HomeMy WebLinkAboutCSD-002-16 Clarington
Community Services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Government Committee
C � ,
Date of Meeting: January 25, 2016
Report Number: CSD-002-16 Resolution: ' - �
C)
File Number: N/A By-law Number:
Report Subject: Sponsorship Requests from the Community Living
Oshawa/Clarington, VON Durham and Concerts in the Park
Bowmanville
Recommendations:
1. That Report CSD-002-16 be received;
2. That Council consider the sponsorship requests submitted by the Clarington Project—
Community Living Oshawa / Clarington, VON Durham Hospice and Concerts in the Park
Bowmanville; and
3. That all interested parties listed in Report CSD-002-16 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report CSD-002-16 Page 2
Report Overview
The Municipality of Clarington supports a variety of local events and activities through the
sponsorship program. Sponsorship requests have been received by the Clarington Project -
Community Living Oshawa / Clarington, Durham Hospice and Bowmanville Concerts in the
Park.
1 . Background
The Municipality of Clarington has sponsored a variety of events and activities in the
community through the sponsorship program.
Previously, sponsorship requests were received and processed with limited involvement
by Council. A formalized sponsorship program is being drafted by staff and a report is
anticipated at General Government this spring.
Until such time as a formal procedure is in place, sponsorship requests are received by
staff. As they are received, sponsorship requests are summarized in a report to Council
for their consideration.
As the 2016 budget is not yet approved the funds available for 2016 are unknown at this
time. Typically an annual sponsorship amount of $40,000 is available for sponsorship
requests.
2. Proposal
2.1 . The Clarington Project — Community Living Oshawa / Clarington
The Clarington Project, a project of Community Living Oshawa / Clarington, offers day
services in Bowmanville that support people with developmental disabilities. Members
participate in a variety of activities that include recreational, educational and volunteer
opportunities.
On Saturday, February 20, 2016, the Clarington Project will be hosting their 19th Annual
Fundraising Gala: Fire and Ice at the Garnet B. Rickard Recreation Complex.
The funds raised through this event are used to offer services for people with
developmental disabilities by creating opportunities for inclusion, citizenship, acceptance
and partnerships.
The Clarington Project— Community Living Oshawa / Clarington has submitted a
sponsorship request in the range of $75.00 to $1,500.00 (Attachment 1) in support of this
event.
Municipality of Clarington
Report CSD-002-16 Page 3
2.2. VON Durham Hospice
VON Durham Hospice Services is a non-profit, community based, charitable organization
that provides non-medical, emotional, social and spiritual support to individuals, their
families and caregivers who are facing advanced illness and death, Their services are
provided throughout Durham Region, at no charge, in homes, long-term care centres,
retirement homes and communities, hospitals and shelters.
The Beach Ball fundraising event hosted by VON Durham Hospice is being held on
Friday, March 4, 2016 at the Ajax Convention Centre. The event proceeds will go
directly to support their community-based services.
VON Durham Hospice has submitted a sponsorship request (Attachment 2) in the range
of $1,000.00 to $5,000.00 in support of this event.
2.3. Concerts in the Park (Bowmanville)
Concerts in the Park (Bowmanville) offers free concerts for the public in Rotary Park
Bowmanville each summer. The 2016 concert schedule is June 9 until August 25.
Attendees are not only local residents, but also include visitors from as far west as
Scarborough and as far east as Belleville and average well over 300 per concert. Some
nights, they have in excess of 500 to 800 guests.
The concerts have experienced an increase in costs in order to secure quality
entertainment and provide sound capabilities on occasion. These expenses, along with
the printing of posters, programs and banners are all covered through sponsorships by
local organizations and businesses.
A sponsorship request from Concerts in the Park (Bowmanville) has been received
(Attachment 3) in the amount of $2,500.00 to support these summer concerts.
3. Concurrence
Not Applicable
4. Conclusion
It is respectfully recommended that the sponsorship requests received from the
Clarington Project Community Living Oshawa / Clarington, VON Durham Hospice and
Concerts in the Park Bowmanville be considered by Council.
Municipality of Clarington
Report CSD-002-16 Page 4
5. Strategic Plan Application
Not applicable.
Submitted by: Reviewed by:
Jo 74h P. Caruana, Franklin Wu,
Director of Community Services Chief Administrative Officer
Staff Contact: Sharon Meredith, Manager of Recreation, 905-623-3379 ext. 2504 or
smeredith@clarington.net
Attachments:
Attachment 1 — The Clarington Project Community Living Oshawa / Clarington Sponsorship
Request
Attachment 2 — VON Durham Hospice Sponsorship Request
Attachment 3 — Concerts in the Park Bowmanville Sponsorship Request
List of interested parties to be notified of Council's decision is on file in the Community Services
Department.
