HomeMy WebLinkAboutCOD-032-04
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
June 7, 2004
/Zc.."," (~PIl-fl/-o4
By-law #~ -/4-11;
Report #:
File#_
COD-032-04
Subject:
Tender CL2004-14, Guide Rail Installation
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-032-04 be received;
2. THAT Peninsula Construction Inc, Fonthill, Ontario with a total bid in the amount of
$210,272.63 (excluding G.ST), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2004-14, be awarded the contract for the
Guide Rail Installation, as required by the Operations Department;
3. THAT the total funds required in the amount of $261 ,720.00 ($210,272.63 tender plus
consulting, contingencies and emergency work) be drawn as follows:
a) $116,504.00 from 2003 Capital Budget for Guide Rail Installation Account #
8340-03300-1401
b) $145,630.00 from the 2004 Capital Budget for Guide Rail Installation Account #
8340-04300-1401; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by: 4~0<' Reviewed by: U ~ -.::... Lv~
-~;~e Marano, H.B.Sc., C.M.O. Franklin Wu,
Dir r of Cor ate S ices Chief Administrative Officer
Submitted by:
1214
rvath, RDMR, RRFA,
or of Operations
MM\LAB\NTlFH\km
"
REPORT NO.: COD-32-04
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Guide Rail
Installation within the Municipality of Clarington, as required by the Operations Department.
Tenders were advertised in local papers, as well as the Daily Commercial News. Subsequently,
tenders were received and tabulated as per Schedule "BOO attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "B" and will be provided from
the accounts specified in the recommendations of this report.
The low bidder has previously performed similar satisfactory work for the Municipality of
Clarington in 2002.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the bids by the Operations Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Peninsula
Contracting Inc., Fonthill, Ontario, be recommended for the contract of Guide Rail Installations.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L lC 3A6 T(905)623-3379 F (905)623-4169
1215
.'
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2004-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Peninsula
Contracting Inc. Fonthill, Ontario, to enter into agreement for
the Guide Rail Installation.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington with the Corporation Seal, a contract
between, Peninsula Contracting Inc., Fonthill, Ontario, and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2004.
By-law read a third time and finally passed this
day of
,2004.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1216
MAY:28-04 FRI 12:06 PM TSH COBOURG
FAX NO,
P. 01/03
"
II
VH
iotten Sims Hubicki Associates
513 Division SLreet,
Cobourg, Onlarlo, Canada K9A 5GB
19051372-2121 Fox: 19051372-3621
E-m~jl: CObOUrEl@lSh.co www.tsn.co
engineers
architects
planners
May 28, 2004
Ms. I,ou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperance Street,
BOWMANVILLE. Ontario LIC 3A6
FAX: 905-623-3330
Dear Ms. Birkett:
Re: Contract No. CL2004-14, Guide Rail Installation
Mnniclpality of CIarington
Tcnders for the above project were opened at the Municipal Offices on Friday, May 21,2004, at
2:00 p.m. Thc bids received, exclusive of aST, are summarized as follows:
BIDDER
TOTAL BID
AMOUNT
$210,272,63
$315,825.75
, ,
Peninsula Construction Inc.
I'onthiIJ, ON
Powell Contracting (Richmond Hill) Limited
Riebmo.nd Hill, ON
The low bidder's submitted tender has been reviewed and is in order. Peninsula Construction Inc.
have undertaken similar work for the Municipality of Clarington with the completion of the 2002 Guide
Rail Contract CL2002-26 and the completion of emergency guide rail repair work on Nash Road east
of Grecn Road. TSH administered the previously mentioned works and Peninsula Construction
completed the work to an acceptable level.
This tender is composed of five different projects from the 2003 and 2004 Capital Budgets. A cost
apportionment is attached detailing the estimated total project costs based on the low bid for each
individual site. Funding for the COntract shall be obtained from the 2003 Capital Budget account
8340-03300-1401 and froIllthe 2004 Capital Budget account 8340-04300-1401. The total project costs
are estimated to be under budget.
As the total project costs can be funded from the above noted accounts and based on the past
experience of the low bidder it is recommended that Contract C12004-14 be awarded to Peninsula
Construction Inc. in the total amount of $210,272.63 (excl. of a.S.T.).
1217
SCHEDULE "8"
MAY~28-04 FRI 12:06 PM TSH COBOURG
FAX NO.
p, 02/03
.
COl'poration of the MunicipaliLy of Clarington
May 28, 2004
2
Tender deposits shall be retaincd until such lime that the low bidder has provided executed contract
documents.
Should you rcquire any additional information, please contact the undersigned.
Ji.." .... _L---.
/,/";7 G -'---'1-
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Best regards,
Ron Albright, P.Eng.
Project Engineer
RAlym
r/2~7.;...!{'mre~I't202l1L.(jOO
Encl.
cc: Mr. F. Horvath, Municipality of ClarJngton (+ encl.)
Mrs. K. Rand, Municipality of Clarington (+ encl.)
1218
SCHEDULE "B"
TIH
Municipality of Clarlngton
Guide Raillnslallation
Cost Apportionment For low Bid submitled By Peninsula Construction Limited
Contract CL2004-14
Revised
May28,2004
T.S.H. Project: 12-29274
.
Description Total Clarinaton Contract CL2004-14 Comments
Emergency ~tructure Structure
Concession 98091 94019,
Repair Work Road No.6. Concession Concession Windsor
on Nash West Of Road No.8, Street Ea.t, Mill Street, Valley Place,
Road, East of Sollna Leskard Bowmanvitle Orono Courtlce
Green Road Part A PartB PartC Part 0 PartE
Account Number 8340-6330ll.1401 & 8340-04309.1401 .
Construction Costs Contract CL2004-14
Total Construction . All Loc.ations $210,272.83 $16,445.95 $132,010Al $38,334.33 $18,149.61 $5,332.34
Sub-Total Construction $210,272.63 $16,445.95 $132,010.41 $38.334.33 $16.149.60 $5.332.34
TSH Project Number 12-29274
Detailed Design, Approvals and Tender Documents $22,475.00 $1,757.83 $14,109.94 $4,097.37 51,939.93 ~69.95 Prorated Based on low Biel
(February 10, 20ll3to May 15, 2004)
EstImated Construction Administration (rSH # 12-29274) $14,900.00 $1.200.00 $9,300.00 $2.700.0ll $1,300.00 $400.00 Proraled Based on Low Bid
oth.er Costs
- Nash Road Emergency RepairWork $4,120.00 $4.120.00
Conservation Authority Permit Fees $150.00 $150.00
Sub.Total Estimated Project Costs (axel. contingencies) $251,917.65 $4,120.00 $19.403.78 $156.570.35 345.131.70 $21,389.53 $6,302.29
Contingencles $9,802.35 $796.22 $6,029.65 $1,768.30 $910.47 $297.71
Total Estlmatad Pro)a.t Costs $261.720_00 $4,120.00 $20,200.00 $161.600.00 $46.900.00 $22,300.00 $6.600.00
Account 8340-03300-1401 Budget Amount $116,504.00
Account 8340-04300-1401 Budget Amount $145.630.00
Total Budget Amount $262,134.00 $4,120.00 $20,200.00 $161,814.00 $47.100.00 $22,300.00 $6,800.00 Prorated Based on Low Bid
Estimated Budget Surplus/Deficit $414.00 $0.00 $0.00 $214.00 $200.00 $0.00 $0.00
G ',12-29Z74.'AnatySls'412-29Z1~ low Br.d GA 1 ~slCOsl Apportranmenl
SCHEDULE "B"
Primed on 512!lJ04
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