road Emkter Address: The Region of Durham,605 Rossland Rd,Whitby,ON - - - Pollutant or Relative Humidity Instrument make&model: Campbell Sdentific Model HMP60 Serial - parameter:_ __ Number. Data edit eriodStart date: 3-lan•19 End date: 31-Dec-19 - Edi[M Edit date Editors Name Edit Action Starting Ending Reason - Date Hour(xN:xN) Date Hour Ixx:NN) - CID co EDIT LOG TABLE ___Idd/mm/VVYYI (dd/mm/YYVYI EDIT Project Name ',Durham York Energy[entre Ambient A(r Monitoring Program - Contact (Greg Crooks/ Phone; - IB09-9q4-7777 E-mail: greg.crooks@stantec.com,connle.lim@stantec.com,tlm.hung@stantec.com Connie Llm/Tim ' 'Hung Station number. 49200 ,Station Namc: Rundle Road Station - - Sta[lon addresr.'Rundle Road/Baseline Road 'Emitter Address: The Region of Durham,609 Rossland Rd,Whitby,ON - - - Pollutant or I Wlnd Instrument make&model: Me[One Instruments Inc.Mode103gB Scriol - - - parameter: Speed/Wind Numher: Dlrectlop _ Data edit period,Start date: 1-tan-19 End date: 31•Dec-191 Timc Zone:EST �I Edi[u Edit date Editors Name Edit Action Starting Ending Reason _ Da[O HOuf(NN;NN) DatC HO of(NN:NM) f (dd/mm/vYYV) Idd/mm/VVVY) 11 Add offset of late hours Greentree, Anne From: Brandi Boardman <bboardman@cloca;com> Sent: February-25-16 11:07 AM To: 'premier@ontario.ca' Cc: bmauro.mpp.co@liberal.ola.org'; 'gmurray.mpp.co@liberal.ola.org'; sdelduca.mpp.co@liberal.ola.org'; 'richard.aucoin@canada.ca'; 'deborah.delude@canada.ca; 'Mark.Holland@parl.gc.ca'; 'Celina.Caesar- Chavannes@parl.gc.ca'; 'Jennifer.00onnell@parLgc.ca'; 'colin.carrie@parl.gc.ca'; 'Erin.OToole@parl.gc.ca'; 'jdickson.mpp.co@liberal.ola.org'; 'lorne.coe@pc.ola.org'; 'JFrench-QP@ndp.on.ca'; 'ganderson.mpp.co@liberal.ola.org; 'martin.deRond@ajax.ca'; Greentree, Anne; 'clerks@oshawa.ca'; 'clerks@pickering.ca'; 'nwellsbury@scugog.ca'; 'dleroux@town.uxbridge.on.ca'; 'harrisc@whitby.ca'; 'debi.wilcox@durham.ca'; 'Dick Hibma' (chair@conservationontario.ca); Chris Darling Subject: Control of Invasive Species: Phragmites australis in Ontario Attachments: sr5339_16_attachment_Premier letter_revisedsecure.pdf j This email is being sent on behalf of Don Mitchell, Chair of the Central Lake Ontario Conservation Authority Please see attached letter. If you have any difficulties opening, please advise. Brandi Boardman Administrative Accounting.Assistant Central Lake Ontario Conservation Authority 100'hiting Avenue Oshawa, ON. • L1H 3T3 Tel: (905)579-0411 ext. 117 Fax: (905)579-0994 E:bboardman@cloca.com www.cloca.com I' XA V -1faRr.-T This communication(and any attachments)is directed in confidence to the addressee(s)listed above,and may not otherwise be distributed, copied or used.The contents of this communication may also be subject to privilege,and all rights to that privilege are expressly claimed and not waived.if you have received this communication in error,please notify us by reply e-mail or by telephone and delete this communication(and any attachments)without making a copy. Thank you. La presente communication(et tout fichier rattache)s'adresse uniquement au(x)destinataire(s)precite(s)et ne peut etre autrement distribuee, copiee ou utilisde.Le contenu de cette communication peut etre assujetti au privilege.Tout droit a ce privilege est expressement revendique et riullement abandonne.si vous avez recu cette communication par erreur,veuillez nous en avertir immediatement en repondant a ce courriel ou en nous appelant.Veuillez egalement effacer cette communication(et tout fichier rattache)sans en conserver une copie. Mercil i 1 8-100 100 Whiting Avenue C€'I2 ,CZ Oshawa, Ontario L 1 H 3T3 Lake Ontario PAr- Phone(905)579-0411 .:. Fax(905)579-0994 Conservation Web: www.cloca.com Email: mai!@cloca.com Member of Conservation Ontario February 23,2016 CLOCA IMS:NVGI2 . Honourable Kathleen Wynne,Premier Legislative Building Queens Park Toronto,ON M7A IAl Dear Premier Wynne: Re Control of Invasive Species:Phragmites aush-alis in Ontario Central Lake Ontario Conservation is a local watershed management agency that delivers services and programs that protect and manage water and other natural resources in partnership with government, landowners and other organizations. As part of our mandate to conserve the environment for today and future' generations, we have an interest in collaborating to facilitate effective, efficient and environmentally responsible management of European Common Reed or invasive Phragmites australis (here after referred to as Phragmites)in Ontario. Phragmites is a rapidly spreading grass that can reach heights of five metres or more and is considered by reputable scientists to be the most aggressive invasive species of marsh ecosystems in North America and may be Canada's worst invasive plant. Phragmites poses a significant threat to biodiversity, society and the economy. It forms large, dense stands that negatively impact wildlife, block shoreline views and . recreational access, pose fire risks, and impede drainage in roadside and agricultural ditches. There are no natural controls for Phragmites and therefore,human-action is required to keep this plant in check. .It is estimated that control projects in Ontario range between $865 and $1,112 per hectare (Ontario's Biodiversity Strategy,2012) and that land managers in the United States spend over$4.6 million per year restoring habitats impacted by Phragmites (Hazelton et al., 2014). Because this plant grows so rapidly once"established, the longer the plant is ignored, the more effort and money required to get it under control. Due to the significant,negative impact of this plant,non-action is not an option. Invasive Phragmites has become so pervasive throughout southern Ontario that a large scale, well- coordinated effort is.now required to achieve any meaningful results. To date, effective, efficient and environmentally responsible control efforts have been hampered by the lack of appropriate herbicides to deal with infestations in wet areas, the lack of a coordinated plan to stop continued spread, the lack of infrastructure to enable rapid response,the lack of financial and logistical support for community groups trying to-deal with local invasions and the lack of an effective public education and awareness campaign. cont'd.....2 What we do on the land is mirrored in the water - 8-101 Central Lecke Ontario Conservation Honourable Kathleen Wynne,Premier -2- February 23,2016 During this past year the Nature Conservancy of Canada, Ducks Unlimited Canada, private waterfowl clubs and the Ministry of Natural Resources and Forestry (MIMF) have been actively.engaged in addressing the challenges stated above. MNRF staff that have been involved on this file are to be commended for their tireless efforts in the process of getting the much needed herbicides available in Ontario. We are also grateful for support provided by the Ministry of Environment and Climate Change (MOECC) on this issue. We hope that the Ministry of Transportation (MTO) will continue and expand their efforts of controlling Phragmites along our provincial highways to prevent further spread into our natural areas. Further, the commitment and support of the Ontario Ministry of Transportation (MTO) is needed to address the increased presence of Phragmites along provincial highways. This must be dealt with in a timely fashion if we have any hope of dampening further spread into our natural areas. i We are requesting your support and assurance that all of our Provincial agencies will be supporting and working with MNRF on the following initiatives: 1. Expedited and streamlined approval of herbicides to enable control over water. Legal chemical E treatment options in Canada are limited to two products, Weathermax® and Vision®. Although both products are glyphosate-based, neither can be applied over water because they also contain the surfactant polyethyloxylated taliowamine(POEA)which is harmful to aquatic life. The most safe, effective and efficient control of Phragmites thus far has been in the United States and has been achieved using glyphosate and imazapyr-based herbicides which do not contain surfactants. With the proper permits,these products can be legally used there and be applied over water and, when used in combination,have been shown to have a control efficacy of up to 100 percent after one treatment. The ability to use these water-safe herbicides to control Phragmites in sensitive habitats in Canada will significantly reduce potential harm to wildlife and be far more environmentally responsible than the use of the products currently available. Having access to these products will also allow for control in wet ditches which are major spread vectors and will significantly reduce control costs and improve efficacy for numerous Phraginites management j programs already underway. Political assistance is requested to help expedite the regulatory approval process to allow for safe products in Canadian aquatic environments by the 2016 growing season so that control efforts can begin in earnest and in a responsible fashion to protect our biodiversity,reduce control costs and reduce negative impacts. 2. Expedited and streamlined approval of aerial treatments. There is also a need, on a restricted basis, for aerial herbicide application to enable the control of Phragmites in large, remote, and difficult to access locations. This control option is available in the United States and has been shown to be the best option for controlling large infestations in their coastal wetlands. Without this tool, control of Phragmites currently expanding throughout a number of large, provincially- significant coastal wetlands will not be feasible. Political assistance is requested to expedite the regulatory approval process to allow for this control tool at specific sites. 3. Establishing aprovince-wide Phragmites control program. Phragmites management is achievable, but only with a well-funded, well-coordinated Phragmites control program that will ensure effective, efficient and environmentally responsible locally driven efforts are initiated and !' supported. Funding to support this program should come from and be shared by federal, provincial and municipal governments, as well as concerned citizens and environmental protection groups. Political assistance is required to financially and logistically support this initiative. cont'd.....3 8-7.02 Central Lake Ontario Conservation Honourable Kathleen Wynne,Premier -3- February 23,2016 4. Controlling Phragmites along Provincial highways. Significant stretches of highways are infested with Phragmites which contributes to the continued spread of the plant to ecological areas. Control costs will only increase as Phrag7nites rapidly expands and therefore the-sooner control efforts are implemented, the more cost savings will incur. While substantial work is needed in southern Ontario, early control of Phragmites in northern Ontario and cottage country is important as well. Political assistance is required to make Phragnsites control an annual priority within MTO. Availability of the required tools, along with a large-scale, well-coordinated approach to this issue will help to protect biodiversity, reduce the impact on species at risk (SAR) and reduce the impact on Ontario's economy. This invasive plant .can be dealt with effectively, efficiently and in an environmentally-responsible way but needs your support to make this happen. We are keen to collaborate on an effective control strategy. Without these efforts the loss of wetland habitat, reduction in biodiversity,impact on private landowners and impact on the economy will continue to increase. We greatly appreciate your consideration in supporting this issue. Please contact me at mayoranwbitbv.ca or (905) 430-4300 ext. 2203 or Chris Darling, Chief Administrative Officer, CLOCA at cdarlina2..cloca.com or(905)579-0411 ext. 119 if you would like to discuss this matter further. Sincerely, Ate'7' Don Mitchell, Chair Central Lake Ontario Conservation DM/DS/ms cc: Honourable Bill Mauro,Minister of Natural Resources Honourable,Glen R.Murray,Minister of Environment and Climate Change Honourable Steven Del Duca Munster of Transportation Richard Aucoin,Executive Director,Pest Management Regulations Agency Mark Holland,MP,Ajax Celina Caesar-Chavannes,MP,Whitby Jennifer O'Connell,MP,Pickering-Uxbridge Colin Carrie,MP,Oshawa Erin O'Toole,MP,Durham Joe Dickson,MPP,Ajax-Pickering Lome Cob,MPP,Whitby-Oshawa Jenuifer.K.French,MPP,Oshawa Granville Anderson,MPP,Durham Martin de Rond,Clerk,Town of Ajax Anne Greentree,Clerk,Municipality of Clarington Sandra Kranc,Clerk,City of Oshawa Debbie Shields,Clerk,City of Pickering Nicole Wellsbury,Clerk,Township of Scugog Debbie Leroux,Clerk,Township of Uxbridge Chris Harris,Clerk,Town of Whitby Debi Wilcox,Clerk,Regional Municipality of Durham Dick Hibma,Chair,Conservation Ontario c:�portsL015.z5S-°_lfi_aiirc3Lient iremieriett�_z:�ses.Juct 8-103 Clarbgton Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: March 7, 2016 Report Number: EGD-015-16 Resolution: File Number: By-law Number: Report Subject: Execution of Agreement with the Region of Durham Health Department to Delegate Responsibility for Administration and Enforcement in Respect to Sewage Systems Recommendations: 1. That Report EGD-015-16 be received; 2. That the Mayor and Clerk be authorized to execute, on behalf of the Corporation of the Municipality of Clarington, an agreement with the Regional Municipality of Durham, allowing for the ongoing administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage systems; 3. That the by-law attached to Report EGD-015-16, be forwarded to Council; and 4. That a copy of Report EGD-015-16, Council's resolution, and the by-law be forwarded to the Regional Municipality of Durham. i I i i' i i L Municipality of Clarington Report EGD-015-16 Page 2 Report Overview This report requests Council's authorization to execute an agreement with the Regional Municipality of Durham for the administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage system. This agreement has been in place between the Regional Municipality of Durham and the Municipality of Clarington since April, 2010 and is merely the formal continuation of a partnership that has been working well for almost six years. 