JPC/SM/WG
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19TH ANNUAL GALA IN SUPPORT of
THE CLARINGTON PROJECT
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EXCLUSIVE CRAFT BREWERY
EVENT SPONSOR OF CHOICE
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Dianna Mandzuk
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CRAFT BREWING
Buyyenrticketsatwww.evenfbrite.ca
Buy in lierson at 132 Church St.,Bowmanviile ON",
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COMMUNITY LIVING
Oshawa/Clarington
Inspiring Possibilities
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Dear Merchant:
The Clarington Project is pleased to announce our 191h Annual Gala on Saturday, February 20,
2016 at The Garnet B. Rickard Complex in Bowmanville. This year's theme is"l=ire & ice"and this
exciting night will feature a live and silent auction, a fabulous plated dinner, live entertainment,
music and dancing.
The Clarington Project, a project of Community Living Oshawa/Clarington, offers day services in
Bowmanville that support people with developmental disabilities. Members participate in a
variety of activities that include recreational, educational and volunteer opportunities. These I
activities are made possible by fundraising activities such as our Gala. Our goal is to provide the
highest quality of services for people with developmental disabilities by creating opportunities
for inclusion, citizenship, acceptance and partnerships.
We are writing to ask for your support through attending,sponsorship,financial donation or the
donation of an item to be used in our live or silent auction. The evening is sure to be filled with
warmth and friendship, but most importantly, a generous outpouring of support. Attached
please find more information for our 19th Annual Gala "Fire &Ice"commitment and sponsorship
levels. We will be making follow-up calls In the next two weeks to see If you have any questions
that we can answer about our proposal or our organization.
We thank you for taking the time to review our package and hope that we can count on your
support. If you have any questions, please do not hesitate to contact us.
Sincerely, r
Ashley Vos and Andrea Shierson
Coordinators,Volunteers&Community Relations
905-623-6814 ext.25
avos@communitylivingoc.ca
r
ashierson@comunitylivingoc.ca
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Supporting people who have a developmental disability.
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39 wellington Avenue East t,905-576-3011 Info@communitylivingoc.ca
Oshawa,Ontario L1 H 3Y1 f.905-576-9754 www.communitylivingoc.ca
Charitable Registration Number.108091307HR0001
COMMUNITY LIVING
Oshawa/Clarington
Inspiring Possibilities
The Clarington Project's
19th Annual Gala — February 20, 2016
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COMMITMENT FORM
Company Name: Contact:
Address: City, Prov.: Postai Code: I
Tel#: E-mail Address:
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TICKETS
Yes, I would like attend The Clarington Prolect's 19th Annual Gala on February 20th 2016
❑ Tickets 65.00 each x $
SPONSORSHIP
See sponsorship levels below
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AUCTION ITEM DONATION
I would like to donate to be used as a silent
auction item at The Clarington Project Gala. Approximate value., $
REGRETS
Unfortunately, I cannot attend the event on February 20th, 2016, however I would like to
❑ make a donation to The Clarington Project$ (a tax receipt will be issued)
PAYMENT OPTIONS
1. Buy your tickets at www.eventbrite.ca and search Community Living Oshawa Clarington
2. To donate money online you go the above event page and click on the "Donate Today„ j
button
3. Enclose a cheque payable to The Clarington Project
4. Cash can be paid at the Clarington Project to Ashley or Andy (See information below)
Complete and return form to: Ashley Vos/Andrea Shlerson
Coordinators,Volunteers and Community Relations
Community Living Oshawa/Clarington, 132 Church St., Oshawa, ON LIC 1T5
Tel: 905-623-6814 ext 25 - Fax. 905-623-0221
E-Mail: avos@communitylivingoc.ca or ashierson@communitylivingoc.ca
Supporting people who have a developmental disabiliry,
t
39 Wellington Avenue East t.905-576-3011 Info@communitylivingoc.ca
Oshawa,Ontario L1 H 3Y1 E905-576-9754 www.communitylivingoc.ca
Charitable Registration Number.108091307RR0001
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COMMUNITY LIVING �
Oshawa/Clarington ��
Inspiring Possibilities
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SPONSORSHIP LEVELS
Fire &Ice Sponsorship(exclusive)-SOLD
Contribution: $2,000 Tickets: Eight tickets (one table)
