HomeMy WebLinkAboutPD-041-01
, 'f
DN: P041-01
'l! .
'\
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Report #:
PD-041-0l
FILE #: PLN 20.5
File# m1
Res. tibp//-J-t/9-iJ /
By-law # JtD I'" 07)
Meeting:
General Purpose and Administration Committee
Date:
11onday, J\pril 23, 2001
Subject:
APPLICATION FEES
PLANNING AND DEVELOPMENT APPLICATIONS
FILE NO.: PLN 20.5
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PD-04l-0 I be received;
2. THAT the attached by-law amendment detailing the specific amendments to By-law 96-
032 being a by-law to require the payment of fees for information and services provided
by the Municipality ofClarington, as amended, be APPROVED.
1. BACKGROUND
1.1 Section 69 of the Planning Act allows the Municipality to pass a by-law to set out the fee
structure for development application to offset the anticipated cost to the Municipality in
processing each type of application.
The current fee schedule for various development applications was last updated June 14th,
1999. Staff has carried out a review of application fees by means of comparison with
similar municipalities, specifically the four (4) lakeshore municipalities west of
Clarington within Durham Region - Pickering, Ajax, Whitby and Oshawa.
2. STAFF COMMENTS
2.1 A brief overview of the fees reviewed revealed several basis findings:
a) of the fees examined it was determined that the majority only required an increase
to address the administration cost for the period of time since the last review in
June of 1999.
626
REPORT NO.: PD-041-0l
PAGE 2
b) some fees recommended for an increase are the applications for which the
majority of the municipalities charged a larger fee than Clarington (e.g. rezoning
applications, application fees and redline revisions to draft plans of subdivision
and minor variance applications).
c) three (3) additional fees are being proposed - amendments to subdivision
agreements; a fee for the clearing and releasing of any phase of a plan of
subdivision or a plan of condominium delegated to the Municipality; and a fee for
the issuance of a clearance letter for Land Division Committee applications.
2.2 Given the extensive compansons between the other municipalities and Clarington
through the categories of fees, and the widely varying approaches to these fees, only the
fees which are proposed for change are presented.
2.3 Some municipalities have chosen an approach to some application fees whereby
applications of one type (e.g. official plan amendment or rezonings have been divided
into "major/minor" or "complex/simple"). The difficulty is determining with prevision
which application is minor or simple. Even established criteria can be challenged and in
any event must be interpreted. Staff would further note that all applications of one type
have certain common features. For example, every site-specific rezoning requires a mail-
out to every property tax assessment roll number within a distance of 120 metres (394
feet), the installation of a sign on every frontage, and a public meeting regardless of
whether the rezoning is for a shopping mall or a home industry in one's detached garage.
2.4 The proposed changes and relevant comparisons with other municipalities are illustrated
on Attachments I and 2. (All taxes are excluded from these figures).
2.5 As noted within paragraph 1.2 of this report, the Municipality is permitted to pass a by-
law that offsets the anticipated costs to the Municipality in processing each type of
application. Aside from the increases that have been proposed through the comparison
627
REPORT NO.: PD-041-0l
PAGE 3
method with other municipalities, the existing fees were examined on the basis of
"administrative costs" that have occurred since the last amendment in 1999.
2.6 In consideration of the costs to the Municipality, in terms of salary increases and
administration costs (e.g. increases in paper, printing, envelopes and mail out costs), staff
is satisfied an average increase of five (5%) percent has occurred over the past two years
and will, in all likelihood, continue over the term of CounciL
2.7 The proposed amendments to the fee schedule by-law would replace the current Schedule
"B" pertaining to the Planning Department with three (3) separate schedules that would
cover the remainder of the 200 I, as well as the next two years during the term of CounciL
2.8 The new fee for Draft Plans of Subdivision is made in respect to the delegation of draft
plan approval that the Region will be passing onto the Municipality towards the end of
200 I. The fee proposed is consistent with the amount that the Region has been charging.
The Region would no longer be requiring this fee once delegation has been completed.
