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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
September 7,2004
Report #:
COD-044-04
File#_
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By-law #.},-,-,L(_/C(G
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Subject:
TENDER AWARDS SUMMER COUNCIL BREAK
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-044-04 be received; and
2. THAT the attached By-laws, marked Schedules "A", "B", "C", "D" and "E"
authorizing the Mayor and Clerk to enter into the necessary agreements be
approved.
Attachment #1 Schedule "A"
Attachment #2 Schedule "B"
Attachment #3 Schedule "C"
Attachment #4 Schedule "D"
A~~_~' ~
Submitted by.' ....:a:J Reviewed by: ~.1'~-,---
I Marano, HBSc., C.M.O. Franklin Wu,
Direc; of Corporate Services fief Administrative Officer
MM/LAB/ld
1201
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905) 623-3379 F (905) 623-3330
,
REPORT NO.: COD-044-04
PAGE 2
BACKGROUND AND COMMENT
In accordance with Resoultion #GPA-355-01, the Administrator and the Director of
Corporate Services and/or the Director of Finance awarded the following
Tenders/Contracts during the July/August Council Break:
1. CL2004-18, Enniskillen Sidewalk Construction, Old Scugog Road
2. CL2004-30, Sidewalk Construction, various locations
3. CL2004-29, Bowmanville Recreational Trail, Phase II
4. CL2004-12, Bowmanville Downtown Streetscape Revitalization
5. T282-2004, Co-op Tender, Supply and Delivery of Winter Sand
6. CL2004-16, Strom Sewer Construction, various locations
1202
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T (905) 623-3379 F (905) 623-3330
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-lAW 2004- )0v
Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Aloia Bros. Construction
Contractors Limited, Toronto, Ontario, to enter into agreement for
the Enniskillen Sidewalk Construction, Old Scugog Road.
THE COPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal,
a contract between Aloia Bros. Construction Contractors Limited, Toronto,
Ontario and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this
day of
,2004.
,2004.
By-law read a third time and finally passed this
day of
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
12U3
Schedule "B"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2004- 1'1-'
Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and 614128 Ontario Ltd. o/a Trisan
Construction, Schomberg, Ontario, to enter into agreement for the
Sidewalk Construction, various locations.
THE COPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal,
a contract between 614128 Ontario Ltd. o/a Trisan Construction, Schomberg,
Ontario and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this
day of
,2004.
By-law read a third time and finally passed this
day of
,2004.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1204
Schedule "C"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2004- lC]'((
Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Atlas Paving Company Inc.,
Etobicoke, Ontario, to enter into agreement for the Bowmanville
Creek Recreational Trail, Phase II.
THE COPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal,
a contract between Alias Paving Company Inc., Etobicoke Ontario and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this
day of
,2004.
,2004.
By-law read a third time and finally passed this
day of
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
12U5
Schedule "D"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
lc'c
BY-LAW 2004- -I I
Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Ron Robinson Ltd.,
Bowmanville, Ontario, to enter into agreement for the Bowmanville
Downtown Streetscape Revitalization.
THE COPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal,
a contract between Ron Robinson Ltd., Bowmanville, Ontario and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this
day of
,2004.
By-law read a third time and finally passed this
day of
,2004.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1206
Schedule "E"
THE CORPORATION OF THE MUNICIPALITY OF ClARINGTON
BY-lAW 2004- ;20C
Being a By-law to authorize a contract between the Corporation of
the Municipality of Clarington and Ron Robinson Limited,
Bowmanville, Ontario to enter into agreement for the Storm Sewer
Construction, various locations.
THE COPORATION OF THE MUNICIPALITY OF ClARINGTON HEREBY ENACTS AS
FOllOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal,
a contract between Ron Robinson Limited, Bowmanville, Ontario and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this
day of
,2004.
By-law read a third time and finally passed this
day of
,2004.
