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HomeMy WebLinkAbout03/29/2005 General Purpose and Administration Committee V Minutes March 29, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 29, 2005 at 7:00 p.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Deputy Treasurer, L. Gordon Senior Planner, Special Projects, J. Szwarz Assistant Director of Community Services, B. Taylor Director of Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk 11, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Schell advised that he would be disclosing a pecuniary interest respecting Public Meeting Agenda Item (a) Application to Amend Zoning By-law 84-63 and respecting Report PSD-037-05. MINUTES Resolution #GPA-140-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on March 7, 2005, be approved. CARRIED General Purpose and Administration Committee Minutes March 29, 2005 PRESENTATIONS (a) Dave Hardy, Hardy Stevenson and Associates Ltd., Lead Consultant, Peer Review Team for the Port Granby Project, presented an update on the Port Granby Project and provided Committee Members with a handout supporting his presentation. Mr. Hardy discussed the following issues: The Preferred Option, Comments on the Environmental Assessment Study Report (EASR), and comments on each of the following disciplines: Atmospheric, Aquatic, Human Health, Geology and Groundwater, Terrestrial and Socio- economic. He further discussed comments on cleanup criteria, conclusions and recommendations of Municipal Peer Review Team (MPRT) including: a second liner system, grade separation at Lake Shore Road, and upgrade of the primary access route. He stated that he was available for questions from the Committee Members. DELEGATIONS Resolution #GPA-141-05 Moved by Councillor Trim, seconded by Councillor Schell THAT Wilson Little, Engineer, St. Marys Cement, be added as a delegation to the Agenda, regarding PSD-042-05. CARRIED (a) Glen Murphy, Vice President, Liberty Street Developments Inc. spoke in regards to the Addendum to Report PSD-014-05. Mr. Murphy stated that he supports the Addendum Report and thanked staff for their hard work. He asked the Committee to support this application. (b) Gerry Mahoney, member of the South East Clarington Ratepayers Association, spoke in regards to the Port Granby Project (PSD-041-05). He stated that he was speaking on behalf of Dr. Sarwan Sahota, President of SECRA and on behalf of the Association. Mr. Mahoney thanked Members of Council and staff for their support and dedication in regards to this project. He also thanked Dave Hardy for all of his efforts in identifying the concerns and the need of a second liner. Mr. Mahoney stated that the residents of Port Granby do not wish to have the facility moved across the road, but they do support the on-site solution for storage of the radioactive waste. SECRA requests that Council receive Report PSD-041-05, but not proceed any further in the approval process until all outstanding concerns and questions are resolved to the satisfaction of the staff, the Peer Review Team and SECRA. The Association suggests that the Community Monitoring Committee be struck by Council and that it meet regularly. Further, the Association recommends that a contingency plan be established, and that an independent panel be appointed to monitor quality of equipment and workmanship throughout the entire project. The Port Granby residents are looking for compensation for their time spent on this project and for the impact on their quality of living. - 2 - General Purpose and Administration Committee Minutes March 29, 2005 (c) John Stephenson, representing the South East Clarington Ratepayers Association, circulated a handout to the Committee regarding the review of the Planning Report PSD-041-05 and the Peer Review Report, both relating to the Port Granby Project. Mr. Stephenson advised that given there are no guarantees that the second liner will last longer than the first liner, they should not be relying on it. He stated that the waste should not be moved, but rather protected from the elements. To keep it dry will prevent run off and contamination of the lake shore. (d) Barbara Spencer spoke in regards to the Port Granby Project. She mentioned that she is a member SECRA and a resident of the Port Granby area. Ms. Spencer stated that the EA report concluded the lands were not a suitable site in the1970's and suggests that a comprehensive EA should be done now before proceeding. She is disappointed that the consultant deemed the Social Aspect as minor and insignificant. The residents of the Port Granby area feel that they should be compensated for the inconveniences they have had over the past several years. She feels that there should be a full and complete investigation and an independent panel review, all concerns should be addressed, and only existing waste be addressed with no opportunity for expansion. Ms. Spencer feels that it is the duty of the Council to protect the lands. (e) Wilson Little, Director of Engineering, St. Marys Cement, spoke in regards to Report PSD-042-05. St. Marys Cement is anxious to proceed so they may continue their long- term plans. The Committee was encouraged to endorse the comments of Piteau Associates and forward these comments to the Ministry, as they have the expertise and the responsibility. Councillor Schell chaired this portion of the meeting. Resolution #GPA-142-05 Moved by Councillor Robinson, seconded Councillor Schell THAT Committee recess for ten minutes. CARRIED The meeting reconvened at 8:25 p.m. