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Home My WebLink About04/11/2005 General Purpose and Administration Committee " a111011 Minutes April 11, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, April 11, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim 3 { Also Present: Chief Administrative Officer, F. Wu Manager of Transportation and Design, L. Benson Director of Community Services, J. Caruana Director of Planning Services, D. Crome � ! Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor l Director of Emergency Services, G. Weir . � Deputy Clerk, A. Greentree Clerk II, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-168-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 29, 2005, be approved. CARRIED I 1 - 1 - General Purpose and Administration Committee Minutes April 11, 2005 DELEGATIONS (a) Cathy Abraham, Chairperson, Newcastle Community Hall Board, spoke on behalf of the Board regarding the Community Guide. The Board requests that their ad be grouped with the ads for the other halllbanquet facilities. To keep them grouped together would ensure fairness to each facility. Additionally, Ms. Abraham stated that the list of Banquet Halls had been moved from the Community Guide to Our Neighbourhood - Local Government guide. The Board feels that the list does not belong in the publication and it should be placed back in the Community Guide. (b) Bob Craig and Tony Vissers spoke in regards to Report PSD-049-05. Mr. Craig mentioned that he and Mr. Vissers were available to answer questions of the Committee Members. (c) John Laracy regarding Report PSD-049-05 was called but was not present. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 Tim and Doris Taxis PSD-047-05 David Crome, Director of Planning gave a verbal report pertaining to Report PSD-047 -05. Eugene Van De Walker, spoke in opposition to Report PSD-047 -05. Mr. Van De Walker objects to the wording "Home-Based Occupation" and he would like to know if the subject property is going to be used for commercial uses or an in house office. He is not opposed to the site being zoned commercial. No one spoke in support of the application. Martin Topolie spoke on behalf of the applicant. Mr. Topolie stated that the applicants have applied for a permit and finished an addition to the existing structure. There will be a maximum of five office employees working at the home office. All construction equipment has been stored in proper outdoor storage buildings which comply with the zoning by-law. Mr. Taxis spoke in regards to the sign permit which he obtained from the Ministry of Transportation of Ontario. - 2 - General Purpose and Administration Committee Minutes April 11, 2005 PLANNING SERVICES DEPARTMENT REZONING TO PERMIT A HOME-BASED OCCUPATION IN AN EXISTING DWELLING APPLICANT: TIM AND DORIS TAXIS Resolution #GPA-169-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-047-05 be received; THAT the application submitted by Martin Topolie on behalf of the Taxis be referred back to Staff for further processing; and THAT all interested parties listed in Report PSD-047-05 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MARCH 24, 2005 Resolution #GPA-170-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-048-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on March 24, 2005 for applications A2005/007 and A2005/008; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED CLARINGTON OFFICIAL PLAN AMENDMENT APPLICATION APPLICANT: 1494392 ONTARIO LIMITED (VISSERS SOD FARM) Resolution #GPA-171-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-049-05 be received; - 3 - General Purpose and Administration Committee Minutes April 11, 2005 THAT the Regional Municipality of Durham be advised that the Municipality of Clarington recommends that the application to amend the Durham Regional Official Plan (ROPA 2003-002) as submitted by Robert Craig on behalf of Tony and Thea Vissers, to permit the creation of a new lot for an existing dwelling deemed surplus to the farm operation, be approved; THAT Amendment No. 42 to the Clarington Official Plan as submitted by Robert Craig on behalf of Tony and Thea Vissers, to permit the severance of a surplus dwelling deemed surplus to the farm operation, be adopted as indicated in Attachment 2 to Report PSD-049-05 and that the necessary by-law contained in Attachment 3 to Report PSD-049-05 be passed; and further that the amendment be forwarded to the Regional Municipality of Durham for approval; THAT the Regional Municipality of Durham Planning Department be sent a copy of Report PSD-049-05; and THAT all interested parties listed in Report PSD-049-05 and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED TWO ADULT SCHOOL CROSSING GUARDS MEADOWGLADE ROAD AT ROBERT ADAMS DRIVE, COURTICE AND LONGWORTH AVENUE AT BROOKINGS