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01-04-2016
Cla r! D-9ton General Government Committee Agenda Date: January 4, 2016 Time: 9:30 AM Place: Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario _ Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers(aD_clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net Clarkwu General Government Committee Agenda Date: January 4, 2016 Time: 9:30 AM Place: Council Chambers 1 Call to Order 2 New Business — Introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of November 30, 2015 6-1 7 Delegations 7.1 Libby Racansky Regarding a Request for Changes to the Tree By-law 7.2 Jeany Barrett Regarding Newcastle's of the World 8 Communications - Receive for Information 8.1 Minutes of the Kawartha Conservation Authority dated October 28, 2015 8-1 8.2 Minutes of the Newcastle Community Hall Board dated October 20, 2015 8-6 8.3 Gary Cole, President, West Beach Association —Annual Progress Report 8-8 9 Communications — Direction 9.1 Martin Field, PAWS-4 Durham, Regarding Feral Cats and Establishing a 9-1 Trap Neuter Return Program in Clarington (Motion to refer Correspondence Item 9. 1 to Report CLD-002-16, Feral Cat Trap Neuter Return) 9.2 H.S. Hughes, Mayor, Township of Oro Medonte — Municipal Freedom of 9-2 Information and Protection of Privacy Act (MFIPPA) (Motion to Endorse) Page 1 Clarington General Government Committee Agenda Date: January 4, 2016 Time: 9:30 AM Place: Council Chambers 9.3 Gun Koleoglu, Our Horizon — Climate Change Warning Labels on Gas 9-4 Pumps (Motion for Direction) 9.4 Libby Racansky - Request for Changes to the Tree By-law 9-6 (Motion for Direction) 9.5 Kim Coates, Interim Municipal Clerk, Township of Scugog — New 9-7 Business/General Information: High Speed Internet (Motion for Direction) 9.6 Jason Hagan, LAS Program Manager, Association of Municipalities of 9-10 Ontario — One Investment Program (Motion to Endorse) 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD-001-16 Springfield Subdivision Phase 4, Courtice, Plan 40M-2474 11-1 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works 11.2 EGD-002-16 Orono Parking Study Update 11-7 12 Operations Department 12.1 OPD-001-16 Cemetery By-Law Amendment 12-1 13 Emergency and Fire Services Department No Reports 14 Community Services Department No Reports Page 2 Claringto n General Government Committee Agenda Date: January 4, 2016 Time: 9:30 AM Place: Council Chambers 15 Municipal Clerk's Department 15.1 CLD-001-16 Snow Removal By-law Amendment 15-1 15.2 CLD-002-16 Feral Cat Trap Neuter Return 15-6 15.3 CLD-003-16 2015 Accessibility Annual Status Update 15-11 15.4 CLD-004-16 Election signs 15-34 16 Corporate Services Department 16.1 COD-001-16 Courtice Main Street Community Improvement Plan 16-1 16.2 COD-002-16 John Howard Society— Lease Extension- 132 Church 16-6 Street, Bowmanville Community Living Oshawa/Clarington — Lease Extension- 132 Church Street, Bowmanville 17 Finance Department No Reports 18 Solicitors Department No Reports 19 Chief Administrative Office No Reports 20 New Business — Consideration 21 Unfinished Business None 22 Confidential Reports 22.1 CLD-005-16 E-Agenda Software Project 23 Adjournment Page 3 Clarftwa General Government Committee Minutes November 30, 2015 Minutes of a meeting of the General Government Committee held on Monday, November 30, 2015 at 9:30 AM in the Council Chambers. Present Were: Mayor A. Foster, Councillor S. Cooke, Councillor R. Hooper, Councillor J. Neal, Councillor W. Partner, Councillor C. Traill, Councillor W. Woo Staff Present: F. Wu, A. Allison, T. Cannella, J. Caruana, F. Horvath, M. Marano, N. Taylor, G. Weir,A. Greentree, M. Chambers 1 Call to Order Mayor Foster called the meeting to order at 9:30 AM. 2 New Business — Introduction Councillor Neal added a new business item regarding Clarington representation on Durham Region Council to the New Business — Consideration section of the agenda. Councillor Cooke added a new business item regarding the Energy from Waste Facility Environmental Monitoring Program to the New Business — Consideration section of the agenda. 3 Adopt the Agenda Resolution #GG-123-15 Moved by Councillor Cooke, seconded by Councillor Neal That the Agenda for the General Government Committee meeting of November 30, 2015 be adopted as presented, with the following items being added to the "New Business — Consideration" section of the Agenda: • Clarington Representation on Durham Region Council • Energy from Waste Facility Environmental Monitoring Program Carried 4 Disclosures of Pecuniary Interest Councillor Neal declared a pecuniary interest in Communication Item 8.8, regarding Autism Home Base Durham — Thank You for Community Grant. Mayor Foster declared a pecuniary interest in Report CSD-015-15 regarding the Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono -Santa Claus Parade. - 1 - 6-1 General Government Committee Minutes November 30, 2015 Later in the meeting, Councillor Partner declared a pecuniary interest in Report CSD-015-15 regarding Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade. 5 Announcements Members of Council announced upcoming community events and matters of community interest. 6 Adoption of Minutes of Previous Meeting Resolution #GG-124-15 Moved by Councillor Woo, seconded by Councillor Partner That the minutes of the regular meeting of the General Government Committee meeting held on November 9, 2015 and a special meeting held on November 24, 2015, be approved. Carried 7 Delegations 7.1 Brad Carter, Acting Planning Manager and Bill McLean, Board Member, Durham Regional Police Services, Regarding Community Safety and Policing in Durham Region - 2017-19 Business Plan Bill McLean, Board Member, and Brad Carter, Acting Planning Manager, Durham Regional Police Services were present regarding Community Safety and Policing in Durham Region -2017-19 Business Plan. Mr. McLean introduced the members of the Board and the Durham Regional Police Services that were present in the audience. They made a verbal presentation to accompany an electronic presentation. He advised the Committee that the purpose of the delegation is to seek the input of the Council of the Municipality of Clarington on the Business Plan. Mr. McLean added that they have spoken to every Council in the Region of Durham to determine areas of focus for the Strategic Plan. Mr. Carter explained the process and the objectives of the Business Plan. He reviewed the current environment which included a decrease in crime, an increase of the complexity of crimes, and an increase in the costs of complexity of policing. Mr. Carter summarized the current business plan provided an overview of the four priorities of the plan. He highlighted the groundwork for the 2017-19 Business Plan and noted it will be based on input from the community. - 2 - 6-2 General Government Committee ClaringtonMinutes November 30, 2015 Resolution #GG-125-15 Moved by Councillor Hooper, seconded by Councillor Neal That the Rules of Procedure be suspended to allow the delegation of Brad Carter and Bill McLean to be extended for an additional two minutes. Carried Mr. Carter concluded by asking Members of Committee what should be Clarington's top policing priorities would be for enhancing community safety in Durham Region. He added that they are available to answer any questions from the Committee, asked them to encourage members of public to take the Public Opinion Survey, and that the link be added to municipal website. Resolution #GG-126-15 Moved by Councillor Hooper, seconded by Councillor Partner That the delegation of Bill McLean, Board Member, and Brad Carter, Acting Planning Manager, Durham Regional Police Services (DRPS), be received with thanks; and That the link to the DRPS Public Opinion Survey be forwarded to Corporate Communications to be added the municipal website. Carried 8 Communications - Receive for Information 8.1 Minutes of the Central Lake Ontario Conservation Authority dated November 17, 2015 8.2 Minutes of the Kawartha Conservation Authority dated September 23, 2015 8.3 Minutes of the Newcastle Village Community Hall Board dated September 15, 2015 8.4 Minutes of the Ganaraska Region Conservation Authority dated October 15, 2015 8.5 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — DurhamNork Energy From Waste Project (MOE File No.: EA-08-02) (2015 Compliance Monitoring Report) 8.6 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Region of Durham's Comments on the Conservation Authorities Act Discussion Paper - 3 - 6-3 Clarftwn General Government Committee Minutes November 30, 2015 8.7 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Update Regarding Ontario's Proposed Cap and Trade Program for Greenhouse Gas Emissions and Potential Impacts on the Solid Waste Management Sector 8.9 Linda Gasser— Durham Incinerator Emissions Exceedances, Delegation to Durham Region Council on November 4, 2015 8.10 Patrick Puccini, Senior Project Manager, AECOM — Notice of Study Completion and Transportation Environmental Study Report (TESR) Submission — Highway 401 from Brock Road to Courtice Road — Class Environmental Assessment and Preliminary Design Study, Ministry of Transportation 8.11 Rodney Fry, DCR Manager, Blackbird Constructors 407 General Partnership — Notice of Submission Highway 407 East Phase 2 Design and Construction Report#2 (DCR) 8.12 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — Durham/York Energy From Waste Project (MOE File No.: EA-08-02) (Inquiry and Contact Logs) 8.13 Melodee Smart, Administrative Assistant, Works Department, Regional Municipality of Durham — Durham/York Energy From Waste Project (MOE File No.: EA-08-02) (Ambient Air Quality 3rd Quarterly Report) I 8:14 Heather Brooks, Director Natural Heritage & Watershed Planning, Central Lake Ontario Conservation Authority— Central Lake Ontario Conservation Authority Board of Directors Staff Report#5326-15 and Resolution #119/15: Highway 418 — Resolution to the Change in Design of the Crossing of the Provincially Significant Harmony-Farewell Iroquois Beach Wetland Complex and Lake Iroquois 8.15 Ross Nichols, Fire Marshal and Chief, Emergency Management, Ministry of Community Safety and Correctional Services, Office of the Fire Marshal and Emergency Management— Syrian Refugee Crisis 8.16 Kathryn Shaver, Vice-President, AMP Engagement and Site Selection, Nuclear Waste Management Organization — "Implementing Adaptive Phased Management 2016-2020 — Draft for Public Review" - 4 - 6-4 General Government Committee ClarftwaMinutes November 30, 2015 Resolution #GG-127-15 Moved by Councillor Woo, seconded by Councillor Traill That the Communication Items 8.1 to 8.16 be received for information, with the exception of Correspondence Item 8.8 Carried 8.8 Judy Mead, President, Autism Home Base Durham — Thank You for Community Grant Councillor Neal declared a pecuniary interest in Communication Item 8.8, regarding Autism Home Base Durham —Thank You for Community Grant, as he is a Director. Councillor Neal left the room and refrained from discussion and voting on this matter. Resolution #GG-128-15 Moved by Councillor Woo, seconded by Councillor Hooper That the Communication Items 8.8 regarding Autism Home Base Durham —Thank You for Community Grant, be received for information. Carried Councillor Neal returned to the meeting. 9 Communications — Direction 9.1 Sean Derouin, Project Manager, Ministry of Transportation —Application for Noise By-law 2007-071 Exemption for MTO WP 4117-1.2-00 Resolution #GG-129-15 Moved by Councillor Woo, seconded by Councillor Neal That the exemption request by the Ministry of Transportation —Application for Noise By-law 2007-071 Exemption for MTO WP 4117-12-00, be approved. Carried - 5 - 6-5 General Government Committee aiwgffill Minutes November 30, 2015 9.2 BGen (retd) The Honourable Mr. Justice D. Halikowski, Ontario Court of Justice — Sam Sharpe Courthouse — Regional Municipality of Durham Resolution #GG-130-15 Moved by Councillor Neal, seconded by Councillor Traill That the proposal to rename the "Durham Courthouse" (located at 150 Bond Street East, Oshawa, Ontario) to the "Lieutenant-Colonel Sam Sharpe Memorial Courthouse", be endorsed by the Municipality of Clarington. Carried 9.3 Rosalie A. Evans, Solicitor-Clerk, Municipality of Neebing — Consultation on the Police Services Act Resolution #GG-131-15 Moved by Councillor Neal, seconded by Councillor Woo That the Communication Item 9.3 from Rosalie A. Evans, Solicitor-Clerk, Municipality of Neebing, regarding Consultation on the Police Services Act, be received for information. Carried 9.4 Debi A. Wilcox, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham — Memorandum from Dr. Robert Kyle, Commissioner & Medical Officer of Health Dated October 15, 2015 Re: National Pharmacare Resolution #GG-132-15 Moved by Councillor Woo, seconded by Councillor Cooke That the following Town of Ajax resolution, endorsed by the Region of Durham, regarding national pharmacare, be endorsed by the Municipality of Clarington: Whereas the Town of Ajax has recognized and consistently demonstrated over the past years, its commitment to the importance of healthy citizens as the foundation of a healthy, engaged and economically vibrant community; and Whereas studies indicate that over 3 million Canadians, including many in our community, don't take medicines prescribed by their doctors because they can't afford them; and Whereas Canada is currently the only developed country with a publicly funded universal health insurance program that does not include prescription drug coverage; and, - 6 - 6-6 General Government Committee Clarbgtoa Minutes November 30, 2015 Whereas studies show that.adding a national pharmacare Program to our national health care system would lower costs to businesses by over $8 billion per year, providing Canadian companies competitive advantages in international trade; and Whereas recent research confirms that these gains can be achieved with little or no increase in public investment; and Whereas a national pharmacare program would support better quality, more evidence based prescribing, including reducing dangerous and inappropriate prescribing to Canadian seniors; and Whereas a national pharmacare program is sound policy, both economically and socially; and Whereas health and economic studies now show that such a policy would improve health in municipalities and give local businesses a competitive advantage in the global marketplace; Therefore be it resolved: That Council endorses the creation of a national pharmacare program as an extension of Canadian Medicare and urges the Federal Government to work with the Provinces to implement a national pharmacare program; Be it further resolved that Council calls on the Province of Ontario to work with other provinces and the Federal Government to develop and implement a national pharmacare program; and Be it further resolved that a copy of this resolution be sent to the Leaders of the Conservative, Liberal, and NDP Parties of Canada, Council of the Federation, Premier of Ontario, Minister of Health and Long-Term Care, Region of Durham, Durham MPP's, Durham Municipalities, alPHa, the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario. Carried 9.5 Jo-Anne McFarland, Clarington Polar Bear Swim Committee — Clarington Polar Bear Swim —January 1, 2016 Resolution #GG-133-15 That the request for Clarington Emergency Services, Fire Hall #2 to attend the Clarington Polar Bear Swim on January 1, 2016 in Newcastle, be approved. Carried - 7 - 6-7 General Government Committee Iff-m9w]I Minutes November 30, 2015 9.6 Rosario Marchese, Chairperson, Citizen's Coalitions Against Privatization (CCAP) — Hydro One Not for Sale Campaign Resolution #GG-134-15 Moved by Councillor Neal, seconded by Councillor Partner That the Communication Item 9.6 from Rosario Marchese, Chairperson, Citizen's Coalitions Against Privatization, regarding Hydro One Not for Sale Campaign, be received for information. Carried 9.7 Linda Gasser— Energy From Waste, Waste Management Advisory Committee (EFW-WMAC) Resolution #GG-135-15 Moved by Councillor Neal, seconded by Councillor Cooke That the Communication Item 9.7 from Linda Gasser regarding Energy from Waste- Waste Management Advisory Committee, be received for information. Carried 10 Presentations i 10.1 Matthew Way and Jennifer Green, Region of Durham Health Department Regarding Mental Health Programming in the Region of Durham Matthew Way and Jennifer Green, Region of Durham Health Department were present regarding Mental Health Programming in the Region of Durham. They made a verbal presentation to accompany an electronic presentation and handouts. Ms. Green reviewed the definition of mental health and mental illness. She continued by highlighting statistics of mental illness in Canada, the Region of Durham and the Municipality of Clarington. Ms. Green provided an overview of the Population Mental Health Approach, which includes promoting mental health to everyone. Ms. Green continued by reviewing the Mental Health Continuum Diagram and outlined the four quadrants. She reviewed the Protective Factors and highlighted the steps that everyone can take daily to improve mental health. Mr. Way summarized the programs and services offered for various ages including prenatal to 0-6 years of age, school age children, youth, and adults. He provided an overview of the various health department resources and provided a link on their website. Mr. Way reviewed the handouts distributed which included managing work stress, resources for children and teens, positive discipline, connecting with your children at various ages, and resources for educators. He concluded by reviewing key partnerships in the community, highlighted key messages and offered to answer any questions from the Committee. - 8 - 6-8 General Government Committee ClaringtonMinutes November 30, 2015 Resolution #GG-136-15 Moved by Councillor Neal, seconded by Councillor Hooper That the presentation of Matthew Way and Jennifer Green, Region of Durham Health Department Regarding Mental Health Programming in the Region of Durham, be received with thanks. Carried Recess Resolution #GG-137-15 Moved by Councillor Neal, seconded by Councillor Partner That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:13 AM with Councillor Neal in the chair. 