John Mutton, Mayor
Palli l. Barrie, Municipal Clerk
1::;0;,
1. CL2004-18,
ENNISKILLEN SIDEWALK CONSTRUCTION, OLD SCUGOG ROAD
A contract was awarded to Aloia Bros. Construction Contractors Ltd., Toronto, Ontario
for a total bid amount of $157,421.80 plus G.S.T.
Tenders were publicly advertised and issued with bids being submitted as per Schedule
"A" attached.
Funding is included in the 2004 Engineering Capital Budget and as per the funding cost
apportionment provided by Totten Sims Hubicki in Schedule "B" attached.
As the total funds requested in the amount of $183,048.58 (tender and redesign,
administration and contingencies) exceeds the total budget allocation of $165,000.00, it
is therefore recommended that the additional funds in the amount of $18,000.00 be
funded from the surplus from the Enniskillen Sidewalk works completed under Tender
CL2003-16. Based on the work completed to date on this project and the outstanding
works to be paid, it is estimated that there is a surplus of approximately $50,000.00.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should
be directed to the Director of Engineering Services.
The low bidder has provided satisfactory service to the Municipality of Clarington in
recent yea rs.
1208
CllJ!ilJglon
Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
TENDER CL2004-18
SIDEWALK CONSTRUCTION
OLD SCUGOG ROAD, ENNISKILLEN
,[Ii'BID
'.iC,. ,.'.. I
Aloia Bros. Construction Contractors Ltd.
Toronto, Ontario
614128 Ontario Ltd. o/a Trisan Construction
Schomber ,Ontario
Warren Bitulithic Limited
OShawa, Ontario
Miwel Construction Ltd.
Stouffville, Ontario
$168,441.33
$169,429.79
$171,071.24
$186,000.01
1209
. 'JUL -05-04 MON 12: 05 PM TSH COBOURG FAX NO. P. 01/02
Schedule "8"
,
. TIH
.. TotLcn Sims Hubicki AsSOcl8tes
engineers 513 DjYFSion Street,
Cobourg, Onlario, Can<:lda K9A 5GG
architects (9051 372.2121 Fox: 19051372-3621
planners E-mail: cobourg@tsh_ca www,tsh,c::l
June 29,2004
Ms. Lou Arm Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
40 Tcmperancc Street
BOWMANVILLE, Ontario. L1C 3A6
Dear Ms. Birkett;
Re: Enniskillen Sidewalk Construction, Old Scugog Road
Contract CL2004-18, Municipality of Clarin~on
Tenders for the above project were opened at the Municipal Offices on Friday, June 18, 2004 at 2;00
p.m. A list of the bids received and the Engineers Estimate are provided in the table below. All
numbers are inclusive of GST.
. BIDDER TOTAL BID AMOUNT
Aloia Bros. Construction Contractors Lid. $168,441.33
'roronta, ON
614128 Ontario Ltd. a/A Trisan $169,429.79
Construction, SchomberJl:, ON
Warren Ilitulithic $171,071.24
Oshawa, ON
Miwel Construe Lion Ltd. $186,000.01
Stouffville, ON
EnJZineer's Estimate $160,000.00
The low bidder's tender has been checked and is in order. The following is a summary of the total
project costs associated with This Contract:
DESCRIPTION COST
..
Construction Costs $157,421.80
Detailed Redesign, Public Consultation, Approvals and $ 9,499.98
Tender Documents (TO June 12, 2004)
Estimated Construction Administration $ 12,000.00
Sub-Total $174,921.78
Contingencies $ 4,126.76
Total Estimllted Project Costs $l83,048.54
Budget Amount $165,048.54
"All ahove cool. are exclusive of GST.
