HomeMy WebLinkAbout2016-01-25
General Government Committee
Minutes
January 25, 2016
Minutes of a meeting of the General Government Committee held on Monday, January
25, 2016 at 9:30 AM in the Council Chambers.
Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper,
Councillor J. Neal, Councillor C. Traill arrived at 9:33 AM, Councillor W. Woo arrived at
9:33 AM
Regrets: Councillor W. Partner
Staff Present: F. Wu, A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano,
N. Taylor, G. Weir, J. Gallagher, M. Chambers
1 Call to Order
Mayor Foster called the meeting to order at 9:31 AM.
2 New Business – Introduction
Councillor Cooke added a new business item, regarding the renaming of Fire Station #5
to the New Business – Consideration section of the agenda.
Councillor Neal added a new business item, regarding birds of prey to the New
Business – Consideration section of the agenda.
3 Adopt the Agenda
Resolution #GG-042-16
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Agenda for the General Government Committee meeting of January 25, 2016
be adopted as presented, with the addition of two new business items regarding the
renaming of Fire Station #5 and birds of prey.
Carried
Councillor Traill and Councillor Woo arrived at 9:33 AM.
4 Disclosures of Pecuniary Interest
Councillor Hooper declared a pecuniary interest in Report CSD-002-16 regarding
Sponsorship Requests from the Community Living Oshawa/Clarington, VON Durham
and Concerts in the Park Bowmanville.
Later in the meeting, Mayor Foster declared a pecuniary interest in Report CSD-002-16
regarding Sponsorship Requests from the Community Living Oshawa/Clarington, VON
Durham and Concerts in the Park Bowmanville.
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5 Announcements
Members of Council announced upcoming community events and matters of community
interest.
6 Adoption of Minutes of Previous Meeting
Resolution #GG-043-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That the minutes of the regular meeting of the General Government Committee meeting
held on January 4, 2016, be approved.
Carried
7 Delegations
7.1
Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an
Economic Development Update
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to
provide an Economic Development Update. She made a verbal presentation to
accompany an electronic presentation and handout. Ms. Hall provided an economic
and lead update for 2016 and reviewed the recent activity of the CBOT. She continued
by providing an update on business retention and expansion. Ms. Hall reviewed the life
science industry in Clarington and noted they have developed working groups and
hosted meetings with the life science sector. She reviewed the energy industry which
included the Darlington refurbishment and jobs that will be created as a result of this
project. Ms. Hall continued by discussing growth trends, which included a chart on job
growth percentage. She concluded her presentation by highlighting upcoming events
and thanked the Committee.
Resolution #GG-044-16
Moved by Councillor Woo, seconded by Councillor Traill
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks.
Carried
8 Communications - Receive for Information
8.1 Minutes of the Tyrone Community Centre dated September 16, October 21,
November 18, and December 16, 2015
8.2 Minutes of the Kawartha Conservation Authority dated November 25, 2015
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8.3 Minutes of the Regional Municipality of Durham, Energy from Waste –
Waste Management Advisory Committee dated November 17, 2015
8.6 Brian McGee, Senior Vice President, Ontario Power Generation – Pickering
Nuclear – Letter to Canadian Nuclear Safety Commission Re: Pickering
Nuclear Generating Station
8.7 Kyle Fitzgerald, Chair, Durham Youth Council – GO Train Extension to
Bowmanville
Resolution #GG-045-16
Moved by Councillor Woo, seconded by Councillor Hooper
That Communication Items 8.1 to 8.7, be received for information, with the exception of
Correspondence Items 8.4 and 8.5.
Carried
8.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham – Update and Feedback to the Province on
Ontario’s Proposed Cap and Trade Program Design Options
Resolution #GG-046-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the Communication Item 8.4 from Debi A. Wilcox, Regional Clerk/Director of
Legislative Services, Regional Municipality of Durham regarding an Update and
Feedback to the Province on Ontario’s Proposed Cap and Trade Program Design
Options, be received for information.
Carried
8.5 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham – Proposal Regarding an Ontario Climate
Resilience Fund
Resolution #GG-047-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the Communication Item 8.5 from Debi A. Wilcox, Regional Clerk/Director of
Legislative Services, Regional Municipality of Durham regarding a Proposal Regarding
an Ontario Climate Resilience Fund, be received for information.