1. Background 1.1 Since April 2010, the Municipality of Clarington has entered into two agreements, for the periods of April 26, 2010 to March 31, 2013 and April 1, 2013 to March 31, 2016, with the Region of Durham Health Department for the purpose of delegating to the Region the responsibility for the administration and enforcement of small capacity sewage systems (up to 10,000 litres per day) in the Municipality of Clarington. The current agreement was valid for a period of 3 years and expires on March 31, 2016. 2.2 During the past six years, our arrangement with the Region of Durham has worked well for the Municipality and it is for this reason that staff would like to continue to delegate the responsibility of administration and enforcement with respect to small sewage systems, to the Region of Durham for an additional period of three years. 2. Review and Comment 2.1. The Durham Region Health Department has drafted an agreement (Attachment 1) which will allow them to continue the enforcement of small sewer systems. The agreement covers a period of three years, commencing April 1, 2016 and ending March 31, 2019. It should be noted that any party may terminate the agreement for any reason upon giving 180 days prior written notice to the other party. The agreement also allows the Region to prescribe fees for sewage system applications and other services that reflect the actual costs of administering the program. 2.2 The Region of Durham has increased the user fees for septic approval and attached is a copy of Schedule "A" with the 2013 user fees (Attachment 2) and Schedule "A" with the 2016 to 2019 user fees (Attachment 3), for comparison. These fees are determined on a cost recovery basis and include a 2% annual increase. 2.3 Staff have reviewed the agreement as attached and based on our experience with the previous agreement, we are confident that it represents the interests of the Municipality of Clarington. 11-2 Municipality of Clarington Report EGD-015-16 Page 3 3. Concurrence Not Applicable 4. Conclusion 4.1 It is respectfully recommended that the Mayor and Clerk be authorized to execute an agreement with the Regional Municipality of Durham for the administration of the Building Code Act and the Ontario Building Code, as it relates to the enforcement of small capacity sewage system and that Council approve the by-law attached to Report EGD-015-.16. 5. Strategic Plan Application 4 Not applicable. I '�— Reviewed b Submitted by: y Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Brent Rice, Chief Building Official, 905-623-3379 extension 2303 or t brice@clarington.net Attachments: Attachment 1 — 2016 Sewage System Management Agreement Attachment 2 — Schedule "A" of 2013 Sewage System Management Agreement Attachment 3 — Schedule "A" of 2016 to 2019 Sewage System Management Agreement Attachment 4 — Proposed by-law F i I F i 11-3 ATTACHMENT 1 EGD-015-16 SEWAGE SYSTEM MANAGEMENT AGREEMENT THIS AGREEMENT dated as of the 1st day of April,2016 BETWEEN: THE REGIONAL MUNICIPALITY OF DURHAM -and- THE MUNICIPALITY OF CLARINGTON WHEREAS the Region and the Municipality entered into an agreement,dated April 1,2016 expiring March 31,2019),for the purpose of delegating to the Region the enforcement of certain responsibilities under the Building Code Act, 9992,S.O. 1992,c.23,as amended(the"Act')and Building Code made thereunder relating to Sewage Systems,pursuant to subsection 6.2(1)of the Act; AND WHEREAS the parties are desirous of executing a renewal agreement for a further three(3)year term; NOW THEREFORE, in consideration of the mutual covenants herein contained,the receipt and sufficiency of which is acknowledged,the parties hereto agree as follows: ARTICLE ONE APPLICATION Section 1.01 - Application This Agreement shall be applicable to all lands where access to municipal sewers/infrastructure is unavailable in the Municipality(the"Lands"). Section 1.02-Duties The Health Department shall faithfully carry out its duties hereunder in accordance with the Act and the Building Code in force from time to time,this Agreement and any other legislation contemplated hereunder. ARTICLE TWO DEFINITIONS Section 2.01 -Definitions In this Agreement, (i) "Sewage System"means, (a) a chemical toilet,an incinerating toilet,a recirculating toilet,a self-contained portable toilet and all forms of privy including portable privy,a pail privy,a privy vault and a composting toilet system, (b) A greywater system, (c) A cesspool, (d) A leaching bed system,or (e) A system that requires or uses a holding tank for the retention of hauled sewage at the site where it is produced before its collection by a hauled sewage system, Where these, (f) have a design capacity of 10,000 litres per day or less, (g) have,in total,a design capacity of 10,000 litres per day or less, (h) where more than one of these are located on a lot or parcel of land,and (i) are located wholly within the boundaries of the lot or parcel of land on which is located the building or buildings they serve. (ii) `Inspector"means an inspector appointed under subsection 6.2(3)of the Act; (iii) 'Building Code"means Regulation 332/12made under the Act. 11-4 ARTICLE THREE SERVICES OF THE HEALTH DEPARTMENT Section 3.01—Services The Health Department shall provide the following services in relation to the Lands: (i) Carry out an inspection of any land which is planned to be divided by severance,where no municipal sewage services are proposed,to ensure that each lot will be suitable for the installation of a Sewage System,including compliance with the Region of Durham "Drilled Wells and Lot Sizing Policies as Applied to Consents(Severances)and Draft Plans of Subdivision",October 2010 as amended. • E (ii) Inspect properties prior to the issuance of a building permit under the Act or Building Code for the construction,installation,establishment,enlargement,extension,repair or alteration of a Sewage System; (iii) Issue building permits under the Act and Building Code relating to Sewage Systems; (iv) Following the issuance of a building permit under the Act or Building Code, inspect and re-inspect,when necessary,Sewage Systems to ascertain compliance with the building permit and other requirements under the Act or Building Code; .(v) Carry out land inspections to determine the acceptability of applications and provide reports and comments directly to the appropriate authority for minor variances,site plans,rezoning,official plan amendments,consents/severances,and building additions to ensure compliance with provisions of the Act and Building Code as they relate to existing and proposed Sewage Systems; j (vi) Receive and process building permit applications and inspections within the timeframes established in Division C of the Building Code related to activities listed in paragraphs(i) through(v)of this section; (vii) Review all pertinent documents to ensure compliance with all applicable legislation, policies and guidelines.relating to Sewage Systems; f (viii) Attend meetings of Municipal Council and their committees to discuss matters'relating I to Sewage Systems; -(ix) As an agent for the Municipality,maintain adequate records of all documents and other materials used in-performing the duties required under this Agreement.Such records to be maintained in accordance with the Region of Durham's Record Retention Policy as contained in the Region of Durham's by-laws; (x) Upon reasonable notice by the Municipality, provide reasonable access to the Municipality of all records kept under subsection 3.01(ix)above; (xi) Consult with various groups regarding compliance with provisions relating to Sewage Systems; (xii) Respond to inquiries made by any person under the Municipal Freedom of Information and Protection of Privacy Act,R.S.O. 1990,c.M56.as amended,or through any other legal channel; (xiii) Investigate complaints and malfunctioning Sewage Systems, undertake compliance counselling and preparation of reports for abatement action as they relate to existing and proposed Sewage Systems; (xiv) Issue orders under the Act relating to Sewage Systems; (xv) Prepare documentation necessary for prosecution activities relating to Sewage Systems under the Act and the Building Code. Administer proceedings relating to Sewage 11-5 Systems pursuant to the Provincial Offences Act,R.S.O. 1990,c.P.33. (xvi) Provide all forms necessary for the administration of this Agreement; (xvii) Provide any other matters related to the administration or enforcement of the Act or Building Code relating to Sewage Systems. (xiii) Attendance at hearings of the Ontario Municipal Board,and other tribunals,as required. Section 3.02—Maintenance Inspections Not Included Nothing in this contract provides for the provision by the Health Department of any services related to maintenance inspections,re-inspections or other related services which may be required under any discretionary or mandatory re-inspection program which may be undertaken by the Municipality. In the event that such is desired or required by the Municipality during the term of this Agreement a separate Agreement will be required to provide for those services. ARTICLE FOUR FEES Section 4.01 -Collection of Fees The Regional Council agrees to pass an amending by-law requiring the payment of fees on applications for and issuance of permits and other services as set out in Schedule"A". The fees will be collected by the Health Department at the time of the application.'In the alternative,the Municipality shall collect the fees on behalf of the Region and remit the fees collected to the Health Department together with the completed application to which the fees apply. Section 4.02-Collection of Fee Schedule The Regional Council shall have the sole discretion,acting reasonably,to further amend the fees as set out in Schedule A from time to time. Section 4.03—Surplus Proceeds If the revenues collected exceed the expenditures for the services provided under this Agreement,the surplus shall be remitted to the general revenues of the Region of Durham. ARTICLE FIVE INSPECTORS Section 5.01 —Qualifications of Inspectors The Municipality agrees that only Health Department personnel meeting the following qualifications shall be employed as an Inspector for the purposes of this Agreement: (a) a person qualified to be employed as a full time certified Public Health Inspector (CPHI(C));and (b) a person qualified as a sewage systems inspector prescribed by the Ontario Building Code. Section 5.02-Appointment of Inspectors The Regional Council shall be responsible for the appointment of all Inspectors for the purposes of this Agreement pursuant to subsection 6.2(3)of the Act. The Regional Clerk shall issue a certificate of appointment bearing the signature,or reasonable facsimile,of each inspector appointed by the Regional Council. ARTICLE SIX INDEMNIFICATION AND INSURANCE Section 6.01 -Indemnification 11-6 The Municipality shall defend,indemnify and save harmless the Region and its members of uncil,officers,employees and agents against any and all costs(including legal fees and disbursements),expenses,losses,liabilities,claims,demands,actions or causes of action, or direct, indirect,general,special,incidental or consequential damages suffered or incurred by the Region (including claims made by third parties against the Region)as a result