11 Engineering Services Department Resolution #GG-138-15 Moved by Councillor Hooper, seconded by Councillor Cooke That Reports EGD-021-15 and EGD-022-15, be approved as follows: 11.1 EGD-021-15 Bond Rosegarden Subdivision Phase 1, Bowmanville, Plan 40M-2337 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works That Report EGD-021-15 be received; That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2337; That Council approve the by-law attached to Report EGD-021-15, assuming certain streets within Plan 40M-2337 as public highways; and That all interested parties listed in Report EGD-021-15 be advised of Council's decision. - 9 - 6-9 ® General Government Committee Uff-mg ton Minutes November 30, 2015 11.2 EGD-022-15 Springfield Subdivision Phase 1, Courtice, Plan 40M-2426 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works That Report EGD-022-15 be received; That the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance'for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2426; That Council approve the by-law attached to Report EGD-022-15, assuming certain streets within Plan 40M-2426 and adjacent Plan 40M-1669 as public highways; and That all interested parties listed in Report EGD-022-15 be advised of Council's decision. Carried 12 Operations Department No Reports for this section of the Agenda. Councillor Cooke chaired this portion of the meeting. 13 Emergency and Fire Services Department 13.1 ESD-004-15 Amendment to Fees By-Law Schedule B Resolution #GG-139-15 Moved by Mayor Foster, seconded by Councillor Partner That Report ESD-004-15 be received; That the implementation of new service fees and an increase in fees addressed in Report ESD-004-15 be approved; and That the Fee By-Law Amendment, being a by-law to amend Schedule B of By-Law 2010-142 regarding the payment of fees for information and services provided by the Municipality of Clarington (Attachment 1 to Report ESD-004-15) be approved. Carried - 10 - 6-10 General Government Committee ClaFftW11Minutes November 30, 2015 Councillor Hooper chaired this portion of the meeting. 14 Community Services Department 14.1 CSD-015-15 Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade Resolution #GG-140-15 Moved by Mayor Foster, seconded by Councillor Partner That Report CSD-015-15 be received; That Council consider the sponsorship requests submitted by the Clarington Zone Hockey Association, Newcastle Business Improvement Association (BIA), Tyrone Community Centre; and That all interested parties listed in Report CSD-015-15 and any delegations be advised of Council's decision. Carried Mayor Foster declared a pecuniary interest in Report CSD-015-15, regarding Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade, as his son is working on a contract for Skate Canada. Mayor Foster left the room and refrained from discussion and voting on this matter. Resolution #GG-141-15 Moved by Councillor Neal, seconded by Councillor Traill That the sponsorship request for the Bowmanville Figure Skating Club in the amount of $2500.00, be approved. Carried Mayor Foster returned to the meeting. Resolution #GG-142-15 Moved by Councillor Woo, seconded by Councillor Partner That the sponsorship request for the Clarington Zone Hockey Association in the amount of$1200.00, be approved. Carried - 11 - 6-11 General Government Committee Minutes November 30, 2015 Resolution #GG-143-15 Moved by Mayor Foster, seconded by Councillor Woo That the sponsorship request for the Newcastle Business Improvement Association in the amount of$300.00, be approved. Carried Councillor Partner declared a pecuniary interest in Report CSD-015-15, regarding Sponsorship Requests for Bowmanville Figure Skating Club, Clarington Zone Hockey Association, Newcastle Santa Claus Parade, Tyrone Community Centre and the Orono Santa Claus Parade, as she is the Chair of the Orono Santa Claus Parade. Councillor Partner left the room and refrained from discussion and voting on this matter. Resolution #GG-144-15 Moved by Councillor Mayor Foster, seconded by Councillor Trail That the sponsorship request for the Tyrone Community Centre in the amount of $500.00, be approved; and I That the sponsorship request for the Orono Downtown Business Improvement Association in the amount of$300.00, be approved. Carried Councillor Partner returned to the meeting. 14.2 CSD-016-15 Clarington Fitness Centre Renovation-Request for Additional Fees Resolution #GG-145-15 Moved by Mayor Foster, seconded by Councillor Cooke That Report CSD-016-15 be received; That Council approve the invoice for additional work by Barry Bryan Associates in the amount of$70,000; That the required funds be accessed from the Move Ontario Fund; and That all interested parties listed in Report CSD-016-15 and any delegations be advised of Council's decision. Carried - 12 - 6-12 Clart General Government Committee Minutes November 30, 2015 Suspend the Rules Resolution #GG-146-15 Moved by Mayor Foster, seconded by Councillor Neal That the Rules of Procedure be suspended to allow the Committee to recess for lunch at 11:56 AM until 12:30 PM. Carried The meeting reconvened at 12:30 PM with Councillor Traill in the Chair. 15 Municipal Clerk's Department 15.1 CLD-020-15 Parking Meters on Church Street Resolution #GG-147-15 Moved by Councillor Partner, seconded by Councillor Hooper That Report CLD-020-15 be received; That the extension of parking meters for Church Street, and Silver Street as shown in Attachment 2 to Report CLD-020-15 be approved; That the amendment to By-law 2014-059, referred to as Attachment 3 to Report CLD-020-15 be approved; and That all interested parties listed in Report CLD-020-15 and any delegations be advised of Council's decision. Carried As Amended (See following motion) Resolution #GG-148-15 Moved by Mayor Foster, seconded by Councillor Neal That the foregoing Resolution #GG-147-15 be amended by adding the following after paragraph three: "That all interested parties listed in Report CLD-020-15, be notified of the Report prior to the December 14, 2015 Council Meeting." The foregoing Resolution #GPA-147-15 was then put to a vote and carried as amended. - 13 - 6-13 a General Government Committee Minutes November 30, 2015 15.2 CLD-022-15 Appointment to the Clarington Museums and Archives Board Resolution #GG-149-15 Moved by Councillor Cooke, seconded by Mayor Foster That Report CLD-022-15 be received; That John Witheridge be thanked for his contribution to the Clarington Museums and Archives Board; and That the vote be conducted to appoint a citizen representative, from the Municipality of Clarington, to the Clarington Museums & Archives Board, in accordance with the Appointments to Boards and Committees Policy. Carried The following appointment was made in accordance with the voting process outlined in the Council Appointments to Boards and Committees Policy for the Clarington Museums and Archives Board for a term ending December 31, 2018 or until a successor is appointed: • Stephen Middleton 15.3 CLD-023-15 Appointment to the Ganaraska Forest Recreational User Committee Resolution #GG-150-15 Moved by Councillor Cooke, seconded by Councillor Partner That Report CLD-023-15 be received; That Sharon Foster be appointed to the Ganaraska Forest Recreational User Committee for a term ending December 31, 2016; and That all interested parties listed in Report CLD-023-15 be advised of Council's decision. Carried 16 Corporate Services Department No Reports for this section of the Agenda. - 14 - B-14 I General Government Committee ClarftwaMinutes November 30, 2015 17 Finance Department 17.1 FND-018-15 2016 Interim Tax Levy Resolution #GG-151-15 Moved by Councillor Woo, seconded by Councillor Partner That Report FND-018-15 be received; and That Council approve the interim rating by-law and authorize the Director of Finance/Treasurer to proceed with the production of the 2016 interim tax bills. Carried 18 Solicitors Department No Reports for this section of the Agenda. Clarington v Mian et al Closed Session Resolution #GG-152-15 Moved by Councillor Neal, seconded by Councillor Partner That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Carried Rise and Report The meeting resumed in open session at 12:58 PM with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. 19 Chief Administrative Office No Reports for this section of the Agenda. - 15 - 6-15 °(Iff General Government Committee W401 Minutes November 30, 2015 20 New Business — Consideration 20.1 Clarington Representation on Durham Region Council Resolution #GG-153-15 Moved by Councillor Woo, seconded by Councillor Neal That Clarington advise the Region of Durham that: 1) Clarington, with the largest land area, is both an urban and rural municipality; 2) Clarington will not accept a reduction in its number of Regional representatives; 3) Clarington does not view the reduction of the size of Regional Council as a key priority; 4) Clarington does not support the Direct Election of Regional Councillors; and That this resolution be distributed to the Minister of Municipal Affairs and Housing, Durham Region MPP's, the Region of Durham, the Regional Composition Review Committee, and the Durham Region area municipalities. Carried 20.2 EFW-ACC Monitoring Program Resolution #GG-154-15 Moved by Councillor Cooke, seconded by Councillor Woo That, to reaffirm that the existing Energy from Waste Facility Environmental Monitoring Program meets all regulatory requirements and exceeds Regional Council approved monitoring plans: a. The Regional Municipality of Durham undertake an additional stack test as early aspossible in 2016; b. The third party, independent and impartial testing agent approved by the Commissioner of Works be retained to carry out an additional stack test; and c. An independent report of data collected and analysed be presented to the Regional Council and the Municipality of Clarington. Carried 21 Unfinished Business There were no items considered under this section of the Agenda. - 16 - 6-16 Clarington General Government Committee Minutes November 30, 2015 22 Confidential Reports There were no items considered under this section of the Agenda. 23 Adjournment Resolution #GG-155-15 Moved by Councillor Partner, seconded by Councillor Hooper That the meeting adjourn at 1:17 PM. Carried Mayor Deputy Clerk - 17 - 6-17 KAWARTHA Minutes of #9 Meeting g 15 CONSERVATION / Meeting #9/15 was held on Wednesday, October 28, 2015 at the Kawartha Conservation Administrative Offices. Chair Stauble called the meeting to order at 2:54 p.m. Present: Heather Stauble, Chair Ted Smith,Vice-Chair Pat Dunn (arrived at 3 :15) Ron Hooper Don Kett Jordan Landry Peter Raymond Regrets: Gord Miller Tom Rowett Staff: Rob Messervey, CAO Wanda Stephen, Director, Corporate Services Mark Majchrowski, Director,Watershed Management Leah Stephens,Acting Manager, Planning and Regulation Dave Pridham, Manager,Technical and Stewardship Services Dawna Rycroft, Executive Assistant ADOPTION OF AGENDA RESOLUTION#9915 MOVED BY: DON KETi SECONDED BY: JORDAN LANDRY RESOLVED,THAT,the agenda for Meeting#9/15 be adopted. CARRIED DECLARATION OF PECUNIARY INTEREST None APPROVAL OF MINUTES RESOLUTION#100/15 MOVED BY: RON HOOPER SECONDED BY: PETER RAYMOND RESOLVED,THAT,the Board of Directors Minutes of Meeting#8/15 be adopted. CARRIED BUSINESS ARISING FROM THE MINUTES CAO Messervey told the Board members that the comments they had provided at the September 28 Board meeting on the Conservation Authorities Act Review had been incorporated in the final submission to the Province and Conservation Ontario Council 8-1 Board of Directors Meeting#9/15 Wednesday, October 28, 2015 Page 2 of 5 2016 MEETING SCHEDULE Board members reviewed the proposed 2016 Meeting schedule and suggested a change of date for the AGM to March 2,2016 at 2:00 p.m. A meeting maker notice will be sent to all Board members with the revised date. RESOLUTION #101/15 MOVED BY: DON KETT SECONDED BY: PETER RAYMOND RESOLVED,THAT,the Board of Directors 2016 meeting schedule be adopted. CARRIED 2016 PRELIMINARY BUDGET Staff provided an overview of the 2016 Preliminary Budget with the Board members and responded to questions from the members. Staff to forward financial statement information to Director Landry. RESOLUTION#102/15 MOVED BY: TED SMITH SECONDED BY: DON KETT RESOLVED,THAT,the 2016 Preliminary Budget document entitled "Information for Member Municipalities" be approved for circulation to the member municipalities. CARRIED RESOLUTION#103/15 MOVED BY: RON HOOPER SECONDED BY: JORDAN LANDRY RESOLVED,THAT, the 2016 Preliminary Budget document entitled "Information for Member Municipalities" be circulated to all council members of all municipal partners. CARRIED INTERIM FINANCIAL STATEMENT Staff reviewed highlights of the Interim Financial Statement. Staff will forward the Customer Service Training Program Literature to Board members. RESOLUTION#104/15 MOVED BY: PETER RAYMOND SECONDED BY: DON KETT I RESOLVED,THAT,the interim financial statement to September 30, 2015 be received. CARRIED PROGRAM/PROJECT UPDATES—MARCH 31,2015 i RESOLUTION#105/15 MOVED BY: RON HOOPER j SECONDED BY: TED SMITH RESOLVED,THAT,the staff report on programs and projects be received. CARRIED 8-2 Board of Directors Meeting#9/15 Wednesday, October 28,2015 Page 3 of 5 PERMITS ISSUED BY DESIGNATED STAFF Staff responded to questions from the Board members. RESOLUTION#10615 MOVED BY: JORDAN LANDRY SECONDED BY: DON KETT RESOLVED,THAT,the following list of Section 28 Permits issued between September 1 and September 30, 2015 {P2015-179, P2015-186, P2015-188, P2015-191, P2015-192, P2015-193, P2015-194, P2015-195, P2015-196, P2015-197, P2015-198, P2015-199, P2015-201, P2015-202, P2015-203, P2015-204, P2015-205, P2015-206)- P2015-207, 2015-206)- P2015-207, P2015-208, P2015-209, P2015-210), be received, AND, THAT,the permitting performance report be received. CARRIED MONTHLY CAO REPORT The CAO highlighted the following items in his monthly report. Darmar-Tamlin Drain A copy of the Decision of the Agriculture, Food and Rural Affairs Appeal Tribunal was distributed to Board members. A report from the City Solicitor will be going to the CKL council regarding the Decision, and its implications, on October 27,2015. The report is recommending, in part,that a proposed protocol be established between the City and the Conservation Authority to ensure that for future municipal drain petitions,there is immediate consultation on study and information requirement to satisfy the needs of both the Drainage engineer and the Conservation Authority.A report will be brought back to the November Board meeting. Ontario Farmer published an error-laden article in regard to this decision and the CAO contacted the editor-in- chief to ask for a retraction and provided a letter clarifying and correcting the content.The CAO will forward a copy of this letter to all Board members. Conservation Areas Act Review A hard copy of the letter submitted to the Province and Conservation Ontario was distributed to Board members. Eleanor McMahon, MPP for Burlington and Parliamentary Assistant to the Minister of Natural Resources attended the Conservation Ontario Council meeting on September 28. She commented that she saw the review as a good opportunity for the province, conservation authorities, municipalities and stakeholders to recommend ways to enhance the role of conservation authorities and strengthen the relationship with the province. Port Perry Bay Shoreline Enhancement Project The CAO will be presenting an outline of this project to Township of Scugog Council on November 2. MPP Granville Anderson, at a meeting with the CAO, committed his senior staff to participate in the Port Perry Bay Working Group. Student Parking Pass The CAO is working with the Dean of Fleming College and they are looking at a number of options. A report will be brought back to the Board. 8-3 Board of Directors Meeting#9/15 Wednesday,October 28, 2015 Page 4 of 5 Office Closure The Office is to be closed for safety reasons during work hours on November 30 and December 1.Tree limbs will be cleared from the hydro lines by Fleming College students and the power will need to be shut down for this purpose.The staff will meet off-site during these days. We will advertise this closure to the public well in advance of these dates. RESOLUTION#107/15 MOVED BY: RON HOOPER SECONDED BY: TED SMITH RESOLVED,THAT,the CAO Monthly Report for meeting#9/15 be received. CARRIED i i CORRESPONDENCE i RESOLUTION#10715 MOVED BY: DON KETT SECONDED BY: PAT DUNN RESOLVED,THAT,the attached correspondence be received CARRIED NEW BUSINESS None REPORTS AND UPDATES Chair Stauble: • Final Arguments were heard at the Environmental Review Tribunal on Settler's Landing Wind Park last week • Final witnesses will attend the ERT for Snowy Ridge on Monday • Decisions on these two proposals are expected by November 23 and mid-December respectively Director Raymond: • An existing quarry on crown land in the Township of Trent Lakes was denied support from council in regard to extending their hours of operation • Restrictions have been added to the Municipality's policy on solar farms Vice-Chair Smith: • Trent-Severn Waterway is replacing two dams in north Durham Region and one will have a hydroelectric facility added j Director Landry: • Environmental Assessment has been completed on Milbrook Dam • Needlers Mill has been purchased by the Historic Society and will be moved with the help of fundraising done within the community i' i 8-4 Board of Directors Meeting#9/15 Wednesday, October 28,2015 Page 5 of 5 ADJOURNMENT There being no further business, the meeting adjourned at 4:10 p.m. RESOLUTION#108/15 MOVED BY: DON KETT SECONDED BY: PAT DUNN RESOLVED,THAT,the meeting be adjourned. CARRIED Heather Stauble Robert Messervey Chair CAO 8-5 NEWCASTLE VILLAGE COMMUNITY HALL BOARD October 20, 2015 7 pm Council Chambers Present Were: C. Abraham, Chair S. DeJong B. Carmichael S. Rogers D. Eastman Councilor Woo Councilor Partner Also Present: G. Bell,Secretary Cathy Abraham chaired meeting 1. Budget First draft of 2016 budget was discussed. 2. Minutes Moved by D. Eastman, seconded by S. Rogers That the minutes of September 15 2015 be approved as presented,with amendment W. Woo was not in attendance "Carried" 3. Business Arising Moved by W. Partner, seconded by D. Eastman That job description for custodial position is adopted. "Carried" - Accessibility Coordinator Jeanette Wynott would like a tour of building. Set up meeting for February board meeting. 