- 1210
'JUL 05 04 MON 12:05 PM TSH COBOURG
FAX NO,
p, 02/02
. '
Ms. Lou Ann Bickett
June 29. 2004
2
As the total costs associated with this Contract exceed the budget allocated for the work in 2004 by
$18.000.00. it is recommended that tho shortfall be funded from the surplus from the Enniskillen
Sidewalk works completed in 2003 (Project ID 8410-03101-1401, Account No. 110-32-330-83222_
7401) as part of Contract No. CL2003-16. Based On work completed to date and outstanding works to
be paid, it is estimated that there is a surplus of roughly $50.000.00. The reason fOr the surplus is that
the work in front of the Enniskillen Public School was removed from the 2003 works after the award of
the Contract as a result of concerns raised by area residents as well as some design changes that
required furLher public consultation. The public Consultation has been complcted and the final design
will be constructed as part of this Contract.
Aloia Bros. Concrete Contractors Ltd. completed the 2001 Sidewalk Contract for the Municipality of
Clarington. More recemly they have completed sin1ilar work for the Town of Richmond Hill and the
Town of Midland and references stated the work was completed to an acceptable level.
Based On the past performance of tho Contractor and available funding, it is recommended that Aloia
Bros. Concrete Contractors Ltd. be awarded Contract No. CL2004-18. Please proceed with the award
of this Contract as soon as possible as work requires completion prior to September 3, 2004.
Should you have any questions regarding this matter, please contact the undersigned.
Best regards,
(.Z?~
Ii'::':"lbright, P.Bng.
Project Engineer
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pc; A.S, Cannella, Director of Engineering Services
Leslie Benson, Manager, Transportation and Design
Jennifer Welsh, Clerk
NorIll Clark, C. E. T., Manager of Construction
.1211
TIH
2. CL2004-30,
SIDEWALK CONSTRUCTION, VARIOUS LOCATIONS
A contract was awarded to 614128 Ontario Ltd. ola Trisan Construction, Schomberg,
Ontario for a total bid amount of $163,056.55 plus G.S.T.
Tenders were publicly advertised and issued with bids being submitted as per Schedule
"A" attached.
Funding is included in the 2004 Operations Capital Budget for the Museum paving and
in the 2004 Engineering Capital budget for the remaining works. As per the funding cost
apportionment provided by Totten Sims Hubicki in Schedule "A" attached, each of the
projects are within budget allocation.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should
be directed to the Director of Engineering Services.
The low bidder has recently provided satisfactory service to the Municipality of
Clarington.
lG12
,
JUL-27-04 TUE 09:31 AM TSH COBOURG
FAX NO,
P 02
. ; -c,kJ-e.. '^'Jt-'
,5"".......,.
-
TIN
engineers
architects
planners
TOUen Sims Hubicki ASSOci81p.s
513 Division Street,
Cobou~gr Ontario, CClnada K9A 506
(9051372'21~1 Fax: (9051372-3621
E-mail: cobourg@tsh,c<:I WWW.lsh.ca
July 13, 2004
M... Lou AIm Birkett, CPP, AMCT
Purchasing Manager
COrporation of the Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario. L1C 3A6
Dear Ms. Birkett:
Re: Sidewalk Construction _ Various Locations
Contract CL2004-30, Municipality of Clarington
Tendel's for the above project Were opened at the Municipal Offices on Friday, July 5, 2004 at 2;00
p.m. A list of the bids received are Provided in the table below, All numbers are inclusive of GST.
BIDDER
TOTAL BID Al\foum
$174,470.50
$184,898.68
$196,538.87
$289,052.90
Trisan Construction, Schomberg, ON
Aloia Bros. Concrete Contractors, Toronto, ON
Warren Bitulilhic, Oshawa, ON
Miwel Construction Ltd., Stouffville, ON
The low bidder's tender has been checked and is in order, Trisan Construction has previously
undertaken projects for the Municipality of Clatington, most receJ1tiy Contract CL2OO3-23 Which Was
also sidewalk COlIStl'llction at various locations. The work was performed to an acceptable standard
although restoration work was slow at times reSulting in complaints from residents. The Contractor
will be required to restore each site prior to moving to the next location. All restOration issues were
cventually addressed to our office's satisfaction.
