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Home My WebLink AboutCOD-046-04 ,. ClfJl-!lJglon REPORT 1/4 REPORT CORPORATE SERVICES DEPARTMENT Meeting: COUNCIL Date: September 13, 2004 Report #: COD-046-04 File#_ ,7 . ~\t ,>V (' 1-151.,.- e'l By-law # Subject: Tender CL2004-34, Asphalt Resurfacing, Various Streets Recommendations: It is respectfully recommended to Council the following: 1. THAT Report COD-046-04 be received; 2. THAT Harnden & King Construction Inc., Ajax, Ontario with a total bid in the amount of $633,599.97 (plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2004-34, be awarded the contract for asphalt resurfacing, various streets as required by the Engineering Department; 3. THAT the total funds required in the amount of $751,500.00 ($698,067.97 less G.S.T., less Item F4, plus design, contract administration and contingencies) be drawn from the 2004 Capital Budget accounts as specified in the body of this report; and 4. THAT the at/ached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submit/ed by: ~ '\ r / /' t/... f) ..,-/' "',-, Reviewed b~ ~ l/~_ -'l..~ "l/l Franklin Wu, Chief Administrative Officer MMILABlld A.S. Cannella, C.E.T. Director of Engineering Services REPORT NO.: COD-046-04 PAGE 2 BACKGROUND AND COMMENT Tender specifications were provided by Totten Sims Hubicki Associates for the asphalt resurfacing, various streets within the Municipality of Clarington, as required by the Engineering Department. Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per Scheduie "S" attached. Note, Item F4 was listed as a provisional item in Section "F" (Prestonvale Road) as it was unclear at the time of tender if this work would be completed under this contract or not. It has since been confirmed that work noted under Item F4 will be completed by others as a deficiency to a previous contract and that this item can be deleted from Tender CL2004-34. The required funds in the amount of $751 ,500.00 (including PST, excluding GST) will be provided from the 2004 Capital Sudget accounts as follows: · $587,200.00 account #110-32-330-83243-7401 · $121,250.00 account #110-32-330-83235-7401 · $ 43,050.00 account #110-32-197-83247-7401 The low bidder has previously performed satisfactory work for the Municipality of Clarington. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., shouid be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Harnden and King Construction Inc., Ajax, Ontario, be recommended for the contract for the asphalt resurfacing, various streets. CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2004- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and Harnden & King Construction Inc., Ajax, Ontario, to enter into agreement for the asphalt resurfacing, various streets. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOllOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, Harnden & King Construclion Inc., Ajax, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of By-law read a third time and finally passed this day of ,2004. ,2004. Mayor Deputy Clerk AUG-31-04 TUE 05:19 PM TSH COBOURG FAX NO, P. 01 II TIlt SCHEDULE "A" engineers architects planners Totl~n Sims Hubicki Associates 513 Division Slrcet, Cobourg, Ont<lrio, Canada K9A 5G6 (90513"12-2121 Fa", 1905) 372-3621 Email: cObourg@tsh.ca www.tsh.ca August 31,2004 M~.l,(m Ann Birkett, CPP, AMC'f Purchasing Manager Corporation of the Municipality of elarington 40 Temperance Street, BOWMANVILLE, Ontario LIC 3AG ~'AX: 905-623-3330 Dear Ms. Birkett; Rc: Contract No. CL2004-34, Asphalt Resurfacing, Various Streets Municipality of Clarington Tenders for the above project were opened at the Municipal Offices on Wednesday, August 25,2004, at 2;00:00 p.m. local time. The bids received, inclusive of GST, are summarized as follows; BIDDER TOTA(:,BlD . . . . . . " AMQUNT . Miller Paving Limited $707,315.18 Whitbv, ON Harnden & King Construction Inc. $698,067.97 Ajax, ON The low bidder's submitted tender has been reviewed and is in order. Harnden & King Construction Inc. has completed similar projects for the Municipality of Clarington and Durham Region over the past two years. References from Durham Region indicated that works were completed with an acceptable level of quality and workmanship. This tender is composed of the following three projects; . Pavement Rehabilitation, Various Locations, . Prestonvale Road Surface Asphalt, Courtice, . Silver Street Parking Lot Grading and Granular Base & Surfaee, Bowmanville. A cost apportionment is attached detailing the estimated project costs based on the low bid. All projects covered by this contract are estimated to be at or under budget amounts based on the low bid. Item P4 was noted as provisional in Section 'F' - Prestonva1e Road as it was unclear at the time of tender if this work would to be completed undor this contract or not. It has since been confirmed that ------- AUG 31 04 TUE 05:19 PM TSH COBOURG FAX NO, p, 02 CorporatioIl of the MunicipalilY ofClarjngton A ugu,t 31. 2004 2 work noted under Item F4 will be compJeteu by others as a deticiency to a previous contract and that this item can be deleted from Contract CL2004-34. We therefore rccommended that Contract CL2oo4-34 be awarded to Harnden & King Construction lnc.for a revised Total Tender Amount of $677,951.97 (inc!. ofG.S.T.). Tender deposits should be retained until the Contact has been exccuted with the low bidder. Should you rcquire any additional infonnation, please contact the undersigned. Yours truly, /?/#L\ /1~~ Will McCrae, P.Eng. Senior Engineer WM/ym i' :29382fCl)ITl;~pf2049l). d(lc End. cc: Mr. A. S. Caunella, Director, Engineering Services Mr. F. Horvath, Director of Operations Mr. N. Clark, Manager of Construction Mrs. K, Rand, Confidential Secretary to the Director of Operations (+ enc!.) Ms. ], O'Donnell, Clerk II (+enc!.) 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