• On stage recognition by evening host
• Invitation to present introductory remarks at
+ Prominent signage for one table
• Logo/Name on tent cards plac all tables
• Inside front cover full dvertisement In the evening program
• official designa as the Platinum Sponsor on on-site signage
• Busines s (provided by sponsor)available for guests
• ured logo recognition in our Clarington Project multi-media Presentation that
will be playing during the evening
Platinum Sponsorship(exclusive) {
Contribution: $1,500 Tickets: Six tickets
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• On stage recognition by evening host
• Prominent signage for one table
• Logo/Name on tent cards placed on all tables
• Logo/Name recognition on on-slte signage
• Half page advertisement in the evening program
• Official designation as the Platinum Sponsor on on-site signage
• Business Cards (provided by sponsor)available for guests
• Featured logo recognition in our Clarington Project multi-media Presentation that
will be playing during the evening
Gold Sponsorship
Contribution:$1,000 Tickets: Four tickets
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• On stage recognition by evening host
• Logo/Name on tent cards placed on all tables
• Logo/Name recognition on on-site signage
• Half page advertisement in the evening program
• Business Cards (provided by sponsor)available for guests
• Featured Logo/Name recognition in our Clarington Project multi-media Presentation
that will be playing during the evening
Supporting people who have a developmental disability.
1
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39 Wellington Avenue East t.905-576-3011 infWcammunitylivingoc.ca
Oshawa,Ontario L1N3Y1 f.905-576-9754 www.communitylivingoc.ca
Charitable Regutratlon Number.108091307RR0001 i
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LmNqll)�
Oshawa/Clarington W
Inspiring Possibilities
Table Sponsor
Contribution: $800 Tickets: Eight tickets (one table) {
® Signage for one table
$ Logo/Name recognition on on-site signage
• Logo/Name recognition in the evening program
• Logo/Name recognition in our Clarington Project multi-media Presentation
that will be playing during the evening
Clarington Project Friend Sponsorship
' i
Contribution:$300 Tickets:Two tickets
Name recognition on on-site signage
Program Sponsor
Contribution: $150 for full page ad
$75 for% page ad
• Advertisement In our event program
Auction Item Donation
One of the many events planned for The Clarington Project Gala is a Silent Auction, To make this
a successful part of the evening, we are looking for items to be auctioned off as part of our
fundralsing endeavors.
l
Your contribution would be greatly appreciated.
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Supporting people who have a developmental disability.
39 Wellington Avenue East t.905-576-3011 infopcommunitylivingoc.ca
Oshawa,Ontario L1 H 3Y1 f.905-576-9754 www.communitylivingoc.ca
Charitable Registration Number:108091307RR0001
Attachment 2 to CSD-002-16
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CANADA
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The Beach Ball is a lively event, unique to Durham Region, with a different
tropical destination highlighted every year.
Tickets are $ 150 per person and our goal is to raise $100,000 for
VON Durham Hospice Services and programs.
The evening .begins with a cocktail reception, then an elegant dinner
followed by dancing to the sounds of the Island. Your evening will also
include complimentary premium bar service and silent Ft live auctions.
EDREF, 0--DOW - Anything goes, with a prize going to the tackiest touristIi
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Cause
VON Durham Hospice Services is a non-profit, community based, charitable
organization (13808-3209-RR0001 ) that provides non-medical, emotional,
social, and spiritual support to individuals, their families and caregivers who
are facing advanced illness and death. We also provide bereavement support
to those struggling with the loss of a loved one.
Our services are provided throughout Durham Region (at no charge) in
homes, long-term care centres, retirement homes communities, hospitals
and shelters.
o it
100% of the net proceeds raised by The Beach Ball go directly to support
these community-based services!
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CANADA
Board Walk $ 10,000
Cabana $ 51000
Ocean View $ 3 ,000
VIP Table $ 2000
Sand Castle 1 500
Sea Shell $ 11000
Puking a corporate commitment to a charity is a reflection of your
company's core values and offers an incredible way to `give back' to the
community in which you do business! Thank you!!!!!!!!