The fees related to the processing of Draft Plans of Subdivision are being revised by
increasing the minimum amount that is to be submitted. This increase does not reflect or
impact the functions that will be passed on to the Municipality through Subdivision
delegation. The Subdivision Delegation Working Committee, comprising of a
representative from each Municipality within the Region, agreed that no increase would
be put in place through the delegation process. The Delegation Committee agreed that
each Municipality would review the fees related to the processing of Draft Plans of
Subdivision, once delegation had taken place and the process could be better monitored at
that time.
628
REPORT NO.: PD-041-01
PAGE 4
2.9 The introduction of new fees for amendments to subdivision agreements, and the issuance
of clearance letters for Land Division Committee applications addresses an administrative
function of the Municipality's that represents a cost recovery for work done in association
with each application/service.
2.10 The fees related to the Municipality's Sign By-law have been excluded from the
amending schedules attached to this report. The Municipal Act stipulates that such fees
must be included within the context of the Sign By-law itself. Accordingly, the listing of
such fees is not warranted. Staff are currently reviewing a number of the provisions
contained within the Sign By-law, including the fee schedule and will be forwarding a
report for Committee's consideration.
3. CONCLUSION
3.1 It is respectfully recommended that By-law 96-032, as amended, be further amended as
contained in the By-law amendment attached hereto, identified as Attachment 3.
Reviewed by,
a h4-J2~--c~
Da d . rome, M.C.LP., RP.P.
Director of Planning & Development
LT*DC*df
Franklin Wu, M.C.I.P., RP.P.
Chief Administrative Officer.
12 April 2001
Attachments 1 and 2 -
Attachment 3
Comparison of Application Fees
Fee Schedule Amendment
629
ATTACHMEINT NO 1.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NUMBER 2001-
.
being a By-law to require the payment of fees for information and services provided by
the Municipality of Clarington and for prescribing the amount of such fees and to amend
By-law 96-032, as amended.
WHEREAS Section 69(1) of the Planning act, R.S.O. 1990, c.P.l3, provides that by-laws may be
passed by the Council of a Municipality to prescribe a tariff of fees for the processing of
applications made in respect of planning matters;
AND WHEREAS the Council of the Corporation of the Municipality ofClarington deems it
necessary to amend By-law 96~032. as amended to prescribe a Fee Schedule to meet the
anticipated cost to the Municipality in respect of the processing of each type of application
provided for in the Schedule of Fees;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. THAT Schedule "B" to By-law 96-032, as amended, is hereby further amended by
deleting said Schedule and replacing it with Schedules "B", "B-1" and "B-2" attached
hereto.
2. THAT the fee schedules attached hereto and forming part ofthis by-law shall apply for
the specified documents, services, applications and inspections.
This By-law shall come into effect on the date of the passing hereof, snbject to the
provisions of Section 69(1) of the Planning Act.
BY-LAW read a first time this 30th
day of
April
2001
BY -LAW read a second time 30th
day of
April
2001
BY-LAW read a third time and fmally passed this 30th day of April 2001
Jolin Mutton, Mayor
Patti L. Barrie, Municipal Clerk
630
SCHEDULE "B"
TO BY-LAW 96-32
FEES PRESCRIBED BY THE DIRECTOR OF PLANNING AND DEVELOPMENT
The effeetive date for the following fees is April 30", 2001 to Decemher 30", 2001.