4. Financial Report Moved by S. DeJong, seconded by W. Woo That the financial report be accepted as presented. "Carried" 5. Invoices Moved by, seconded by That the following invoices be paid as presented: S. Fogg$705.00, S. DeJong$85.00, D. Eastman$6.78 8-6 6. Correspondence Received for information—article on Newcastle Village Community Hall was October 2015 issue of Loupe magazine. This was an independent article—nicely done. 7. Fundraising Oktoberfest report not available at this time. Jewelry Extravaganza being advertised at this time. 8. Health &Safety Received for information—copy to be sent to Operations Dept. 9. New Business i Discussed custodial vacation schedule Dec 21—Jan 2. S. DeJong will approach Derek DeJong to cover this period as we have a wedding schedule. Durham Lodge Mason's contacted Municipality requesting a fire inspection is done of building. At this time we do not have information as to why this request was put in. Inspection is scheduled for October 27. Discussed supervision for the coming month. D. Eastman reported that he worked with Steve to repair the floor scrubber. Machine needs new electrical cord and some tubing. Moved by D. Eastman, seconded by S. DeJong Those parts are ordered to repair scrubber with limit of$500.00 expenditure. "Carried" 10. Adjournment Moved by D. Eastman, seconded by S. DeJong The meeting adjourned at 9:00 PM CHAI R SECRETARY i i 8-7 A 4.1 A,:;Nn-11Tw_dW t, i Tkc Wcst bcackAssociation "Life is ketter ky the fake, and we love to share it." rst. 19 18, Clarington's 01de5t Community Association Edsall/venue, bowmanvilie, Ontario LI C 2A7 905-623-X21005 �r p'ry DE TR'B € 1p��D�7 November 30, 2015 REVIEWED BY The Mayor and Councillors ❑ COU'ICIL� sties Ci E1LE y DIREi:rION INFORMATION The Municipality of Clarington COPY TO: 40 Temperance Street ❑ MAYOR ❑ MEm,aEPS ❑ CAD Bowmanville, Ontario OF COUNCIL ❑ C0MN1UPII Tl` ❑ CORPORATE ❑ EMERGENCY L1C 3A6 SERVICES SERVICES SERVICES ❑ ENGINEERING ❑ NIUSIICIPAL C3 OPERATIONS SERVICES CL�n Dear Mayor and Councillors: ❑ PLANNING ❑ SOLICITOR O TREASURY SERVICES On behalf of our cottage community on the West Beach o FmtiDarlibgfon, T a_ m again taking the liberty of sending you our annual progress report on IetETPX(tJ9pMgn of the new park on our beach. Just as I reported last year the results have been outstanding both in regard to the weather and the large number of people enjoying the park. On any Saturday, or Sunday, in July and August it was not in any way unusual to see upwards of fifty people on the beach at any given time and several hundred using it throughout the course of the entire day. The climax of these events came on the three days of the Labour Day weekend when a combination of great weather and exceptionally warm water brought out well over two hundred people at once, complete with blankets, sun shelters, and umbrellas. As one observer commented: "The West Beach is now Clarington's answer to New York's Coney Island!" Highlights in the utilization of the beach included a yoga class of twenty-five to thirty people who came every other Saturday morning, a young man who was training himself in sand sculpture/castle building, and a Sunday morning Jamaican picnic with over thirty attendees. We also received many visitors who came to enjoy the quiet beauty of the beach on a weekly, or even daily basis. We are happy to report that this year there has been no real trouble of any kind, either day or night, during the entire season. The front beach itself is in excellent condition, the sand is very clean and, due to the lower water levels,there is more of it. As reported last year, one of our members goes out every morning and picks up any litter that has been left on the beach,but does not find much, as most visitors are considerate and put their garbage in the refuse bin. Again, our community engaged 8-8 the services of a local teenage boy to do chores, such as cutting the grass and raking the front beach. Our community again had its usual social events,including barbeques, community suppers and the annual Pancake Breakfast. This year we are pleased to report that, due to voluntary contributions,the Pancake Breakfast raised$200.00. In 2013 it raised$120.00, and $102.00 in 2014. This money is given to the Independent Order of Oddfellows' Camp Trillium, a summer getaway place for children with cancer and their families,near Picton. This year's Horseshoe Tournament was a big success with over thirty persons playing, including many of our neighbours from farther up the West Beach Road,participating in what is becoming the Red Letter Day of Port Darlington. This year we were also very pleased to have had two members of Council in attendance at this event. Our members have worked very hard to keep the beach in good shape and, again, much work has been done on our individual cottages to keep them up in order to present a pleasing appearance for the many visitors using the park. Our community would like to take the liberty of offering several comments and suggestions that we hope will make the park even better. First,we suggest that the newly acquired portion of the park—about one hundred yards at the west end—be cleaned up,the trees trimmed and the old fences removed,in order to better incorporate it into the park.Many visitors do not know it is part of the park. Secondly, we note that the heavy gravel on the front beach is advancing eastward about five feet each year and covering the sand. We wonder if the town could remove this gravel. Thirdly, over the last ten years the old problem of algae is slowly returning. This was a great problem from the 1950s to the 1970s, when there were phosphates in detergents. Now it is returning. Why? We have been informed that several municipalities are looking into this problem.We hope they find a solution, as a return to the conditions of the 1950s would certainly "kill the park" and,in fact, the whole lakeshore. In closing, I would like to again stress how well this has all worked out, and how happy our community is with the results. I would like to thank all members of the various Municipal j services and staff who have worked so hard to make this dream park the reality it has become. I remain yours respectfully, G � Gary Cole c President of the West Beach Association 8-9 Chambers, Michelle From: Martin Field <marfield66@hotmail.com> Sent: December-09-15 11:25 AM To: Chambers, Michelle Subject: Reporting Another Feral Cat Colony Good morning Michelle Re: Feral Cats & Establishing a TNR Program for Clarington Would you please forward the following to councillors and staff. As of December 5th we have identified yet another feral cat colony.This one is located at the intersection of Taunton and Enfield Roads. The person reporting this colony counted 27 cats (there may well be more). We are in the process of responding to this. I would estimate this now puts the total of feral cats we will have responded to within Clarington this year alone to almost 110 cats. We were contacted only because the lady saw a report in the local newspaper about our recent presentation for establishing a TNR program before the City of Pickering. This is another example of a group of cats that had no options and would most likely have multiplied to approx. 90 cats based on a universally accepted survival rate of 2.8 kittens per litter and two breeding cycles per year. I respecfully submit that this underlines the necessity of establishing a Trap-Neuter-Return program for the Municpality of Clarington. Please do not hesitate to contact me if you have any questions. Regards, DOSTRSBU`l ION Martin Field REVIDATED BY n C!1 E ORlGiivlL TO: ❑ COUNCIL ❑ FILE DIRECTION INFORMATION! COPY TO: ❑ MAYOR ❑ MEMBERS ❑ CAO OF COUNCIL ❑ COMMUNITY ❑ CORPORATE ❑ EMERGENCY SERVICES SERVICES SERVICES ❑ ENGINEERING ❑ MUNICIPAL ❑ OPERATIONS SERVICES CLERK'S ❑ PLANNING ❑ SOLICITOR ❑ TREASURY SERVICES Cr/OTHER J)(.tA CO/V MUNICIPAL CLERK'S FILE 1 9-1 December 14, 2015 - o r= °E0R "`'n� Toivh' o,f Municipal Affairs and Housing ❑ N(,YOR ° fir';, 777 Bay Street, 17th Floor I ©ud Heritage, Exciting Future ❑ CCi�fi.f:;PU7" U C`1'.", aTE ❑ SA CESC Toronto, ON M5G 2E5 sERvl _s s R:rEs Attention, The Honourable Tedi McMeekin V/ tStwERATIONS SERVICES CL ❑ PLANNING C SOLICITOR ❑ TREASURY SERVICES Dear Minister McMeekin, ❑ OTHER _ Re: Municipal Freedom of Inf P"N y,SFIL �ofi�c n o Privacy Act (MFIPPA). The Council of the Township of Oro-Medonte, at its Council meeting held on December.9, 2015, passed the following motion with respect to the above-noted matter: "Whereas the Council of The Corporation of the Township of Oro-Medonte recognizes that pursuant to the Municipal Freedom of Information and Protection of Privacy Act ("MFIPPA"), it has an obligation to provide a right of access to the public to information under its control, with limited and specific exemptions and to protect the privacy of individuals with respect to their personal information held by the Township; And Whereas Ontario Regulation 823 issued under MFIPPA sets out the fees that may be charged to and collected from those persons making a request for access to records; And Whereas the amount of the fees set out in Ontario Regulation 823 were established over 20 years ago and have not been updated and do not reflect anywhere near the actual costs incurred; And Whereas such fees do not cover the actual costs incurred in responding to requests for information and for providing access to records in accordance with the provisions of MFIPPA; And Whereas in the last year the Township has incurred almost $60,000 in net costs, including for computer forensic assistance and for legal advice, in responding to requests and in simply issuing fee estimates for access to requested records; And Whereas after considerable staff time and costs incurred to issue various fee estimates for access to requested records, 3 fee estimates were appealed to the Information and Privacy Commissioner of Ontario, pursuant to MFIPPA, and the requester subsequently chose not to proceed with the appeals and chose to not proceed with any of the 3 requests; 148 Line 7 South P: (705) 487-2171 wwworo-medonte.ca Oro-Medonte, ON LOL 2EO F: (705) 487-0133 9-9 Re: Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). Page 2 And Whereas in such situations there is no mechanism in MFIPPA or in Ontario Regulation 823 that would allow the Township to recover any of the substantial fees incurred, leaving such costs as a burden to the Township's taxpayers; Now Therefore, the Council of The Corporation of the Township of Oro-Medonte resolves that correspondence, under the Mayor's signature, be forwarded to the Minister of Municipal Affairs and Housing to request a review and update of the fees provisions in MFIPPA and in Ontario Regulation 823 to ensure that they aremore reflective of current and actual costs incurred in responding to requests for access to requested records and to ensure they include provisions for the collection of all or part of the costs involved in preparing fee estimates for requesters; And Further That such letter be circulated to County of Simcoe, Cities of Barrie and Orillia, Simcoe County Municipalities, all other Ontario Municipalities, Patrick Brown, Simcoe North MPP, the Association of Municipalities of Ontario and the Association of Municipal Managers, Clerks and Treasurers of Ontario for their support." Sincerely, H.S. Hughes, Mayor /mjb 9-3 M,D �i 1F» r 6 Keyzers, Heather ���;E�, � t��_�� � , I REVIEW D P:Y.. . From: Gun Koleoglu <gun@ourhorizon.o Sent: November-30-1 IRPM', c3. � ��i���i E E J ri 9 C2 !'�tt"�❑ COUNCIL ❑ F1LE To: MayorsExternalMaul rou.p;;Icrl IraFORuATION Subject: Climate Change W6jp9;Labels on Gas Pumps IN0V 3 0 ILI01a ❑ MAYOR O h4EMBER. ❑ CAO OF C'J:;": IL WLV ClP Ak`TY OF GL;ar�.ING T ON Hello Mayor Foster, ❑ COMMUNITY 0 CORPORATE Cl ENIERGI,NCY N0t€O S FRC_,E _ \ SERVICES ' SERVICES SERVICES I'm law student at Osgoode Hall that's interning \AhslJh' r��ana�'�i�"climaieATc��nge non-profit Our Horizon. As . the world is meeting in Paris this morning to dis spMW, o���r� i clir-,.. ( l ange, I'd like to share with you a simple, low-cost Canadian innovation that I bel ev6EfTJ§Sthe potential to change the world: Climate change risk disclosures on gas pumps. ❑ OTHER Why climate change labels on gas pumps? I MUNICIakLCLERK'SFILE The simple act of pumping gas has become a habitual, automatic demand-side behaviour. It's been completely normalized for several generations and is now just a part of the everyday fabric of living. Research from behavioural economics suggests that this is the perfect downstream environment to perpetuate the status quo. Climate change labels on gas pumps disrupt this and help connect cause with effect to counter cognitive biases that delay action on the issue. In doing so, the labels create broader dissatisfaction with the status quo to drive change upstream. Communicating hidden costs to end users is a critical step in creating systems change. To learn more about the concept, please read these two articles that appeared in Municipal World earlier this year (March PDF &April PDF) written by Rob Shirkey, an Ontario-based lawyer and creator-of the idea. You can also watch his TEDx talk here. Highlights of progress to date. In January of this year, West Vancouver Council unanimously passed a resolution "...that all vendors of retail petroleum products in Canada be legislated to provide warning labels on all pump handles...". The concept quickly received formal resolutions in support from local governments across British Columbia and culminated in a positive vote at the Union of British Columbia Municipalities' annual convention this September. In Ontario, Councils in Oakville, Waterloo, and Guelph have all passed similar resolutions to endorse the concept. On the east coast, Councils in communities like Moncton, Beaubassin East were early supporters of the idea and their leadership paved the way for its support by the Association of Francophone Municipalities of New Brunswick, a group made up of 53 member municipalities. Communities in the United States are also getting on board with Councils in Berkeley, San Francisco, Santa Monica, and Seattle all in various stages of pursuing the concept. Recently, the City of North Vancouver made global history by voting unanimously to require gasoline retailers in their community to place climate change risk disclosures on their gas pumps. Port Moody and Tofino Councils also just directed staff to implement the labels locally. We anticipate the City of Vancouver will implement the idea in early 2016 (see Metro, Georgia Straight). Second steps. North Vancouver's vote was covered in media across North America (see: CBC, Global News, CTV, VICE, The Atlantic, Business Insider, Climate Progress, Univision, etc.) and has been shared via social media all over the world. The idea is spreading and we expect more communities to follow North Vancouver's example of leadership in the coming months. To share Canadian leadership in local government beyond our borders, we now have close to 100 volunteers who are building a global database of politicians so we can send a massive email about the idea to leaders from around the world. We would like your Council to support the idea in one of two ways: 1 9-4 (1) Support a by-law to require the labels on gas pumps in your community. Our legal research is available here. Lidstone & Company, a local government law firm based in Vancouver, conducted a review of our legal report that concluded, "In our opinion, a requirement to place labels on gas nozzles could be validly imposed pursuant to a municipality's power to regulate business." f (2) Pass a resolution calling on the federal and provincial government to implement the concept. If your 'l Council has concerns with respect to jurisdiction, this approach still advances the idea and supports our advocacy with other orders of government. Oakville's resolution in support is available here. Our executive director Rob Shirkey would like to offer a complimentary 10 - 20 minute presentation to your Council or the appropriate Committee of Council. Please contact me to arrange a presentation for early in the new year. Rob is also happy to discuss the matter over the phone to address your questions in advance of a formal presentation. It would be great to see Municipality of Clarington join your colleagues on the west coast to become an early adopter of a Canadian climate policy innovation that we expect to see all over the world. i Sincerely, Gun Koleoglu I z 9-5 Chambers, Michelle From: Stan racansky <libby.stan@sympatico.ca> Sent: December-15-15 8:15 AM To: Chambers, Michelle Subject: Request to appear as delegation to Council regarding Change to Tree Bylaw Attachments: Changes to our tree by-law should be inevitable to combat climate changes.pdf Dear Ms. Chambers, Please read the reply to my questions regarding subject of my delegation from Ms. Cindy Fleming, MACT. My power point for the General Government Committee meeting,January 4, 2016 is attached. If you have any problem with my power point, let me know. For Council Direction: Due to the global commitments to act upon climate changes, I would like to request our Council to make changes to our Tree Bylaw to safeguard the air,water and soil quality.This in turn could protect our health and safety. Our Municipality should follow federal and provincial initiative in best way possible. Thanks, Libby Racansky 3200 Hancock Rd. Courtice, ON UE 2M1 Tel: 905 436 2376 Sent from Mail for Windows 10 From: Stan racansky Sent: December 2, 2015 8:48 AM To: Fleming, Cindy Subject: RE: Request to appear regarding Change to Tree By-law Thanks, Cindy. Libby Sent from Mail for Windows 10 1 9-6 (A5 TOWNSHIP OF scugogi- December 11 2015 REVIF'Al,"BY ® D COUNCIL ❑ F!LE DMECTiGN INFORAAATION COPY*TO: Q MAYOR C-1 MEPoIBERS CAO OF COUNCIL Regional Municipality of Durham O MK?NUNIT; O C"--`PORATE ❑ EMERGENCY SERVICES SERVICES SERVICES .Debi Wilcox, Regional Clerk ❑ ENCINE UM,, ❑ ;;IUCICWAL ❑ OPERATIONS SERVICES -J':.;'S 605 Rossland Rd. E p SgLIIITpq ❑ TREASURY Whitby, ON Ll N 6A3 SERVICES O OTHER Re: New Business/General Information: High Speed tK'SFILE Dear Ms. Wilcox: At the last regular meeting of the Council of the Township of Scugog held November 30th, 2015,the above captioned matter was discussed. I wish to advise that Council passed the following resolution: WHEREAS Canada is reported as being unable to compete with global economy being hampered by the inability to connect efficiently and effectively; AND WHEREAS Canada needs to compete globally to achieve higher employment opportunities and economic growth; AND WHEREAS Canada is a country rich in natural resources but high unemployment, due in part to lack of opportunities for international trade_ and commerce; THEREFORE BE IT RESOLVED THAT the Township of Scugog calls on Durharn Region and its member municipalities to challenge the provincial and federal governments through AMO and FCM to bring Canada into the global market through expanding efficient and effective high speed internet to not only large urban centres, but also our vibrant rural areas. Township of Scugog, 181 Perry St., PO Box 780, Port Perry, ON 1-91L 1A7 9_7 Telephone: 905-985-7346 Fax: 905-985-9914 Please find enclosed an excerpt from the minutes for your records. Should you require anything further please do not hesitate to contact the undersigned. Yours Sincerely, I Kim Coates, A.M.C.T Interim Municipal'Clerk Encl. Cc: Councillor Bobbie Drew Municipal Clerk, Township of Uxbridge Muhicipal'Clerk, Township of Brock Municipal Clerk, Town of Whitby Municipal Clerk, City of Oshawa Municipal Clerk, Municipality of Clarington Municipal Clerk, Town of Ajax Municipal Clerk, City of Pickering i g-g j Council Meeting#18 November 30,2015 Plan 40M-1848 and Blocks 3 & 4, Plan 40M-1849, Ward 5, Township of Scugog (Roll #010.008.14050, #010.008.14290 and #010.008.14311). iii. By-Law Number 70-15 - Being a By-Law to authorize the Regional Municipality of Durham to issue debentures in the maximum principal amount of $5,650,865 as partial financing of the broadband project and to repeal By-Law Number 66- 15. Resolution No.: 15-648 Moved by: Councillor Kett Seconded by: Councillor Guido THAT By-Laws 68-15 to 70-15 be read a First, Second and Third time and finally passed this 30th day of November, 2015 and the Mayor and Clerk are hereby directed to sign same and affix the Corporate Seal thereto. Carried 12. NOTICE(S) OF MOTION - NIL 13. NEW BUSINESS/GENERAL INFORMATION Resolution No.: 15-649 Moved by: Councillor Drew Seconded by: Councillor Wotten WHEREAS Canada is reported as being unable to_ compete with global economy being hampered by the inability to connect efficiently and effectively; AND WHEREAS Canada needs to compete globally to achieve higher employment opportunities and economic growth; --AND WHEREAS Canada is-a country rich in natural -- resources but high unemployment, due in part to lack of opportunities for international trade and commerce; THEREFORE BE IT RESOLVED THAT the Township of Scugog calls on Durham Region and its member municipalities to challenge the provincial and federal governments through AMC and F,CM to bring Canada into the global market through expanding efficient and effective high speed internet to not only large urban centres, but also our vibrant rural areas, Carried 9-9 Taylor, Nancy ---------- Forwarded message ---------- From: Jason Hagan <JHagan@amo.on.ca> Date: Tue,Nov 24, 2015 at 5:37 PM Subject: INPUT NEEDED - sample council resolution for Prudent Investor To: Dan Cowin<dan@mfoa.on.ca> HI Dan/Nancy, Sample resolution for discussion is provided below. This borrows fiom the York and Ottawa submissions. Welcome any thoughts. Sample resolution for municipal councils. 