STREET, BOWMANVILLE Resolution #GPA-172-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report PSD-050-05 be received; THAT an Adult School Crossing Guard be approved for the location on Meadowglade Road at the north-east corner of Robert Adams Drive, Courtice; THAT an Adult School Crossing Guard be approved for the location on Brookings Drive and Longworth Avenue, Bowmanville; and THAT all interested parties listed in Report PSD-050-05 and any delegations be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes April 11, 2005 APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: LEE PAUL BOWMAN AND MARIE VALENTINE BOWMAN Resolution #GPA-173-05 Moved by Councillor Foster, seconded by Councillor Trim THAT Report P S D-051-05 be received; THAT the request for removal of part lot control with respect to Block 35 on 40M-1815 and Block 36 on 40M-1931 be approved and that the attached Part Lot Control By-law attached to Report PSD-051-05 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-051-05 and any delegation be advised of Council's decision. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT CEMETERY BY-LAW AND TARIFF OF RATES Resolution #GPA-174-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report OPD-003-05 be received; THAT the Cemetery by-law revisions as outlined on the proposed by-law, as Attachment No. 1 to Report OPD-003-05, be approved; and THAT the rates and fees as outlined on Schedule "A" of the by-law, as Attachment NO.2 to Report OPD-003-05, be approved; and THAT the by-law be forwarded to the Ministry of Consumer and Business Services for approval. CARRIED - 5 - General Purpose and Administration Committee Minutes April 11, 2005 EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT 2005 MARCH BREAK EXTRAVAGANZA Resolution #GPA-175-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CSD-04-05 be received for information. CARRIED Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT PRIVATE PARKING ENFORCEMENT Resolution #GPA-176-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report CLD-12-05 be received; THAT the by-laws attached to Report CLD-12-05 to appoint parking enforcement officers for private property be forwarded to Council for approval; and THAT Jason Overholt, Ashlee Hardy, Andrew Clarke, Angela Kinghan, Allan Easson, Mathew Alexander, Valiant Property Management and P.R.O. Security Investigation Agency Inc. be advised of Council's actions. CARRIED Mayor Mutton chaired this portion of the meeting. - 6 - General Purpose and Administration Committee Minutes April 11, 2005 CORPORATE SERVICES DEPARTMENT 1774 RUDELL ROAD - FARM AGREEMENT Resolution #GPA-177-05 Moved by Councillor Trim, seconded by Councillor Schell THAT Report COD-016-05 be received; THAT the lease agreement (Attachment 1 to Report COD-016-05) with Browview Farms in the total amount of $1 ,000.00 for a term to commence immediately and to expire October 15, 2005 be approved; and THAT the by-law attached to Report COD-016-05 as Attachment 2 be approved authorizing the Mayor and Council to execute the necessary agreement. CARRIED RFP2005-5 - BROOKHILL NEIGHBOURHOOD SECONDARY PLAN AND URBAN DESIGN GUIDELINES Resolution #GPA-178-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-017 -05 be received; THAT The Planning Partnership, Toronto, Ontario with a total bid in the amount of $148,500.00 including disbursements (plus GST), being the lowest most responsible bidder meeting all terms, conditions and specifications of Request for Proposal RFP2005-5, be awarded the contract for the consulting services for the Brookhill Neighbourhood Secondary Plan and Urban Design Guidelines as required by the Planning Services Department; THAT the required funds be drawn from the Planning Department Consulting Budget Account #100-50-130-x-7160 with financing as provided in the body of Report COD-017-05; and THAT the By-law marked Schedule "A" to Report COD-017 -05 authorizing the Mayor and Clerk to execute the necessary agreement be approved. CARRIED FINANCE DEPARTMENT There were no reports considered under this section of the agenda. - 7 - . General Purpose and Administration Committee Minutes April 11 , 2005 CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no reports considered under this section of the agenda. UNFINISHED BUSINESS DELEGATION OF CATHY ABRAHAM, CHAIRPERSON, NEWCASTLE HALL BOARD Resolution #GPA-179-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT the delegation of Cathy Abraham, Chairperson, Newcastle Hall Board be referred to staff. CARRIED OTHER BUSINESS There were no items considered under this section of the agenda. . ADJOURNMENT Resolution #GPA-180-05 ~ Moved by Councillor Foster, seconded by Councillor Pingle THAT the meeting adjourn at 9:57 a.m. CARRIED /1."1 / ,/ !. f. .' '-lJ;j llldt---- AYOR - 8 - .0 1 I '/ ~ /VI TY CLERK