FEE
Official Plan Amendment
$ 2,200.00
Adoption of Official Plan Amendment
$ 1,000.00
$ 850.00
N eighbourhood Plan
Rezoning Application
$ 1,100.00
$ 350.00
Removal of (H) Holding Symbol
Draft Plan of Subdivision - Residential
$ 25.00 per dwelling with
a minimum of$I,500.00 and
a maximum of$5,000.00
Draft Plan of Subdivision - Non-Residential
$ 1,000.00
Draft Plan of Condominium
$ 1,000.00
Draft Plan of Subdivision - fee for clearing
and releasing any phase of a Plan of Subdivision
or a Plan of Condominium delegated to the
Municipality of Clarington
$ 1,000.00
Draft Plan of Subdivision - rOOline revisions and/or
amendments to draft approval (applicant initiated)
$ 250.00
$ 375.00
$ 800.00
$ 400.00
$ 700.00
$ 350.00
$ 350.00
$ 250.00
$ 75.00
$ 55.00 .,
$ 80.00
$ 80.00
Part Lot Control By-law
Preparation of Subdivision Agreement (not including
legal fees)
Preparation of Amendment to Subdivision Agreement
(not including legal fees)
Site Plan Approval
Plans for approval only
Site Plan Amendment
Minor Variance Application
Minor Variance Tabling Fee
(applicant initiated)
Minor Variance Re-circulation Fee
(applicant initiated)
Subdivision Clearance Letter
Zoning Clearance Letter
Schedule II B"
Page 2
Miscellaneous Clearance Letter $ 80.00
(including outstanding work orders,
building compliance)
Application requiring additional Public Meeting $ 425.00
(additional ree ror each subsequent public meeting)
Application requiring additional Public Meeting $ 625.00
(additional ree ror each subsequent public meeting
where notice is provided through the local newspapers)
Land Division Committee Development Agreement $ 200.00
Land Division Committee Clearance Letter $ 50,00
Application involving review under EP A aneVor EAA $ 10,000.00
process (additional ree)
Street Name Change Request $ 1,500.00
Maps - small $ 3.00
mid-sized $ 7,00
large $ 12.00
Clarington Official Plan $ 60.00
Clarington Zoning By-law $ 45.00
Clarington Street Name Index $ 40.00
Studies - under 40 pages $ 10.00
(maps extra) - 40 to 100 pages $ 20.00
- 100 to 200 pages $ 35.00
- over 200 pages $ 50.00
SCHEDULE "B-1"
TO BY -LAW 96-32
FEES PRESCRlBED BY THE DIRECTOR OF PLANNING AND DEVELOPMENT
The effective date for the following fees is January ISI, 2002 to December 30th, 2002.
FEE
Official Plan Amendment
$ 2,300.00
$ 1,100.00
Adoption of Official Plan Amendment
N eighbourhood Plan
$ 875.00
Rezoning Application
$ 1,150.00
$ 375.00
Removal of (H) Holding Symbol
Draft Plan of Subdivision - Residential
$ 25.00 per dwelling with
a minimum of$1,600.00 and
a maximum of$5,000.00
Draft Plan of Subdivision - Non-Residential
$ 1,000.00
Draft Plan of Condominium
$ 1,100.00
Draft Plan of Subdivision - fee for clearing
and releasing any phase of a Plan of Subdivision
or a Plan of Condominium delegated to the
Municipality of Clarington
$ 1,100.00
Draft Plan of Subdivision - redline revisions andlor
amendments to draft approval (applicant initiated)
$ 275.00
$ 400.00
$ 850.00
$ 425.00
$ 750.00
$ 375.00
$ 375.00
$ 300.00
$ 75.00
$ 60.00
$ 85.00
$ 85.00
Part Lot Control By-law
Preparation of Subdivision Agreement (not including
legal fees) .
Preparation of Amendment to Subdivision Agreement
(not including legal fees)
Site Plan Approval
Plans for approval only
Site Plan Amendment
Minor Variance Application
Minor Variance Tabling Fee
(applicant initiated)
Minor Variance Re-circulation Fee
(applicant initiated)
Subdivision Clearance Letter
Zoning Clearance Letter
Schedule "B~l"
Page 2
Miscellaneous Clearance Letter $ 85.00
(including outstanding work orders,
building compliance)
Application requiring additional Public Meeting $ 450.00
(additional fee for each subsequent public meeting)
Application requiring additional Public Meeting $ 650.00
(additional fee for each subsequent public meeting
where notice is provided through the local newspapers)
Land Division Committee Development Agreement $ 225.00
Land Division Committee Clearance Letter $ 60.00
Application involving review under EP A and/or EAA $ 10,000.00
process (additional fee)
Street Name Change Request $ 1,500.00
Maps - small $ 3.00
mid-sized $ 7.00
large $ 12.00
Clarington Official Plan $ 60.00
Clarington Zoning By-law $ 45.00
Clarington Street Name Index $ 40.00
Studies - under 40 pages $ 10.00
(maps extra) - 40 to 100 pages $ 20.00
- 100 to 200 pages $ 35.00
- over 200 pages .$ 50.00
SCHEDULE "B-2"
TO BY -LAW 96-32
FEES PRESCRIBED BY THE DIRECTOR OF PLANNING AND DEVELOPMENT
The effective date for the following fees is January 30~, 2003 to December 30~, 2003.