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING Councillor Schell stated a pecuniary interest with respect to Public Meeting Agenda Item (a) Application to Amend Zoning By-law 84-63 and to Report PSD-037 -05; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Schell indicated that his wife is employed by the applicant. - 3 - General Purpose and Administration Committee Minutes March 29, 2005 Mayor Mutton chaired this portion of the meeting. (a) Subject: Application to Amend the Zoning By-law 84-63 Zoning By-law Amendment to Permit the Construction of a Commercial Building Applicant: 16138338 Ontario Inc. (Dan Holkema) David Crome, Director of Planning Services, gave a verbal report pertaining to Report PSD-037 -05. No one spoke in opposition to or in support of this application. Resolution #GPA-143-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT order of the agenda be altered to consider Report PSD-037 -05 at this time. CARRIED ZONING BY-LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF A COMMERCIAL BUILDING APPLICANT: 16138338 ONTARIO INC. (DAN HOLKEMA) Resolution #GPA-144-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-037 -05 be received; THAT the rezoning proposal for a pet grooming establishment and limited commercial uses be referred back to Staff for further processing and preparation of a subsequent report; and THAT all interested parties listed in Report PSD-037 -05 and any delegation be advised of Council's decision. CARRIED Councillor Schell chaired this portion of the meeting. - 4 - General Purpose and Administration Committee Minutes March 29, 2005 (b) Subject: Application to Amend the Clarington Official Plan and Zoning By-law Proposed Official Plan Amendment and Zoning By-law Amendment to Permit a 120 Square Metre Office Use Terrance Timmins PSD-038-05 Applicant: Report: David Crome, Director of Planning Services, gave a verbal report pertaining to Report PSD-038-05, and advised that this was a repeat Public Meeting for this application. No one spoke in opposition to or in support of this application. Glen Genge, Biddle and Associates, spoke on behalf of the applicant. He stated that the applicant is willing to work with the residents. Mr. Genge advised he is available of questions from the Committee Members. PLANNING SERVICES DEPARTMENT PROPOSED OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT A 120 SQUARE METRE OFFICE USE APPLICANT: TERRANCE TIMMINS Resolution #GPA-145-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report PSD-038-05 be received; THAT Official Plan Amendment and Rezoning applications submitted by Terrance Timmins be approved; THAT Amendment No. 41 to the Clarington Official Plan contained in Attachment 2 to Report PSD-038-05 be adopted and that the necessary By-law be passed; THAT the Zoning By-law amendment contained in Attachment 3 to Report PSD-038-05 be passed; THAT the Holding (H) symbol be lifted by By-law at such time as the applicant has satisfied the provisions of Section 23.4.3 of the Clarington Official Plan; THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-038-05 and Council's decision; and - 5 - General Purpose and Administration Committee Minutes March 29, 2005 THAT all interested parties listed in Report PSD-038-05 and any delegation be advised of Council's decision. CARRIED APPLlCANTION FOR REMOVAL OF PART LOT CONTROL APPLICANT: GEORGE L YSYK Resolution #GPA-146-05 Moved by Mayor Mutton, seconded by Councillor Trim THAT Report PSD-039-05 be received; THAT the request for removal of Part Lot Control with respect to Part of Block E, on Registered Plan 702, be approved; THAT the Part Lot Control By-law attached to Report PSD-039-05 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-039-05, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MARCH 3, 2005 Resolution #GPA-147-05 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-040-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on March 3, 2005 for application A2005/005; THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment; and THAT Council concurs with staff that an appeal by the Municipality of the decision made by the Committee of Adjustment on March 3, 2005 for A2005/006, is not warranted. However, should an appeal be lodged by another party, that Staff be authorized to defend its original recommendation. CARRIED - 6 - General Purpose and Administration Committee Minutes March 29, 2005 PORT GRANBY PROJECT - REVIEW OF THE DRAFT ENVIRONMENTAL ASSESSMENT STUDY PROJECT Resolution #GPA-148-05 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report PSD-041-05 be received; THAT the Low-Level Radioactive Waste Management Office be requested to investigate the effects of installing a double composite base liner at the new Long Term Waste Management Facility for the Port Granby Project, and that the Environmental Assessment Study Report for the Port Granby Project be revised accordingly; THAT the Environmental Assessment Study Report for the Port Granby Project, as revised, be submitted to Council for review when completed; THAT a resolution be approved to give the Municipality's