CANADA
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Number of Complimentary 20 10 10
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tickets to event (2 tables) (1 table) 4 (1 table) 2 2
Table Signage ✓ ✓ ✓ ✓ ✓ ✓
Complimentary advertising Full 1/2 1/4 Name Business Name
in program Et website Page Page Page Ft Logo Card a Logo
Special Table Centrepieces ✓ ✓ ✓ ✓
Acknowledgement i
from the podium ✓ ✓ ✓
Listing on donor wall ✓
Name and logo on press releases ✓ � _ Nm �_n__e_�,._
Logo on printed materials ✓
(time permitting)
Opportunity to speak
from podium
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Radio Advertising
CKDOW96 ✓
Radio Commercials
Value $3,000
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*According to CRA regulations,sponsorships are not eligible for income tax receipts due to the advantages afforded by the above benefits,
However,typically this type of sponsorship expense qualifies as a fully-deductible advertising or promotional expense,which is of far greater
benefit to the Corporate Sponsor.
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CANADA \
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Inside Front Cover $ 1 , 000
Outside Back Cover $ 1 )000
Centre Page $ 1 ,000
Full Page $ 750
1 /2 Page $ 500
1 /4 Page $ 300
1 /8 Page (Business Card) $ 200
9
CANADA
FULL PAGE 1/2 PAGE
5.5" x 8.5" (with .25" bleed) or Horizontal: 4.75" x 3.75"
4.75" x 7.75" (no bleed) Vertical: 2.25" x 7.75"
:
1/4 PAGE 1/8 PAGE (Business Card)
Horizontal: 4.75" x 1.75" 2.25" x 1.75"
Vertical: 2.25" x 3.75"
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S b�,sbr ,,,X,,,,,,,,,XX,,,,,X.X,,,X,,,X„,,,,X,,,X,,,,,X,,,,X,,,,X,X,,,, 3,400 ��� c T
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Receives complimentary tickets, recognition on each table and is WINE&6U6EY
highlighted in signage and the printed program. 1 AVAILABLE
ece�t�bw S�br�sbr „X,,,X„XXXX„X„X,X,,,XXX. „
„XX,XX.,X.,,X,XX,XX3,ddd
Receives 4 complimentary tickets and is highlighted in signage Et in the program,
customized cocktail napkins. 2 AVAILABLE
Dmatt'm5 6f �hm,s f6r utr dive awd s�'tewt auat m br draw bads
Receive tax receipt for full retail value and honourable mention in the program.
(Some C.R.A. restrictions apply)
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CANADA
CANADA
CONTACT INFORMATION:
F5r fur ter ik 5rr ad , ptwes h esi a e c , ac
VON Durham Hospice Services Vikki Gilmour
201-1650 Dundas Street East Fundraising and Event Coordinator
Whitby, ON L1 N-2K8 905.240.4522 x118
Phone: 905-240-4522 vikki.gilmour@von.ca
Fax: 905-240-4533
Toll Free: 1-877-668-9414
T akkyk f 6r hbtj attyk cant aKa jMkj whatyu cast,
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Attachment 3 to CSD-002-16
From: Carol Purdy [mailto:bandcpurdy@sympatico.caj
Sent:January-18-16 11:47 AM
To: Mittag, Erica <emittag@clarington.net>
Subject: Re: Concerts in the Park
Good Morning, Erica:
The Municipality of Clarington has been a major sponsor of Concerts In the Park since its inception 17 years
ago. Since that time this event has achieved an enviable reputation of being one of the finest concert series
along Lake Ontario. We have regular attendees from as far as Scarborough to the west, Port Perry and beyond
to the north and as far east as Belleville and beyond to the east. The reason for this is because we bring in
quality performers from all around the area as well as local groups. These groups all need to be paid and for
that reason we need sponsors. We have been relying on the same budget for all these years but the groups
are requiring more money to perform. It would be easy for us to pay less but the quality of concerts would
suffer.
We have been very proud to say we are averaging well over 300 guests to our concerts, indeed some nights
we have in excess of 500 to 800 guests that literally fill Rotary Park. Many of these people arrive early on the
evening and have their meal in one of our local restaurants or have a picnic in the park. All of this is wonderful
exposure for our Historic Downtown. For 12 Thursday evenings Rotary Park is a "Destination". In fact a couple
of years ago the Oshawa Senior Citizens organization had a concert at Rotary Park as a final destination for a
"Mystery Tour".
The Municipality has traditionally given us $1000.00 but due to increased costs for the bands and sound we
provide on occasion, we are respectfully requesting $2500.00 this season.
The Concerts In the Park series begins on Thursday, June 9 and ends on August 25. All concerts begin at 7:00
and end at 9:00 p.m.
We thank you in advance for your consideration.
Respectfully, your Concerts In the Park Committee,
Garth Gilpin, Ron Hooper, Brian Purdy
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