HomeMy WebLinkAbout2016-02-16
General Government Committee
Minutes
February 16, 2016
Minutes of a meeting of the General Government Committee held on Tuesday,
February 16, 2016 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo
Staff Present: F. Wu, A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano,
N. Taylor, G. Weir, J. Gallagher, M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 9:30 AM.
2 New Business – Introduction
There were no New Business items added to the Agenda.
3 Adopt the Agenda
Resolution #GG-072-16
Moved by Councillor Hooper, seconded by Councillor Neal
That the Agenda for the General Government Committee meeting of February 16, 2016
be adopted as presented.
Carried
4 Disclosures of Pecuniary Interest
Councillor Neal declared a pecuniary interest in Report CSD-005-16 regarding the
Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation and
Clarington Green Gaels Junior B Lacrosse Club.
Councillor Cooke declared a pecuniary interest in Report CSD-005-16 regarding the
Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation and
Clarington Green Gaels Junior B Lacrosse Club.
5 Announcements
Members of Council announced upcoming community events and matters of community
interest.
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6 Adoption of Minutes of Previous Meeting
Resolution #GG-073-16
Moved by Councillor Woo, seconded by Councillor Partner
That the minutes of the regular meeting of the General Government Committee meeting
held on January 25, 2016, be approved.
Carried
7 Delegations
7.1 Pam Lancaster, Stewardship Technician, Ganaraska Region Conservation
Authority, Regarding Clean Water – Healthy Land Financial Assistance
Program
Pam Lancaster advised the Municipal Clerk’s Department, prior to the meeting, that she
would be unable to attend as a delegation.
7.2 Brian Vincent Regarding Report EGD-008-16, Bond Head Park Expansion
and Transportation Improvements
Brian Vincent, local resident, was present regarding Report EGD-008-16, Bond Head
Park Expansion and Transportation Improvements. He made a verbal presentation to
accompany an electronic presentation. Mr. Vincent provided an overview of the Bond
Head tree canopy and explained that Bond Head is a historic neighbourhood that
should be preserved where at all possible. Mr. Vincent continued by stating that the
Clarington Official Plan states that public input is necessary prior to Council making
decisions on changes to the Official Plan. He continued by referencing Section 19.11.1
of the Official Plan and noted that Bond Head Parkette is not a major activity destination
or an employment centre. Mr. Vincent reviewed the assessment of risk and noted that
he feels that this assessment was based on a flawed traffic study and the Bond Head
area residents are not concerned with safety. He reviewed the traffic pattern summary
and added that a sidewalk will not increase foot traffic or result in Bond Head becoming
more accessible. Mr. Vincent summarized his concerns which included lighting issues
and the addition of lighting to comply with the sidewalk lighting standards. He continued
by reviewing the lighting design guidelines and noted that the lighting in this area will not
meet these guidelines. Mr. Vincent stated the south part of Mill Street is
environmentally protected and that the retaining wall and back fill will affect this area
and he believes an environmental assessment needs to be conducted. He reviewed
the unintended consequences which include too much paving and the negative effects
of concrete, the impact on wildlife, the disturbance of 590 and 612 Mill Street South.
Mr. Vincent added that this will increase issues with accessibility in addition to the
burden of snow clearing and maintenance.
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Suspend the Rules
Resolution #GG-074-16
Moved by Councillor Partner, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow the delegation of Brian Vincent to
be extended for an additional two minutes.
Carried
He asked the Committee if all funding options and sources have been explored and if
the option of linking the waterfront trails by using a bridge concept had been considered.
Mr. Vincent highlighted his suggestions and added that the sidewalk does not enhance
safety.
Resolution #GG-075-16
Moved by Councillor Woo, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow the delegation of Brian Vincent to
be extended for an additional minute.
Carried
Mr. Vincent concluded by reviewing the recommendations of the Staff Report and asked
that #3 be changed to ensure no additional parking. He asked that recommendations #4
and #5 be re-sequenced and that a permeable pathway be considered.