9-10 WHEREAS municipalities are required to invest their reserves in accordance with the Municipal Act, 2001 and Ontario Regulation. 438/97 (as amended), which specifically outlines allowable investments; I and WHEREAS to ensure the sustainability and sound stewardship of the municipality's investments, the municipalio; is of the opinion that changes should be made to the Municipal Act *2001 and Ontario Regulation 438/97 (as amended), to allow for the prudent investment of reserves, if those investments are professionally managed and part of a broader investment strategy; and WHEREAS the Prudent Investor Standard is an industry accepted best practice in effectively managing a portfolio of investments, and the Standard applies to investments, not in isolation, but in the context of the portfolio of investments and as part of an overall strategy, that should incorporate acceptable risk and returnn objectives suitable to the stakeholders; and WHEREAS the Province is proposing to confer "Prudent Investor" status on the City of Toronto to enable greater diversification in por folio management, and WHEREAS the Association of Municipalities of Ontario (AMO), Local. Authority Services (LAS), and the Municipal Finance Officers Association of Ontario (MFOA), have long requested that the Prudent Investor Standard apply to municipal investments that are invested with The One Investment Program; and WHEREAS in 2005, municipalities were granted the ability to invest in longer-term corporate bonds and Canadian equity investments via only the One Investment Program, and the One Investment Program has demonstrated strong investment returns for municipalities within these `new' investment sectors; and WHEREAS the institutional por folio managers utilized by the One Investment Program recommend that the Prudent Investor Standard approach is a more appropriate approach to investing, i 9-11 and WHEREAS the operating municipal investments under the Prudent Investor Standard is precluded by the Municipal Act, Eligible Investments, in its current form; THEREFORE BE IT RESOLVED THA T.Council support the request of AMO, LAS, and MFOA to amend Ontario Regulation 438/97 (as amended) of the Municipal Act, 2001, to allow for municipalities to invest in a fashion consistent with the Prudent Investor Standard, if such investments are through the One Investment Program. Jnsmt Hagau LAS Program,Manager Association of,licuticipalMes of Ontario Tel:416-971-9856 ext.324 Fas:416.971.6191 Toll Free:1-377.426-6527 Entail:iliagmi r amo.on ca Follow us on Twitter:�14M,AS_Ontario 9-12 Clarington Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: January 4, 2016 Report Number: EGD-001-16 File Number: D.02.31.013 By-law Number: Report Subject: Springfield Subdivision Phase 4, Courtice, Plan 40M-2474 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works Recommendations: 1. That Report_EGD-001-16 be received; 2. That the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2474; 3. That Council approve the by-law attached to Report EGD-001-16 assuming certain streets within Plan 40M-2474 and adjacent Plans 40R-18124 and 40R-26039 as public highways; and 4. That all interested parties listed in Report EGD-001-16 be advised of Council's decision. 11-1 Municipality of Clarington Report EGD-001-16 Page 2 Report Overview This report requests Council's permission to issue the required Certificate of Acceptance for the Final Works, as well as approve a by-law to assume certain streets within Plans 40M-2474, 40R-18124, and 40R-26039 as public highways. 1. Background 1.1. The Subdivision Agreement The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered January 4, 2011, with Prestonvale Developments Inc. to develop lands by plan of subdivision, located in Courtice and described as Plan 40M-2474 (Attachment 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works b) Final Works c) Street Lighting System; and d) Stormwater Management System 1.3 The Initial Works and Street Lighting System were issued 'Certificates of Completion' and subsequent 'Certificates of Acceptance' by the Director of Engineering Services. 1.4 The Stormwater Management System was issued a 'Certificate of Completion' dated December 1, 2014. This initiated a two (2) year maintenance period which will expire on December 1, 2016. 1.5 The Final Works were issued a 'Certificate of Completion' dated December 1, 2014. This initiated a one (1) year maintenance period, which expired on December 1, 2015. The Works were re-inspected at that time, and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 1.6 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works. 1.7 Further to the issuance of a 'Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plans 40M-2474, 40R-18124, and 40R- 26039 as public highways (Attachment 2). 11-2 Municipality of Clarington Report EGD-001-16 Page 3 2. Concurrence Not Applicable 3. Conclusion It is respectfully recommended that the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works constructed within Plan 40M-2474, and that Council approve the by-law attached to Report EGD-001-16 assuming certain streets within Plans 40M-2474, 40R-18124, and 40R-26039 as public highways. 4. Strategic Plan Application Not applicable. Submitted by: Reviewed Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379 ext. 2305 or ralbright@clarington.net Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By-law The following is a list of the interested parties to be notified of Council's decision: Hannu Halminen — Prestonvale Developments Inc. ASC/ac/jb/mb 11 -3 JOHN WALTER C, Parts 4, 7 and 9 WADE SQUARE 0 o m on Plan 40R-18124Of QJ Z D W � CR WADE SQUARE Tjw F-MIM111 INGLES DR 0 J v J Q �\ Q Q KATE NSR 1140� y MEADOWGLADE RD 7_ N,A O OG y N Parts 11, 12 and 13 N on Plan 40R-26039 N� Springfield Subdivision Phase 4 Plan 40M-2474 T7Sa`0�9ha..� W N o: � S c � DRAWN BY: Fes- d a` E.L. DATE: December 15, 2015 f L Meadowglade ~ REPORT EGD-001-16 Rd. COURTICE ATTACHMENT No. 1 Bloor St ~`''� FILE NAME: 1 —4 KEY MAP 40M-2474.mxd t Municipality of Clarington Attachment 2 to Report EGD-001-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2016- Being a By-law to establish certain lands as public highways in the Municipality of Clarington, to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington, and to name them. The Council of The Corporation of the Municipality of Clarington hereby enacts as follows: 1. That the block shown on Plan 40M-2474, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, is hereby established, laid out, and dedicated by The Corporation of the Municipality of Clarington as public highway: Block 66 (0.3 metre reserve) 2. That the streets and blocks shown on Plan 40M-2474, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by The Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Meadowglade Road Granville Drive William Ingles Drive Block 66 (0.3 metre reserve) 3. That the following lands are hereby established as public highway, assumed by the Corporation for public use and assigned the name set out below: Land Established as Public Highway Name Part of lots 31 and 32, Concession 2, Granville Drive Designated as Parts 4, 7 and 9 on Plan 40R-18124 Part of lot 32, Concession 2, Hayman Street Designated as Part 11 on Plan 40R-26039 Part of lot 32, Concession 2, Meadowglade Road Designated as Part 12 on Plan 40R-26039 11-5 Municipality of Clarington Attachment 2 to Report EGD-001-16 Part of lot 32, Concession 2, William Ingles Drive Designated as Part 13 on Plan 40R-26039 BY-LAW passed in open session this t" day of 2016. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 11-6 �f Engineering a ices Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: January 4, 2016 Report Number: EGD-002-16 Pile Number: By-law Number: Report Subject: Orono Parking Study Update Recommendations: 1. That Report EGD-002-16 be received; 2. That agreements between business owners be formalized to provide off-street private shared parking for employees as well as patrons and customers where possible; 3. That the Municipality continue to provide parking enforcement to assist with long term parking violators; and 4. That the Orono Downtown Business Improvement Area board of directors, the Orono Community Improvement Plan committee members and other interested stakeholders be advised of the parking study update results. 11-7 Municipality of Clarington Report EG®-002-16 Rage 2 Report Overview At Council's request in May of 2015, staff completed an updated parking study in downtown Orono this year to examine the existing parking supply and demand for parking facilities that primarily serve retail, commercial and institutional land uses in the commercial core of Orono. This report discusses the findings of the parking study and suggests options for improving parking in downtown Orono. 1.0 Background 11 At the May 4, 2015 meeting Council requested that a parking study in downtown Orono be updated. As a result, Engineering Services proceeded to undertake a review of the situation and initiated updated parking counts for the area. 1.2 The purpose of this update was to examine the existing parking supply and demand for parking facilities that primarily serve retail, commercial, and institutional land uses in the commercial core of Orono. Key issues considered were related to: the location and supply of parking current parking standards and policies For the purposes of this update, the Study Area was defined based on previous study limits and is generally associated with available on-street parking between 5270 and 5367 Main Street, Park and Centreview Streets between Main Street and Church Street and Church Street between Park Street and Centreview Street. A copy of the map showing the study area and on-street parking arrangements is provided on Attachment 1. As a basis for organizing parking data, the Study Area has been divided into 5 areas representing on-street parking on each of the streets in the area. 1.3 Updated parking data was collected on Monday, August 10, 2015 and Thursday, October 8, 2015. It should be noted that the Orono Bakery was closed for summer holidays during our August 10 collection date. As a result the second count date later that week was postponed until the fall to ensure the bakery was open and we were avoiding the times around the Orono Fair. 2.0 Approach 2.1 An initial inventory of the on-street public parking facilities was conducted prior to the data collection update in which parking regulations and restrictions were confirmed including availability of designated accessible on-street parking spots. 11-8 Municipality of Clarrington Reporrl EG®-002-16 Page 3 3.O Data Collection 3.1 Parking Surveys Parking surveys were conducted within the Study Area during typical weekdays by Clarington Staff as follows: • Monday, August 10, 2015, 11:00 am to 4:30 pm © Thursday, October 8, 2015, 10:45 am to 5:00 pm The survey days were selected to reflect days with typical parking demand and were carried out following specified routes and methodology. 3.2 On-Street Parkinq The data collection route for on-street parking was designed to allow data to be acquired at any given location in 15-minute intervals.__ The data collected includes: ® parking occupancy and accumulation counts (number of vehicles parked by time of day) ® duration (length of time parked) ® turnover number of different vehicles parked per space) 400 Analysis e Parking Demand and Supply 4.1 The results of the survey established that there are a total of 60 on-street parking spaces which included 2 accessible spaces on the west side of Main Street available,within the Study Area. 5.0 Conclusions and Recommendations 5.1 The Orono Parking Study Update provides key benchmark information on parking in the downtown core area of Orono and includes a detailed inventory of parking demand characteristics for typical conditions in Orono. Conclusions from a review of the updated data showed in general, parking demand displayed the following characteristics: ® The'west side of Main Street was the most utilized area for parking with an average of just over 4 spaces or 25% of parking available during the data collection period 11-9 Municipality of Clawington Report EGD-002-16 Page 4 ® Demand peaks at 77% utilization (or 23% available) between 12:30pm and 1:OOpm for the data collection period ® Parking duration and turnover characteristics indicate that the prime on- street parking spaces exist on Mill Street and are being used properly for short-term parking-(90% of use is less than one hour) and overall 88% of the parking is less than an hour for the study area. o. Park Street had the worst case of extended parking with 2 out of the 6 spaces being occupied for more than 3 hours o 10% (34) of vehicles were parked between 1 and 3 hours o Overall parking supply in the Orono Downtown core is adequate to meet existing demand. These findings are consistent with previous study findings which date back to the early eighties and have been revisited several times between now and then. Since the original studies have been conducted the parking arrangement on Church Street has been switched from the west to the east side resulting in five additional spaces in the downtown. The recommendations of the Study are based on both a quantitative and qualitative analysis of existing parking supply and demand characteristics and include the following: 1. Formalize agreements between business owners to provide off-street private shared parking for employees as well as patrons and customers where possible to increase on-street parking availability. 2. Continue to provide parking enforcement to assist with long term parking violators. 3. Adequate on-street parking is available to meet the demands of the downtown and no further action is required at this time to provide additional parking. 11-10 .Municipality of C9arington Report EGD-002-16 Page 5 6.0 Strategic Plan Application Not applicable. Submitted by: Reviewed by: Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379 ext. 2305 or ralbright@clarington.net Attachments: List of interested parties to be notified of Council's decision is on file in the Engineering Services Department. ASC/ra/jb 11-11 5370 • 8 1�1 22 • 5367 5360 24 • 26 • • CENTREVIEW STREET 5352 • • 5351 • 5348 ; • 127 5344 5345 • • • • 5340 5341 Location No. Spaces • 5334 5337 Main St. (W. Side) 19 : Main St. (E. Side) 19 5330 5331 • Park St. (S. Side) 6 1E4 : Church St. (E. Side) 10 5324 W 5323 : 1P1 Centreview St. (N. Side) 6 Total 60 • z : F 5314 Q 5315 ; 22 26 5312 5310 w 5304c i PARK STREET U 5300 5301 21 25 7 U 5298 5297 111 5294 5290 188 5291 5284 5283 106 165 5274 5277 192 Legend 5270 5271 101 •°•••• No Parking 5265 100 Permitted Parking 0 z J ice\ O N 0 0 RE---GIONAL R..AO UNT N�ROAD) S o W o a DRAWN BY: w Q IJP E.L. y ROAD 4 o s y , W _ ¢ DATE: ( � - ,-� P January 4, 2016 'CONCESSION ROI5 _ I -� s N "} ORON REPORT EGD-002-16 < A ,rJ O '" ATTACHMENT No. 1 HLEWETT 0¢ `o ROAD W j KEY MAP FILE NAME: W. o3W Orono Parking Study.mxd nglneenng ac mens ac mens Post ESHI Upgrade\Orono Harking Study.mx fG1 Operations Department Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: Monday, January 4, 2016 Report Number: OPD-001-16 File Number: By-law Number: Report Subject: Cemetery By-Law Amendment Recommendations: 1. That Report OPD-001-16 be received; and 2. That the draft amending By-law (Attachment#1 to Report OPD-001-16) be approved. 12-1 Municipality of Clarington Report OPD-001-16 Page 2 Report Overview As a housekeeping matter, Council is requested to approve the amending By-law attached, the intent of which was previously approved through Report OPD-005-15. 1 . Background In the previous report to Council OPD-005-15 Council had approved the following items. Even though the recommendations contained in the Report were approved, the By-law inadvertently did not include all of the changes. 