Carried
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9 Communications – Direction
9.1 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham – Integrity Commissioner and Code of Conduct
: Bill
8 – Public and MPP Accountability and Transparency Act, 2014
Resolution #GG-048-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the Communication Item 9.1 from Debi A. Wilcox, Regional Clerk/Director of
Legislative Services, Regional Municipality of Durham regarding an Integrity
Commissioner and Code of Conduct: Bill 8 – Public and MPP Accountability and
Transparency Act, 2014, be referred to Staff to prepare a report for the February 16,
2016 General Government Committee meeting, regarding the possibility of appointing
an Integrity Commissioner.
Carried
9.2 Carol Hall Regarding the Treatment of Animals at the Bowmanville Zoo
Resolution #GG-049-16
Moved by Councillor Woo, seconded by Councillor Traill
That the Communication Item 9.2 from Carol Hall regarding the treatment of animals at
the Bowmanville Zoo, be received for information.
Carried
10 Presentations
No Presentations
Councillor Neal chaired this portion of the meeting.
11 Engineering Services Department
11.1 EGD-003-16 Monthly Report on Building Permit Activity for October,
November, and December 2015
Resolution #GG-050-16
Moved by Mayor Foster, seconded by Councillor Cooke
That Report EGD-003-16 be received for information.
Carried
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Tony Cannella, Director of Engineering noted that he would be distributing replacement
pages for Pages 2 and 3 of Report EGD-003-16, Monthly Report on Building Permit
Activity for October, November, and December 2015 requiring some slight corrections.
Resolution #GG-051-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That Reports EGD-004-16, EGD-005-16, EGD-006-16, and EGD-007-16, be approved
on consent as follows:
11.2 EGD-004-16 Port of Newcastle Subdivision Phase 2 West Stage 4,
Newcastle, Plan 40M-2375 ‘Certificate of Acceptance’ and ‘Assumption
By-law’, Final Works Including Roads and Other Related Works
That Report EGD-004-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other
related Works, constructed within Plan 40M-2375;
That Council approve the by-law attached to Report EGD-004-16, assuming a
certain street within Plan 40M-2375 as public highway; and
That all interested parties listed in Report EGD-004-16 be advised of Council’s
decision.
11.3 EGD-005-16 Valiant Subdivision Phase 5, Bowmanville, Plan 40M-
2363 ‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works
Including Roads and Other Related Works
That Report EGD-005-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other
related Works, constructed within Plan 40M-2363;
That Council approve the by-law attached to Report EGD-005-16, assuming
certain streets within Plan 40M-2363 and adjacent Plan 40M-1852 as public
highways; and
That all interested parties listed in Report EGD-005-16 be advised of Council’s
decision.
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11.4 EGD-006-16 Westvale Subdivision Phase 2, Courtice, Plan 40M-2353
‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works
Including Roads and Other Related Works
That Report EGD-006-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other
related Works, constructed within Plan 40M-2353;
That Council approve the by-law attached to Report EGD-006-16, assuming
certain streets within Plan 40M-2353 as public highways; and
That all interested parties listed in Report EGD-006-16 be advised of Council’s
decision.
11.5 EGD-007-16 Headgate Subdivision, Courtice, Plan 40M-2452
‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works
Including Roads and Other Related Works
That Report EGD-007-16 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other
related Works, constructed within Plan 40M-2452;
That Council approve the by-law attached to Report EGD-007-16, assuming a
certain street within Plan 40M-2452 as public highway; and
That all interested parties listed in Report EGD-007-16 be advised of Council’s
decision.
Carried
Suspend the Rules
Resolution #GG-052-16
Moved by Mayor Foster, seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Councillor Traill a new business
item, regarding the West Beach Parkette to the New Business – Consideration section
of the agenda.
Carried
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12 Operations Department
No Reports for this section of the Agenda.
13 Emergency and Fire Services Department
No Reports for this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
14 Community Services Department
14.1 CSD-001-16 Newcastles of the World
Resolution #GG-053-16
Moved by Councillor Woo, seconded by Mayor Foster
That Report CSD-001-16 be received;
That the Newcastles of the World Steering Committee be established as a Committee of
Council and the Terms of Reference (Attachment 2) be approved for the period of
February 2, 2016 to October 31, 2016;
That Councillor Partner be appointed as the Council Representative to the Newcastles
of the World Steering Committee;
That the $20,000 financial contribution be referred to the 2016 municipal budget
process;
That Council support all appropriate grant funding applications of the Committee;
That the Municipality of Clarington Finance Department issue receipts for sponsorship
and donation payments pertaining to Newcastles of the World event and in turn remit
these funds to the Newcastles of the World Steering Committee for their use;
That municipal staff involvement with participation in the conference sessions be
referred to Department Heads for their consideration; and
That all interested parties listed in Report CSD-001-16 and any delegations be advised
of Council’s decision.