7.3 Bill Skitch Regarding Report EGD-008-16, Bond Head Park Expansion and
Transportation Improvements
Bill Skitch, local resident, was present regarding Report EGD-008-16, Bond Head Park
Expansion and Transportation Improvements. Mr. Skitch advised the Committee that
he supports Mr. Vincent’s position. He added that the large trees along the narrow
portion of the road will hold back any flooding that could occur in the future. Mr. Skitch
concluded by noting that he is concerned with the wildlife in the area and would like
different options to be considered for the walkways, such as a permeable product.
7.4 Jim Maia Regarding Report EGD-008-16, Bond Head Park Expansion and
Transportation Improvements
Jim Maia, local resident, was present regarding Report EGD-008-16, Bond Head Park
Expansion and Transportation Improvements. Mr. Maia addressed the Committee and
provided a list of his concerns which included the following:
Losing 14 feet off the frontage of his property
Safety of the Residents
Increase vandalism
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Increase maintenance
Risk to the wildlife in the area
Increased traffic
Increased lighting
Increased responsibility for snow removal
Increase property maintenance
Disruption of the tree canopy
Back fill and grading issues
Road conditions on Metcalf Street
Disruption from construction
Driveways being relocated due to road widening
Jeopardizing the uniqueness of the area
Lowered property values
Mr. Maia concluded by noting that Section 3.2.2 of the Official Plan states that public
input will be considered prior to making any changes to the Official Plan.
Alter the Agenda
Resolution #GG-076-16
Moved by Councillor Woo, seconded by Councillor Partner
That the Agenda be altered to consider Report EGD-008-16, Bond Head Park
Expansion and Transportation Improvements, at this time.
Carried
11.1 EGD-008-16 Bond Head Park Expansion and Transportation Improvements
Resolution #GG-077-16
Moved by Councillor Partner, seconded by Councillor Woo
That Report EGD-008-16, regarding Bond Head Park Expansion and Transportation
Improvements, be referred to the March 29, 2016 General Government Committee
meeting to allow for further discussions with the residents to come to a compromise and
review the option of using permeable products.
Motion Withdrawn
Resolution #GG-078-16
Moved by Councillor Woo, seconded by Councillor Partner
That Report EGD-008-16 be received;
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That the park expansion plans be modelled after Concept Three, which includes a more
natural presentation of greenspace with park shelter, paved walkways, benches, picnic
tables, additional parking and shoreline erosion protection, and that these
improvements be referred to the 2016 Capital Budget;
That all interested parties listed in Report EGD-008-16 and any delegations be advised
of Council’s decision.
Motion Withdrawn
Later in the meeting
(See following motions)
Resolution #GG-079-16
Moved by Councillor Woo, seconded by Councillor Partner
That the foregoing Resolution #GG-078-16 be amended by replacing the word “paved”
with the word “permeable”.
Carried
Suspend the Rules
Resolution #GG-080-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG-078-16 a second time.
Carried
The foregoing Resolution #GG-078-16 was then withdrawn.
Resolution #GG-081-16
Moved by Councillor Partner, seconded by Councillor Woo
That Report EGD-008-16, regarding Bond Head Park Expansion and Transportation
Improvements, be referred to the March 29, 2016 General Government Committee
meeting.
Carried
Recess
Resolution #GG-082-16
Moved by Councillor Partner, seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:10 AM with Mayor Foster in the Chair.
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8 Communications - Receive for Information
8.1 Minutes of the Newcastle Village Community Hall Board dated November
17, 2015
8.2 Minutes of the Central Lake Ontario Conservation Authority dated January
19, 2016
8.3 Minutes of the Ganaraska Region Conservation Authority dated December
10, 2015
8.4 Minutes of the Tyrone Community Centre dated January 20, 2016
8.5 Jo-Anne McFarland, Clarington Polar Bear Swim Committee – Clarington
Polar Bear Swim Update
8.6 Stephen M. A. Huycke, Town Clerk, Town of Aurora – Ontario Municipal
Board Jurisdiction
Resolution #GG-083-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Communication Items 8.1 to 8.6, be received for information.
Carried
9 Communications – Direction
9.1 Autism Ontario’s Raise the Flag Committee, Autism Ontario
Resolution #GG-084-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the raising of Autism Ontario’s Flag on April 4, 2016, be approved.
Carried
Councillor Hooper returned to the meeting.