Based On past performance on similar contracts and the project is within budgct, We recommend
acceptance of rhe low bid.
Estimated project costs based on Trisan's low bid arc as follows;
Construction value of work
Detailed Design and Tendering
Contract Administration and Material Testing
ContingenCies (excl. GST)
$163,056.55
6,000.00
13,000.00
6.943.45
$189,000.00
TOTAL I'ROJECT COST (excl. GST)
- 1213
-
f .
JVL-27-04 TUE 09:31 AM TSH COBOURG
FAX NO,
P. 03
Ms. Lou Ann Birkett
July 13, 2004
2
The total project cost includes works on the Museum driveway which is estimated at $12,000.00 based
On the low bid. Funding for this work is being provided by the Operations Departmem from Account
Number 110-36-331-83637_7401.
The value of the remaining sidewalk works is $177,000,00 which is to be funded from Engineering
Services' Account Number 110-32-331-83245_7401 ($194,174.76 from Revenue Fund).
Based on total project costs and available budget, it is estimated that there is a surplus of approximately
$17,000.00.
Please proceed with the award of this Contract Which is scheduled for completion by Friday,
Septcmber 3,2004.
Should you have any questions regarding this matter, please contact the undersigned.
Best rcgards,
Ron Albright, P,Eng.
Project Engineer
RA/ym
pn(ljnICottll.~pIUtJ8ll,du(;
pc: A.S. Cannella, Director of Engineering Services
Leslie Benson, Manager, Transportation and Design
Jennifer Welsh, Clerk 11
Norm Clark, C.B. T,. Manager of Construction
Fred Horvath, Director of Operations
Kaye Rand, Operations, Accounting Clerk II
1t14
TIll
3. Cl2004-29,
BOWMANVlllE CREEK RECREATIONAL TRAil, PHASE II
A contract was awarded to Atlas Paving Company Inc., Etobicoke, Ontario for a total bid
amount of $83,245.70 plus G.S.T.
Tenders were publicly advertised and issued with bids being submitted as per Schedule
"A" attached.
Funding is included in the 2004 Engineering Capital Budget and per the funding cost
apportionment provided by Totten Sims Hubicki in Schedule "A" attached, the project is
within the budget allocation.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should
be directed to the Director of Engineering Services.
Although the low bidder has not provided service to the Municipality of Cia ring ton in
recent years, they have provided satisfactory service to Malvern Property Management
(Etobicoke), Penalta Group Limited (Oakville) and SI. George's Church-On-the-Hill
(Etobicoke).
1215
L..~ v. r1L..J..I U'-'VU 11J
(tJlJ VVUVUJ\U
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p, U1/02
'.
,. "
Schedule "A"
-
TIH
Totten Sims Hubicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(a 05) 372-2121 Fax: (905) 372-3621
E-mail: cobour!,1@tsh.ca www.tsh.ca
engineers
architects
planners
July 21,2004
Ms, Lou Ann Birkett, CPP, AMCT
Purchasing Manllger
Corporation of the Municipality of C1arington
40 Temperance Street
BOWMANVILLE. Onl<lrio. LtC 3A6
Dear Ms. Birkett;
Re: Bowmanville Creek Recreational Trail, Phase II
Contract CL2004-29, Municipality of Clarington
Tenders for the above project were opcned at the Municipal Officcs on Friday, June 25, 2004 at 2:00
p.m. A list of the bids received are provided in the table below. All numbers are inclusive of GST.
RIDDER
TOTAL BID AMOUNT
$89,072.90
$128,182.53*
Atlas Paving Company Inc., Etobicoke. ant.
Harndcn and King Construction Inc., Ajax, Ont.
· Bid Amcndment - Error ill extension
Thc low bidder's tender has been checked and is in order. References provided by the Contractor which
include Malvern Property Managemcnt (Etobicoke), Pena!ta Group Limited (Oakville) and St. George's
Church On-the-Hill (Etobicoke), have been contacted and comments received arc very favourable.