1.1 Ontario Works Act Assisted Interments Section 164 of O. Reg 30/11 provides the following: 164. (1) Upon receiving a written direction from a delivery agent, as defined in the Ontario Works Act, 1997, a cemetery operator who has an available lot shall, (a) provide a lot for the interment of the remains of any person mentioned in the direction; (b) provide opening and closing services in conjunction with the interment; and (c) install a marker if, (i) one is provided to the operator, (ii) the operator installs markers for other persons at the cemetery, and (iii) the cemetery by-laws permit the installation. O. Reg. 30/11, s. 164 (1). (2) Upon receiving a written direction from a delivery agent, as defined in the Ontario Works Act, 1997, a cemetery operator who offers scatterings in the cemetery and who has a common scattering ground available for a scattering shall, (a) scatter, or permit the scattering of, the cremated remains of any person mentioned in the direction; and (b) install a marker if, (i) one is provided to the operator, (ii) the operator installs markers for other persons at the cemetery, and (iii) the cemetery by-laws permit the installation. Clarington's By-law is silent on the burial rights and memorialization for any graves supplied in accordance with Section 164 of O. Reg 30/11; being assisted burials. 12-2 Municipality of Clarington Report OPD-001-16 Page 3 To clarify that the rights to any graves supplied for assisted burials in accordance with the regulations remain with the Municipality, it is recommended that By-law 2012-061 be amended to add the following clauses: 4.16 Notwithstanding sub-sections 4.1 to 4.15, inclusive, burial rights for graves provided for assisted burials cannot be transferred or sold and shall remain vested with the Municipality in perpetuity. 7.5.1 Notwithstanding subsection 7.5, an interment can take place for an assisted burial prior to receipt of payment for the Interment, provided the Municipal Clerk has received written confirmation from Social Services of a commitment to pay for the services. In accordance with sub-section 164(1)(c) of O. Reg. 30/11, being installation of markers for assisted burial sites, it is recommended that Section 8.1 of By-law 2012-061 be amended to add the following to the end of the clause: "including markers requested to be installed for graves provided for assisted burials". 1.2 Use of Graves purchased pre-1955 Where interment rights were sold before 1955 and no trust funds were collected for the purpose of care and maintenance (or perpetual case as was often the term used pre-1955), the Municipality shall charge the interment rights holder care and maintenance fees, at the time the rights are either transferred or at the time the rights are executed. The rate shall be based on the approved rate. 3. Concurrence This report has been reviewed by Anne Greentree, Municipal Clerk who concurs with the recommendations. 4. Recommendations Staff are requesting Council approval for the attached By-Law enactment. 5. Strategic Plan Application Not applicable. 1 Submitted by: _ Reviewed by: - Frederi hath Franklin Wu, B.A., ° .R., R.R.F.A Chief Administrative Officer Director of Operations 12-3 Municipality of Clarington Report OPD-001-16 Page 4 Staff Contact: Robert Genosko, 905-263-2291 ext. 531 or bgenosko@clarington.net. Attachments: Attachment#1 Proposed By-law There are no interested parties to be notified of Council's decision. FJH/RG/sh 12-4 ATTACHMENT REPORT THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2015-XXX Being a by-law to provide for the maintenance, management, regulation and control of the cemeteries in the Municipality of Clarington. Whereas the Cemeteries Act (Revised) 1990 provides for the regulation and restriction of use of lands identified as a cemetery; Now Therefore the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. That By-law 2012-061 is hereby amended by adding the following clauses: 4.16 Notwithstanding sub-sections 4.1 to 4.15, inclusive, burial rights for graves provided for assisted burials cannot be transferred or sold and shall remain vested with the Municipality in perpetuity. 5.4 Where interment rights were sold before 1955 and no trust funds were collected for the purpose of care and maintenance (or perpetual care as was often the term used pre-1955), the Municipality shall charge the interment rights holder care and maintenance fees, at the time the rights are either transferred or at the time the rights are executed. The rate shall be based on the approved rates. 7.5.1 Notwithstanding subsection 7.5, an interment can take place for an assisted burial prior to receipt of payment for the Interment, provided the Municipal Clerk has received written confirmation from Social Services of a commitment to pay for the services. 2. That Section 8.1 of By-law 2012-061 be amended to add the following to the end of the clause: "including markers requested to be installed for graves provided for assisted burials." By-Law passed in open session this 14th day of December, 2015. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 12_5 Claringlon Jerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Meeting: General Government Committee Date: January 4, 2016 Resolution: By-law: Report: CLD-001-16 File: Subject: Snow Removal By-law Amendment Recommendations: 1. That Report CLD-001-16 be received; 2. That the costs for the Municipality to remove snow, slush or ice from any sidewalk where the owner/occupant has failed to remove it, be amended to reflect the fees detailed in Report CLD-001-16; 3. That the draft by-law, included as Attachment 1 to Report CLD-001-16 be approved; and 4. That all interested parties listed in Report CLD-001-16 and any delegations be advised of Council's decision. 15-1 Municipality of Clarington Report CLD-001-16 Page 2 Report Overview In 2015, the process for addressing snow clearing violations on municipal sidewalks was completely overhauled. After working with the new process for one winter season staff has discovered that the process requires some minor adjustments to add rates for vacant and agricultural land and lands which are under development. 1 . Background 1.1 Current Regulations By-law 93-144, as amended, provides the owner and/or occupant of a property 24 hours after a fall of snow, rain or hail to clear and remove snow, slush or ice from the sidewalks in front of, alongside, or at the rear of their property. Fixed costs were established to streamline invoicing. Where an owner and/or occupant of property has failed to comply with snow clearing requirements set out in By-law 93-144, a set of fees were established. The current fees are as follows: Details of Work Undertaken on Distance of sidewalk area Fee sidewalk in front of, alongside, or on which the work was at the rear of: undertaken: Residential Property Up to 23 metres (75.5 feet) $150 flat fee Residential Property Greater than 23 metres $250 flat fee (75.5 feet) Commercial / Industrial Property $4.00 per metre While working with the new invoicing process during the 2014-15 winter season, it became apparent that the fee structure did not adequately address vacant lands or lands which are currently under development. 2. Discussion The recent by-law does not specifically address vacant lands or lands which are currently under development. Recognizing this shortcoming, staff applied the Commercial/Industrial rate to these properties to ensure adequate cost recovery. Residential developments contain large tracts of land all under the ownership or control of one corporation. For the developer, this is a business, not a private residential property being built on. The costing needs to reflect this reality. Once a property has been developed and the sale has closed, (a house, factory or store built on site) it does not matter if it is occupied. It will be dealt with as an individual piece of land. 15-2 Municipality of Clarington Report CLD-001-16 Page 3 Recent trends in Planning have introduced mixed use zoning for Commercial/Residential lots. These must also be addressed in the proposed fee structure. Staff are therefore recommending that the fees be amended to the following: Details of Work Undertaken on Distance of sidewalk area Fee sidewalk in front of, alongside, or on which the work was at the rear of: undertaken: Developed Residential lot with at Up to 23 metres (75.5 feet) $150 flat fee least one dwelling unit Developed Residential lot with at Greater than 23 metres $250 flat fee least one dwelling unit (75.5 feet) Developed land with a Commercial / Industrial or mixed use building on $4.00 per metre it Vacant land (regardless of its Zoning Designation) or any land $4.00 per meter under development prior to the date of closing of sale 3. Concurrence This Report has been reviewed by David Crome, Director of Planning Services with regard to land use designations and he concurs with staff recommendations. 4. Conclusion Based on the foregoing, it is respectfully recommended that By-law 93-144 be amended to establish a modified fee structure for cost recovery for work undertaken by the Municipality in accordance with By-law 93-144. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted byf/' t1 i 'y Reviewedb' � ___C - C. Anne Greentree Franklin Wu, Municipal Clerk Chief Administrative Officer 15-3 Municipality of Clarington Report CLD-001-16 Page 4 Staff Contact: L. Creamer, Manager of Municipal Law Enforcement, 905-623-3379 ext. 2110 or Icreamer@clarington.net Attachments: Attachment 1 - Draft Amending By-law There are no interested parties to be notified of Council's decision. CAG/LD 15-4 Attachment 1 To Report CLD-001-16 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2016- Being a By-law to regulate the clearing away and removal of snow and ice from the roofs of buildings and from sidewalks within the Municipality of Clarington and to amend By-law 93-144 WHEREAS Council deems it necessary to amend By-law 93-144 NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: THAT By-law 93-144 be amended as follows: Section 4 — Delete the current section in its entirety and replace with the following: Any and all expenses incurred for work undertaken shall be recovered at the following rates, and may be recovered by action, or in like manner as taxes. Details of Work Undertaken on Distance of sidewalk Fee sidewalk in front of, alongside, area on which the work or at the rear of: was undertaken: Developed Residential lot with at Up to 23 metres (75.5 $150 flat fee least one dwelling unit feet) Developed Residential lot with at Greater than 23 metres $250 flat fee least one dwelling unit (75.5 feet) Developed land with a Commercial / Industrial or mixed $4.00 per metre use building on it Vacant land (regardless of its Zoning Designation) or any land under development prior to the $4.00 per meter date of closing of sale BY-LAW passed in open session this day of , 2016. Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk 15-5 Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: January 4, 2016 Report Number: CLD-002-16 Resolution: File Number: By-law Number: Report Subject: Feral Cat Trap Neuter Return Recommendations: 1. That Report CLD-002-16 be received; 2. That Council approve a Trap Neuter Release (TNR) program in principle; 3. That the Animal Services Manager and Shelter Staff be authorized to work with TNR interest groups and utilize established working group's findings to establish a TNR program that is suitable to all of Clarington's Residents; and 4. That all interested parties listed in Report CLD-002-16, and any delegations, be advised of Council's decision. 15-6 Municipality of Clarington Report CLD-002-16 Page 2 Report Overview This report is intended to provide background and information on how the Municipality can better assist with Trap Neuter Return (TNR) interest groups. 1 . Background At the October 26, 2015 Council meeting, Council approved Resolution #GG-068-15 referring correspondence from various groups, regarding feral cats and Trap Neuter Return programs to Staff. The Clarington Animal Shelter operates on a limited admission basis. Limited admission facilities admit cats as space is available. Operating in this manner assists in not exceeding our capacity for care. In addition, Animal Services does not actively seek and trap stray or feral cats. (See Appendix 1: Statistics). Animal Services staff educate residents regarding stray and feral cats by providing them with information about feral cats and how to deter them. Staff believe the chances of an owned cat returning to an owner is much higher when not brought into a shelter. This is also apparent in shelter surveys Canada wide. Residents who wish to have a nuisance stray or feral cat brought into the shelter are placed on a list and contacted when space is available; each scenario is handled on a case by case basis. Animals that are sick or injured are given priority and space is always made. Staff are knowledgeable and are continuously working with other groups or agencies for the betterment of the animals. All staff are members of The Association for Animals and Shelter Administrators of Ontario (AASAO) and receive the latest developments and protocols for TNR and Shelter Standards of Care to ensure the Clarington Animal Shelter is offering the best service possible. In 2013, the Responsible Pet Owners By-law 2013-024 was passed by Clarington Council. The By-law states that no cats may be permitted at large. Currently there is no distinction between feral cats and cats kept as pets. The Clarington Animal Advisory Committee was discontinued arising out of Report CLD-029-10, as its mandate had been fulfilled. One of the key commitments from CLD-029-10 flowing from that Committee, was that staff continue to seek input from members of the public and industry experts when contemplating major policy changes, innovative initiatives or service level changes. 2. Discussion Currently the Municipality of Clarington's By-laws and provincial legislation restrict how the Municipality may be involved with feral cat programs. Direct funding of TNR projects at this time would also be in conflict with the current By-law prohibiting cats at large. The Municipality of Clarington is unique due to its rural and residential settings and may require further discussion when addressing feral cats. Currently there are distinctions in the Municipality's by-laws which differentiate rural and residential and the number of pets permitted. 15-7 Municipality of Clarington Report CLD-002-16 Page 3 It is widely documented throughout North America that TNR programs assist with the decline in shelter intake and euthanasia rates. These findings are primarily related to the fact that policies are revamped and a new alternative (TNR) is available. Many common complaints relating to cats are: pregnant cats, kittens, males spraying and aggressive males which are commonly associated with intact or male/female unowned cats. One of the barriers currently restricting TNR programs within Clarington is the Responsible Pet Owners By-law 2013-024. Amending the current By-law would require working with common interest groups to find suitable practices that are in the interest of residents and animal welfare advocates. Although Clarington's intake of feral cats is relatively low, the reduction of complaints and the ability to direct residents to another program that is in the interest of animal welfare may benefit the shelter greatly. Funding may be available through PetSmart Charities or other community based grants to assist with the costs associated with spay/neuter programs. Registration of feral cat colonies may be addressed in by-laws. The Municipality's role in the registration would be administrative, while keeping in mind local residents' concerns or acceptance. With current provincial legislation, a Municipality's ability to fully operate a TNR program is hindered. Legislation sets out what may be done with any animals that are impounded in the Municipality's shelter (adopted, returned to owner or transferred to education facility). Common interest groups for TNR programs are not governed by these same regulations. Therefore, by utilizing common interest groups for TNR programs these barriers are removed. The spaying and neutering of all adopted pets is currently.being addressed in a new bid for veterinarian services. Adult cats are currently spayed/neutered, while all other animals are vaccinated and microchipped prior to adoption. Any adjustment of the spaying/neutering of animals would have to be addressed in set fees for adoptions in the Responsible Pet Owners By-law 2013-024. The goals of the common interest groups and TNR programs are to reduce shelter intake, euthanasia numbers and to provide additional humane alternatives. Staff concur with these goals. 3. Concurrence Not Applicable 15-8 Municipality of Clarington Report CLD-002-16 Page 4 4. Conclusion Utilizing TNR or spay/neuter programs should assist in the reduction of animal intake for the Municipality's Animal Shelter. Working with local interest groups to improve animal care and decrease euthanasia rates of feral cats is an improvement for animal welfare and shelter operations. As such it is respectfully recommended that Council approve a TNR program in principle and authorize staff to work with common interest groups to develop a TNR program for Clarington. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted b �,, , y: ./� Reviewed b �6-Anne Greentre4 Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or agreentree@clarington.net Attachments: Attachment 1 — Statistics List of interested parties to be notified of Council's decision; Denise Harkins, Action Volunteers for Animals M.J. Galaski, Animal Rescue Krew Cathy Asling and Denise Dove, The Animal Guardian Society Sharon Carrs, Cat Town Rescue Martin Field, PAWS-4 Durham CAG/da 15-9 Attachment 1 to Municipality of Clarington Report CL®-002-16 Appendix 1: Statistics NOTE: Percentages are based on a calculation which includes "cats in shelter at beginning of the year" and "cats in shelter at the end of the year". Therefore, totals for the percentages will vary slightly. Canadian Statistic 2012 CFHS Cats Returned to Owner\ 1% Euthanized 55% Adopted 43% The Clarington Animal Shelter statistics are as follows: Cats 2013 Cats 2014 Cats 2015 Return To Owner Return To Owner Return To Owner 4.8% 2.9% 7.3% Euthanized Euthanized Euthanized 18.7% 12.6% 10.5% Adopted Adopted Adopted 44% 89.8% 73% Reasons for euthanasia for Clarington's cats: 2015: 8 Feral, 7 Behavioral 2014: 2 Feral, 5 Behavioral 2013: 5 Feral, 6 Behavioral 15-10 Clarington Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: January 4, 2015 Report Number: CLD-003-16 Resolution: File Number: By-law Number: Report Subject: 2015 Accessibility Annual Status Update Recommendations: 1. That Report CLD-003-16 be received for information. 15-11 Municipality of Clarington Report CLD-003-16 Page 2 Report Overview This report provides an overview of the 2015 Accessibility Annual Status Update. 1 . Background In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), municipalities are required to establish, implement, maintain and document a multi-year accessibility plan. This plan outlines the Municipality's strategy to prevent and remove barriers for people with disabilities. Clarington's Multi-Year Accessibility Plan was established in 2013 (Attachment 1) and is currently posted on the Municipality's website, www.clarington.net. Under the AODA, municipalities are also required to prepare an annual status update on the progress they have made to prevent and remove barriers. 