of a breach of a term or provision of this Agreement by the Municipality or otherwise,under any theory of liability,except to the extent those resulting from the negligence or wilful misconduct of the Region or those for whom it is in law responsible. Section 6.02-Insurance For the term of this Agreement,the Region will,at its expense,maintain liability insurance contracts of the nature, in the amounts and containing the terms and conditions,if any,set out in Schedule B. ARTICLE SEVEN TERM AND TERMINATION Section 7.01 -Term This Agreement shall continue in force for a period of three years commencing April 1,2016 and ending March 31,2019. Section 7.02-Termination The Municipality may terminate this Agreement on 180 days written notice if the Health Department does not: (a) adhere to the provisions of the Act and Regulations;or (b) exercise any discretionary powers of an approval authority,acting reasonably, in the public interest; and the Health Department has not taken steps satisfactory to the Municipality within the 180-day period to remedy the matter complained of in the written notice. Section 7.03—General Termination i Either party may terminate this Agreement with not less than-180 days notice. Section 7.04—Records on Termination i In the event of the termination of this Agreement or where a Municipality does not renew or f enter into a subsequent Agreement for the provision of the services,the Health Department shall provide to the Municipality all records kept under subsection 3.01(x). f r ARTICLE EIGHT MISCELLANEOUS Section 8.01 -Preamble i The preamble hereto shall be deemed to form an integral part hereof. Section 8.02-Gender •Whenever the singular form is used in this Agreement and when required by the context,the same shall include the plural,the plural shall include the.singular and the masculine gender shall include the feminine and neuter genders. Section 8.03-Amendments This Agreement shall not be changed, modified,terminated or discharged in whole or in part except by instrument in writing signed by the parties hereto,or their respective successors or permitted 11-7 assigns,or otherwise as provided herein. Section 8.04-Assignment This Agreement shall not be assignable by either party hereto without the consent of the other party being first obtained. Section 8.05-Notices Any notice, report or other communication required or permitted to be given hereunder shall be in writing unless some other method of giving such notice,report or other communication is expressly accepted by the party to whom it is given and shall be given by being delivered or mailed to the following addresses of the parties respectively: (a)• To the Health Department: The Regional Municipality of Durham Health Department 605 Rossland Rd. E Whitby,Ontario LIN 6A3 Attention:Medical Officer of Health (b) To the Municipality of Clarington 40 Temperance Street Bowmanville ON LIC 3A6 Attention: Adrian Foster,Mayor Anne Greentree, Municipal Clerk Any notice,report or other written communication,if delivered,shall be deemed to have been given or made on the date on which it was delivered to any employee of such party,or if mailed,postage prepaid,shall be deemed to have been given or made on the third business day following the date on- which it was mailed(unless at the time of mailing or within forty-eight hours thereof there shall be a strike,interruption or lock-out in the Canadian postal service,in which case service shall be by way of delivery only). Either party may at any time give notice in writing to the other party of the change of its address for the purpose of this section 8.05. Section 8.06-Headings The section headings hereof have been inserted for the convenience of reference only and shall not be construed to affect the meaning, construction or effect of this Agreement. Section 8.07—Binding Effect and Enurement . This Agreement shall be binding upon and enure to the benefit of the parties hereto,their respective heirs,executors,administrators and successors(including successors brought about by municipal reorganization or restructuring),and to the extent permitted hereunder,their permitted assigns. Section 8.08-Waiver No party will be deemed to have waived the exercise of any right that it holds under this Agreement unless such waiver is made in writing. No waiver made with respect to any instance involving the exercise of any other instance will be deemed to be a waiver with respect to any other instance involving the exercise of the right of with respect to any other such right. Section 8.09-Governing Law The provisions of this Agreement shall be construed and interpreted in accordance with the laws of the Province of Ontario as at the time in effect. 11-8 IN WITNESS WHEREOF the parties have executed this Agreement. i THE REGIONAL MUNICIPALITY OF DURHAM I Per: Roger Anderson, Regional Chair Per: Debi A.Wilcox,Regional Clerk MUNICIPALITY 1 Per: Adrian Foster,Mayor Per: Anne Greentree,Municipal Clerk i l I • I i i 4 l I 11-9 ATTACHMENT EGD-015-16 SCHEDULE °`A" OBC ACTIVITIES 2013-2015 USER FEES 2013 2014 2015 Residential $824.00 $848.00 $874.00 Occupancy Class 4 and 5 systems(Building other <4500 L/day <4,500 L/day <4,500 L/day occupancies, $824.00 $848.00 $874.00 Permit for sewage system) (non-residential, commercial, industrial, >4,500-10,000 >4,500-10,000 >4,500-10,000 institutional) L/day$1,751.00 L/day$1,803.00 L/da $1,857.00 Class 2 and 3 systems, and Building Permit for treatment All Occupancies $412.00 $424.00 $437.00 unit/tank replacement only Building Additions per application $200.00 $206.00 $212.00 Building Permit for sewage per application $154.00 $159.00 $164.00 system extension (1 year) REGION ACTIVITIES Fees for Fees for Fees for 2013 2014 2015 Lot Consents(Severances) per application $463.00 $477.00 $491.00 (severed parcel and retained parcel) New application-plans of per lot creation $334.00 $344,00 $355.00 Subdivision Draft Plans of Subdivision-had per lot creation $334.00 $344.00 $355.00 not received draft approval& ` application processed prior to 1998 requiring reassessment Draft Plans of Subdivision- per lot creation $231.00 $238.00 $245,00 received draft plan approval& application processed prior to 1998 requiring reassessment (note:subdivision assessment involves . reviewing geo-technical,hydro- geological,and peer review reports) Rezonings,Official Plan per application .$231.00 $238.00 $245.00 Amendments,Minor Variances, Site-servicing Plans Lawyers'writtenrequests perrequest $231.00 $238.00 $245.00 Examine Peer Review reports per initial report $231.00 $238.00 $245.00 perfollow-up $100.00 $103.00 $106.00 report(s) 11-10 SCHEDULE A ATTACHMENT EGD-015-16 OBC ACTIVITIES 2016-2019 USER FEES . 2016 2017 2018 Class 4 and 5 systems Residential $891.00 $909.00 $927.00 (Building Permit for sewage Occupancy system)_ Other <4,500 L/day <4,500 L/day <4,500 L/day Occupancies (non-residential, $891.00 $891.00 x $909.00 x.02= commercial, .02=$908.82: $927.18: industrial, $909.00 $927.00 institutional) >4,500-10,000 >4,500-10,000 >4,500 -10,000 L/day L/day L/day $1,894.00 $1932.00 $1971.00 Class 2 and 3 systems, and Building Permit for treatment All Occupancies $446.00 $455.00 $464.00 unit/tank replacement only Building Additions per application $216.00 $220.00 $224.00 Building Permit for sewage system extension (1 year) per application $167.00 $170.00 $173.00 REGION ACTIVITIES Fees for Fees for Fees for 2016 2017 2018 Lot Consents (Severances) per application (severed parcel $501.00 $511.00 $521.00 and retained parcel New application-plans of Subdivision per lot creation $362.00 $369.00 $376.00 Draft Plans of Subdivision-had not received draft approval & per lot creation $362.00 $369.00 •$376.00 application processed prior to 1998 requiring reassessment Draft Plans of Subdivision- received draft plan approval & per lot creation $250.00 $255.00 $260.00 application processed prior to 1998 requiring reassessment (note:subdivision assessment involves reviewing geo-technical,hydro- geological,and peer review reports) Rezonings, Official Plan Amendments, Minor Variances, per application $250.00 $255.00 $260.00 Site-servicing Plans Lawyers'written requests per request $250.00 $255.00 $260.00 Examine Peer Review reports per initial report $250.00 $255.00 $260.00 per follow-up $108.00 $110.00 $112.00 report(s) • 11-11 ATTACHMENT EGD-015-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2016-XXX -Being a By-law to authorize an agreement between the Corporation of the Municipality of Clarington and the Regional Municipality of Durham to continue delegating the responsibility for administration and enforcement of the Building Code Act and the Ontario Building Code in respect to sewage systems NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the Mayor and Clerk are hereby authorized, on behalf of the Corporation of the Municipality of Clarington, and seal with the Corporation seal, an agreement between the Regional Municipality of Durham and the Corporation of the Municipality of Clarington. 2. That this agreement attached hereto as Schedule"A"form part of this By-law. This By-law shall come into effect on the date of passing. BY-LAW passed in open session this xx day of xx, 2016. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 11-12 Gar-ington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date,of Meeting: March 7, 2016 Report Number: EGD-016-16 File Number: By-law Number: Report Subject: Bowmanville Gateway Feature i �I Recommendations: 1. That Report EGD-016-16 be received; and 2. That Council'approve the revised location for the Bowmanville gateway feature. i i i t f I C i f 11-13 i Municipality of Clarington Report EGD-016-16 Page 2 Report Overview This report is to recommend a change to the location of the proposed Bowmanville gateway feature. 1. Background. 1.1. In 2006 funding was approved for community gateway features in both Courtice and Bowmanville. Council's intent was to provide gateway features to recognize Clarington's individual communities at high traffic entry points into those communities. The Courtice gateway feature was constructed in 2007 on the north side of Hwy. 2, just east of Centerfield Road. The original proposed location for the Bowmanville gateway was alongside the 401 westbound exit ramp at Waverley Road (attachment 1). The final parcel of land required for the gateway was conveyed to the municipality from the adjacent development site in 2015. 2. Proposal The plan for the gateway includes a large metal and stone sign displaying the name "Bowmanville", along with landscape plantings and granite boulders (attachment 2). The feature would be visible to vehicles exiting the 401 at Waverley Road travelling north toward Bowmanville and would have lighting.for 24 hour exposure. Construction drawings for the gateway feature were completed in 2015 and sent to the Ministry of Transportation (MTO), for review because the proposed location was within MTO's regulated area. MTO approved the design plans but informed us that the gateway feature would be counted as one of Clarington's two Municipal Identification Displays allowed along the 401 corridor. This was completely unexpected since the Bowmanville gateway feature was to be located on municipal property adjacent to an off-ramp about 200m north from the main highway and riot intended to be seen from the main highway. Engineering Department staff questioned MTO on their decision but MTO insisted that this gateway would be considered as one of Clarington's two Municipal Identification Displays as per MTO Sign Policy Section 8.8. Rather than lose the opportunity to build two future Municipal Identification Displays along the 401, the location of the Bowmanville.gateway can be shifted about 400m north to municipal land at the SIE corner of Waverly Road and RR57 (attachment 3). This is also a prominent location visible to traffic entering Bowmanville from the 401 and would adhere to Council's intent to provide gateway features to recognize Clarington's individual communities at high traffic entry points into those communities. The design of the gateway feature would remain the same at the new location. 11-14 Municipality of Clarington Report EGD-016-16 Page 3 3. Concurrence Not applicable. 4. Conclusion It is respectfully recommended that Council approve the revised location at the S/E corner of Waverley Road and RR57 for the Bowmanville Gateway Feature. The feature will be built in 2016 with previously approved funding. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan objective of promoting Clarington. Submitted by: Reviewed by: Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Peter Windolf, Manager of Park Development, 905-623-3379 ext. 2307 or pwindolf@clarington.net Attachments: Attachment 1 — Original location for Bowmanville gateway Attachment 2 — Landscape plan for Bowmanville gateway Attachment 3 — Revised location for Bowmanville gateway ASC/PW/jb 11-15 --------�--ROSERCRESCENT�---� �/r`�2 F � .