Contracts completed satisfactorily range from $140,000.00 to $450,000.00, which are well in excess of
the value of this Contract. Based on past performance and budget availability, we recommend that Alias
Paving be awarded Contract
CL2004.29.
Estimated total project costs based on the low bid are as follows;
Construction value of work
Dctailed Design and Tendering (to July 9, 2004)
Contract Administration and Material Testing
Contingencics (excl. GST)
$83,245.70
3,000.00
4,500.00
7,754.30
TOTAL PROJECT COST (excl. GST)
$98,500.00
Funding for this project is to be provided from Engineering Scrvices' Accoullt Number 110-32-325-
83258-7401 which has $116,504.85 (exc. GST) allocated in the 2004 Budget. Based on lotal project
costs and available budget, there is a surplus of approximately $18,000.00.
1216
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L... ~ V, nL..LI VL.... V I 111
.,
Ms. !.ou Arul Birkc'll
July 14. 2004
IlwIU VVLJvvn.....
I-nl\ nv,
Please proceed with the award of [his Contract as soon as possible as work requires completion by
J'riday, August 20, 2004.
Should you have any questions regarding this matter, please contact the undersigned.
Best regards,
~
Ron Albright, P.Eng.
Project Engineer
----.
RA/ym
\\krl';:r\projl't:b.\12.2!n92\cor~p\2008ir.::~.doc
pc: A,S. Cannella, Dircctor of Engineering Serviccs
Peter Windolf. Manager of Park Development
Jennifer Welsh, Clerk
Norm Clark, C.E.T., Manager of Construction
HI1
1217
r. uouc:
2
4. CL2004-12,
BOWMANVILLE DOWNTOWN STREETSCAPE REVITALIZATION
A contracl was awarded to Ron Robinson Ltd., Bowmanville, Ontario for a total bid
amount of $571,956.00 plus G.S.T.
Tenders were publicly advertised and issued with bids being submitted as per Schedule
"A" attached.
As the total funds requested in the amount of $923,906.36 (tender and design,
administration and contingencies, less funding for CL2004-11) exceeds the total
remaining budget allocation of $721,438.57, it is therefore recommended that portions of
the contract critical to the installation of the street lighting improvements be awarded
now and the decision to award the remaining portions of work be deferred until
September for the next GPA meeting. In doing so, this would bring the project within the
limits of the available funding. The contractor has agreed to this award process,
Financing is as outlined in the letter from Totten Sims Hubicki, marked "Schedule B".
The Director of Finance has reviewed the funding requiremenls and concurs wilh the
recommendation. Queries with respect to department needs, specifications, etc., should
be directed to the Director of Engineering Services.
The low bidder has provided satisfactory service to the Municipality of Clarington in
recent years.
1218
qgroo
Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
TENDER CL2004-12
BOWMANVILLE DOWNTOWN STREETSCAPE
REVITALIZATION
I!II:IIIII!!!!!I!II 11.:111 .!I!!!!Iln'liI,ER .'. .
b "",.:,' ....:h+:.. : Ior'!\ L . c.':ld.
Ron Robinson Limited
Bowmanville, Ontario
Langley Utilities
Bowmanville, Ontario
;:HHhhi
lie'
,;;:!il:!i!:.' ....r
:", >::1'
lIiI1~1;~lIa"!!\il.MlI!li!lNiI1!!11II1'1
$811,041.70
$1,083,490.56
1219
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"
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Sc.h edu..!e "is '
"
August 20, 2004
(<{Vised 0.5 DR
~'dYO~ .
~~ GV\
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation af the Municipality of Clarillgton
40 Temperance Street
DOWMANV1LLE, Ontario. LIC 3A6
~._._.