consent to the Low-Level Radioactive Waste Management Office to submit the preferred option for the Port Hope Project to Federal decision makers, and that this resolution be forwarded to the Low-Level Waste Management Office by March 31,2005; THAT a copy of Council's decision and Staff Report PSD-041-05 be forwarded in its entirety to the Low-Level Radioactive Waste Management Office and Natural Resources Canada; and THAT a copy of Council's decision be forwarded to all interested parties indicated in Report PSD-041-05. CARRIED APPLICATION BY ST. MARYS CEMENT (CANADA) INC. TO AMEND THE LICENCE TO DEEPEN THE BOWMANVILLE QUARRY Resolution #GPA-149-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PSD-042-05 be received; THAT the reports prepared by Piteau Associates which provide a peer review of the technical reports submitted by St. Marys Cement in support of their application to deepen the Bowmanville Quarry be received; THAT Report PSD-042-05 and the Piteau Associates reports be forwarded to St. Marys Cement and the Ministry of Natural Resources; - 7 - General Purpose and Administration Committee Minutes March 29, 2005 THAT staff be authorized to initiate discussions with St. Marys Cement and Ministry of Natural Resources to ensure that the Municipality's concerns are addressed as they relate to the quarry expansion under the approved quarry license and the proposed amendment to the license for the quarry deepening; and THAT the Ministry of Natural Resources, Ministry of Environment, Region of Durham, Central Lake Ontario Conservation, Darlington Nuclear, Hydro One, MHBC Planning, St. Marys Cement (Canada) Inc., the St. Marys Community Relations Committee, the Port Darlington Community Association, and CN Railway be advised of Committee and Council's decision. CARRIED AS AMENDED LATER IN MEETING (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-150-05 Moved by Councillor Pingle, seconded by Councillor Trim THAT the foregoing resolution #GPA-149-05 be amended as follows: THAT the second paragraph be amended by replacing word "received" to "endorsed"; and THAT Engineering Services be included in the discussions referenced in the fourth paragraph. CARRIED The foregoing Resolution #GPA-149-05 was then put to a vote and "carried as amended". REZONING APPLICATIONS TO PERMIT A CONVENIENCE STORE AND CAR WASH APPLICANT: IMPERIAL OIL LIMITED Resolution #GPA-151-05 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-043-05 be received; THAT the rezoning applications submitted by Evans Planning on behalf of Imperial Oil Limited to permit the redevelopment of a gas station with a convenience store and car wash be approved; THAT the By-law contained in Attachment 2 of Report PSD-043-05 be passed and a copy forwarded to the Regional Municipality of Durham; THAT the Holding (H) symbol be removed by By-law at such time as the applicant has satisfied the provisions of Section 23.4.3 of the Clarington Official Plan; and - 8 - General Purpose and Administration Committee Minutes March 29, 2005 THAT all interested parties listed in Report PSD-043-05 and any delegations be advised of Council's decision. CARRIED REZONING APPLICATION TO PERMIT COMMERCIAL USES WITH REDUCED STANDARDS APPLICANT: PETER SAINOVSKI Resolution #GPA-152-05 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-044-05 be received; THAT the rezoning application submitted by Martin Topolie on behalf of Peter Sainovski to permit the conversion of two existing vacant buildings totaling 173 sq.m. for retail commercial uses and permit the construction of a new 184 sq.m. commercial building with reduced loading space size and sight triangle standards be approved; THAT the By-law contained in Report PSD-044-05 as Attachment 2 be passed and a copy forwarded to the Regional Municipality of Durham; THAT the Holding (H) symbol be removed by By-law at such time as the applicant has satisfied the provisions of Section 23.4.3 of the Clarington Official Plan; and THAT all interested parties listed in Report PSD-044-05 and any delegations be advised of Council's decision. CARRIED 2005 PROVINCIAL POLICY STATEMENT Resolution #GPA-153-05 Moved by Mayor Mutton, seconded by Councillor Pingle THAT Report PSD-045-05 be received for information. CARRIED PROPOSED HERITAGE DESIGNATIONS OF JOHN COLE HOUSE AND ALBERT WASHINGTON HOUSE Resolution #GPA-154-05 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report PSD-046-05 be received; - 9 - General Purpose and Administration Committee Minutes March 29, 2005 THAT, in lieu of the heritage conservation easement as per Resolution GPA-452-03, heritage designation of the exterior of the John Cole House and the Albert Washington House be accepted as an alternative for the long term care and maintenance of the buildings; THAT the request of the Local Architectural Conservation Advisory Committee to designate John Cole House, 4675 Bethesda Road and the Washington House, 6585 Regional Road 34 (Enfield Road) as historical structures, be approved; THAT the Clerk prepare the required notices of intent pursuant to the provisions of the Ontario Heritage Act and report back to Council following the prescribed notification period; and THAT the Local Architectural Conservation Advisory Committee and the interested parties listed in Report PSD-046-05 be advised of Council's