Carried
Later in the Meeting
(See following motion)
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Suspend the Rules
Resolution #GG-054-16
Moved by Councillor Neal, seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GG-053-16 a second time.
Carried
The foregoing Resolution #GG-053-16 was then put to a vote and carried.
14.2 CSD-002-16 Sponsorship Requests from the Community Living
Oshawa/Clarington, VON Durham and Concerts in the Park Bowmanville
Resolution #GG-055-16
Moved by Mayor Foster, seconded by Councillor Cooke
That Report CSD-002-16 be received;
That Council consider the sponsorship requests submitted by the Clarington Project –
Community Living Oshawa / Clarington, VON Durham Hospice and Concerts in the
Park Bowmanville; and
That all interested parties listed in Report CSD-002-16 and any delegations be advised
of Council’s decision.
Motion Divided
(See following motions)
Resolution #GG-056-16
Moved by Councillor Cooke, seconded by Councillor Woo
That the sponsorship request for Community Living Oshawa/Clarington, in the amount
of $1,500.00, be approved.
Carried
Mayor Foster declared a pecuniary interest in Report CSD-002-16, regarding,
Sponsorship Requests from the Community Living Oshawa/Clarington, VON Durham
and Concerts in the Park Bowmanville as his wife is on the VON Durham Board. Mayor
Foster left the room and refrained from discussion and voting on this matter.
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Resolution #GG-057-16
Moved by Councillor Traill, seconded by Councillor Cooke
That the sponsorship request for VON Durham, in the amount of $1,000.00, be
approved.
Carried
Mayor Foster returned to the meeting.
Councillor Hooper declared a pecuniary interest in Report CSD-002-16, regarding,
Sponsorship Requests from the Community Living Oshawa/Clarington, VON Durham
and Concerts in the Park Bowmanville as he is a founding member of the Concerts in
the Park, Bowmanville and currently on the Committee. Councillor Hooper left the room
and refrained from discussion and voting on this matter.
Resolution #GG-058-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the sponsorship request for Concerts in the Park Bowmanville, in the amount of
$1,500.00, be approved.
Motion Lost
Resolution #GG-059-16
Moved by Councillor Woo, seconded by Councillor Traill
That the sponsorship request for Concerts in the Park Bowmanville, in the amount of
$2,500.00, be approved.
Carried
Councillor Hooper returned to the meeting.
Councillor Traill chaired this portion of the meeting.
15 Municipal Clerk’s Department
15.1 CLD-007-16 Appointments to Energy From Waste – Waste Management
Advisory Committee
Resolution #GG-060-16
Moved by Mayor Foster, seconded by Councillor Cooke
That Report CLD-007-16, regarding Appointments to Energy From Waste – Waste
Management Advisory Committee, be referred to the Council meeting of February 8,
2016; and
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That the deadline for applications be extended until February 1, 2016.
Carried
15.2 CLD-008-16 Municipal Ombudsman
Resolution #GG-061-16
Moved by Mayor Foster, seconded by Councillor Neal
That Report CLD-008-16 be received;
That Council approve the appointment of a Municipal Ombudsman to conduct
investigations with respect to the administrative acts of the Municipality of Clarington;
That the Region of Durham be advised that Clarington supports the concept of a
Regional ombudsman acting as Clarington’s Municipal Ombudsman on a “fee for
service” basis;
That staff continue to work with the Region of Durham, as deemed appropriate, in the
RFP process to ensure that Clarington’s needs are include in the Regional RFP;
That staff report back at the conclusion of the RFP process; and
That all interested parties listed in Report CLD-008-16 and any delegations be advised
of Council’s decision.
Carried
15.3 CLD-009-16 Private Property Parking Enforcement
Resolution #GG-062-16
Moved by Councillor Hooper, seconded by Mayor Foster
That Report CLD-009-16 be received;
That the By-law, attached to Report CLD-009-16 as Attachment 2, to appoint Nemesis
Security as Private Parking Officers for 55 and 75 Shipway Avenue Newcastle, be
approved; and
That all interested parties listed in Report CLD-009-16 and any delegations be advised
of Council’s actions.
Carried
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Recess
Resolution #GG-063-16
Moved by Mayor Foster, seconded by Councillor Cooke
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:15 AM with Mayor Foster in the Chair.
16 Corporate Services Department
No Reports for this section of the Agenda.
17 Finance Department
No Reports for this section of the Agenda.
