HomeMy WebLinkAboutCOD-045-04
:
.
CIW:-!!Jglon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 7,2004
Report #:
COD-045-04
File#_
/; _ ><" C' /1,:\ - 'lA._ '5 -0'-(-
h.c",~,-V1Vj -
By-law #-;2co1-;;1D(
Subject:
RFP2004-10
Consulting Services - Development Charges and Official Plan Growth
Management Study
Recommendations:
It is respectfully recommended Ihat the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-045-04 be received;
2. THAT Hemson Consulting Ltd., Toronto, Ontario with a total bid in the amount of
$79,388.00 (including disbursements plus G.S.T.), being the lowest most responsible
bidder meeting all terms, conditions and specifications of Request for Proposal
RFP2004-10 be awarded the contract for the Consulting Services for the Development
Charges and Official Plan Growth Management Study as required by Ihe Finance and
Planning Departments;
3. THAT the funds be drawn from Account #100-50-130-X-7160, Planning Consulting; and
4. THAT the attached by-law marked Schedule "A" authorizing the Mayor and Clerk to
execute the necessary agreement be approved.
Submitted by:
Reviewed by:
4./ ranklin Wu,
f) Chief Administrative Officer
MM/LAB/ld
1228
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE. ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
J
REPORT COD-04S-04
Page 2
BACKGROUND AND COMMENT
A request for proposal was advertised and issued to provide consulting services for the
Development Charges and Official Plan Growth Management Study.
Subsequently, bids were received and tabulated as follows:
Hemson Consulting Ltd.
Toronto, Ontario
Urban Metrics Inc.
Toronto, Ontario and
The Plannin Partnershi
$203,000.00
As stipulated in the proposal documents, proponents were evaluated based on the following
criteria:
. Previous experience designing similar projects and public buildings
· Team experience
. Key personnel
. Price
. Working knowledge in Clarington and Durham Region
· Ability to complete projects in accordance with Schedule
. Completeness of proposal
· Approach to report
. References
As per the request for proposal document, the consultant selection would be made on the basis
of the written proposal and a potential interview.
Upon completion of the review by the selection committee, one firm, Hemson Consulting Ltd.,
Toronto, Ontario was selected for an interview.
After further review and analysis and based on the pricing submitted, and the evaluation crileria,
and the interview process, it was unanimously agreed that Hemson Consulting Ltd. be
recommended for the project.
1229
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
.
:f
REPORT COO-o45-04
Page 3
The required funds in the amount of $79,388.00 (including disbursements plus G.S.T.) to be
drawn from account #1 00-50-130-X-7160 Planning Consulting from which there are adequate
funds available.
The Director of Finance has reviewed the funding requirements and concurs with Ihe
recommendation. Queries with respect to department needs, specifications, etc., should be
directed to the Director of Community Services.
The subject firm has successfully completed the Municipality of Clarington Development
Charges Study in the year 2000.
1230
CORPORATION OF THE MUNICIPAliTY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
'\
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2004-
Being a By-law to authorize a contract between the
Corporalion of the Municipality of Clarington and Hemson
Consulting Ltd., Toronto, Ontario, to enter into an agreement
for the Developmenl Charges and Official Plan Growth
Management Study.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between Hemson Consulting Ltd., Toronto Ontario, and said Corporation;
and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this
day of
,2004.
,2004.
By-law read a third time and finally passed this
day of
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1231