�_ t' �' 1 �. �f 1 � '3 •� - t O JOHN SCOTfAVENUE.-- ZW - ------ { W J =L U) liw Q z-- Z - LU F- C) is I 'il iYl 11;1_ ; - ��. ���`�,s•. � UOQ .' �" ,� « , ----- -------'BASELINE _._. --^— —�— — - — BASELINE ROAD-WEST------- ROAD WEST -- L'g 7W.1 I t9 Ili taxi"* 41 LU a JA Q v O r r - _ORIGINAL 4 ;* SPICER SQUARE---- L 1GATEWAY" e I •( LOCATION # w _ A, Off —�'SPICER SQ----� ," - 4 � R,_ ti « t '��'r' • - e�" -t� � IM y's• I' �! d King�St s m t DRAWN BY: E.L. DATE: Baseline Rd. March 1, 2016 H.viry.-401;_ ,. REPORT EGD-016-16 ATTACHMENT No. 1 FILE NAME: . J BOWMANVILLE KEY MAP Bowmanville Gateway 3.mxd J:\Engineering\Attachments\Nttachments Post ESRI Upgrade\Bowmanville Gateway 3.mxd h ! '` e n ?„ p, --fir ���r ���® y�►+t'° �� ,F J�.�.¢ w .!S : r�"�r:!�r� r'y. � :? �r v #,..e+�, 9(i s t :-� p,'^�r,1�1 � „•. ••v� y�,t ,Irac s i l'�h � .���*�"i .h4 M'`i'�N'ri 1��1: PyMy M: �;' M.9 Fy M, i 1 f ��'' F•1 3 Pk.N. �.� I - ....� r., !4'�'y1 !t a� .l1•i 4.Tt '? �i � �%' 1y I. M� �.11�'�T��r'h�;' �. t �: ;� ; ; ''i.�4,1' .�M : �. �a �I r'` 'u� qqp•M ;v r:�5r �. M �I �I<� �:1 �h af.. i.l`_IYM'1 M:1M.u19 f �..1. ,r Lf':.q,f ,I .1; ',F.�:�: 9. 1 , r\.lf. A,iJ.L. kJ.�• .V.w„#f.i�.�P.....ld.! D- I DATE: March 1 2016 REPORTD0 ' 6 ATTACHMENT No. RLE NAME: Bowmanville Gateway 2.mxd PARK ET- 4 LANE CIRCLE ~ tt - 4 ---- --9PRYAVENUE — -----JSPRY-AVENUE--,\ ROSER CRESCENT _. LU RE�/I$E�''�I --- -- CARRUTHERSbRIVE----�\ 4 1LU ,° GATEWAY i , I44 „ I,.= z ION LOCATI iT v �� \ � �{.---•"'„ _ LOSCOMBE DRIVE-- I --*J-- ROSERCRESCENT- — LI a _ __.�,,y _ w -�S- OoIQT-TAVErsNUEa —-JO Z lyZ LL -Tr # !OW " Iu! � Q;It — _ om Qc� `L Jr I n k i �. I�r f fff 3�1 {I O Ii1 ^� b .e `t , ----BASELINE ROAD WEST- --- ------- ----L---BASELINE ROAD-WEST------ -------- 111 O r ❑ r t � r` fy L4 N King St=`• s DRAWN BY: 1 �s E.L. \ J ) DATE: Baseline Rd. _ March 1, 2016 REPORT EGD-016-16 ' H.wy.-401_ , ATTACHMENT No. 3 FILE NAME: BOWMANVILLE KEY MAP Bowmanville Gateway.mxd J:\LnginF—ering\Aftachments\Attachmints Post EbRI Upgradewowmanville Gateway.mxd Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: March 7, 2016 Report Number: EGD-017-16 File Number: By-law Number: r Report Subject: Main Street, Orono Sidewalk Recommendations: 1. That Report EGD-017-16 be received; 2. That the Engineering Department continue the detailed design for new sidewalk on the west side of Main St. from the north limit of the existing sidewalk at Mill St., north approximately 360 m to tie-in with the existing sidewalk, and from the north limit of the r existing sidewalk to Millson Hill Dr. 3. That construction of the sidewalk be included for consideration as a budget item in a future Capital Budget that coincides with the Region of Durham's budget approval for this reconstruction project; and 4. That all interested parties listed in Report EGD-017-16 be advised of Council's decision. j i' 11-19 Municipality of Clarington Report EGD-017-16 Page 2 Report Overview There have been requests for an infill section of sidewalk to be constructed on Main St., in the Village of Orono to provide continuous sidewalk from Mill St., to Millson Hill Dr. A Public Information Centre (PIC) regarding this matter was held on December 9, 2015. This report summarizes the comments received at the PIC and provides recommendation to continue with detailed design of the project. The sidewalk would be constructed as part of the Region of Durham's reconstruction of Main St from the new bridge north to Taunton Rd, once this project receives Regional budget approval. 1.0 Background Existing Conditions Main St in Orono is a Regional Road (RR 17). Sidewalks and street lights on Regional Roads are under the jurisdiction of the Municipality. There are sidewalks on both sides of Main St south of the intersection at Mill St. North of Mill St there is a section of road, 360 m in length, with no sidewalk. From 360 m north of Mill St to 40 m south of Millson Hill Dr, there is sidewalk on the west side of the road. See Attachment 1. There are 60 houses fronting on Main St between Mill St and Taunton Rd. Orono Creek passes under Main St between Mill St and the existing sidewalk south of Millson Hill Dr. Through the creek valley, the road grades are steep and the road platform is relatively narrow. Previous Work In 2006, the existing sidewalk north of the creek was replaced due to the condition of the old sidewalk. There was sidewalk on the east side of the road from the culvert over Orono Creek up to the existing sidewalk. The sidewalk was flush with the roadway and was capped with asphalt in 2006. It is now effectively part of the road surface. In 2012 the Engineering Department completed preliminary design for construction of sidewalk on the west side of Main St from the limits of the existing sidewalk at Mill St to approximately 360 m northerly to tie-in with the existing sidewalk north of the creek valley. Due to challenges with grading, conflict with utilities, trees, and the need for storm sewers, it was determined that the project would be prohibitively expensive. A count of pedestrians walking on Main St through the project area was completed on May 6, 2014. There were a total of 16 pedestrians between the hours of 7:00 am_ and 10:00 pm. Another count was conducted on Main St, north of Millson Hill Dr on Sept 24/25, 2015. There were a total of 16 pedestrians walking on Main St— it is noted that Main St was closed for bridge construction south of Millson Hill Dr, so pedestrian traffic was diverted down Millson Hill Dr. 11-20 i Municipality of Clarington Report EGD-017-16 Page 3 I In 2015, the Region replaced the culvert over Orono Creek with a new bridge. The Engineering Department coordinated with the Region to have sidewalk provided on the bridge to allow the future extension of sidewalk. In 2015 the Region contacted the Engineering Department to discuss their plans to reconstruct Main St from the new bridge up to Taunton Rd. The Region plans to reconstruct the road to an urban cross section with on-road bicycle facilities, curbs, storm sewers and watermain. Main St is on the Greenbelt Cycling Route. It was agreed that their design plans would include accommodation for the Municipality to construct sidewalk on the west side of Main St from Mill St to Millson Hill Dr. The Engineering Department has engaged the same consultant to complete the design of the sidewalk. Public Information Centre I A Public Information Centre was held on Wednesday, December 9, 2015 at the Orono Arena. Preliminary design plans for the proposed sidewalk connection between Mill St and Millson Hill Dr were on display. Notices were mailed to all properties on Main St from south of Mill St to Taunton Rd. 8 people attended the PIC. The display materials and comment sheets were posted on our website following the PIC. No written comments were received at the PIC or following. i During discussions with attendees at the PIC, the following points were raised: • The lack of sidewalk through the creek valley is a safety concern for pedestrians, L • The proposed sidewalk will need to be cleared by the property owners, which will be quite onerous where the lots are wide, especially with the additional snow from the plows. i • One resident asked that consideration be given to extending the sidewalk north to Taunton Rd. 2.0 Recommendations The Municipality does not typically provide sidewalk in rural hamlet areas unless there is a school or other community attraction that draws pedestrian traffic, or another safety issue that justifies the need for sidewalk. The construction of sidewalk often requires that the road be urbanized with storm sewers due to the amount of space taken up by the ditches. In this case, the Region will be urbanizing the road in order to provide the cycling facilities once budget approval has been granted. It is recommended that the Engineering Department proceed with the detailed design of the sidewalk connection on the west side of Main St from Mill St to 360 m north of Mill St, and from 40 m south of Millson Hill Dr to Millson Hill Dr. It is recommended that the construction of the sidewalk be included as a budget item for consideration in a future Capital Budget that coincides with the Region of Durham's approved plans to proceed. The sidewalk will connect the existing sidewalk to the amenities in the village of Orono, 1 r 11-21 Municipality of Clarington Report EGD-017-16 Page 4 and provide a safe route for pedestrians through the creek valley. The cost of the project will be significantly reduced by partnering with the Region's road reconstruction project. North of Millson Hill Dr, the road grades are relatively flat, and consistent with other rural areas where sidewalks are not provided. It is recommended that sidewalk not be extended beyond Millson Hill Dr. 3.0 Concurrence Not Applicable 4.0 Conclusion The December 9, 2015 Public Information Centre was held to present the preliminary design and receive comments from the public. There was limited interest in the project with mixed comments regarding the desire for sidewalk. The proposed sidewalk would improve safety for pedestrians through the creek valley and connect the existing sidewalk north of Mill St with the amenities in the village. The cost for construction of the sidewalk, as part of the Region's contract, would be included for consideration in our Capital budget. 5.0 Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan through enabling safe active transportation. ,F Submitted by: ----Reviewed by: Anthony Cannella Franklin Wu, Director of Engineering Services Chief Administrative Officer ASC/SB/nl/jb Staff Contacts: Sean Bagshaw, Capital Works Engineer, 905-623-3379, Ext. 2320, or pbagshaw@clarington.net Attachments: Attachment 1 — Key Plan List of interested parties to be notified of Council's decision is on file in the Engineering Services Department. 11-22 20 56 66 Mi��S pNNi�< 6 164 187 1m 1-5 16 5621 5920 �� �ORIVE 97_ ` a 59112,1 7 5910 92 !605 j 5900 595 '- t 5590 _ 5580 ! ® 78 � /83 - 4/ 5574 w J 794 76 I 556 w 55557,4 73 -` rf 91 5552 12 z C7 554496 �`67—EMETER _ 5530 [�J-6,3 60 co --— al ® 3 521 53 i 5500 ® � 50 ® .91 1 f 184-.. 6 12 42 43 OHURMI O I( 91837--_ J 37LAVE 1 ! 38 9 17s 6 f 5462 p� 171 y 165 coo• !!! 1$ _ � 161 5440 14 15 58 /157 p153`` 40 Irl ! � I 0� 541: 7_ 4 �49 ! 45 �A -- "`- Legend 1 1 2 43 a II 42 ••••• Proposed Sidewal 536 367 13 22 ( 21 30 1 34 I 46 50 C N e i R f ® ® ® Existing Sidewalk 351 n = N W a o0 W REGIONAL R AD 4 E (TAUNT NA$OAD) s' J r DRAWN BY: 0 z o E.L. j z o ROAD 4 0 y w oa. �° DATE: � U 5; February 5, 2 CONCESSION ROA 5 S 016 REPORT EGD-017-16 ORONO f ATTACHMENT 1 BLE TT a o ? ROAD W FILE NAME: (D o W KEY MAP Main St Orono Sidewalk.mxd nglneenng ac mens ac mens os pgra a am St Uroio i' i Clarington I Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee E Date of Meeting: March 7, 2016 Report Number: EGD-018-16 File Number: By-law Number: I Report Subject: Long Term Plan for the West Beach Parkette i Recommendations: 1. That Report EGD-018-16 be received for information. �I i l i I i c i f I E I 11-24 Municipality of Clarington Report EGD-018-16 Page 2 Report Overview This Report was prepared in response to a request from Council at the January 25, 2016 General Government meeting to provide information regarding the use of the West Beach Parkette, future plans as well as some safety concerns raised by an area resident. This Report and previous Reports EGD-022-12 and EGD-027-12 provide responses to the questions raised and a course of action to address concerns over night time activities at the parkette. 1. Background 1.1 At the January 25th General Government meetinq the following resolution was passed: That Staff be directed to provide a report on the following, with respect to the West Beach Parkette, by the March 7, 2016 General Government Committee meeting: The long term plan for the West Beach Parkette; Solutions to the problems associated with unauthorized night time use of the parkette; and Solutions to address the safety issues associated with the West Beach Parkette parking lot, including (but not limited to): • Pedestrian Safety, particularly, those walking along West Beach Road, • Visibility for drivers backing out of spaces in West Beach Parkette lot, • Visibility for drivers exiting West Beach Road and turning north, and • The absence of a three way stop sign, especially during peak season. 