18 Solicitors Department
18.1 LGL-001-16 Orono Business Improvement Area By-law
Resolution #GG-064-16
Moved by Councillor Woo, seconded by Councillor Traill
That Report LGL-001-16 be received; and
That staff be directed to:
(a) provide notice to every member of the current Orono Business Improvement Area
of Council’s intention to repeal By-law 81-1, as amended by By-law 94-44, and By-
law 89-50; and
(b) if no objections are received in response to such notice, report back to Council at
its meeting on February 29, 2016 with recommendations to (i) repeal By-law 81-1,
as amended by By-law 94-44, and By-law 89-50; and (ii) continue the committees
of the Orono BIA that were established to run the Orono Chili Cook-Off, Orono
Santa Claus Parade and Orono Antique Festival as committees of Council.
Carried
19 Chief Administrative Office
No Reports for this section of the Agenda.
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20 New Business – Consideration
20.1 Renaming of Fire Station #5
Resolution #GG-065-16
Moved by Councillor Cooke, seconded by Councillor Hooper
Whereas Arnot Wotten has made a significant contribution to the Municipality of
Clarington; and
Whereas it would be a fitting tribute to Arnot to rename a municipal facility after Arnot
Wotten;
Now therefore be it resolved that the Naming of Municipal Buildings/Facilities Policy be
waived;
That the Fire Station #5 be renamed to the “Arnot Wotten Fire Station #5”; and
That the family of the late Mr. Wotten be advised of Council’s decision.
Carried
20.2 Birds of Prey
No recommendation was moved on this matter.
20.3 West Beach Parkette
Resolution #GG-066-16
Moved by Councillor Traill, seconded by Councillor Woo
That Staff be directed to provide a report on the following, with respect to the West
Beach Parkette, by the March 7, 2016 General Government Committee meeting:
The long term plan for the West Beach Parkette;
Solutions to the problems associated with unauthorized night time use of the parkette;
and
Solutions to address the safety issues associated with the West Beach Parkette
parking lot, including (but not limited to):
Pedestrian Safety, particularly, those walking along West Beach Road
Visibility for drivers backing out of spaces in West Beach Parkette lot
Visibility for drivers exiting West Beach Road and turning north
The absence of a three way stop sign, especially during peak season
Carried
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21 Unfinished Business
21.1 CLD-004-16 Election Sign By-law – Sign Placement Portion
Resolution #GG-067-16
Moved by Councillor Neal, seconded by Councillor Traill
That CLD-004-16, Election Sign By-law – Sign Placement Portion, dated January
22, 2016, be tabled until the February 16, 2016 General Government Committee
meeting.
Motion Lost
Resolution #GG-068-16
Moved by Councillor Traill, seconded by Councillor Hooper
That the Memorandum from Anne Greentree, Municipal Clerk regarding CLD-004-16,
Election Sign By-law – Sign Placement Portion, dated January 22, 2016, be received for
information.
Carried
Later in the meeting
(See following motion)
Suspend the Rules
Resolution #GG-069-16
Moved by Councillor Traill, seconded by Councillor Woo
That the Rules of Procedure be suspended to allow the Committee to extend the
meeting until 12:15 PM.
Election Sign By-law – Sign Placement Portion – Continued
The foregoing Resolution #GG-068-16 was then put to a vote and carried.
Resolution #GG-070-16
Moved by Councillor Neal, seconded by Councillor Cooke
That the By-law attached to Report CLD-004-16, as Attachment 1 to regulate Election
Signs, be approved with the following amendments:
1. the displaying of election signs is prohibited within any visibility triangle;
2. the sign size be consistent throughout the municipality regardless of the zoning
on a property;
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January 25, 2016
3. the sign height cannot exceed 1.22 metres;
4. the sign width cannot exceed 2.44 metres;
5. the total sign height cannot exceed 1.5 metres (from grade to the top of the sign
structure); and
6. the payment of the $250 deposit must be made before any election signs for the
candidate are displayed;
That By-law 2010-015, being an amendment to By-law 2009-123 be repealed; and
That all interested parties listed in Report CLD-004-16 and any delegations be advised
of Council's actions.
Carried
(See following motion)
The matter of the following amendment to the foregoing Resolution referred from
Council was now before Committee. Councillor Traill withdrew the following
amendment.
That the foregoing Resolution be amended such that the total ban on election
signs from all highways which are under the jurisdiction of the Municipality be
struck.
Motion Withdrawn
The foregoing Resolution #GG-070-16 was then put to a vote and carried.
22 Confidential Reports
There were no items considered under this section of the Agenda.
23 Adjournment
Resolution #GG-071-16
Moved by Councillor Cooke, seconded by Councillor Hooper
That t ing adjourn at 12:11 PM.
Carried
Mayor Deputy Clerk
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