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9.2 Bunny Clark, Durham Region Representative, Huntington Society of Canada
Resolution #GG-085-16
Moved by Councillor Neal, seconded by Councillor Hooper
That the raising of the Huntington Society of Canada’s flag and the changing of the
outside lights at the Municipal Administrative Centre to blue and purple on an available
date in May, 2016, be approved.
Carried
9.3 Sarah Smith, Acting Clerk, Township of Wainfleet – Resolution Requesting
that Ontario Cancel RFP for Added Wind Power Generation
Resolution #GG-086-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the Communication Item 9.3 from Sarah Smith, Acting Clerk, Township of
Wainfleet regarding a resolution requesting that Ontario cancel the RFP for added wind
power generation, be received for information.
Carried
9.4 Paddy Duncan and Richard Schreier, Lynda MacGregor and David and
Sandra Walton-Ball – Bond Head Park Expansion and Transportation
Improvements
Mayor Foster noted the addition of Tom Wallace and Brian Vincent as signatories to the
above correspondence.
Resolution #GG-087-16
Moved by Councillor Partner, seconded by Councillor Woo
That Communication Item 9.4 from Paddy Duncan and Richard Schreier, Lynda
MacGregor and David and Sandra Walton-Ball, Tom Wallace and Brian Vincent,
regarding Report EGD-008-16, Bond Head Park Expansion and Transportation
Improvements, be referred to the consideration of Report EGD-008-16, Bond Head Park
Expansion and Transportation Improvements.
Carried
10 Presentations
10.1 Lieutenant-Colonel Michael Rostek, Commanding Officer of the Ontario
th
Regiment (RCAC) Regarding the 150 Anniversary of the Ontario Regiment
Lieutenant-Colonel Michael Rostek advised the Municipal Clerk’s Department, prior to
the meeting, that he would be unable to attend as a presentation.
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Councillor Neal chaired this portion of the meeting.
11 Engineering Services Department
11.1 EGD-008-16 Bond Head Park Expansion and Transportation Improvements
Report EGD-008-16, Bond Head Park Expansion and Transportation Improvements
was considered earlier in the meeting after the delegation portion of the agenda.
Resolution #GG-088-16
Moved by Mayor Foster, seconded by Councillor Traill
That Reports EGD-010-16, EGD-011-16, EGD-012-16, and EGD-013-16, be approved,
on consent, as follows:
11.2 EGD-010-16 Northeast Bowmanville Subdivision Phases 1C, 2B and
6, Bowmanville, Plans 10M-840 (part of), 40M-1670 (part of) and
40M-2389
‘Certificate of Acceptance’ and ‘Assumption By-law’, Roads and
Aboveground Services
That Report EGD-010-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Roads and Aboveground Services, which includes final stage
roads and other related Works, constructed within Plans 10M-840 (part of),
40M-1670 (part of) and 40M-2389;
That Council approve the by-law attached to Report EGD-010-16, assuming
certain streets within Plans 10M-840 (part of), 40M-1670 (part of) and 40M-2389
as public highways; and
That all interested parties listed in Report EGD-010-16 be advised of Council’s
decision.
11.3 EGD-011-16 Port of Newcastle Subdivision Phase 2 West Stage 2,
Newcastle, Plan 40M-2327
‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works
Including Roads and Other Related Works
That Report EGD-011-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other
related Works, constructed within Plan 40M-2327;
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That Council approve the by-law attached to Report EGD-011-16, assuming
certain streets within Plan 40M-2327 as public highways; and
That all interested parties listed in Report EGD-011-16 be advised of Council’s
decision.
11.4 EGD-012-16 Port of Newcastle Subdivision Phase 1 Stage 6,
Newcastle, Plan 40M-2226
'Certificate of Acceptance' and 'Assumption By-law', Final Works
Including Roads and Other Related Works
That Report EGD-012-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other
related Works, constructed within Plan 40M-2226;
That Council approve the by-law attached to Report EGD-012-16, assuming
certain streets within Plan 40M-2226 as public highways; and
That all interested parties listed in Report EGD-012-16 be advised of Council’s
decision.