Dcar Ms. Birkett;
Re: BOWluanville Downtown Streetscape Revitalization
Contract CL2004-12, Municipality of Clarington
Tenders for thc above project were opcned at the Municipal Offices on Friday, July 23, 2004 at 2:00
p .In. A list of the bids received are provided in the table below. All numbers are inclusive of GST.
BIDDER
TO.TAL; BID AMOUNT
$811,041. 70
$1,083,490.56
Ron Robinson Limited, Bowmanville, Onto
Langley Utilities Contracting Ltd., Bowmanville, Ont,
It should be noted that of the 13 plan takers, only 3 bids wcre submitted, of which one was not
accepted as it was late. The rcason for the low number of submissions eould be due to the time of year
and (he scheduled completion date for the work.
The low bidder's tender has been checked and is in order, Ron Robinson Ltd. has previously
undcrtaken many projects for the Municipality of Clarington, ranging in scope from minor stann sewcr
rcpair to full street reconstruction in excess of one million dollars in value. These works, which were
administcred by TSH, were performed to an acceptable standard.
Additionally, Ron Robinson Ltd. completed a very similar project for thc Town of Whitby on Brock
Street South, also administered by TSH. This work was also completcd to an acceptable standard and
was wcll received by the local merchants.
The following is a cost breakdown for the project based on Ron Robinson's low bid and other rclated
works and contracts;
1220
. "u.... L.... V. IVL.. VV'vl nI!
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p, 02/03
M.Q.. Lou Ann Birketr
August 20. 2004
2
Strcctscape Revitalization (CL2004-12)
Supply of Lights and BoIlards (CL2004-1l)
Parking Meter Arms
Detailed Design and Tendering
Contract At/ministration
Signal Improvements by Region of Durham
Contingencies (exel. GST)
$757,982.90
111,085.70
923 .40
40,000.00
45,000.00
50,000.00
30.000.00
TOTAL PROJECT COST (exc1. GST)
Less CL2004-11 already awarded
$1,034,992,00
(111.085.70)
$ 923,906,30
Funding for this project is coming from two diffcrent budget Items;
1)
2003 King Street Lighting Improvements
Account No. 110-32-324-83217-1401
(Le.~s CL2004-lI)
250000.00
(111:085.70)
$138,914.30
2)
2004 King Street Streetscapo Revitalization
Account No. 110-.32-330-83240-7401
$582,524.27
$721,438.57
TOTAL BUDGET AMOUNT
Based on available funding and total estimated project costs, there will be a funding shortfall of
approximately $203,000.00,
As timing for the project is critical and delay of the work would have significant impacts on the Apple
Pestival as well as downtown businesscs, it is recommended that portions of the contract critical to the
installation of thc street lighting improvements be awarded now and the decision to award the
remaining portions of work be deferred until Scptember, when G.P.A. and Council are back in session
and staff can provide rccommendations regarding potential sources for additional funding. The
following is a summary of the works that could be defelTed while allowing the critical work items to
commence:
Provisional Items la). 1c), 2a), 2c), lOa), 11 & 24
Item 12 - Brick Pavers in Roadway
1/3 of Contingency Allowance
Contract Administration
$ 52,802,90
$133,224.00
$ 10,000.00
$ 15.000,00
$21],026.90
TOTAL DEFERRED PROJECT COSTS
If only the critical works are awarded. the total project costs would be apprOXimately $8,000.00 less
tl1an thc available funding. Our officc has reviewcd this award scenario with the Contractor and he has
agrced to the award of the portion of the Contract as outlined above.
Based on the contractor's previous work experience on similar projects and the recommended reduction
(deferral) of certain project costs, it is recommended that Ron Robinson Ltd. be awarded Contract
CL2004-12 for an amended amount of $571,956.00 (excl. GST). It is further recommended that staff
prcpare a report outlining additional funding requirements for the works not awarded at this time.
1221
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Augu" 20. 2004
3
Should you havo any questions regarding this matter. please contact the undersigned.
