HomeMy WebLinkAboutCOD-039-04
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 21st, 2004
Report #: COD-039-04
File#_
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By-law #
Subject:
CL2004-28, One (1) 2004,6100 GVW All Wheel Drive Passenger Van
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-039-04 be received;
2. THAT J.E. Quantrill Chev aids Cad Ltd. Sales, Port Hope, Ontario with a total bid in the
amount of $32,844.96 (Including PST), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2004-28, be awarded the contract to
supply one (1) 2004,6100 GVW All Wheel Drive Passenger Van, as required by the
Municipality of Clarington, Community Services Department/Clerk's Department;
3. THAT the funds in the amount of $29,125.00 be provided from the 2004 Clerk's
Departrnent Account # 110-19-192-81904 -7401; and
4. THAT the additional funds required, in the amount of $3,719.96, be provided from the
Parking Lot Reserve Fund; FORTHWITH.
Submitted by:
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Reviewed by:
Franklin Wu,
Chief Administrative Officer
1210
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REPORT.: COD-039-Q4
PAGE 2
BACKGROUND AND COMMENT
Tenders were publicly advertised and invited for the supply and delivery of One (1) 2004, 6100
GVW All Wheel Drive Passenger Van as required by the Community Services
Department/Clerk's Department. Tenders were received and tabulated as per Schedule "A"
attached.
Due to the urgent requirement of this vehicle by the Community Services Department for
summer programs, the tender was issued prior to 2005 vehicle pricing being available. An
attempt to find a current model year, meeting the required specifications led to the outcome of
only one (1) tender submission being received.
Furthermore, as this vehicle is currently located on the dealers lot and is required immediately, a
FORTHWITH approval is requested.
The required funds in the amount of $32,844.96 (including PST) exceeds the 2004 Capital
Budget allocation of $29,125.00 by $3,719.96 and will be provided from the Parking Lot Reserve
Fund.
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Community Services and! or the Municipal Clerk.
The subject firm has previously provided satisfactory service for the Municipality of Clarington.
After further review and analysis of the bids by Operations, Community Services, Clerk's and
Purchasing, it was mutually agreed that J.E. Quantrill Chev aids Cad Ltd, Port Hope, Ontario,
be recommended for the contract to supply and deliver of one (1) 2004, 6100 GVW All Wheel
Drive Passenger Van, to the Municipality of Clarington, as required by the
Community Services Department/Clerk's Department.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L lC 3A6 T(905)623-3379 F (905)623-4169
1211
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Municipality of Clarington
SCHEDULE "A" BID SUMMARY
CL2004-28
ONE (1) 2004,6100 GVW ALL WHEEL DRIVE PASSENGER VAN
Bidder
J.E. Quantrill Chev Olds Cad Ltd.
Port Ho e, ON
Bid Amount (Including PST only)
$32,844.96
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