HomeMy WebLinkAboutCOD-024-04
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Cl~-!!Jgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Report #:
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May 17, 2004
COD-024-04
File#_
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By-law ~cot.J-/3<f
Subject:
RFP2003-18
Architectural Services, Brian McFarlane Hockey Museum
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-024-Q4 be received;
2. THAT Barry-Bryan Associates (1991) Ltd., Whitby, Ontario with a total bid in the
amount of $141 ,500.00 (including disbursements, plus GST), being the lowest most
responsible bidder meeting all terms, conditions and specifications of Request for
Proposal RFP2003-18 be awarded the contract for the Architectural Services for the
Brian McFarlane Hockey Museum, as required by the Community Services
Department;
3. THAT the funds be drawn from Account #1110-00196-0000, ImpacUEscrow Reserve
Fund; and
4. THAT the attached by-law marked Schedule "B" authorizing the Mayor and Clerk to
execute the necessary agreement be approved.
Submitted by:
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Reviewed ~
rvices
1201
..
REPORT COD-024-04
Paae 2
BACKGROUND AND COMMENT
A request for proposal was advertised and issued to provide architectural services for the Brian
McFarlane Hockey Museum.
Subsequently, bids were received and tabulated as per schedule "A" attached.
As stipulated in the proposal documents, proponents were evaluated based on the following
criteria:
. Previous experience designing similar projects and public buildings
. Team experience
. Key personnel
. Price
· Working knowledge in Clarington and Durham Region
· Ability to complete projects in accordance with Schedule
. Completeness of proposal
· Approach to report
. References
As per the request for proposal document, the consultant selection would be made on the basis
of the written proposal and a potential interview.
Upon completion of the review by the selection committee, four firms, Totten Sims Hubicki
Associates, Barry-Bryan Associates (1991) ltd., Thomas Brown Architect Inc. and Unit a
architecture Inc. were selected for an interview.
After further review and analysis and based on the pricing submitted, and the evaluation criteria,
and the interview process, it was unanimously agreed that Barry-Bryan Associates (1991) Ltd.
be recommended for the project. In addition, the Request for Proposal emphasized specific
museum design experience as part of the performance criteria. The specialist carried by Barry-
Bryan Associates provided the most expertise as well as experience, in this field.
1202
REPORT COD-024-04
Paae 3
The required funds in the amount of $141,500.00 ($76.000.00 Architectural! Engineering Fees
for Building Design + $60,000.00 Specialist Museum and Exhibition Design + $5,500.00
Allowance and Disbursements) are included in the total cost of $875,000.00 approved per
Report CSD-20-03, to be financed from the Impact/Escrow Reserve Fund.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
directed to the Director of Community Services.
The subject firm have successfully completed numerous projects for the Municipality of
Clarington in recent years.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-4169
1203
CIiJJillgton
Municipality of Clarington
SCHEDULE "An BID SUMMARY
RFP2003-18, BRIAN MCFARLANE HOCKEY MUSEUM
ARCHITECTURAL SERVICES
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BIDDER TOTAL BID AMOUNT COMMENTS
Thomas Brown Architect Inc. $69,500.00 - Disbursements
Toronto, ON - does not include printing tender documents
J.R. Freethy Architect $74,500.00 - Disbursements extra (plus 10%)
Bowmanville, ON - Includes 10 sets tender documents
Unit a architecture Inc. $78,400.00 - Disbursements included ($4,000.00)
Toronto, ON
Barry-Bryan Associates (1991) Limited $81,500.00 - Disbursements included
Whitby, ON - $60,000.00 extra for Museum Specialist
Reich & Petch Architects $85,000.00 - Disbursements included ($7,000.00)
Toronto, ON
Rounthwaite, Dick & Hadley Architects $92,500.00 - Disbursements and printing extra
Toronto, ON (approximate $7,000.00)
Mayhew Architects $92,500.00 - Disbursements included
Thornhill, ON
Robbie Sane Architects Inc. $97,500.00 - Disbursements extra ($5,000.00)
Toronto, ON
Shoalts and Zaback Architects Ltd. $99,000.00 - Disbursements included
Kingston, ON K7K 1Z7
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Schedule "B"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2004-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Barry-Bryan
Associates (1991) Ltd., of Whitby, Ontario, to enter into
agreement for the Architectural Services for the Brian
McFarlane Hockey Museum.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Barry-Bryan Associates (1991) Ltd., of Whitby, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "B" form part of this By-law.
By-law read a first and second time this day of
,2004.
By-law read a third time and finally passed this
day of
,2004.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1205
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