Best regards,
Ron Albright, P.Eng.
Project Engineer
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pe: A,S. Cannella, Director of Engineering Scrvices
Leslie Benson, Manager, Transportation and Design
Jcnnifer O'Donnell, Clcrk II
Norm Clark, C.E.T., Manager ofCons!ruetion
1222
5. T282-2004 CO-OP TENDER,
SUPPLY AND DELIVERY OF WINTER SAND
A contract was awarded to Lafarge Canada Inc., Stouffville, Ontario for a unit price of
$6.00 per tonne for the Orono Yard and $6.25 per tonne for the Hampton Yard (plus
G.S.T.)
The Municipality of Clarington participated in a Co-operative tender with bids being
received and tabulated as follows:
Lafarge Canada Inc.
Stouffville, Ontario $ 6.00 $ 6.25
C.D.R. Young's Aggregates
Pont 001, Ontario $ 6.35 $ 6.95
Kovac Sand and Gravel
Pont 001, Ontario $ 7.45 $ 7.45
Brock Aggregates
Concord, Ontario $11.00 $11.00
The Operations Department requires approximately 10,000 tonnes of winter sand
delivered to each of Orono and Hampton Yards.
After review and analysis of the bids by Purchasing and Operations staff, it was mutually
agreed that the lower bidder, LaFarge Canada Inc., Stouffville, Ontario, be
recommended for the contract to supply and deliver winter sand to the Municipality of
Clarington. The required funds will be drawn from Operations Road Maintenance
accounts.
The unit prices represent an approximate 8% decrease for Orono and 11 % decrease for
Hampton over those tendered in 2003.
1223
6. CL2004-16,
STORM SEWER CONSTRUCTION, VARIOUS LOCATIONS
A contract was awarded to Ron Robinson Limited, Bowmanville, Ontario for a total bid
amount of $163,160.95 plus G.S.T.
Tenders were publicly advertised and issued with bids being submitted as per Schedule
"A" attached.
Funding for part 1 was included in the 2003 and 2004 Engineering Capital Budgets and
as per the funding cost apportionment provided by Totten Sims Hubicki in Schedule "A".
As indicated in Schedule "A", the project is comprised of two parts: 1) Mainiine sewer
construction and 2) Remedial/Maintenance works. As the maintenance portion of the
work (part 2) exceeds the budget allocation, it is recommended that the additional funds
for this be drawn from Operations Account No. 100-36-380-10245-7161.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should
be directed to the Director of Engineering Services.
The low bidder has provided satisfactory service to the Municipality of Clarington in
recent years.
1~24
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Totten Sims Hubicki As~ocjarcs
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
19051 372-2121 Fax: 1905) 372.3621
E-mail;cobourg@tsh.cawwwJsh.ca
engineers
architects
planners
August 16, 2004
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperancc Street,
BOW MANVILLE, Ontario LIe 3A6
FAX: 905-623-3330
Dear Ms. Birkett;
Re: Contract No, CI,2004-16, Storm Sewer Construction, Various Locations
Municipality of Clarington
Tenders for the above project werc opened at the Municipal Offices On Wednesday, AugusL 4, 2004, at
2:00;00 p.m. local time. Thc bids rcceived, inclusive of GST, are summarized as follows;
.. ,:,' BmDE~' " . TOTAL nJiL::',.,
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Ron Robinson Limited $174,582.22
BownJanville, ON
1-lollingworLh Construction $179,693.66
Gormlev, ON
B. N. Fenton Construction Ltd. $214,235.40*
Courtice, ON
Miwel Construction Ltd. $249,000.00
Stouffville, ON
Boyle Excavating $255,035.57**
Bowmanville, ON
Aloia Bros. Concrete Contractors $280,816.15
Toronto, ON
B.N. Fenton Construction Ltd. $495,319.81
Court ice, ON
* error in calculation
** errOr in extension
Thc low bidder's submitled tender has been reviewed and is in order. Ron Robinson Limited has
completed a numbcr of projects for the Municipality of Clarington over thc past two years, including
CL2002-36 - Various Storm Sewers, that were similar in nature to the works required under this
contract. These works wcre completed with an acceptable level of quality and workmanship.
