HomeMy WebLinkAboutCOD-040-04
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 21st, 2004
Report #: COD-040-04
File#_
~ ~-:s~(Yf
By-law # ;2e:o'-f. 1"7/
Subject:
CL2004-27, Bowmanville Creek Erosion Protection, Live Crib Wall
Construction
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-040-04 be received;
2. THAT Dynex Construction Ltd., Concord, Ontario with a total bid in the amount of
$63,798.85 (Excluding G.S.T. = $4,465.92), being the lowest responsible bidder meeting
all terms, conditions, and specifications of Tender CL2004-27, be awarded the contract
for the Bowmanville Creek Erosion Protection, Live Crib Wall Construction as required
by the Engineering Department;
3. THAT the total funds required in the amount of $80,000.00 ($63,798.85 tender plus
contingencies, consulting and net GST) be drawn from Engineering Capital Account
110-32-330-83234-7401; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the nece ry agreement be approved.
Submitted by:
Reviewed by: '~ ~
Franklin Wu,
Chief Administrative Officer
Nancy Tay r, B.BA ..,
~;:d
AS. Cannella, C.E.T.
Director of Engineering Services
MM\NTlASC\LAB\km
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REPORT NO.: COD-040-o4
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Bowmanville
Creek Erosion Protection, Live Crib Wall Construction, as required by the Engineering
Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "C" and will be provided from
the Engineering Capital Account #110-32-330-83234-7401, from which there are adequate
funds available as outlined from a combination of 2002 funds carried over for this purpose and
the 2004 Capitai Budget allotment.
Although the low bidder has not previously performed work for the Municipality of Clarington,
they have provided satisfactory service for Hydro One Networks, City of Brampton and Toronto
Region Conservation Authority.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Dynex
Construction Ltd, Concord, Ontario, be recommended for the contract for the Bowmanville
Creek Erosion Protection, Live Crib Wall Construction.
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CORPORATION OF THE MUNICIPALITY Of CLARINGTON
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2004-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Dynex
Construction Ltd, Concord, Ontario, to enter into agreement
for the Bowmanville Creek Erosion Protection, Live Crib Wall
Construction.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Dynex Construction Ltd., Concord, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2004.
By-law read a third time and finally passed this
day of
,2004.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
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~
Cl!J!:._n
Municipality of Clarington
SCHEDULE "8"
BID SUMMARY
Tender CL2004-27,
Bowmanville Creek Erosion Protection,
Live Crib Wall Construction
Dynex Construction Ltd.
Concord, ON
R & M Construction
Acton, ON
Ron Robinson Limited
Bowmanville, ON
Hard-Co Construction Ltd.
Whitb ,ON
Brinkman & Associates Reforestation Ltd.
New West, B.C.
$68,264.77
$80,176.72
$99,548.58
$124,072.92
$127,518.32
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JUN-15-04 TUE 04:35 PM TSH COBOURG
FAX NO,
SCHEDULE "C"
II
11M
Totten Sims Hubicki AssocillteSc
513 Division Street,
Cobollrg, Ontnrio, Canada K9A 5G6
19051372.2121 Fax; 19051372-3621
E:-mojl~ cobourg@tsh,ca www.tsh.cLI
engineers
architects
planners
June 14, 2004
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of tho Municipality of Clarington
40 Temperance Street
BOWMANVILLB,Omario. LlC 3A6
Dear Ms. Ilirkett:
Re: Contract CL2004-27, Live Crib Wall Construction
Bowmanville Creek
Our officc has rcviewed the bids snbmitted for the above contract and fmd them to be in order. A list
of the bids rcceived and the Engineers Estimate are provided in tho table below, All numbers are
inclusive of OST.
BIDDER
Dynex Construction Ltd.
Concord, ON
R & M Construction
Acton, ON
Ron Robinson Ltd.
Bowmanville, ON
Hard-Co Construction Ltd.
Whitbv, ON
Brinkman & Associates Reforestation Ltd.
North Bav, ON
Enl!:ineer's Estimate
TOTAL BID AMOUNT
$68,264.77
$80,176.72
$99,548.58
$]24,024.92
$127,5]8.32
$105,000.00
The work covered under this tender was previously identified as Phase 2 work in Report EGD-25-02
pl'epa red ill May, 2003, ]n Report EOD-25-02 it stated that thc estimated erosion protection costs were
$48,000.00 and that funds for this work be allocated from the surplus in accoullt #7205-02009-0261.
At the timo Report EGD-2S-02 was prepared a conceptual plan of the erosion protection work was all
that was available to prepare the estimated cost for the work, Upon completion of the detailed design
the estimated costs increased to $95,000.00 in 2003 (increase in 2004 to account for additional
construction COSlS). This work was previously tendered under Contract CL2003-17 and was not
awarded due to the shortfall in funding. As tbis work was necessary to stop the ongoing erosion at this
location the Enginccring Services Departmelll added additional funding of $50,000 in the 2004 Budget
(Account #5800-8310-04105) increasing the total amount available for this project to $98,000.
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JUN-15-04 TUE 04:36 PM TSH COBOURG
FAX NO,
SCHEDULE "e"
Ms. l..ou Ann Birkett
JUDe 14, 2004
2
Dyncx Construction Ltd. has completed a number of projccts similar in nature to the works required
under this contract for Hydro One Networks (Markham), Orfus Industrial Development (Mallon), City
of Brampton. Toronto Region Conservation Authority (Whilevalc Dam) and other~ and have completed
the work as ~pecified to thc satisfaction of the inspectors, oWners and approving agencies. Based on
the references contacted by our office Dynex Construction Ltd. would be able to complete thc work
required under contract CL2004-27 with a high Icvel of quality and in a timcly manner.
The following is a summary of the total estimated project costs based On the low bid, detailed design,
agency approvals. contract administration and contingencies.
Item
D nex Construction Ltd. bid exclusive of GSn
Detailed Desi n and A rovals
Estimated Contract Administration
Contin encies
Total Pro'ect Costs
Bud et Amount
Account #7205-02009-0261 (exclusive of GST
Account #5800-8310-04105 exclusive of GST)
Total Bud et Amount
Bud et Sur lus\Delicit (exclusive of GS'!')
Cost
$63,798.85
$7,700.00
$5,200.00
$3,301.15
$80,000.00
$45,174.05
$48,543.69
$93,717.74
$13,717.74
Based on their past work experience, the infol1l1ation provided by the references contacted by TSH and
available budget it is recommended that Dynex Construction Limited be awarded the contract.
Should you have any questions regarding this matter, plcase contact the undersigned.
Best regards,
~~
' -"7 ..J2.0/!
on Albright, P.Eng.
Project Enginccr
RA/sn
Jl.;\] 2-2.9171 \corrc$p\2032?rev2,doc
pc: A.S. Cannella, Director, Engineering Serviccs
Nancy Taylor, Director of Finance
Peter Windolf, Manager of Park Developmcnt
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