11.5 EGD-013-16 Huntington Subdivision Phase 2A and 2B, Courtice,
Plans 40R-20915 and 40M-2148
‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works
Including Roads and Other Related Works
That Report EGD-013-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other
related Works, constructed within Plans 40R-20915 and 40M-2148;
That Council approve the by-law attached to Report EGD-013-16, assuming
certain streets within Plans 40R-20915 and 40M-2148 as public highways; and
That all interested parties listed in Report EGD-013-16 be advised of Council’s
decision.
11.6 EGD-014-16 Appointment of Inspector
That Report EGD-014-16 be received;
That Jennifer Delaney be appointed as Building Inspector for the Municipality of
Clarington, effective immediately and that her name be added to Schedule ‘A’,
Table ‘C’ of By-law 2011-036; and
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That the appropriate by-law be forwarded to Council.
Carried
Councillor Partner chaired this portion of the meeting.
12 Operations Department
12.1 OPD-003-16 Pitch In Week
Resolution #GG-089-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report OPD-003-16 be received for information.
Carried
Councillor Cooke chaired this portion of the meeting.
13 Emergency and Fire Services Department
13.1 ESD-001-16 Automatic Aid Agreement - Oshawa Fire Services
Resolution #GG-090-16
Moved by Councillor Neal, seconded by Councillor Partner
That Report ESD-001-16 be received; and
That the Mayor and Clerk be authorized to execute the Automatic Aid Agreement with
the Oshawa Fire Services (Attachment 1 to Report ESD-001-16).
Carried
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD-003-16 Community Services – 2015 Year End Review
Resolution #GG-091-16
Moved by Councillor Partner, seconded by Councillor Woo
That Report CSD-003-16 be received for information.
Carried
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14.2 CSD-004-16 Canada 150 Fund Program Application
Resolution #GG-092-16
Moved by Councillor Partner, seconded by Mayor Foster
That Report CSD-004-16 be received;
That staff be authorized to complete an application to the Canada 150 Fund Program
for programs and initiatives in Clarington to recognize and celebrate Canada’s 150th
anniversary of Confederation; and
That staff be authorized to apply as a partner with community organizations that may be
interested in applying for funding through the Canada 150 Fund for separate initiatives
where services can be provided in kind at no direct cost to the Municipality.
Carried
14.3 CSD-005-16 Sponsorship Requests from Bethesda House, Bowmanville
Hospital Foundation and Clarington Green Gaels Junior B Lacrosse Club,
Big Brothers Big Sisters of Clarington, Community Living Oshawa, Rotary
Club of Courtice
Councillor Hooper noted the additional sponsorship requests from Big Brothers Big
Sisters of Clarington, Community Living Oshawa/Clarington and the Rotary Club of
Courtice as outlined in the Memo from Joseph Caruana, Director of Community
Services dated February 16, 2016.
Resolution #GG-093-16
Moved by Councillor Cooke, seconded by Mayor Foster
That Report CSD-005-16 be received;
That Committee consider the sponsorship requests submitted by Bethesda House,
Bowmanville Hospital Foundation and Clarington Green Gaels Junior B Lacrosse Club;
and
That all interested parties listed in Report CSD-005-16 and any delegations be advised
of Council’s decision.
Motion Divided
(See following motions)
Councillor Neal declared a pecuniary interest in Report CSD-005-16, regarding,
Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation and
Clarington Green Gaels Junior B Lacrosse Club as he is a member of the Rotary Club
of Courtice. Councillor Neal left the room and refrained from discussion and voting on
this matter.
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Councillor Cooke declared a pecuniary interest in Report CSD-005-16, regarding,
Sponsorship Requests from Bethesda House, Bowmanville Hospital Foundation and
Clarington Green Gaels Junior B Lacrosse Club as he is a member of the Rotary Club
of Courtice. Councillor Cooke left the room and refrained from discussion and voting on
this matter.
Resolution #GG-094-16
Moved by Mayor Foster, seconded by Councillor Traill
That the sponsorship request for Rotary Club of Courtice, in the amount of $500.00, be
approved.
Carried
Councillor Neal and Councillor Cooke returned to the meeting.
Resolution #GG-095-16
Moved by Mayor Foster, seconded by Councillor Traill
That the sponsorship request for Bethesda House, in the amount of $500.00, be
approved.