Official Plan Amendment
FEE
$ 2,400.00
Adoption of Official Plan Amendment
$ 1,200.00
Neighbourhood Plan
$ 900,00
Rezoning Application
$ 1,200.00
$ 400.00
Removal of (H) Holding Symbol
Draft Plan of Subdivision - Residential
$ 25.00 per dwelling with
a minimum of$I,700.00 and
a maximum of $5,000.00
Draft Plan of Subdivision - Non-Residential
$ 1,000.00
Draft Plan of Condominium
$ 1,200.00
Draft Plan of Subdivision - fee for clearing
and releasing any phase of a Plan of Subdivision
or a Plan of Condominium delegated to the
Municipality of Clarington
$ 1,200.00
Draft Plan of Subdivision - rOOline revisions and/or
amendments to draft approval (applicant initiated)
.$ 300.00
$ 425.00
$ 900.00
$ 450.00
$ 800.00
$ 400.00
$ 400.00
$ 350.00
$ 75.00
$ 65.00
$ 90.00
$ 90.00
Part Lot Control By-law
Preparation of Subdivision Agreement (not including
legal fees)
Preparation of Amendment to Subdivision Agreement
(not including legal fees)
Site Plan Approval
Plans for approval only
Site Plan Amendment
Minor Variance Application
Minor Variance Tabling Fee
(applicant initiated)
Minor Variance Re-circulation Fee
(applicant initiated)
Subdivision Clearance Letter
Zoning Clearance Letter
Schedule "B~2"
Page 2
Miscellaneous Clearance Letter $ 90.00
(including outstanding work orders,
building compliance)
Application requiring additional Public Meeting $ 475.00
(additional fee for each subsequent public meeting)
Application requiring additional Public Meeting $ 675.00
(additional fee for each subsequent public meeting
where notice is provided through the local newspapers)
Land Division Committee Development Agreement $ 250.00
Land Division Committee Clearance Letter $ 75.00
Application involving review under EP A and/or EAA $ 10,000.00
process (additional fee)
Street Name Change Request $ 1,500.00
Maps - small $ 3.00
mid-sized $ 7.00
large $ 12.00
Clarington Official Plan $ 60.00
CIarington Zoning By-law $ 45.00
Clarington Street Name Index $ 40.00
Studies - under 40 pages $ 10.00
(maps extra) - 40 to 100 pages $ 20.00
- 100 to 200 pages $ 35.00
- over 200 pages $ 50.00
COMPARISON OF SELECTED APPLICATION FEES
-
TYPE OF AJAX PICKERING OSHA W A WHITBY CLARINGTON CLARINGTON PROPOSED ..
APPLICATIONI EXISTING 2001 2002 2003
MUNICIPALITY i
Official Plan $2,000 $2,000 $2,000 (complex) $2,750 plus $650 for $2,200 plus $2,200 plus $2,300 plus $2,400 plus
Amendment $1,000 (simple) adopting By-law $1,000 for $1,000 for $1,100 for $1,200 for
adopting By-law adopting By-law adoPting By-law adopting By-law
Neighbourhood Plan $800 $850 $875 $900
Rezoning Application $1,200 (major) $800.00 $1,500 (complex) $1,500 $1,000 $1,100 $1,150 $1,200
$ 800 (minor) $750 (simple)
Removal of (H) $350 $250 $750 $350 $350 $350 $375 $400
Holdin. Symbol
Draft Plan of Residential: $1,500 plus $50 $2,000 (includes $25.25 per unit- $25 per unit 25 per unit 25 per unit 25 per unit
Subdivision $500 plus $40 per unit to a preparation of minimum $3,600 $1,000 (min.) $1,500 (min.) $1,600 (min.) $1,700 (min.)
per lot or block maximum of Subdivision $5,000 (max.) $5,000 (max.) $5,000 (max.) $5,000 (max.)
to a maximum of $5,000 Agreement) Fee for clearing and releasing any phase of a fmal
$15,000
Non-Residential plan approval for Plan of Subdivision or a Plan of
$500 plus $200 Condominium delegated to the Municipality of
per hectare to a Clarington.