1.2 Previous Reports EGD-022-12 and EGD-027-12 —West Beach Park and Parkette In 2012, staff reviewed the need for and use of the West Beach Parkette. For many years Council has been committed, through its Strategic Plan, to provide improved public access to the waterfront on both the East and West Beach sides of Bowmanville Creek. The West Beach Parkette is a popular place which is enjoyed by residents who prefer this area because of the relatively short distance to the lake, its mature trees and sandy beach. In a report to GP&A in Oct. 2012, staff reviewed the parkette parking lot in the context of ongoing development of the Port Darlington West Beach Waterfront Park. The report states, "in the interim [prior to full development of the waterfront park], the parkette parking lot should remain in place at its current location as it provides accessibility to the waterfront for the driving public, cyclists as well as for easier waterfront access to those with accessibility or mobility issues. As the waterfront park develops in the future and further features are added that attract greater numbers of visitors to the area, it may well be appropriate to do a complete review of the parking and access to the waterfront. When that time comes [staff] will look to see if the parking at the parkette should be expanded, relocated or removed in its entirety." As there has been no 11-25 Municipality of Clarington Report EGD-018-16 Page 3 substantial change at the parkette, the recommendations and information from the previous 2012 reports are still relevant. 1.3 Agency Comments Engineering staff have conferred with the Clerk's Department, Operations Department and Durham Region Police Services (DRPS) regarding any issues that their staff have encountered at the parkette since this matter was addressed in 2012. The Clerks Department has advised that 15 parking tickets have been issued in the area in the last two years, mostly pertaining to fisherman parking on the boulevard and in the No Parking zone on West Beach Rd. The search did not reveal any tickets specific to the parkette. A search for general complaints in the area did not reveal any complaints specific to the parkette. Other complaints such as reports of poison ivy have been recorded by this department. The Operations Department has advised that there have been two complaints in this area since 2013: one regarding damage during the ice storm in 2013, and one garbage complaint in 2015. DRPS has advised that they have received "several calls (in this area) over the last few years" pertaining to loitering and mischief. 2. Solutions 2.1 Solutions to the Problems Associated with Unauthorized Night Time Use of the Parkette In June 25, 2012, staff reported to GP&A (Report EGD-022-12) with respect to night time activities in the parkette. The report stated, "The Municipality does not intend to allow any night time activity in the parkette and associated parking lot", and staff recommended that the parkette be closed at night. Council approved the recommendation in the report that the Traffic By-law be amended "to prohibit parking `from Dusk to Dawn' adjacent to the West Beach Rd. parkette". Subsequent to that report, staff have posted No Parking From Dusk to Dawn at the parkette, have posted No Parking on the bend of West Beach Rd. which is applicable at all times, have trimmed overhanging limbs to increase visibility in the parkette and parking area, have installed bollards to prevent vehicular access to the beach, and have installed a streetlight immediately adjacent to the parking area to illuminate the area at night. Unauthorized use of a park which is closed at night and illegal parking are enforcement issues. Staff propose to set up a meeting with Engineering Services staff, Durham Region Police Services (DRPS) and Municipal Law Enforcement to discuss this matter. At that meeting, staff will commit, within the resources available, to increased night time Municipal Law Enforcement patrols, and to increased presence by DRPS. In discussions in 2012 (and since) with DRPS, they were clear that if any one suspects illegal activity or unauthorized night time use of the park, DRPS should be contacted. h 11-26 i Municipality of Clarington Report EGD-018-16 Page 4 2.2 Solutions to the problems associated with the parkette parking lot (in order of the resolution) West Beach Rd. is a non-standard rural forced road. Sidewalks are not typically constructed in rural areas and, as stated in Report EGD-027-12, "the forced road section of West Beach Rd. is approximately 22 ft. [6.7 m] in width and can only accommodate the driving surface of the road." This area is not unlike many rural areas in Clarington, and pedestrians are encouraged to exercise caution here and in all areas of the Municipality where there are no sidewalks. The advantages that this area has are that the speed limit has been set at 40 kph on both West Beach Rd. and Cove Rd., both of which are dead end roads, and there is low traffic volume. Backing out of parking spaces at the parkette is not unlike any other place where cars park perpendicular to the direction of travel. Traffic volumes here are much lower than most shopping centre parking lots, and all drivers should exercise care when backing out of the space. The intersection of West Beach Rd. and Darlington Blvd., again, is a typical rural low volume intersection. The stop control for eastbound drivers on West Beach Rd. is appropriate, and drivers must follow the rules of the road when entering the intersection and turning north. Staff were requested to undertake an all-way stop control warrant in 2012 at West Beach Rd. and Cove Rd. This was also reported in Report EGD-027-12. The volumes required were well below (only 25% of) those required to install this type of traffic control at this intersection. Traffic would not have significantly changed since that warrant was undertaken. It is staff's experience, and those of a vast number of traffic engineers, that where all-way stop control is installed at an unwarranted intersection, drivers tend to ignore the signage. Those who do stop are often frustrated by the unwarranted delay and tend to speed as they leave the intersection. Staff do not support the installation of all-way stop control where it is not warranted. 3. Concurrence This Report has been reviewed by Anne Greentree, Municipal Clerk, who concurs with the recommendations. 4. Conclusion In conclusion, staff continue to stand by the recommendations made in Reports EGD- 022-12 and EGD-027-12 (both of which were endorsed by Council). Engineering staff will convene a meeting with DRPS and Municipal Law Enforcement to discuss this matter and plan a strategy for improved presence, patrolling and enforcement of prohibited activities in the area. 11-27 I 4 ( Municipality of Clarington j Report EGD-018-16 Page 5 5. Strategic Plan Application Not applicable. Submitted by: Reviewed by. Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer ( Staff Contact: Leslie Benson, Engineering Services, 905-623-3379 ext. 2304 or lbenson@clarington.net ASC/RA/LJB/nl/jb i There are no interested parties to be notified of Council's decision. I t E f C. f f 11-28 4: 6 Clarington Operations Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. i Report To: General Government Committee i Date of Meeting: March 7, 2016 Report Number: OPD-004-16 File Number: By-law Number: Report Subject: 2015 Winter Budget Report Recommendations: 1. That Report OPD-004-16 be received for information G r I f I E f I I r C i 12-1 Municipality of Clarington Report OPD-004-16 Page 2 Report Overview Further to our 2015 Winter Budget Report#OPD-008-15, submitted June 22nd, 2015, staff is providing a final update to the costs of the 2015 winter maintenance program. 1 . Background 1.1. Winter Maintenance: As of December 31, 2015, the following table illustrates the expenditures incurred. Winter Control 2015 Budget 2015 Actual +/-Variance Plow/Sand/Salt $ 1,585,564 $ 1,967,481 -$ 381,917 Winter Maintenance Other $ 338,969 $ 584,330 -$ 245,361 Total: $ 1,924,533 1 $ 2,551,811 1-$ 627,278 The 2015 winter maintenance budget from January 1St to December 31St actual expenditure of$2,551,811.00 includes the sand/salt not used at year end for a value of $373,095.00. Included in the above total is the 2015 cost of$108,701.61 to.provide winter maintenance to unassumed developments, which is recovered from developers. The Municipality of Clarington delivers winter control services across a road system of 1,768 lane kilometres. The Operations Department winter response capacity features thirty-four (34) units on assigned routes and up to fourteen (14) ancillary pieces of equipment depending on our winter response. Our response is composed of a mix of vehicles from the Orono, Hampton, and Yard 42 depots in accordance with the Ontario Minimum Maintenance Standards. In 2015, the Operations Department had fifty-one (51) responses. A full callout is categorized by calling all available drivers. An event is categorized by calling any number less than all available drivers. The breakdown is as follows: twenty-four (24) full callouts and twenty-seven (27) events. Of these fifty-one (51) responses, thirty-four (34) were for snow accumulation, six (6) were for drifting snow, eleven (11) were for ice conditions. Costs for the contractor's expense to remove snow in the three business improvement areas are included in the 2015 Winter Maintenance Other account. 12-2 i Municipality of Clarington Report OPD-004-16 Page 3 Winter Call-Out Statistics Year Jan Feb Mar Apr Oct Nov Dec Total 2011 19 17 8 0 0 1 15 60 2012 18 13 1 0 0 1 12 45 j 2013 14 21 7 2 0 9 19 72 2014 26 20 9 1 0 5 8 69 2015 17 19 8 1 0 1 5 51 i Winter Patrol is a critical winter control function. It provides us the assurance that the road system is observed on a continual basis during the winter season, so that any potentially hazardous conditions encountered can be addressed. Road patrol is also backed up by an On Call Lead Hand available to visit the areas of concern if necessary and to make judgment calls as appropriate. An Operations Supervisor is also on call to assist with winter maintenance. The ability to schedule staff for evening and overnight winter response has improved efficiencies in the off hours. 1.2. Senior Citizens and Physically Disabled Sidewalk Program: E The total budget for this program in 2015 was $50,000.00 with an actual expenditure of $62,672.00. There is an annual administration fee of$60.00 plus HST per registered property. Program Call-Out Statistics Year Jan Feb Mar Apr Oct Nov Dec Total 2011 8 12 3 0 0 0 7 30 j 2012 8 5 1 0 0 0 6 20 2013 4 11 4 0 0 1 9 29 2014 12 10 2 0 0 2 3 29 2015 9 13 3 0 0 0 2 27 The Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program has increased 2% from last season total of 304 residents on the program to 310 for the 2015/16 season. The driveway windrow snow clearing service is not undertaken until the snow plowing on all municipal streets has been completed. C i 12-3 Municipality of Clarington Report OPD-004-16 Page 4 Area 2015-2016 Season 2014-2015 Season New Returning Total New Returning Total Bowmanville 21 106 127 3 130 133 Burketon 0 1 1 0 1 1 Courtice 24 96 120 5 113 118 Enniskillen 0 2 2 0 2 2 Hampton 2 2 4 2 3 3 Newcastle 13 32 45 13 38 38 Newtonville 1 2 1 3 2 1 1 1 Orono 1 7 8 1 8 8 Totals 631 247 310 26 296 304 1.3. Sidewalk Snow Clearinq Contract: The total budget for municipal sidewalk snow clearing program in 2015 was $191,400.00 with an actual expenditure of$138,167.00. The snow clearing service on municipal sidewalks starts when a snowfall ends and only when there is more than two (2) centimetres of snow on sidewalks. Below is a table of call-out statistics for this program from 2011 to 2015: Year Jan Feb Mar Apr Oct Nov Dec Total 2011 14 16 7 0 0 0 7 44 2012 12 12 1 0 0 0 6 31 2013 11 16 4 0 0 4 24 59 2014 22 17 7 0 0 3 4 53 2015 14 17 4 0 0 0 2 37 2. Concurrence This report has been reviewed by Nancy Taylor, Director of Finance. 3. Conclusion The Operations Department continues to closely monitor weather forecasts including the Meteo Group Weather Services Canada Precipitation Forecast for Clarington which accurately predicts each hour anticipated precipitation, air; dew point temperature (the moment fog occurs) and wind speed / gusts, and respond accordingly. General 12-4 Municipality of Clarington Report OPD-004-16 Page 5 conditions encountered are lake effect flurries, drifting snow on rural roads, freezing rain, icy/flash freeze conditions, or snow accumulations that require maintenance. 