2. Review The Municipality of Clarington is committed to ensuring that people of all ages and abilities enjoy the same opportunities as they live, work, play, visit and invest in our community. We strive to promote an inclusive, caring and respectful community where programs, services and facilities are available to everyone. Our goal is to make Clarington a barrier-free community and each year we come closer to achieving that goal. In keeping with this commitment, the Municipality is working to meet and exceed its obligations under the AODA and its Standards. The 2015 Accessibility Annual Status Update (Attachment 2) highlights the accessibility accomplishments the Municipality has made over the past year. The Annual Status Update also provides a summary of the work to be accomplished in 2016. The Clerk's Department looks forward to receiving Council's support regarding accessibility initiatives in 2016. 3. Concurrence This report has been reviewed by the Clarington Accessibility Advisory Committee who concur with the recommendation. 4. Conclusion It is respectfully recommended that the status report be received for information. 15-12 Municipality of Clarington Report CLD-003-16 Page 3 5. Strategic Plan Application Not applicable. Submitted by: % ` Reviewed b C. Anne/Green ree Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Jeannette Whynot, Accessibility Coordinator, 905-623-3379 ext. 2131 or jwhynot@clarington.net Attachments: Attachment 1 — Clarington's Multi-Year Accessibility Plan, 2013-2017 Attachment 2 — 2015 Accessibility Annual Status Update There are no interested parties to be notified of Council's decision. CAG/JW 15-13 ATTACHMENT#__1_J0 REPORT# C U2 -D 03-l G 2013-2017 Multi-Year Accessibility Plan In Accordance With The Accessibility For Ontarians With Disabilities Act DECEMBER 2013 Alternative formats available upon request. 15-14 INTRODUCTION The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) received Royal Assent on June 13, 2005. This legislation builds on the Ontarians with Disabilities Act, 2001, in ensuring a fully accessible Province of Ontario by 2025. The AODA includes accessibility standards addressing customer service, transportation, accessible information and communications, accessible built environment and employment accessibility. The first of the standards to be legislated was the Customer Service Standard which came into effect January 1 , 2008 and municipalities and other designated public sector organizations had to comply with the regulation by.January 1 , 2010. The Integrated Accessibility Standard has combined the areas of information and communication, transportation and employment. These standards apply to the Government of Ontario, the Legislative Assembly, every designated public sector organization and every person or organization that provides goods, services and facilities to the public or other third parties and that has at least one employee in Ontario. 15-15 Clarington Multi-Year Accessibility Plan Page 2 The standard specifies various timelines for the requirements to be met and addresses such items as the provision of accessible formats and communication supports for persons with disabilities, providing accessibility for people with disabilities during their employment life cycle and easy access to transportation services. THE ACCESSIBILITY ADVISORY COMMITTEE The legislation requires that municipalities appoint an Accessibility Advisory Committee (AAC). The Municipality of Clarington's AAC, in accordance with legislation, consists of a majority of members with disabilities, who work alongside staff to develop and facilitate strategies toward a barrier-free Clarington for citizens with disabilities. AAC Past Activities In accordance with the AODA, the Municipality adopted the Accessibility Policy which addresses the accessibility requirements related to customer service (ie, accessible formats, notice of temporary disruptions, use of service animals and support persons, feedback process and 15-16 Clarington Multi-Year Accessibility Plan Page 3 assistive devices), Information and Communication Support (ie, Communication, accessible websites and web content, emergency procedures, HR policies and supports, accessible formats) and transportation standards. The Accessibility Committee continues to focus ongoing efforts in educating the public of accessibility issues within the community. Efforts to do so included the participation at Maplefest in downtown Bowmanville in early May to disseminate information related to accessibility issues and the committee as well as information published in the Wilmot Creek newsletter to advise the residents of that community of the existence of the committee and ways in which we can assist with identification and elimination of barriers. Concerns with respect to accessibility in public buildings are being investigated and addressed by the Committee, when brought forward by members of the public and members of the Committee. Recommendations are being made to the owners of the buildings for implementation. In addition, improvements in accessible features are being recognized by the Committee by way of congratulatory letter. 15-17 Clarington Multi-Year Accessibility Plan Page 4 The Committee continues to work closely with counterparts throughout the Region of Durham. The Committee Chair participated in an Emergency Evacuation Exercise which was undertaken in Clarington and members of the Committee attended the annual Regional Forum where representation from all eight municipalities was present. A presentation was received from the Bowmanville Creek Anglers Association who was enthusiastic about erecting an accessible fishing platform on the Bowmanville Creek. In response to the presentation, the Committee provided .funding for the project and also nominated the Association for an Accessibility Award through Durham Region. At the EmployABILITY Awards and Gala, the Committee was pleased to learn that the Association was the recipient of the award. Issues with respect to accessibility in all facilities, public and private; continue to be of paramount concern to the Committee and the members will continue to address issues as they become known to them. 15-18 Clarington Multi-Year Accessibility Plan Page 5 Municipal staff continue to keep accessibility at the forefront when reviewing and/or implementing policies and when developing projects. The Emergency and Fire Services Department, together with the Ontario Fire Marshal and Grandview Children's Centre, has recently launched a new program called "Think Ahead". The program encourages Grandview clients to request a home visit from the fire services to educate the family in fire safety, fire prevention, emergency planning and escape planning. In so doing, the department becomes familiar with the family's challenges and the child's characteristics. The Treasury Department has undertaken a renovation of their Tax customer service area to address accessibility issues for the public and employees. This construction commenced in December and is anticipated to be complete in early 2014. In conjunction with the Human Resources Department, information was distributed to all employees regarding individual Employee Workplace Emergency Response Plans and responses received were followed up on. 15-19 Clarington Multi-Year Accessibility Plan Page 6 In order to address training requirements of the AODA, a team of trainers completed "Train the Trainer" workshops regarding the Integrated Accessibility Standards Regulation. This team will be implementing and facilitating training sessions for staff, volunteers and suppliers of the Municipality. A working group representing all departments of the Municipality is commencing work on making all municipal documents accessible. This is a large project which will be ongoing throughout 2014. 15-20 Clarington Multi-Year Accessibility Plan Page 7 Multi-Year Accessibility Plan Municipality of Clarington Legislated Our Proposed Completion Date for General Deliverables Implementation Date Public Date Sector (January) Policies & Procedures 2013 2013 Create Policies with Statement of Organizational 2013 2013 Commitment in written form Approval and Sign off 2013 2013 Make available to the Public 2013 2013 Available in Alternative Formats - upon request 2013 2013 Accessibility Plan - Multi Year 2013 2013 Develop Accessibility Plan 2013 2013 Accessibility Plans- Post to web 2013 2013 Prepare an Annual Status Report and post 2013 2013 Review every 5 years Provide in alternative format 2013 2013 Procuring or Acquiring Goods or Services - develop procedure for this 2013 2013 If not practicable, provide an explanation. Create 2013 template. Accessibility Self Service Kiosk- have regard for 2013 2013 Training-All employees & volunteers, policy developers, those providing goods or services on 2014 behalf of organization regarding IRS and Human Rights Code Decide on training delivery Create schedule for current staff and new staff Training completed 15-21 Clarington Multi-Year Accessibility Plan Page 8 Legislated Our Proposed Date of Date for Information & Communications Date for Completion Public Implementation Sector (January) Emergency Procedure Plans or Public Safety 2012 2012 Information - inventory and make accessible Feedback- is feedback system accessible upon 2014 request Accessible formats and communication supports upon request (timely manner, no cost charged to 2015 other persons Create inventory of current documents Create document renewal plan Create Strategic Communication Plan -create processes for flow of documents, who creates source documents, who ensures pdfs are accessible, who checks for accessibility before posting to website, decide on corporate wide fonts, staff training on accessible document creation, analysis of website content and new content Website New Internet WCAG 2.0 Level AA(other 2014 then closed caption Live pre-recorded audio) All internet websites and web content WCAG 2.0 Level AA 2021 15-22 Clarington Multi-Year Accessibility Plan Page 9 Legislated Our Proposed Date of Date for Employment Date for Completion Public Implementation Sector (January) HR Staff to develop deliverables and processes for below Workplace Emergency Response - process 2012 2012 Recruitment- notify employees and public regarding availability of accommodation Notify applicant- availability of accommodation 2014 upon request for assessments or selection process Inform employees of policies regarding job 2014 accommodations Accessible formats and communication 2014 supports available to perform job Have a Documented Individual Accessibility Plan 2014 Have a Return to Work Process 2014 Performance Management takes into account 2014 accessibilityneeds Career Development and Advancement Process 2014 takes into account accessibility needs Redeployment process takes into account accessibility needs 2014 15-23 Clarington Multi-Year Accessibility Plan Page 10 Legislated Our Proposed Date of Date for Public Spaces Date for Completion Public Implementation Sector (January) Incorporate the Design of Public Spaces on newly developed or redeveloped recreational trails and beach access routes, outdoor public use eating 2016 areas, outdoor play spaces, exterior paths of travel, accessible parking and service related elements If developing Recreational Trails, Outdoor Play Spaces, Exterior Paths of Travel, Rest Areas, or On- Street Parking, consult with public, persons with 2016 disabilities and municipal AAC if there is one Provide maintenance and restoration of public 2016 spaces Develop procedures for preventative and 2016 emergency maintenance of accessible elements in Develop procedures for dealing with temporary 2016 disruptions when accessible elements under public Report every three years as of December 31, 2013 2016 15-24 Clarington Multi-Year Accessibility Plan Page 11 Communication of the Plan This plan will be available on the Municipality's website and at the Municipal Administrative Centre. Every attempt will be made to have it available to those with disabilities. Questions related to this Plan should be directed to: Municipal Clerk Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623-3379 E-Mail: clerks@clarington.net 15-25 Attachment 2 to Report CLD-003-16 If you require this information in an alternative format, please call 905-623-3379 x 2131 2015 Accessibility Annual Status Update Statement of Commitment The Municipality of Clarington is committed to ensuring that people of all ages and abilities enjoy the same opportunities as they live, work, play, visit and invest in our community. We promote an inclusive, caring and respectful community where programs, services and facilities are available to everyone. Our goal is to make Clarington a barrier-free community and each year we come closer to achieving that goal. About the 2015 Annual Status Update This report is the Municipality of Clarington's annual update on the measures taken to improve accessibility in our community and to report on the progress made under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) and the Ontarians with Disabilities Act, 2001 (ODA). Accessibility Legislation in Ontario Ontarians with Disabilities Act, 2001 (ODA) In 2001, the Government of Ontario enacted the ODA. The ODA requires public sector organizations (the provincial government, municipalities, hospitals, educational institutions and public transportation service providers) to undertake activities aimed at reducing and eliminating barriers for people with disabilities. It also required municipalities with populations over 10,000 to appoint an Accessibility Advisory Committee (AAC), develop annual accessibility plans and seek the advice of AACs on certain matters. Accessibility for Ontarians with Disabilities Act, 2005 (AODA) The AODA sets out a road map for an accessible Ontario by 2025 with mandatory and enforceable standards in five key areas: • Customer Service • Information and Communications • Employment • Transportation • Public Spaces Page 1 of 8 15-26 Clarington 2015 Accessibility Annual Status Update The Customer Service Standard became law (Ontario Regulation 429/07) on January 1, 2008. The Municipality of Clarington has complied with this Standard since January 1, 2010. The next four Standards — Information and Communication, Employment, Transportation and the Design of Public Spaces — are all part of the Integrated Accessibility Standard Regulation or IASR (Ontario Regulation 191/11). The requirements for this Standard will be phased in over time between 2011 and 2021. The Design of Public Spaces Standard focus on removing barriers in areas not covered by the Ontario Building Code such as playgrounds, on and off-street parking, recreational trails and service counters. It applies to new construction or re-construction of existing spaces. It does not require organizations to retrofit. Ontario Building Code (OBC) The OBC was amended to include enhancements to accessibility in buildings. As of January 1, 2015, most new construction and extensive renovations will be subject to updated accessibility requirements. Existing buildings, where no work is planned, are not affected by these new requirements. Clarington's Accessibility Advisory Committee The Clarington Accessibility Advisory Committee (CAAC) is a citizen committee that acts as an advisory body for Council. Its mandate is to advise on the identification, removal and prevention of barriers to people with disabilities in Clarington. The CAAC's term coincides with Council. Following the 2014 Municipal Elections, a new CAAC was formed and is working within its mandate until 2018. The current CAAC members bring a wide range of personal and professional experiences and perspectives related to the challenges faced by people with disabilities. They provide invaluable advice and support as we continue to work toward a barrier- free Clarington. Accessibility Governance In 2015, Council approved a full-time Accessibility Coordinator position in response to the growing demands of the AODA and its Standards. The Accessibility Coordinator acts as a resource for all service areas and facilitates compliance with the AODA. The Coordinator keeps informed about legislation and participates in accessibility networks Page 2 of 8 15-27 Clarington 2015 Accessibility Annual Status Update such as the Ontario Network of Accessibility Professionals (ONAP).The Coordinator also liaises with the other Accessibility Coordinators in Durham through a bi-monthly coordinators meeting. In addition, the Accessibility Coordinator sits on the Durham Regional Transit's Specialized Services Appeals Panel. This panel hears eligibility appeals for Specialized Service, as required under the AODA. 2015 Accomplishments Customer Service.Standard The Accessibility Standards for Customer Service came into effect in 2008. The Municipality of Clarington has been in compliance with this Standard since 2009. We recognize.that providing accessible customer service is an ongoing effort and that we can always do better. We continue to offer Accessible Customer Service training to all new employees. In 2015, the Municipality of Clarington initiated a pilot program to better assist customers with disabilities at the Municipal Administrative Center. The Municipality purchased an iPad that will serve as an assistive communication device. The iPad will help break down communication-based barriers, ensuring accessible and equitable customer service for everyone. Integrated Accessibility Standards General Requirements The Municipality of Clarington's Multi-Year Accessibility plan is posted on the Clarington website. This plan outlines the steps we will take to meet our obligations under the AODA. We will review and update this plan in 2016 to make sure we are meeting or exceeding our obligations under the AODA. Training on the IASR and the Ontario Human Rights Code continues to be given to new staff. Accessibility training continues to play an important role in new employee orientation. In 2014, the Corporate Services Department updated its purchasing criteria to include accessible design, features and criteria. The result of this criteria is that Clarington is purchasing the most accessible goods, services and facilities available. If the Municipality is not able to purchase accessible goods, services or facilities, the Municipality will give an explanation, upon request. Page 3 of 8 15-28 Clar-Mgtoa 2015 Accessibility Annual Status Update Information and Communications 1. Website The Municipality of Clarington launched its new website in 2015. The website was completely redesigned to be user-friendly and accessible. The new website and the content on it complies with WCAG 2.0 Level AA. We are working hard to ensure everything on the website is in an accessible format, however there are some situations where these requirements prove to be very challenging. We encourage individuals to contact us through phone or email if something is not accessible to them. We will work with each requestor to find an alternative format. The new website also features BrowseAloud. It includes a number of helpful tools that make our website even more accessible such as: highlighting, reading out loud, and language translation. 