Carried
Resolution #GG-096-16
Moved by Councillor Woo, seconded by Councillor Traill
That the sponsorship request for Bowmanville Hospital Foundation, in the amount of
$3,300.00, be approved; and
That the sponsorship be divided as follows:
Tee Off Fore Health Golf Tournament - $2,100.00 (Gold Club)
st
1 Annual Fashion Show - $200.00
Harvest Ball - $1,000.00
Carried
Resolution #GG-097-16
Moved by Councillor Neal, seconded by Councillor Partner
That the sponsorship request for the Clarington Green Gaels Junior B Lacrosse Club be
referred to Staff until the Sponsorship Request Policy is finalized.
Motion Withdrawn
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Resolution #GG-098-16
Moved by Mayor Foster, seconded by Councillor Woo
That the sponsorship request for Clarington Green Gaels Junior B Lacrosse Club, in the
amount of $500.00, be approved.
Carried
Resolution #GG-099-16
Moved by Councillor Partner, seconded by Councillor Traill
That the sponsorship request for Big Brothers Big Sisters of Clarington, in the amount of
$500.00 be approved.
Carried
Resolution #GG-100-16
Moved by Councillor Traill, seconded by Councillor Woo
That the sponsorship request for Community Living Oshawa/Clarington, in the amount
of $500.00, be approved.
Carried
Suspend the Rules
Resolution #GG-101-16
Moved by Councillor Neal, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow the Committee to extend the
meeting until 12:15 PM.
Carried
Councillor Traill chaired this portion of the meeting.
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15 Municipal Clerk’s Department
15.1 CLD-010-16 Integrity Commissioner
Resolution #GG-102-16
Moved by Mayor Foster, seconded by Councillor Cooke
That Report CLD-010-16 be received for information.
Carried
15.2 CLD-011-16 Appointment of a Livestock Valuer
Resolution #GG-103-16
Moved by Councillor Hooper, seconded by Councillor Neal
That Report CLD-011-16 be received;
That the vote be conducted to appoint one citizen representative for a term ending
December 31, 2018 or until a successor is appointed to be a Livestock Valuer for the
Municipality of Clarington, in accordance with the Appointments to Boards and
Committees Policy; and
That all interested parties listed in Report CLD-011-16 be advised of Council’s decision.
Carried
The following appointment was made in accordance with the voting process outlined in
the Council Appointments to Boards and Committees Policy for the appoint of a
Livestock Valuer for a term ending December 31, 2018 or until a successor is
appointed:
Milton Dakin
Mayor Foster chaired this portion of the meeting.
16 Corporate Services Department
16.1 COD-003-16 Supply and Haulage of Granular Material
Resolution #GG-104-16
Moved by Councillor Neal, seconded by Councillor Cooke
That Report COD-003-16 be received;
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That Robert E. Young Construction Ltd with a total bid in the amount of $185,981.97
(net H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions
and specifications of Tender CL2015-32 be awarded the contract for Supply and
Haulage of Granular Material;
That the funds required in the amount of $185,981.97 (net H.S.T. rebate) be drawn from
the respective 2016 operating budget; and
That the Purchasing Manager be authorized to extend the contract for one additional
one year term pending satisfactory service, available funds, and subject to yearly rate
increase based on the Consumer Price Index, All Items, Ontario, most recent issue.
Carried
17 Finance Department
17.1 FND-001-16 List of Applications for Cancellation, Reduction,
Apportionment
Resolution #GG-105-16
Moved by Councillor Hooper, seconded by Councillor Woo
That Report FND-001-16 be received; and
That the list of applications, attached to Report FND-001-16 as Attachment 1, for
cancellation, reduction, apportionments or refund of taxes be approved.
Carried
18 Solicitors Department
No Reports for this section of the Agenda.
19 Chief Administrative Office
No Reports for this section of the Agenda.
20 New Business – Consideration
None
21 Unfinished Business
There were no items considered under this section of the Agenda.
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ClaringtonMinutes
February 16, 2016
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG-106-16
Moved by Councillor Partner, seconded by Councillor Neal
That th eeting adjourn at 12:05 PM.
Carried
eMar Deputy Clerk
I
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