4. Strategic Plan Application Not applicable. f Submitted by: �'' _..._...... Reviewed by: Frederik J. Horvath Franklin Wu, Directoriof Operations Chief Administrative Officer Staff Contact: Frederick Horvath, 905-263-2291 ext. 523 or.fhorvath a(�clarington.net There are no interested parties to be notified of Council's decision. FJ H/kr i i I' i i I 12-5 Finance Departrnent Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: March 7, 2016 Report Number: FND-003-16 File Number: Department File# By-law Number: Report Subject: Financial Update as at December 31, 2015 Recommendations: i 1. That Report FND-003-16 be received for information. • k : Municipality of Clarington Report FND-003-16 Page 2 Report Overview The purpose of this report is to update Council on the overall budget variances as of December 31, 2015 as well as other financial indicators such as taxes receivable, reserve fund investments, debt and development charges collected. These are not audited figures and are subject to change as the year-end review processes are completed. 1 . Background 1.1 The financial update report has been designed to focus on overall budget variance reporting. 2. Fourth Quarter of 2015 Results 2.1 Attachment-1, Summary of Operating Expenditures and Revenues compares the Municipality's budget to actual posted expenditures as of December 31, 2015. This statement reflects the Municipality's operating budget only and excludes year to date expenditures for the consolidated hall/arena boards. Year to date expenditures as of December 31, 2015 totalled $72,299,054 which represents 102.6% of the 2015 budget. Year to date revenues totalled $74,485,189 which represents 105.8% of the 2015 budget. 2.2 Attachment 1 is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved budget as at December 31, 2015. It is important to note that the figures presented in this report do not represent final year- end figures. Year-end accruals and adjustments necessary to ensure revenue and expenditures are charged to the appropriate fiscal year will continue to be done to finalize the 2015 year and prepare the Municipal Financial Statements in accordance with the Canadian generally accepted accounting principles. These are unaudited year-end figures as our audit will not be completed until the end of June 2016. 2.3 In general, the operating budget is on target as of December 31, 2015. While this preliminary report shows a surplus, as noted above there is still a number of year- end entries to be posted. Revenues and expenditures that have a variance either above or below budget that are noteworthy are discussed in this report. 2.4 The non-departmental revenues and recoveries are higher than the 2015 budget. Included in the other revenue is the final payment for the ice storm recovery of $413,032. Transfers from the reserve funds which correspond to previous commitments increase the contribution figures. As the expenditures are made within department budgets for these previous commitments, the offsetting transfer is posted to the non-departmental accounts. Other factors are higher than budgeted general investment income, supplementary taxes, right of way taxes and PIL retained education portion. 17-� Municipality of Clarington Report FND-003-16 Page 3 i i 2.5 The Administrator's office net expenditures are on target at 91.1% as of December 31, 2015. The Port Granby expenditures and recovery of these expenditures is now monitored by the Corporate Initiatives Officer. Both the higher revenue and expenditures can be attributed to Port Granby. 2.6 Corporate Services revenues are at 263.5% of the 2015 budget. This is the result of the 2015 Workplace Safety and Insurance Board NEER Rebate of$159,324. The NEER Rebate is based on the Municipality of Clarington's favourable accident performance. This can be attributed to Clarington's staff efforts towards a strong Health and Safety practice. 2.7 The Clerks department net expenditures are at 99.1% as of December 31, 2015. The higher revenues and expenditures can be largely attributed to higher parking fine i revenues. In late May 2015, parking fines were increased. The associated transfer to the Parking Reserve fund of parking revenues explains the increase in the expenditures by approximately $230,000. Also, sidewalk snow clearing fines are now reported as a revenue and a recoverable expense thereby increasing both revenue and expenditures. Wildlife damage claims which can be difficult to predict have increased revenues and expenditures in comparison to the previous year. Cemetery plot sales are higher than budgeted but this revenue can also vary year to year. All of these higher revenues have offset the lower animal licencing fees. As of December 31, animal licensing is at 42% of the 2015 budgeted amount. In May 2015, the Clerks department introduced an online animal licencing system. It is expected to increase animal licencing revenues overtime. 2.8 Overall the Finance Department is at 110.6% of the 2015 budget. The significant difference in the Unclassified Administration is due to the transfer of$413,032 final j ice storm payment to the Rate Stabilization Reserve Fund. The two payments for the ice storm from the Province are recorded in the Non-departmental accounts under F Other Revenue — Provincial Grants. 2.9 Emergency Services net expenditures are at 101.8% of the 2015 budget. The revenues are slightly higher than the budget due to Ministry of Transportation emergency calls which are unbudgeted revenues. There is a corresponding expenditure which transfers this revenue to Fire Equipment Reserve Fund. Expenditures are above budget due to salary and wage accounts. Other factors are higher electricity costs. There is also a transfer to the capital fund from a trade-in value of a fire truck. 2.10 Engineering net expenditures are 75.8% as of December 31, 2015. The building permit revenues continue to boost Engineering revenues. The 2015 building permit revenue of$2,273,767 are 10% higher than 2014 building permit revenues and are at 174% of the budgeted amount of $1,300,000. Due to the increased building activity, inspections fees and the associated transfer to the reserve funds has increased. A separate report will be forthcoming, as is required annually with respect i 17-3 Municipality of Clarington Report FND-003-16 Page 4 to building permit revenue. An additional transfer to the building division reserve fund is anticipated to be necessary, as a result of this report. 2.11 Operations net expenditures are at 105% as of December 31, 2015. Revenues are higher than the budgeted at 104.6%. This can be attributed to higher revenues from cemeteries, sports field rentals, entrance culvert fees and maintenance charges on unassumed developments. The operating expenditures are higher than budgeted at 107.9%. As noted in previous reports this is due to winter maintenance costs from earlier in 2015. The impact of the 2014 ice storm and harsh winter of 2014/2015 resulted in higher costs in road maintenance costs. Street lighting costs and Ontario One Call locate costs exceed budgeted amounts. The variance in the fleet is due to closing entries which have yet to be posted. 2.12 Overall, Community Services net expenditures are at 101.7% of the 2015 budget. Revenues are higher than budget in aquatic, fitness and recreation programs. Revenues are at 104% of the 2015 budget amount. Operating expenditures are higher than budgeted at 103.4%. This can be attributed in part to the increased participation in Community Service Programs and the Pan Am Torch Relay event. Utility costs continue to put pressure on the budget particularly for the large facilities. 2.13 Boards and agencies are on budget. The slight increase is due to a capital budget transfer to the library approved in prior years of $156,214. Also, the original grant of $55,000 to the COAA was not released due to their revised 2015 budget. 2.14 Attachment 2, Continuity of Taxes Receivable for the nine months ending December 31, 2015 provides the status of the taxes billed and collected by the Municipality during this time period. A total of $1,829,711 in supplementary tax bills were issued to property owners in the Municipality during the fourth quarter. At the end of December 2015, a total of $3,148,772 remains unpaid compared to December 2014 taxes receivable of $3,430,866. The net balance is $282,094 lower or 8.2% lower than the prior year at this time. The ongoing collection efforts continue to hold the line on the balance of taxes outstanding. 2.15 Attachment 3, Investments Outstanding as of December 31, 2015 provides the status of the Municipality's general, capital, and reserve fund investment holdings at the end of 2015. The Municipality at December 31, 2015 holds $0 in general fund investments, $0 in capital fund investments, $9,208,755.19 in Development Charge reserve fund investments and $46,559,594.97 in reserve fund investments. General fund investments are short term in nature and timed to mature when funds will be required. Investments held in the Municipality's portfolio are assessed on an ongoing basis to ensure they meet the requirements of section 418 of the Ontario Municipal Act, Ontario Regulation 438/97 and the Municipality's investment policy. Currently, the general fund investments are held in the Municipality's general bank account as the interest rate on the account continues to be more favourable than money market instruments because of continuing low interest environment. The short term interest rates and current cash flow needs are reviewed on a regular basis. 17-4 Municipality of Clarington Report FND-003-16 Page 5 t 2.16 Attachment 4, Debenture Repayment Schedule provides the status of the Municipality's long term debt obligations as of January 1, 2016. The Municipality will have approximately $21,071,254.27 in outstanding debt as of January 1, 2016. The debenture for the Courtice Library has yet to be issued by the Region but will be issued in 2016. The Region debentures are issued based on the needs of the Region and all the lower tiers, therefore the timing can be delayed due to others needs. For 2015, the debt repayment obligations of $3,765,509.96 have been included in the 2015 budget. The estimated debt repayment obligations for 2016 are $3,835,430.44. The annual principal and interest payments required to service these liabilities are well within the annual debt repayment limits prescribed by the Ministry of Municipal Affairs and Housing. i 2.17 Attachment 5, Municipal Development Charges as of December 31, 2015 provides j the Municipal Development charges collected separated into residential and non- residential. As of December 31, 2015, Residential Municipal Development Charges collected are $11,336,922.13. In the recent 2015 Development Charges Background Study, it is forecasted that the Municipality would be collecting approximately 597 residential units in total for 2015 or about 50 units per month. For 2015 budget considerations, the figure of 550 units was used for the year. At the end of December 2015, there were 890 units. However, a quarter of these units were for apartment units of which the development charges are less than those charges for single or semi house units. Compared to the same period the previous year there was 18.33% increase in development charges collected and a 41.27% increase in the number of units. 2.18 As of December 31, 2015, Non-Residential Municipal Development Charges collected are $421,158.44. Compared to the same period the previous year there was 38.86% decrease in development charges collected and a 108.33% increase in the number of units. Non-residential development charges are based on the area in square metres rather than per unit cost so it can be expected to have significant variances from one year to another. In the 2015 Development Charges By-law 2015- 035, there are a number of incentives to encourage development in Clarington. In October 2015, there was a credit of $3,636.08 given to a development at 21 King Avenue East in Newcastle under the revitalization incentive. 3. Concurrence Not Applicable 4. Conclusion r It is respectfully recommended that the fourth quarter of 2015 financial update j report be received for information. i i i 17-5 Municipality of Clarington Report FND-003-16 Page 6 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. � Submitted by: �`,f,/ Reviewed by: Nancy T I , BBA, CPA, CA Franklin Wu, Director of Finance/Treasurer Chief Administrative Officer Staff Contact: Nancy Taylor, Director of Finance/Treasurer, 905-623-3379 ext. 2602 or ntaylor@clarington.net Attachments: Attachment 1 — Summary of Operating Revenues and Expenditures Attachment 2 — Continuity of Taxes Receivable Attachment 3 — Investments Outstanding Attachment 4 — Debenture Repayment Schedule Attachment 5 — Municipal Development Charges There are no interested parties to be notified of Council's decision. NT/CC/hjl 17-6 The Municipality of Clarington Attachment 1 Summary of Operating Expenditures and Revenues for 2015 (not final figures) to Report FND-003-16 E 2015 4th 2015 4th 2015 total 2015 acutal 2015 YTD 2015 YTD 2014 budget 2014 actual 2014 YTD quarter quarter 2015 4th budget YTD unexpended % YTD YTD unexpended, budget actuals quarter % 05 Non-departmental Accounts __- Municipal Taxation (including BIA) (53,242,756) (53,713,465) --470,709 _100-.9-/° (50,745 279) (51:,119 366) 374,087 -193,096 - 90,216 -46.7/° Other nue (2,139,573)(2,139,573) (2,800,919) 661,346 130.9% (1,634,517) (2,201,434) 566,917_ (489,032) (660,491) 135.1% (97;536,919) 11786,059 (2,062,717) (145 319) 7.0% Contributions (5,573,121) (6,361,027) 787,906 114.1% (5,750,860) Revenue/Taxation/Contributions (60,955,450) (62,875,411) 1,919,961 103.1% . (58,130',656) (70i857,719) 121727,063 (2,744,845) (896,026) 32.6% Expenditures 194,230 194,230 0 100.0% 190,000 190;000 0 0 ' 0 Net Expenditures (60,761,220) (62,681,181) 1,919,961 103.2% (57,9401656) (70,667,719) 12;727;063 ' (2,744,845) (896,026) 32.6% 10 Mayor and Council Net Expenditures ._ -_ _._ __.