2. Accessible Documents In order to produce accessible documents for our website, municipal staff received training on how to create accessible documents using software features. The Accessibility Coordinator continues to train and support staff that need help creating accessible documents. The Municipality continues to make great strides in providing documents in an accessible format. We encourage individuals who find a document inaccessible to contact us via phone or email to request it in an alternative format. 3. Accessible Presentations The Municipality of Clarington is committed to exceeding its obligations under the AODA whenever possible. To illustrate this commitment, we have developed Presentation Guidelines for Delegations to Committees and Council. The goal of these guidelines is to ensure presentations are accessible to everyone. These guidelines have been designed to assist delegates who use PowerPoint when presenting to Committee or Council. The guidelines have requirements for colour combinations, font size and images, among other items. Employment The Municipality of Clarington is committed to accessible and equitable hiring practices. All job postings include a statement about the availability of accommodations for applicants with disabilities during the recruitment process. Page 4of8 15-29 Cla rft w,a 2015 Accessibility Annual Status Update Successful candidates are informed, through their offer of employment, that accommodations are available for people with disabilities. All employees are informed of policies regarding job accommodations. The Municipality continues to provide workplace emergency information to employees who require it. Transportation The Region of Durham is responsible for transportation within Clarington. Metrolinx (Go Transit) also provides transportation service through Clarington. All feedback regarding transportation is shared with Durham Regional Transit and/or Metrolinx. The Accessibility Coordinator frequently liaises with Durham Regional Transit on issues relating to accessible public transportation in Clarington. The Accessibility Coordinator also serves as an Appeals Panel member for Durham Regional Transit's Specialized Service appeals. In 2015, the Municipality of Clarington updated its taxi by-law. The by-law was updated to ensure it is consistent with the requirements of the AODA and its Standards. Design of Public Spaces Beginning in 2016, the Municipality will have additional accessibility requirements under the Design of Public Spaces Standard. In 2015, the Municipality reviewed the Standard and developed strategies for ensuring all new and redeveloped public spaces are compliant with the requirements beginning in 2016.. Although the Municipality is not required to retrofit public spaces under this Standard, we will continue to proactively make accessibility improvements. We will work towards creating a barrier-free Clarington by removing barriers and exceeding our legal requirements whenever possible. In 2015, steps were taken to initiate the development of universal design guidelines for municipal facilities. The goal of these Standards is to provide an inclusive, user friendly and accommodating built environment through design and the careful use of materials and equipment. It reconciles legislative changes with respect to accessibility and incorporates recent ergonomic research from the United States, lessons learned and best practices from other Ontario municipalities and organizations. All of the design requirements use universal design principles as the core principle. The Municipality has committed to becoming a barrier-free community. In keeping with this commitment, the use of the Universal Design Standards will become mandatory for all new construction, additions, renovations and capital replacements at municipally Page 5 of 8 15-30 Claibygtoa 2015 Accessibility Annual Status Update owned buildings, including leased buildings and temporary structures. It will become a valuable resource as we work towards removing barriers. We expect to have these guidelines adopted and approved in 2016. Other Important Accessibility Achievements 1 . Facility Updates Newcastle & District Recreation Complex received a number of accessibility enhancements in 2015. A motorized transfer lift was added to the accessible change cubicle in the family change room. A full accessible water wheelchair was purchased and an accessible transfer lift to the whirlpool was added. In addition, two additional barrier-free parking spaces were added at the south-west corner of the parking lot. The Courtice Community Complex purchased second accessible water wheelchair and added four accessible parking spaces near the front entrance. The fire alarm system was upgraded to include both audio and visual announcements. The Alan Strike Aquatic and Squash Centre (formerly the Clarington Fitness Centre) re-opened to the public in September, 2015 and features a number of accessibility upgrades. A fully accessible water wheelchair and transfer lifts for the pool and whirlpool were added. This major renovation also saw the installation of an elevator, automatic door openers throughout the facility, accessible washrooms, accessible change areas, showers, and changing tables. Universal Design principles were considered during all phases of the project, including design and procurement. The Beech Centre received a new barrier-free emergency exit route. This update provides visitors of the Beech Centre with two barrier-free exits in case of an emergency. Courtice Library Branch underwent a major renovation in 2015. The expanded and renovated library space will serve all residents including persons with accessibility requirements. Barrier free access has been enhanced by the removal of doors from the entrance way and the installation of a barrier-free family washroom. Library collections have been lowered to enhance accessibility. Signage for the public was created to provide clarity and address accessibility considerations. Universal Design principles were considered during all phases of the project, including design and procurement. 2. Barrier-Free Parking Spaces In 2015, the Operations Department refreshed 8 barrier-free parking stalls. These updates were done in consultation with the Accessibility Advisory Committee and take into consideration the current AODA requirements for barrier-free off-street parking. Page 6 of 8 15-31 Clarington 2015 Accessibility Annual Status Update 3. Accessible Mobile Stage In 2015, the Municipality unveiled its new Accessible Mobile Stage, which was purchased with grant money from the Ontario Trillium Foundation as part of a community collaborative project with the Visual Arts Centre, the Rotary Club of Bowmanville, the Orono Agricultural Society and the Municipality of Clarington. The stage has many features including a lift that provides access from the ground to stage level for people with disabilities. This accessible mobile stage will ensure that Clarington events and festivals are accessible to all residents and visitors. 2015 Accessibility Compliance Report The Government of Ontario requires municipalities to file an Accessibility Compliance Report every two years. In 2015, the Municipality filed its 3rd accessibility report with the Government of Ontario. This report indicated that Clarington is in full compliance with the AODA and its Standards. The accessibility report is just one indication of how well we are doing. We encourage staff and members of the community to let us know how we are doing. Feedback can be provided in person, through our website, over the phone, by letter or email. Feedback is always welcomed as we work towards becoming a barrier-free community. Next Steps Throughout 2016, the Municipality of Clarington will continue to work towards meeting, maintaining, and exceeding its obligations under the AODA and its Standards. In keeping with our goal of becoming a barrier-free community we will: • Review and update our Multi-Year Accessibility Plan. • Respond to requests for information in an alternative format. • Formally adopt the Clarington Universal Design Standards for Municipal Facilities. • Continue conducting accessibility audits on municipal facilities. • Monitor the proposed changes to the Customer Service Standard and implement any changes prior to its planned implementation date of July 1, 2016. • Provide current staff and volunteers with updated information on changes to our accessibilities policies and continue providing accessibility training to all new staff and volunteers. Page 7 of 8 15-32 Clarington 2015 Accessibility Annual Status Update • Update the Terms of Reference for the Clarington Accessibility Advisory Committee to ensure it is consistent with current obligations under the ODA and AODA. • Continue reviewing by-laws to ensure they are consistent with the principles of the AODA and that they meet or exceed the minimum Standards required under the AODA. • Continue advocating for greater accessibility within the community. Page 8of8 15-33 Clar-m9ton Clerk's Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: January 4, 2016 Report Number: CLD-004-16 Resolution Number: File Number: By-law Number: Report Subject: Election signs Recommendations: 1. That Report CLD-004-16 be received; 2. That the By-law, attached to Report CLD-004-16, as Attachment 1 to regulate Election Signs be approved; 3. That By-law 2010-015, being an amendment to By-law 2009-123, be repealed; and 4. That all interested parties listed in Report CLD-004-16 and any delegations be advised of Council's actions. 15-34 Municipality of Clarington Report CLD-004-16 Page 2 Report Overview The provisions of the Clarington Sign By-law 2009-123 were amended in 2010 to include provisions involving signage for elections. This amendment has created a by-law which can, at times, be unwieldy and challenging to enforce. Staff are proposing to make amendments to the election provisions and remove the amendments from the original by-law and reintroduce them as a stand-alone election sign by-law. 1 . Background In September 2009, the Municipality passed its Comprehensive Sign By-law 2009-123. In February 2010, Council passed an amending by-law, 2010-015, to deal specifically with election signs. The by-law provisions have been tested and applied in six separate elections, two each of municipal, provincial and federal. These experiences have led Staff to consider changes and improvements to the sign regulation and enforcement process. As well, the experience of working with the By-law has demonstrated a need to revise and "tidy up" the by-law to provide more clarity for both the candidates and our Municipal Law Enforcement Division. 2. Discussion One of the prime areas of concern has been the proliferation of election signs during each campaign. While signs do help to introduce the candidates and get their message out, they can, without proper regulation, become a blight on the landscape with every meter of roadway at every intersection jammed with signs promoting the candidates. Many sign campaigns appear to operate on the idea that if one sign in good advertising then ten or twenty at the same location must be great. The visual impact on the landscape tells a different story. Staff have heard complaints from residents who have put up signs on their own property to show support for one candidate, only to have the boulevard in front of their house bombarded with signs for an opposing candidate. This often leads to conflict and in many cases, vandalism. Signs are pulled out and thrown in ditches and left to decay and rot. Most candidates are conscientious about their signs and want to remove them after the election. The reality is that signs are often put up by teams of enthusiastic supporters who want their person to win. As a result, they will overpopulate an area with signs and may not remember where they put them all when it comes time to remove them. By-law 2010-015 dealt with the overcrowding by requiring a separation of 500 metres between roadside signs for the same candidate. This has greatly reduced the problems of election sign sprawl, but there is certainly more room for improvement. It is also a time consuming task for Municipal Law Enforcement Officers to have to measure the separation distances between signs for all candidates. 15-35 Municipality of Clarington Report CLD-004-16 Page 3 Not only is election sign patrol and removal time consuming, it is costly in terms of Staff and vehicle resources. Teams of officers will work all day clearing an area, only to have the candidates' volunteers replace the signs within less than 24 hours. The current procedure of billing the candidate for each election sign that is removed has not proved to be a sufficient deterrent. Currently, signs are not released until such time as the outstanding bills has been paid. 3. Proposal 3.1 General Staff have reviewed the by-laws of several municipalities. The proposed changes are consistent with the approach taken by Toronto, Vaughan, Oakville, Caledon, Newmarket, Pickering, Springwater and King Township. Election signs scattered on the roadside may identify a particular candidate but they do not show any indication of actual community support. Staff time spent visiting and revisiting the same areas, and removing signs that are replaced almost as soon as the officers leave, is not a good investment of their time. Yet, it is a serious concern and enforcement is needed to keep some form of order. Staff are proposing two significant changes to the election sign regulations and a complete revision to the By-law to make it more clearly and easily understood. Drawing from the municipalities listed above Staff are proposing to combine some of the best methods employed by others. 3.2 Deposit and Removal Fees Toronto, King Township, Caledon, Newmarket, York Region and Springwater take a deposit from the candidates and hold it against any costs incurred in confiscating illegal signs. Each has a set cost for the removal of signs which is deducted from the deposit amount, however neither King nor Springwater will bill for removal costs which exceed the deposit. Toronto charges a removal for the post-election removals. Pickering charges a set amount for each sign removed. It does not however, take a deposit in advance. Vaughan takes a non-refundable deposit to defray the costs of removal of illegal signs but does not charge any additional fees. The Pickering and King by-laws appear to have worked well. Springwater is planning to make revisions to their by-law to extend their ability to charge for final cleanups of signs not removed after the election. Staff are proposing to require any candidate who wishes to display election signs to pay a deposit at the start of the campaign and before any signs are displayed. The fee will be $250.00. This is a modest amount but it will be used to help defray the costs of removing a candidate's illegal signs. 15-36 Municipality of Clarington Report CLD-004-16 Page 4 Each sign which is found in violation of the by-law and removed by Staff will cost the candidate $10.00 per sign, regardless of size, up to a total of 25 signs. The removal fee will be deducted from the deposit. Any candidate who proceeds to display signs without having paid the required deposit may be charged pursuant to the by-law and face a penalty, on conviction, as set out in the Provincial Offences Act. They shall also be liable to the removal fees as set out above. These fees are in line with the by-laws of the municipalities mentioned above who vary between $250.00 and $300.00 for their deposit fees. If more than 25 signs of any size are removed, the candidate will be subject to the removal fees set out in Schedule A of the By-law. These fees will vary depending on the size of the sign and the difficulty of removal. Signs will be released back to the candidate or his election team on payment of any outstanding removal costs. In addition to this limitation candidates will only be allowed to post signs in their own Ward or Riding. Election signs from anyone other than the actual area candidates will be removed forthwith. After the election, candidates have two days to remove their signs. On the third day after the election, Staff will remove and impound any remaining signs found on public or municipal property. These may also be reclaimed by the candidate on payment of the applicable fees. These fees will be at the rate of $10.00 for small signs under 0.56 m2 (6 ft'), $20.00 for any sign up to 3 m2 (32 ft2) and $30.00 for any sign over 3metres2. Any signs not reclaimed after 60 days will be destroyed. The candidate will be still be responsible for the incurred costs of the removal of the signs. Signs on private property are the responsibility of the homeowner to remove but will not be subject to enforcement action unless they have been abandoned and degenerate to the point where they become garbage or debris. 3.3 Sign Placement The second, and more aggressive change proposed in the By-law, is to ban election signs from all highways which are under the jurisdiction of the Municipality. Aside from the Regional roads, election signs will be restricted to private property. This is an approach taken by Vaughan, and Springhill. Caledon bans election signs on municipal property and only restricts it on highways. Newmarket's By-law also speaks of prohibiting election signs on boulevards and restricting them to private property but does not specifically say they are banned on highways. Staff will have minimal rules dealing with private property, such as controlling sign heights within visibility triangles on corner lots. The Region's Traffic By-law will apply to election signs on Regional property. The proposed by-law (Attachment 1) will simplify election sign issues for the Municipality. The current 500 metre separation between signs for the individual candidate has helped reduce the clutter but has raised more issues when candidates challenge the Officer's decision. With 15-37 Municipality of Clarington Report CLD-004-16 Page 5 election signs confined largely to private property, the enforcement process should be more self-regulating. As noted earlier, property owners will not want to leave signs up after the election is over, so removal issues should be minimal. The only removals which would need to take place would be for any signs found on the highways or boulevards and on municipal property. The fees to be charged and deducted from the initial deposit are for the removal of the sign rather than the retrieval. In the past elections, some candidates have maintained that they do not feel they have to pay anything as long as they do not want their signs back. The fact that this is the charge for the removal will be clearly spelled out in the new By-law. 4. Concurrence This Report has been reviewed by the Municipal Solicitor, Andrew Allison and Fred Horvath, Director of Operations Services who concur with the recommendations. 