~ maximwn of $1,000 $1,100 $1,200
$15,000
('R<Id Line Revisions $500 (major) $500 $200 $25.25 per unit $200 $250 $275 $300
to Draft Plan of $200 (minor) $350 ifre- $2,000 minimum
Subdivision circulation is $3,600 maximum
required. $100.00 for revision
$500 to reactivate to 40M Plan (before
Plan of registration)
Subdivision. $500 minor revision
or new conditions of
approval
Preparation of Included in $750 $800 $850 $900
Subdivision! Application fee
Condominium
Agreement
Amendment to $500 $400 $425 $450 I
Subdivision
Agreement I
Draft Plan of $750 $800 $2,000 (includes $1,000 plus $25.25 $1,000 $1,000 $1,100 $1,200 I
Condominium preparation of per unit to a ,
Allfeement) maximum of$2,500. I
Part Lot Control $500 plus $20 per $386 $150 plus $20 per $175 per unit $350 $375 $400 $425
Applications unit to a unit to a
maximum of maximum of
~
)>
()
:I:
;;:
m
z
-I
'"
TYPE OF AJAX PICKERING OSHA W A WHITBY CLARINGTON CLARINGTON PROPOSED ,
APPLlCATION/ EXISTING 2001 2002 2003
MUNICIPALITY .
$2,000 $350 .
Minor Variance $300 $350 for existing Residential $400 $200 $250 $300 $350
Application buildings $200 $800 Special $75 Tabling Fee $75 Tabling Fee $75 Tabling Fee $75 Tabling Fee
$450 for vacant Non-Residential Meeting $50 for re- $55or re- $600r re- $650r re-
land $250 $100 Tabling Fee circulation circulation circulation circulation
$50 Tabling Fee initiated by initiated by initiated by initiated by
$525 Special Applicant Applicant Applicant Applicant
Meeting
Site Plan Approval Residential Residential $500 Residential $600 for $700 for $750 for $800 for
Application $500 plus $20 per $625 plus $65 per $800 plus $25 per Agreement Agreement Agreement Agreement
unit-to maximum unit to a maximum unit to a maximum of $350 for Plans $350 for Plans $375 for Plans $400for Plans
of $2,000. of $6,250. $5000 only only only only
Non-Residential Non-Residential Non-Residential
$500 plus $10 per $625 plus $345 per $800 plus $200 for
100m20fGFA. 2000m' for each 200 m' of GF A.
commercial or $800 institutional
commercial/ $500 Sales Trailers.
residential to a
maximum of
0'-. $6.250.
V.J $625 for all others
Site> Plan Amendment $300 (major) $625 (major) $500 (major) $400 if expansion $200 $350 $375 $400
$150 (minor) $250 (minor) $250 (minor) less than 50% of total
floor area
$800 if expansion
greater than 50%
$200 if minor,
approved by Director
Clearance Letters $60 (10 day $125 $100 (10 day $50 $75 $80 $85 $90
response) response)
$100 (48 honr $150 (48 honr
response) response)
Additional Public $500 $400 $425 $450 $475
Meetings $600 if $625 if $650if $675 if
circulation circulation circulation circulation
required in required in reqnired in required in I
Newspaper Newspaper Newspaper Newspaper I
Land Division $100 $200 plus $20 per $75 (Clearance $200 per $200 for $225 for $250 for ,
Committee Administration new lot created Release Letter) Development Development Development Development I
Applications Fee Agreement Agreement. Agreement. Agreement. I
$50 for. $60 for $75 for ,
Clearance Letter Clearance Letter Clearance Letter I
)>
~
()
J:
~
m
z
,-I
,e.>
,