___.. 903,733 878,158 25,575 97.2% 900,196 '. 844,399 55,797= 232,349 208,139 89.6% r _ 13 Administrator's Office _ � Revenue/Recoveries 85,500 202 733 117,233 237.1% (2,000) - (4)490) 2,490 43 338 82,576 190.5% Expenditures 747,794 806,373 (58,579) 107.8% 652,017 687;170 (35,153) 235,865 : 235,738 99.9% Net Expenditures 662,294 603,640 58,654 91.1% 6507017 682;680 (32,663) 192,527 153,162 79.6% _14 Legal Administration Revenue/Recoveries 105,000 116,600 11,600 111.0% 107,000 129,426 22,426 (43,923) (19,417) 44.2% Expenditures 462,087 425,369 36,718 92.1% 470,622. 492,768 (22,146) 162,398 108,200 66.6% Net Expenditures 357,087 308,769 . 481318 86.5% 363,622 363,342 280 118,475 88,783 74.9% 16 Cor orate Services Revenue/Recoveries 100500 264,859 164,359 263.5% (228,170) 220,823 7,347 (4,368) (180,007) 4,121% Expenditures 4,718,536 4,727,637 (9,101) 100.2% 4;7611220 4,663,683 97,537 1,355,101 1,145,724 84.5% Net Expenditures 4,618,036 4,462,778 155,258 96.6% 4$ 33,Q50 4,442,860 90,190 1,350,733 965,717 71.5% 17-7 The Municipality of Clarington I Attachment 1 Summary of Operating Expenditures and Revenues for 2015 (not final figures) to Report FND-003-16 2015 4th 2015 4th 2015 total 2015 scutal 2015 YTD 2015 YTD 2014-budget 2094 actual 2014 YTD` ' quarter quarter 2015 4th budget YTD unexpended % YTD YTD: unexpended budget actuals quarter % 19 Clerk's Revenue/Recoveries (629,300) (924,803) 295,503 147.0% (703,_800) (673,113) ` (30168.7) (207,009) --(201,052) 97 1% Expenditures 2,914,872 3,190,150 (275,278) 109.4% 3,154,127 3,434;261 (280)134) 819,873 ; 845,66.3 103.1% Net Expenditures - 2,285,572 2,265,347 20,225 99.1% 2;450,327 2,76'1,148 (310,821) 612,864 644,611 105.2% 21 Finance & Unclassified Administration Revenue/Recoveries (1,564,000) (1,594,893) 30,893 - 102.0% (1,562,000) (1,925;835) 363,835 (407,437) (421,485)_ 103.4% Unclassified Admin & CBOT 2,406,973 2,741,382 (334 409) 113.9% 2,412,497 4,009,612 (1,597,11.5) 301,710 ; 648,038 214.8% Operating Expenditures 2,324,331 2,357,006 (32,675) 101.4% 2;263,518 2;285,895 (22,377) 603,902 632,750 ' 104.8% Expenditures 4,731,304 5,098,388 (367,084) 107.8% 41676,015 -61295,507 (1,619;492) 905,612 ` 1,280,788 141.4% Net Expenditures 3,167,304 3,503,495 ' 336,191 110.6% 3,114,015 4,369,672 1,255,657 498,175 859,303 172.5% 28 Emergency Services - Fire _ - _ _ _ _ Revenue/Recoveries 49,000 103,100 54,100 210.4% 49,000 304435 255,435 8,629 5,866 68.0% Expenditures 11,506,881 11,768,484 (261,603) 102.3% 10,769,266 1.1;465,310 (6961044) 3,160,381 2,970,440 94.0% Net Expenditures 11,457,881 11,665,384 (207,503) 101.8% 101720,266' 1;1,160;875 :(440,609) 3,151,752 2,964,574 94.1% 32 Engineering Services Y` Revenue/Recoveries 1,359,500 2,567,000 1,207 500 188.8% 1,359 050 2 526 233 1,1671183 297 797 627 412 210.7% - Debenture Payments 522,189 522,189 - - -- - 0 - 100.0_%% 640,000 1 90,605 549;395 181,189 88,582 48.9%° Operating Expenditure_ s_ 6,284,391 6,171;311 113,080 98.2% 5,682,705 13,293,739 7, _ (7,611,034) 1,406,453 950,729 67.6% Expenditures 6,806,580 6,693,500 113,080 98.3% 6,322,705 13,384,344_ ' (7,061;639) 1,587,642 1,039,311 65.5% _ r Net Expenditures 5,447,080 4,126,500 1,320,580 75.8% 4,963,655 105858,111 5,894,456 1,289,845 411,899 31.9% 17-8 l The Municipality of Clarington Attachment 1 Summary of Operating Expenditures and Revenues for. 2015 (not final figures) to Report FND-003-16 2015 4th 2015 4th 2015 total 2015 acutal 2015 YTD 2015 YTD 2014 budget 2014 actual 2014 YTD. quarter quarter 2015 4th j budget YTD unexpended % YTD YTD unexpended budget actuals quarter % 36 Operations Revenue/Recoveries (606,100) 634,215 28,115 104.6% 545,665 9377195 .391,530 (262,019 131,248 50.1% Operating Expenditures 14,888,669 16,_067,033 -(1,-178,364) 107.9% 13,984,438 16,741,691 (2,757,253) 4,402,256 4,389,984 99.7% Fleet & Debenture Payments 1,163,820 783,005 380,815 67.3% 9541863 970,564 (15,701) 171,247 214,534 125.3% Ex enditures 16,052,489 16 850,038 797,549 105.0% 14,939,301 17,712,255 (2,772954) 4,573,503 4,604,518 100.7% Net Expenditures 15,446,389 16,215,823 769,434 105.0% 14,393,636 ` 16,775,060 2;381,424 4,311,484 ` 4,473,270 103.8% 42 Community Services Revenue/Recoveries 4 574 215 4,759,244 185,029 104.0% 4,434,787) 4 638271 203,484_ 1,228,112 1,230 846 100.2% Operating Expenditures - 10,239,421 10,582,592 (343,171) 103.4% 9,798,757 11,398088 (1,599;331) 2,771,191 --3,102,249 111.9% Debenture Payments 3,105 368 3,105,368 0 100.0% 3,152,157 4;678,544 ''(1 526'387) 0 ; 206,160 Annual Grants 100,000 90,292 9,708 90.3% 60,000 56,000 4,000 0 6,712 Expenditures 13,444,789 13,778,252 (333,463) 102.5% 13,010,914 16,132,632 (3,121,7118) 2,771,191 : 3,315,121 119.6% Net Expenditures 8,870,574 9,019,008 148,434 101.7% 8,576;127 11;494,361 2,918;234 1,543,079 : 2,084,275 135.1% 50 Planning Services Revenue/Recoveries (405,000) (442,331) 37,331 109.2% (489;500)' (604;018) 114,518 (99,056). (172,193) 173.8% Expenditures 3,980,012 3,817,271 162,741 95.9% 3,895,366 4,355,807 (460;441) 871,695 892,844 102.4% Net Expenditures 3,575,012 3,374,940 200,072 94.4% 3,405,866 3,751;789 (345,923) 772,639 720,651 93.3% i Boards &-Age nc-ies Net Expenditures 3,970,258 4,071,204 (100,946) 102.5% 3,869,879 4207,761 (337;882) 2,959 3,074 103.9% Total Operating. Revenue/Recoveries (70,433,565) (74,485,189)1 4,051,624 105.8% (67,611,628) (821821,558) 15,209,930 (5,346,533) (3,968,128) 74.2% Expenditures 70,433,565 72,299,054 (1,865,489)1 102.6% 67,611,628 83,865,897.. (16,254,269) 16,678,569 16,649,560 99.8% Net Difference 0 1 (2,186,135)1 2,186,135 0 1,044,339 (1,044X9)j 11,332,036 12,681,432 111.9% - k: Municipality of Clarington Attachment 2 to Report FND-003-16 The Municipality of Clarington Continuity of Taxes Receivable for the Fourth Quarter of the Year 2015 September 30, 2015 Beginning Balance Interest Payments & December December Receivable Added Taxes Billed Balance Adjustments 2015 2014 Prepaid taxes (4,809,135 (4,558,569 Current year Taxes 16,038,327 1,401,944 17,440,271 (12,113,658) 5,326,612 5,573,367 Penaltv and Interest 181,936 284,134 466,071 (243,324) 222,747 215,088 First prior year Taxes 1,913,707 283,631 2,197,338 (552,834) 1,644,504 1,576,078 PenaltV and Interest 166,261 66,237 232,497 (102,77 1 129726 130,233 Second prior year Taxes 407,200 144,137 551,336 (225,908) 325,428 263,841 Penalty and Interest 58,957 15,715 74,672 (38,508) 36,165 45 821 Third and prior years Taxes 175,322 175,322 (11,652) 163,670 111,249 Penalty and Interest 104,442 6,211 110,653 (1,598) 109,055 73,777 Total 19,046152 372,297 1,829,711 21248160 (13,290,253) 3,148,772 3430886 *** Includes refunds, write-offs, 357's, etc. Note 1: Prepaid taxes include property tax preauthorized payment program (PAP). 0 J Attachment 3 to Municipality of Clarington Report FND-003-16 Investments Outstanding As at December 31, 2015 Purchase Purchase Purchase Issuer Type Rating . Date Cost Date Date Purchase Date General Fund General Fund total: Capital Fund Capital.Fund total: Non development charge monies (including Strategic Capital) BMO coupons H 15-Mar-12 176,636.37 2.54% 28-Mar-16 195,351.00 Tangerine GIC H 02-May-13 1,001,980.00 1.90% 02-May-16 1,060,184.88 Manulife Bank GIC HM 20-Sep-11 2,000,000.00 2.60% 20-Sep-16 2,273,876.11 BMO coupons L 15-Mar-12 213,067.68 2.61% 28-Sep-16 239,375.00 Tangerine GIC H 41-Oct-12 1,819,048.00 2.35% 03-0ct-16 1,996,160.91 Manulife Bank GIC HM 02-Dec-11 2,000,000.00 2.71% 02-Dec-16 2,286,091.67 Manulife Bank GIC HM 19-Mar-12 1,693,000.00 . 2.88% 19-Mar-17 1,951,224.70 BMO coupons H 15-Mar-12 159,396.18 2.86% 28-Mar-17 183,615.00 RBC GIC H 01-May-13 1,000,000.00 2.10% 01-May-17 1,086,683.24 BMO coupons L 15-Mar-12 196,287.25 2.92% 28-Sep-17 230,141.00 BNS GIC H 30-Oct-12 1,884,365.00 2.50% 30-Oct-17 2,131,986.04 HSBC GIC H 21-Dec-12 1,121,354.00 2.40% 21-Dec-17 1,262,352.30 National Bank GIC M 12-Feb-13 1,927,464.00 2.45% 12-Feb-18 2,175,434.89 Attachment 3 to Municipality of Clarington Report FND-003-16 Investments Outstanding As at December 31, 2015 Purchase Purchase Purchase Issuer Type Rating Date Cost Date Date Purchase Date Tangerine GIC H 25-Mar-13 1,254,427.00 2.40% 26-Mar-18 1,412,449.93 HSBC GIC H 13-May-13 321,079.00 2.25% 14-May-18 358,862.84 BNS GIC H 03-Jun-13 1,499,069.00 2.30% 03-Jun-18 1,679,576.51 RBC GIC H 30-Jul-13 2,341,277.00 2.60% 30-Jul-18 2,661,886.92 Tangerine GIC HM 10-Aug-15 672,368.00 1.60% 10-Aug-18 705,160.80 BMO GIC H 30-Sep-13 1,174,214.00 2.90% 01-Oct-18 1,354,748.00 Prov NB coupons H 27-Jun-13 248,068.78 2.59% 03-Dec-18 285,071.00 RBC GIC H 11-Mar-14 1,084,844.00 2.50% 11-Mar-19 1,227,401.41 RBC GIC H 17-Mar-14 1,000,000.00 2.50% 18-Mar-19 1,131,408.21 Tangerine GIC H 02-May-14 1,000,000.00 2.60% 02-May-19 1,139,019.14 BMO GIC H 17-Aug-14 830,000.00 2.41% 19-Aug-19 935,015.04 BNS GIC H 12-Sep-14 1,037,127.00 2.46% 12-Sep-19 1,171,126.20 Manulife Bank GIC HM 23-Sep-14 789,343.56 2.50% 22-Sep-19 893,069,.79 Tangerine GIC H 02-Dec-14 1,191,382.00 2.56% 02-Dec-19 1,351,889.19 Tangerine GIC H 18-Dec-14 1,045,809.00 2.56% 18-Dec-19 1,186,704.08 BNS GIC H 01-Jun-15 1,500,632.00 2.10% 01-Jun-20 1,664,956.59 BMO GIC H 11-Aug-15 2,000,000.00 1.95% 11-Aug-20 2,202,754.75 RBC GIC H 11-Aug-15 1,741,656.00 1.95% 11-Aug-20 1,918,220.51 BNS GIC H 28-Sep-15 708,582.00 2.10% 29-Sep-20 786;174.27 BMO GIC H 15-Oct-15 621,864.00 2.15% 15-Oct-20 691,651.42 BMO GIC H 10-Dec-15 1,500,000.00 2.20% 10-Dec-20 1,672,421.48 BNS GIC H 10-Dec-15 1,500,000.00 2.32% 10-Dec-20 1,682,263.09 BNS GIC H 10-Dec-15 1,976,951.00 2.32% 10-Dec-20 2,220,381.86 HSBC GIC H 18-Dec-15 1,182,689.00 2.25% 18-Dec-20 1,321,865.11 Prov BC Bond H 11-Dec-13 2,369,685.75 2.70% 18-Dec-22 2,425,000.00 (C) Prov Manitoba Bond H 23-Nov-15 775,928.40 2.45% 02-Jun-25 780,000.00 (C) i Non DC total: 46,559,594.97 51,931,554.88 N t w Attachment 3 to Municipality of Clarington Report FND-003-16 Investments Outstanding As at December 31, 2015 Purchase urc ase Purchase Issuer Type Rating Date Cost Date Date Purchase Date Development charge funds One fund Bond NR 08-Aug-00 3,835,432.19 n/a 3,835,432.19 (B) One fund Equity NR 31-Jan-07 500,000.00 n/a 500,000.00 (B) RBC GIC H 04-Dec-15 107,432.00 0.70% 01-Jun-16 ' 107,801.85 BNS GIC H 20-Dec-13 1,062,541.00 2.030/o 20-Dec-16 1,128,572.22 National Bank GIC HM 20-Dec-13 1,300,000.00 2.75% 20-Dec-18 1,488,855.35 Prov Ontario Bond H 19-Dec-13 2,403,350.00 2.85% 02-Jun-23 2,500,000.00 (A) DC total: 9,208,755.19 9,560,661.61 Total investments 55,768,350.16 61,492,216.49 Note that interest is annual compounding with the exception of the following: (A) Bond interest is paid semi-annually (B) Pooled Investment Fund i< 4 Attachment 4 of j Muncipality of Clarington Report FND-003-16 Debenture Repayment Schedule As of January 1, 2016 Courtice South Courtice Indoor Soccer RRC CCD Green Road Grade Newcastle Library Newcastle Year Arena Lacrosse space Separation Library (estimated) Aquatic Total 2016 1,073,850.10 162,519.91 105,147.42 528,770.77 103,201.88 99,000.00 1,762,940.36 3,835,430.44 2017 1,069,666.77 163,532.59 105,047.39 534,406.77 103,787.14 101,000.00 1,761,701.91 3,839,142.57 2018 164,093.85 104,942.45 538,772.66 106,787.14 103,000.00 1,759,687.50 2,777,283.60 2019 165,174.58 104,831.80 541,802.38 109,787.14 105,000.00 1,757,651.34 2,784,247.24 2020 164,755.07 104,715.46 538,416.38 112,787.14 107,000.00 1,604,355.98 2,632-,030.03 2021 163,863.49 104,593.15 546,623.02 115,000.00 109,000.00 1,054,141.30 2,093,220.96 2022 163,542.75 546,559.49 117,000.00 111,000.00 1,006,711.96 1,944,814.20 2023- 162,800.11 546,276.36 119,000.00 113,000.00 941,076.47 t 2024+ 160,675.42 3,239,406.27 847,000.00 4,247,081.69 I 2,143,516.87 1,470,957.77 629,277.67 7,561,034.10 887,350.44 1,695,000.00 10,707,190.35 25,094,327.20 i Principal at January 1, 2016 2,096,000.00 1,298,000.00 547,654.27 6,047,600.00 671,000.00 990,000.00 9,421,000.00 21,071,254.27 Principal at January 1, 2017 1,057,000.00 1,167,000.00 467,583.43 5,695,600.00 602,000.00 910,800.00 8,040,000.00 17,939,983.43 Interest Rates 2.00% to 2.25% 1.35% to 3.35% 5.12% 1.35% to 3.8% 4.9% to 5.2% 4.5% to 4.75% NOTE: 2018 Newcastle library requires renewal of debenture for a further 5 year period unless funding c is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. An estimate is provided based on a further five year extension ; i` 17-14 1 Municipality of Clarington Attachment 5 to Report FND-003-16 Municipal Development Charges January to December YTD Residential 2015 2014 Municipal Development Number of Municipal Development Number of Charges Paid Units Charges Paid Units Single/Semi- Detached -New construction $ 8,530,500.03 558 $ 8,371,432.00 540 -Additions $ 172.10 1 .