HomeMy WebLinkAboutGG Report 2016-02-29
General Government Committee
Report to Council
Report to Council Meeting of February 29, 2016
Subject: General Government Committee Meeting of Tuesday, February 16, 2016
Recommendations
:
1.
Receive for Information
(a) 8.1 Minutes of the Newcastle Village Community Hall Board dated
November 17, 2015
(b) 8.2 Minutes of the Central Lake Ontario Conservation Authority
dated January 19, 2016
(c) 8.3 Minutes of the Ganaraska Region Conservation Authority
dated December 10, 2015
(d) 8.4 Minutes of the Tyrone Community Centre dated January
20, 2016
(e) 8.5 Jo-Anne McFarland, Clarington Polar Bear Swim Committee –
Clarington Polar Bear Swim Update
(f) 8.6 Stephen M. A. Huycke, Town Clerk, Town of Aurora – Ontario
Municipal Board Jurisdiction
(g) 9.3 Sarah Smith, Acting Clerk, Township of Wainfleet – Resolution
Requesting that Ontario Cancel RFP for Added Wind Power
Generation
(h) OPD-003-16 Pitch In Week
(i) CSD-003-16 Community Services – 2015 Year End Review
(j) CLD-010-16 Integrity Commissioner
2.
Autism Ontario’s Raise the Flag Committee, Autism Ontario
That the raising of Autism Ontario’s Flag on April 4, 2016, be approved.
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General Government Committee
Report to Council
3.
Bunny Clark, Durham Region Representative, Huntington Society of
Canada
That the raising of the Huntington Society of Canada’s flag and the changing of the
outside lights at the Municipal Administrative Centre to blue and purple on an
available date in May, 2016, be approved.
4.
Northeast Bowmanville Subdivision Phases 1C, 2B and 6,
Bowmanville, Plans 10M-840 (part of), 40M-1670 (part of) and
40M-2389 ‘Certificate of Acceptance’ and ‘Assumption By-law’, Roads
and Aboveground Services
That Report EGD-010-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Roads and Aboveground Services, which includes final stage
roads and other related Works, constructed within Plans 10M-840 (part of),
40M-1670 (part of) and 40M-2389;
That Council approve the by-law attached to Report EGD-010-16, assuming certain
streets within Plans 10M-840 (part of), 40M-1670 (part of) and 40M-2389 as public
highways; and
That all interested parties listed in Report EGD-010-16 be advised of Council’s
decision.
5.
Port of Newcastle Subdivision Phase 2 West Stage 2, Newcastle, Plan
40M-2327 ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final
Works Including Roads and Other Related Works
That Report EGD-011-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2327;
That Council approve the by-law attached to Report EGD-011-16, assuming certain
streets within Plan 40M-2327 as public highways; and
That all interested parties listed in Report EGD-011-16 be advised of Council’s
decision.
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General Government Committee
Report to Council
6.
Port of Newcastle Subdivision Phase 1 Stage 6, Newcastle, Plan 40M-
2226 'Certificate of Acceptance' and 'Assumption By-law', Final Works
Including Roads and Other Related Works
That Report EGD-012-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2226;
That Council approve the by-law attached to Report EGD-012-16, assuming certain
streets within Plan 40M-2226 as public highways; and
That all interested parties listed in Report EGD-012-16 be advised of Council’s
decision.
7.
Huntington Subdivision Phase 2A and 2B, Courtice, Plans 40R-20915
and 40M-2148 ‘Certificate of Acceptance’ and ‘Assumption By-law’,
Final Works Including Roads and Other Related Works
That Report EGD-013-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plans 40R-20915 and 40M-2148;
That Council approve the by-law attached to Report EGD-013-16, assuming certain
streets within Plans 40R-20915 and 40M-2148 as public highways; and
That all interested parties listed in Report EGD-013-16 be advised of Council’s
decision.
8.
Appointment of Inspector
That Report EGD-014-16 be received;
That Jennifer Delaney be appointed as Building Inspector for the Municipality of
Clarington, effective immediately and that her name be added to Schedule ‘A’,
Table ‘C’ of By-law 2011-036; and
That the appropriate by-law be forwarded to Council.
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General Government Committee
Report to Council
9.
Automatic Aid Agreement - Oshawa Fire Services
That Report ESD-001-16 be received; and
That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement
with the Oshawa Fire Services (Attachment 1 to Report ESD-001-16).
10.
Canada 150 Fund Program Application
That Report CSD-004-16 be received;
That staff be authorized to complete an application to the Canada 150 Fund
Program for programs and initiatives in Clarington to recognize and celebrate
Canada’s 150th anniversary of Confederation; and
That staff be authorized to apply as a partner with community organizations that
may be interested in applying for funding through the Canada 150 Fund for
separate initiatives where services can be provided in kind at no direct cost to the
Municipality.
11.
Sponsorship Requests from Bethesda House, Bowmanville Hospital
Foundation and Clarington Green Gaels Junior B Lacrosse Club, Big
Brothers Big Sisters of Clarington, Community Living Oshawa, Rotary
Club of Courtice
That Report CSD-005-16 be received;
That the sponsorship request for Rotary Club of Courtice, in the amount of $500.00,
be approved;
That the sponsorship request for Bethesda House, in the amount of $500.00, be
approved;
That the sponsorship request for Bowmanville Hospital Foundation, in the amount
of $3,300.00, be approved;
That the sponsorship for the Bowmanville Hospital Foundation, be divided as
follows:
• Tee Off Fore Health Golf Tournament - $2,100.00 (Gold Club)
• 1st Annual Fashion Show - $200.00
• Harvest Ball - $1,000.00
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General Government Committee
Report to Council
That the sponsorship request for Clarington Green Gaels Junior B Lacrosse Club,
in the amount of $500.00, be approved;
That the sponsorship request for Big Brothers Big Sisters of Clarington, in the
amount of $500.00 be approved;
That the sponsorship request for Community Living Oshawa/Clarington, in the
amount of $500.00, be approved; and
That all interested parties listed in Report CSD-005-16 and any delegations be
advised of Council’s decision.
12.
Appointment of a Livestock Valuer
That Report CLD-011-16 be received;
The Milton Dakin be appointed as a Livestock Valuer for a term ending
December 31, 2018, or until a successor is appointed; and
That all interested parties listed in Report CLD-011-16 be advised of Council’s
decision.
13.
Supply and Haulage of Granular Material
That Report COD-003-16 be received;
That Robert E. Young Construction Ltd with a total bid in the amount of
$185,981.97 (net H.S.T. rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2015-32 be awarded the contract
for Supply and Haulage of Granular Material;
That the funds required in the amount of $185,981.97 (net H.S.T. rebate) be drawn
from the respective 2016 operating budget; and
That the Purchasing Manager be authorized to extend the contract for one
additional one year term pending satisfactory service, available funds, and subject
to yearly rate increase based on the Consumer Price Index, All Items, Ontario,
most recent issue.
14.
List of Applications for Cancellation, Reduction, Apportionment
That Report FND-001-16 be received; and
That the list of applications, attached to Report FND-001-16 as Attachment 1, for
cancellation, reduction, apportionments or refund of taxes be approved.
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