1225
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Corporation of the Municipality of Clarington
Augu" 16, 2004
2
This tender is composed of two different types of project: 1) Mainline sewer construction and
2) Remedial works at one location to address existing settlement deficiencies. The Oid Scugog Road
(north), Nash Road and Washington Place portions of thc tender are maintenance related and were not
specifically identified in the 2004 Capital Budget and Four Year Forecast. The Old Scugog RoadlRoy
Carter Drive storm sewer was identified in both the 2003 and 2004 Capital Budgets as 5800-8310-3103
& 110-32-330-83237-7401 respectively, A cost apportionment is attached detailing the estimated
project costs bascd on the low bid.
As there is a funding shortfall of approximately $4,800.00 for the maintenance re-elected works, it is
reqLlesLcd that the additional required funding be provided from Operations ACCOunt No. 100-36-380-
10245-7161. With the necessary funding in place and based on the past experience of the low bidder,
it is rccommended that Contract CL2004-16 be awarded to Ron RobinsOn Limited for the total amount
of $174,582.22 (incl. of G.S.T.).
Tender deposits may be returned 10 all contractors except the low and second low bidders.
Shoult! you require any additional inforJImtion, please contact the undersigned.
Yours truly,
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/'A/'l Ron Albright, P,Eng.
(/ - . Project Engineer
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P:29417/CQ! fc:'\pI201ti7 .doc
Encl.
cc; Mr. A. S. Cannella, Dircctor, Engineering Services
Mr. F. HorvaLh, Dircctor of Operations
Mr, N. Clark, Managcr of Construction
Mrs. K. Rand, Confidential Secretary to the Director of Operations (+ encl.)
Ms, J. O'Donnell, Clerk 1l (+encl.)
1220
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MunicipaHty of Claringlon
Storm Sewer Construction, Various Locations
C<lst AppoT1ionmenl For LoVl Bid submitted By Ron Robinson Umited
Contract CL2004-16
Aug us! 12, 2004
T.S.H. Project 12-29417
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Description Total Part A Part B Part C Part 0 Comments
OLD SCUGOG WASHINGTON NASH ROAD, ROY CARTER
ROAD, PLACE, COURTICE ROAD/OLD SCUGOG
BURKETON BOWMANVILLE ROAD, BURKETON
projeotlD or Account Number 11D-36-330-ll3S41-7401 5800.8310-03103 &
110-3%-33D-ll3237-74Dl
ConslrnotJ.n Costs C<lntrael C1.2DD2-36 $14,758_751
T.lal- All Locations $163,160.95 $57.410.75 $17,210.00 573,781.45
Sub-Total C.n.troction 5163,160.95 $69,379.50 573,781.45
TSH pr.ject N"mber 12-29417 & 12-2~250 12-29417 & 12-29302
Detailed Design and Approvals $6,337.13 $3.471046 $2,865.65 Prorated Blued on low Bid
(10 Augu.t 7, 2004)
Estimated T9nderill~ and Construction Administration $11,500.00 $6,300.00 55,200.00 Prora~elt Basad on LOON Bi[j
(TSH 1112.29417)
Ccnfingencfes $5,000.00 $2.700.00 $2,300.00 Prorated BaS>Bd on Lo-w Bi1
Total E.tim....d Project Costs $185,998.06 $101,850.98 $84,147.10
Budget Am.unt $203,883.50 $97,087.36/!/ $106,796.12
E.Umated 8"dUet SurpluslDeficit $17,865.42 -$4,763.60 $21,649.02
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Nole: Summatil:od Co.ts Includo 2004 Expenditures Only
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