$ 2,928.64 1 Townhouse $ 1,218,906.00 99 $ 1,206,170.00 89 Apartment $ 1,587,344.00 232 $ - - Total: $ 11,336,922.13 890 $ 9,580,530.64 630 Change in DC paid from prior year: 18.33% Change in DC units from prior year: 41.27% i Noted DC Incentives under By-law 2015-035 none as of December 31, 2015 I Non-Residential 2015 2014 E Municipal Development Number of Municipal Development Number of Charges Paid Units Charges Paid Units f Commercial $ 67,676.00 5 -New construction $ 46,214.61 2 -Additions $ 4,941.17 1 Industrial $ 621,221.77 7 -New construction $ 365,715.86 21 -Additions $ 4,286.80 1 j Agricultural - Government - Institutional $ - - $ - - r Total: $ 421,158.44 25 $ 688,89.7.77 12 i Change in DC paid from prior year: -38.86% Change in DC units from prior year: 108.33% Noted DC Incentives under By-law 2015-035: Date Value of Incentive Medical 222 King Street East, Bowmanville Jul-15 110,671.30 Exemption 21 King Avenue East, Newcastle Oct-15 $ 3,636.08 Revitalization r 17-15 Clarington Memo Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: March 4, 2016 Subject: General Government Committee Meeting Agenda — March 7, 2016 — Update File: C05.General Government Committee Meeting Please be advised of the following amendments to the General Government Committee agenda for the meeting to be held on Monday, March 7, 2016: 7 Delegations See attached Final Agenda - Attachment#1 ne Gallagher eputy Clerk J EG/mc c: F. Wu, Chief Administrative Officer Department Heads ATTACHMENT#1 TO UPDATE MEMO F i i General Government Committee Agenda Date: March 7, 2016 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario _...._. Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(a)clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, j unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net j i I i C&Ing"q General Government Committee Agenda Date: March 7, 2016 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption -of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of February 16, 2016 6-1 7 Delegations Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation Authority, Regarding Clean Water— Healthy Land Financial Assistance Program 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Conservation Authority dated February 23, 8-1 2016 8.2 Melodee Smart, Administrative Assistant, Works Department, The 8-4 Regional Municipality of Durham — DurhamNork Energy From Waste Project 8.3 Don Mitchell, Chair, Central Lake Ontario Conservation Authority — Control 8-100 of Invasive Species: Phragmites Australis in Ontario 9 Communications — Direction There are no Communications for Direction. 10 Presentations No Presentations i I i I Page 1 I I Clar-ington General Government Committee Agenda Date: March 7, 2016 Time: 9:30 AM Place: Council Chambers 11 Engineering Services Department 11.1 EGD-015-16 Execution of Agreement with the Region of Durham Health 11-1 Department to Delegate Responsibility for Administration and Enforcement in Respect to Sewage Systems 11.2 EGD'-016-16 Bowmanville Gateway Feature 11-13 11.3 EGD-017-16 Main Street, Orono Sidewalk 11-19 11.4 EGD-018-16 Long Term Plan for the West Beach Parkette 11-24 12 Operations Department 12.1 OPD-004-16 2015 Winter Budget Report 12-1 13 Emergency and Fire Services Department No Reports 14 Community Services Department No Reports 15 Municipal Clerk's Department No Reports 16 Corporate Services Department No Reports 17 Finance Department 17.1 FND-003-16 Financial Update as at December 31, 2015 , 17-1 18 Solicitors Department No Reports . I Page 2 i C&Wt011 General Government Committee Agenda Date: March 7, 2016 Time: 9:30 AM Place: Council Chambers 19 Chief Administrative Office 19.1 Verbal Report from Frank Wu, Chief Administrative Officer, Regarding a Succession Plan for Management Staff 20 New Business - Consideration 21 Unfinished Business None 22 Confidential Reports No Reports 23 Adjournment i Page 3 Handouts/Circulations General Government Committee Meeting Clean Water -Healthy Land Financial Assistance Program Clean Water -Healthy Land Financial Assistance Program within the Municipality of Clarington and the Regional Municipality of Durham Pam Lancaster, B.Sc. Stewardship Technician Ganaraska Region Conservation Authority Monday, March 7, 2016 Municipality of Clarington, General Government Meeting Clean Water -Healthy Land Financial Assistance Program The goal of the CWHLFAP is “through stewardship, improve overall watershed health” •Identification through watershed and fisheries plans •Engage and assist watershed residents in stewardship and conservation. •Enhance public awareness of watershed health •Provide technical services •Provide financial assistances •Address recommendations from monitoring and evaluation programs Clean Water -Healthy Land Financial Assistance Program Financial Assistance Program •Provide funding assistance to the residents of the Municipality of Clarington, within the GRCA region. •Funding available for landowners, residents, community groups, schools etc… •Review process to give out funding. Clean Water -Healthy Land Financial Assistance Program Funding Amounts and Caps Clean Water -Healthy Land Financial Assistance Program A review committee is in place to evaluate the projects and approve funding. Wendy Partner , Municipality of Clarington Councilor, Ward 4; Ganaraska Region Conservation Authority Vice Chair Faye Langmaid , Municipality of Clarington, Manager of Special Projects Linda Laliberte , Ganaraska Region Conservation Authority CAO/Secretary-Treasurer Mark Peacock, P.Eng. , Ganaraska Region Conservation Authority Director of Watershed Services Clean Water -Healthy Land Financial Assistance Program Accomplishments Clean Water -Healthy Land Financial Assistance Program 2007 to 2015 Program Review YearFunding LandownerOther Monetary Number of AllocatedFundingValueProjects Contribution 2007$19,525$61,709$13,679$62,80011 2008$16,270$23,807$1,308$41,03018 2009$21,820$57,845$17,833$97,50015 2010$9,520$14,807$35,17011 2011$30,674$50,141$901+$99,66220 2012$18,000$73,250$19,400$112,20012 2013$27,478$41,050$25,347$108,26713 2014$13,990$20,647$2,680$37,73014 2015$7,669$11,017$7,205$25,6777 Total$160,385$354,283$68,954$643,654120 Clean Water -Healthy Land Financial Assistance Program Clean Water -Healthy Land Financial Assistance Program 2015 Projects •2 reforestation/stream improvement projects (3,625 trees planted). •A fencing and an alternate watering system project was completed to keep livestock from water sources. •3 well projects (2 decommission, 1 upgrade). Before After Young Red Maple Clean Water -Healthy Land Financial Assistance Program Orono Creek Rehabilitation •In 2015, the Municipality of Clarington in partnership with the GRCA undertook restoration projects on Orono Creek in Orono Park. Funding for this project was received through the Ministry of Environment and Climate Change Ontario Community Environmental Fund. Clean Water -Healthy Land Financial Assistance Program Orono Creek Rehabilitation •The purpose of the project was to restore 250 metres of sensitive coldwater stream through stream bank rehabilitation and establishment of riparian vegetation through community engagement. Before: Trail Erosion Gabion BasketsCement Pads Clean Water -Healthy Land Financial Assistance Program Orono Park –Buttercup Hollow •The project was accomplished by: –Removing 30 metres of hardened stream bank (gabion baskets and cement pads) and stabilizing banks with bioengineering techniques, incorporating large woody materials. –Stabilizing an eroding stream bank next to the Sid Rutherford Trail using bioengineering techniques. –Planting 300 native trees and shrubs along 250 metres of stream. –Installing educational signage related to the ecology of the creek and the restoration project. After: trail stabilized natural streambanks Clean Water -Healthy Land Financial Assistance Program 2016 Projects.. so far •Trees for Rural Roads •Tree and Shrub Programs –4 tree planting projects –over 12,000 trees –Durham 5 Million Tree Program •Orono Park project maintenance •Permeable walkway in Orono Park •Landowner funding ….and much more Clean Water -Healthy Land Financial Assistance Program Benefits to our natural environment •Allows landowners to engage in active stewardship without heavy financial burden. •Provides technical assistance to allow a project to run smoothly. •Engages residents in the environment and watershed planning and management. Clean Water -Healthy Land Financial Assistance Program For more information on the Clean Water-Healthy Land Financial Assistance Program Please Contact Pam Lancaster, Stewardship Technician Ganaraska Region Conservation Authority 2216 County Road 28 Port Hope, ONL1A 3V8 905-885-8173 x 247plancaster@grca.on.ca www.grca.on.ca A SUCCESSION PLAN FOR MANAGEMENT STAFF MUNICIPALITY OF CLARINGTON Franklin Wu Chief Administrative Officer Clarington, 2016 WHY SUCCESSION PLAN www.LifePast50.ca–47.3% of public administration executives • surveyed plan to take early retirement/or leave their current jobs There are only 60% as many Genexers as there are Baby Boomers • means “slim picking” from both inside and outside the organization TO ENSURE Clarington is able to lose seasoned, knowledgeable • employees without disrupting service delivery WHAT ARE THE KEY COMPONENTS OF A SUCCESSION PLAN Developing and retaining talent inside the organization • Recruit additional qualified candidates to join the staff • WHAT’S INVOLVED IN DEVELOPING AND RETAINING TALENTS Developing and retaining talents within the organization is an ongoing effort including the following: Acknowledge by Council, the need for seamless transition to • replace talent at management level Ensure succession planning implementation is a • management priority that requires continuous attention Promote a culture of promoting qualified individuals from • within organization Develop a training program for promotion readiness with • emphasis on people and managerial skills Retain talent through competitive compensation, attractive • benefits and other incentives such as work environment, job satisfaction etc. PROMOTION FROM WITHIN Track record of last 10 years 1)Managerial positions Promoted from within 17 • Recruited from outside 26 (primarily due to lack of in- • house talent e.g.. Health & Safety Officer, Accessibility Co-ordinator, Records Manager, Chief Building Official, Engineers etc.) 2)Director positions Promoted from within 1 • Recruited from outside 0 • WHAT’S INVOLVED IN A TRAINING PROGRAM Provide opportunities for acting or interim role as managers/ • directors Create “deputy” position where business continuity may be • threatened in key service areas e.g. Chief Administrative Officer, Chief Building Official, Clerk, Emergency & Fire etc. Retain the individual through job satisfaction, initiatives and • competitive compensation Promote the organization as an “employer of choice” to • attract outside talents (Cont’d) WHAT’S INVOLVED IN A TRAINING PROGRAM Clarington has a comprehensive staff training program • focusing on both technical skills and people skills Council recognizes the need to provide training budgets thus • enabling the senior management team to implement the succession plan People skill assessment allows organization to identify the • “up-and-comers” from within organization with both capacity and potential for future advancement Develop the individuals through professional development • and coaching LIMITATIONS Successful implementation of a Succession Plan hinges on understanding and mitigating the risks and realities. These include: Clarington is a relatively small organization with a small talent • pool at management level. Recruiting outside the organization is necessary in some positions. Clarington will occasionally lose “groomed” individual who • leaves for “greener pasture” for a variety of reasons “Grooming” has to be subtle not to create animosity among • employees or create false expectations No one should ever assume an employee has the desire to • advance his/her career to the next level