decision. CARRIED Resolution #GPA-155-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the order of the agenda be altered to consider Addendum to Report PSD-014-05 at this time. CARRIED LIBERTY STREET DEVELOPMENT INC. AGENT: TUNNEY PLANNING Resolution #GPA-156-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT the Addendum to Report PSD-014-05 and Report PSD-014-05 be received; THAT the application to amend Zoning By-law 84-63, be approved and that the amending by- law, as per Attachment 3 to the Addendum to Report PSD-014-05 be forwarded to Council for approval; THAT the Mayor and Clerk be authorized by By-law, to execute a Subdivision Agreement between the Owner and the Municipality of Clarington at such time as the agreement has been finalized to the satisfaction of the Directors of Engineering Services and Planning Services; THAT a copy of the Addendum to Report PSD-014-05 and Council's decision be forwarded to the Region of Durham Planning Department; and THAT all interested parties listed in the Addendum to Report PSD-014-05 and any delegations be advised of Council's decision. CARRIED - 10 - General Purpose and Administration Committee Minutes March 29, 2005 Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT CONFIDENTIAL REPORT - PROPERTY MATTER Resolution #GPA-157-05 Moved by Mayor Mutton, seconded by Councillor Robinson THAT Confidential Report EGD-06-05 be lifted from table and received for information. CARRIED CONFIDENTIAL REPORT - PROPERTY MATTER Resolution #GPA-158-05 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Confidential Reports EGD-07-05 and EGD-10-05 be considered in "closed" session. CARRIED MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR FEBRUARY, 2005 Resolution #GPA-159-05 Moved by Councillor Schell, seconded by Councillor Trim THAT Report EGD-08-05 be received for information. CARRIED OPERATIONS DEPARTMENT There were no reports considered under this section of the agenda. Councillor Pingle chaired this portion of the meeting. - 11 - General Purpose and Administration Committee Minutes March 29, 2005 EMERGENCY SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - FEBRUARY 2005 Resolution #GPA-160-05 Moved by Councillor Trim, seconded by Councillor Schell THAT Report ESD-004-05 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no items considered under this section of the agenda. CLERK'S DEPARTMENT There were no items considered under this section of the agenda. Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT FAIR WAGE SCHEDULE Resolution #GPA-161-05 Moved by Councillor Schell, seconded by Councillor Trim THAT Report COD-015-05 be moved to a "closed" session for discussion. CARRIED FINANCE DEPARTMENT There were no items considered under this section of the agenda. - 12 - General Purpose and Administration Committee Minutes March 29, 2005 CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS There were no items considered under this section of the agenda. OTHER BUSINESS Resolution #GPA-162-05 Moved by Councillor Trim, seconded by Councillor MacArthur THAT in accordance with the Community Grant Program, the Coordinating Committee for the 150th Anniversary of Newcastle Village Celebration receive a one-time grant of $5,000.00. CARRIED Resolution #GPA-163-05 Moved by Councillor Foster, seconded by Councillor Pingle THAT the meeting be "closed" for consideration of Confidential Reports EGD-07-05, EGD-10-05 and to discuss Report COD-015-05. CARRIED The meeting resumed in "open" session at 9:35 p.m. FAIR WAGE SCHEDULE Resolution #GPA-164-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-015-05 be received; THAT a "Fair Wage Policy" be adopted, in principle; THAT staff be authorized to work in co-operation with the various Trade Unions, the Durham Construction Association and the City of Toronto Fair Wage Office to develop a Fair Wage Policy and corresponding Fair Wage Schedule; THAT a Fair Wage Policy be brought back to Council for approval; - 13 - . MAYO . . ~ , General Purpose and Administration Committee Minutes March 29, 2005 THAT the Fair Wage Policy apply to building construction only in cases where the estimated total budget exceeds one million dollars ($1,000,000.00); THAT the Fair Wage Policy be implemented on a complaint basis only and that the contractor making the claim be charged an administration fee which is refundable only if the claim proves to be valid; and THAT staff be authorized to send a written request to the City of Toronto Fair Wage Office to provide auditing services for Fair Wage Compliance on an as needed and cost recovery basis. CARRIED AS AMENDED LATER IN MEETING (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-165-05 Moved by Councillor Schell, seconded by Councillor Foster THAT the foregoing resolution #GPA-164-05 be amended by adding the following thereto: "THAT the "Fair Wage Policy" be implemented for a one-year period". CARRIED The foregoing Resolution #GPA-164-05 was then put to a vote and "carried as amended". RATIFY ACTIONS Resolution #GPA-166-05 Moved Councillor Schell, seconded by Councillor Pingle THAT the actions taken at the "closed" meeting be ratified. CARRIED ADJOURNMENT Resolution #GPA-167-05 Moved by Councillor Robinson, seconded by Councillor McArthur THAT the meeting adjourn at 9:42 p.m. 'I / J 'Zt!ci?- , CARRIED ~{ DEPOTY CL' K -14 -