5. Conclusion The changes proposed in the attached by-law take a mature approach to the issue of election signs. Long seen as a necessary evil for election campaigns, they are costly to the candidate, a continuing source of concern over damaged or stolen signs and a potential safety concern for the Municipality. Restricting the signs to private property will help mitigate some of the safety issues. The introduction of a deposit and a set removal fee deducted from that deposit places the onus for compliance squarely on the candidate who now has a financial stake in the placement, maintenance and removal of their election signs. 6. Strategic Plan Application Not Applicable Submitted by: (P,_ Reviewed b "�- /C`.Anne Greentree Franklin Wu, Municipal Clerk Chief Administrative Officer Staff Contact: Len Creamer, Manager, Municipal Law Enforcement, 905-623-3379 ext. 2110 or IcreamerCcD_clarington.net Attachments: Attachment 1 proposed by-law. Interested parties: N/A 15-38 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2016- Being a By-law to regulate the placement of election signs WHEREAS paragraph 7 of subsection 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25 states that a municipality may pass by-laws respecting structures, including fences and signs; AND WHEREAS Council deems it desirable to repeal the Election Sign By-law 2010- 015 and replace it with a new updated Election Sign By-law to ensure public safety on our roads and highways during an election period. NOW THEREFORE the Council of the Corporation of the Municipality of Clarington enacts as follows: PART I - INTERPRETATION Definitions 1. In this By-law, "campaign office" means the administrative office or offices for a candidate in an election; "candidate" shall have the same meaning as in the Canada Elections Act, S.C. 2000, c. 9, the Election Act, R.S.O. 1990, c. E. 6 or the Municipal Elections Act, 1996, S.O. 1996, c. 32 as applicable, and shall be deemed to include a person or an agent for a registered person seeking to influence another person to vote for or against any question or by-law submitted to the electors; "display" includes erect, attach, place and maintain; "election" means any federal, provincial or municipal election and any question or by-law submitted to the electors and includes an election to a local board or commission; "election sign" means any, (a) device advertising or promoting a candidate in an election; (b) device advertising, advocating or discouraging the public from voting for a candidate or political party in an election or by-election; or (c) object or item that uses words, pictures or graphics or any combination thereof intended to influence persons to vote for or against any question or by-law submitted to electors under section 8 of the Municipal Elections Act, 1996; and - 1 - 15-39 (d) does not include any campaign literature or an item of apparel bearing the name or image of the candidate, unless it is worn or displayed at a voting place; "highway" shall have the same meaning as the Highway Traffic Act, R.S.O. 1990, c.H.8, and includes unopened road allowances; "mobile election sign" means a temporary sign which is not permanently affixed to the ground or to any structure, and typically designed for the rearrangement of copy on the sign face, and which is capable of being readily moved from one location to another, and may be part of or attached to a wheeled trailer or frame without wheels in such a manner so as to be able to be moved from place to place, which is being used as an election sign, but does not include a sign attached to a motorized vehicle where the principle use of the vehicle is transportation of people, goods or other materials; "Municipal Clerk" means the Municipal Clerk of the Municipality, or a designate; "Municipality" means The Corporation of the Municipality of Clarington; "Officer" means an officer appointed by the Municipality for the purpose of enforcing Municipal by-laws, any employee of the Municipal Operations Department whose duties include enforcement of this By-law and the Durham Regional Police; "Operations Department" means the Operations Department of the Municipality; "person" includes an individual, partnership, natural person, candidate, his or her agent or any representative of a candidate; "public park" means land and land covered by water and all portions thereof owned or made available by lease, agreement, or otherwise to the Municipality, that is established, dedicated, set apart or made available for use as woodlot, ravine, recreation centre, square, garden, walkway, water or any other area in the Municipality, devoted to active or passive recreation including the adjacent road allowance; "public property" includes highways, public parks, public utility poles, street lights, stop lights, and similar utilities and infrastructure located within a highway regardless of whether the item/utility/structure is owned by or under the control of the Municipality or any of its agencies, boards or commissions, and includes any lands belonging to or owned by any Federal, Provincial or Regional authority; "public utility pole" means a pole owned or controlled by an entity which provides a Municipal, Regional or public utility service, including street lights, stop lights, Bell Canada, Hydro One and any subsidiaries thereof; -2 - 15-40 "vehicle election sign" means any form of signage, poster or vehicle wrap placed on or attached to a vehicle to show support for a candidate or any question or by- law submitted to the electors and includes any motor vehicle, trailer or any vehicle as defined in the Highway Traffic Act, R.S.O. 1990, c.H.8, whether actively being operated on the highway or parked at any location; "visibility triangle" means a triangular shaped area of land abutting a highway or private road that is required to be kept free of obstructions that could impede the vision of a pedestrian or the driver of a motor vehicle exiting onto or driving on the highway or private road; As illustrated, a visibility triangle shall be determined as follows: a) The visibility triangle adjacent to an exterior side lot line shall be the area enclosed by each of the street lines measured to a point specified in the applicable Municipal Zoning By-law back from the intersection of the street lines, and a diagonal line drawn between these two points. b) The visibility triangle from a driveway, lane or right -of -way shall be the area enclosed by the line along the limits of the driveway and the street line measured to a point 3.0 metres back from the intersection of the street lines and the limit of the driveway, lane or right-of-way and a diagonal line drawn between these two points. c) The visibility triangle extends beyond private property into the road allowance as illustrated. Street 1 Private Road For the �F Sidewalk .... purposes of this .-7.5r, - i, By-law the �i Street Line distance along (Exterior Side Lot Line} N the property line shall be Visibility Triangle on a Comer Lot measured at 7.5 ' metres (24.6 feet). ": Visibility Triangle Adjacent a Driveway 3m Fh i n � E a) c J / Driveway z m Q � 0 E j Property Line i ?' �.i 3m � is -3 - 15-41 "voting day" means the day on which the final vote is to be taken in an election pursuant to the relevant provincial or federal legislation, and includes any day in which advanced votes are taken; "voting place" means the location where election ballots are collected and tabulated; and "zone" means an area of land with designated permitted uses and restrictions as set out in the Municipality's Zoning By-laws 84-63 and 2005-109. References 2. In this By-law, reference to any Act or By-law is reference to that Act or By-law as it is amended or re-enacted from time to time. 3. Unless otherwise specified, references in this By-law to sections or schedules are references to sections or schedules in this By-law. Word Usage 4. This By-law shall be read with all changes in gender or number as the context requires. 5. In this By-law, a grammatical variation of a word or expression defined has a corresponding meaning. Severability 6. Each section of this By-law is an independent section, and the holding of any section or part of any section of this By-law to be void or ineffective for any reason shall not be deemed to affect the validity of any other sections of this By-law. Application 7. This By-law applies to all election signs displayed within the Municipality. Schedule 8. Schedule A (Removal Fees) is attached to and forms part of this By-law. PART II - RESTRICTIONS General 9. No person shall display any election sign except as permitted by this By-law. 10. No person shall display any election sign on any highway under the jurisdiction of the Municipality. -4 - 15-42 11. Notwithstanding section 10, a vehicle lawfully operated on the highway may have an election sign attached. 12. No person shall permanently attach any election sign to a tree or fence. 13. No person shall display any election sign or mobile election sign which has any, (a) flashing lights or rotating parts; (b) illumination; or (c) appearance which simulates any traffic control device. 14. No person shall display the Municipality's logo, crest or seal in whole or in part, on any election sign. 15. No person shall, at any time on any voting day, display an election sign on any premise used as a voting place Private Property 16. No person shall display an election sign on private property, (a) where it obstructs or interferes with a door or fire escape of a building; (b) without the consent of the owner or occupant of such property; (c) that is taller than one metre in height in a residential zone or 3.0 metres in all other zones; or (d) that is taller than 1.2 metres in height within a visibility triangle. Public Property 17. Except where explicitly permitted in this By-law, no person shall display an election sign on any public property. 18. Election signs must be displayed on a Regional Road in compliance with the Region of Durham Sign By-law or entirely on private property. 19. Municipal election signs may only be displayed within the candidate's Ward boundary. 20. Provincial and/or federal election signs may only be displayed within the candidate's riding boundary. - 5 - 15-43 21. Where a road serves as a boundary between Wards, candidates may only display election signs on private property on the side of the road within their Ward/Riding boundary. On municipal boundary roads, signs may only be placed on private property on the side of the road within the Municipality. 22. Where a Regional Road serves as the boundary between Wards/Ridings, the provisions of the Region of Durham Sign By-law shall prevail. 23. No person shall display an election sign or a mobile election sign that is larger than 3 metres2 (32 feet2) on public property. 24. No person shall display an election sign, vehicle election sign or mobile election sign in a location that interferes with a fire hydrant. Vehicle Election Sign 25. No person shall park or place any vehicle displaying a vehicle election sign within a one block radius of the Municipal Administrative Centre at 40 Temperance Street Bowmanville, on the voting day of a Municipal election. Timing 26. No person shall display an election sign any earlier than 45 days before the first advance voting opportunity for a municipal election. 27. No person shall display an election sign for a federal or provincial election until the day that the writ of election is issued and the candidate has been confirmed by the Returning Officer as a registered candidate. 28. Despite sections 26 and 27, signs identifying the candidate's campaign offices may be displayed on the offices once the candidate has filed his or her nomination papers and paid all required fees and been registered as a candidate. Part III — ENFORCEMENT Deposits Required 29. All election signs shall be removed by the candidate no later than two days following the voting day of the election for which the signs were displayed. 30. In the case of a municipal election, the candidate, shall, at the time of filing their nomination papers, submit a deposit in the amount of $250.00 to the Municipality to cover the cost of removal of illegally placed election signs. 31 . In the case of a Federal or Provincial election, the candidate, shall make the required $250.00 deposit with the Municipality prior to the erection or placement of any election signs. - 6 - 15-44 32. Any Federal or Provincial election sign displayed prior to the candidate's registration with the Returning Officer and payment of the fee as set out in section 31 above, shall be subject to removal and the candidate shall be subject to the removal fees as set out in Schedule A. 33. Sixty-one days after voting day, the deposit, less any amount deducted to cover the removal of illegally placed signs or signs not removed in accordance with the requirements of the By-law, shall be returned to the candidate. General 34. Any vehicle found in contravention of section 15 or 25 may be removed at the direction of an Officer, at the owner's expense. Such expenses shall not be deducted from the required deposit as specified in sections 30 and 31. Removal of Unlawful Election Signs 35. If an election sign is displayed in violation of this By-law, an Officer may remove the sign without prior notice to the owner or candidate. 36. Where an election sign is found to be in a location which, in the opinion of an Officer, poses an imminent or severe hazard, it may be removed immediately without prior notice. Cost Recovery 37. Any election signs displayed in violation of this By-law shall be removed by the Municipality and the candidate billed for such costs at a rate of $10.00 per sign for the first 25 signs only, regardless of the size of the sign. 38. Any sign removals in excess of the first 25 shall be billed to the candidate in accordance with the fees as set out in Schedule A. 39. If the value of signs removed exceeds the amount of the deposit, the candidate shall be billed for the extra sign removals in accordance with the fees as set out in Schedule A. 40. Any election signs which have been removed by the Municipality shall be stored at a Municipal storage site for a period of not less than 30 days during which time the owner may redeem the said sign upon payment of all outstanding fees. 41. Election signs which have been held for more than 60 days after the election may be destroyed and the Municipality shall not be liable to compensate the candidate for the loss. - 7 - 15-45 42. Any outstanding removal costs which remain unpaid more than 60 days after the election, and exceed the deposit amount, shall be billed directly to the candidate. Penalty 43. Notwithstanding any fees or penalties imposed for the removal of illegally placed signs, any person who contravenes any provision of this By-law is guilty of an offence and upon conviction, is liable to the penalties specified by the Provincial Offences Act, R.S.O. 1990, c. P. 33. Liability for Damages 44. The provisions of this By-law shall not be construed as relieving or limiting the responsibility or liability of any person displaying any sign for personal injury or property damage resulting from the placing of such signs or resulting from the negligence or willful acts of such person, or his or her agents or employees, in the display of such signs. PART IV — GENERAL Conflict 45. In the event of a conflict between this By-law and the provisions of another Municipal by-law regulating signs, including election signs, the provisions of this By-law shall prevail. Repeal 46. By-law 2010-015 is repealed in its entirety. Short Title 47. The short title of this By-law shall be the "Election Sign By-law". Effective Date 48. This By-law shall take effect on the date that it is passed. Passed this 18th day of January, 2016 Adrian Foster, Mayor C. Anne Greentree, Municipal Clerk - 8 - 15-46 Schedule A Removal Fees During the election Any election sign up to a maximum of 25 signs $10.00 per sign Over 25 signs during an election and post-election removal Signs up to 0.56 m2 (6 ft2) $10.00 Signs over 0.56 m2 up to 3 m2 (32 ft2) $20.00 Over 3 m2 $30.00 or actual cost of removal, whichever is higher - 9 - 15-47 Clarington Corporate services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: January 4, 2016 Report Number: COD-001-16 Resolution: File Number: RFP2015-12 By-law Number: Report Subject: Courtice Main Street Community Improvement Plan Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report COD-001-16 be received; 2. That approval be granted for the Municipality to award Request for Proposal RFP2015-12 for the provision of Courtice Main Street Community Improvement Plan to Dillon Consulting Limited, being the highest ranked proposal meeting all terms, conditions and specifications of the aforementioned Request for Proposal; and 3. That the funds required in the amount of$59,245.38 (net HST Rebate) be drawn from the following account: Unclassified Administration — Professional Fees 100-21-211-00000-7161 $59,245.38 16-1 Municipality of Clarington Report COD-001-16 Page 2 Report Overview To request authorization from Council to award the contract for the Courtice Main Street Community Improvement Plan. 1 . Background Request for Proposal 2015-12 was issued for interested parties to submit proposals for the provision of Consulting Services for the Courtice Main Street Community Improvement Plan as per the terms of reference provided by the Municipality of Clarington's Planning Department. The Request for Proposal (RFP) was advertised electronically on the Municipality's website as well as on the Ontario Public Buyers Association's website. Fourteen (14) companies downloaded the RFP document. Five (5) submissions were received in response to the RFP. All five (5) submissions were deemed compliant and moved onto the next step of technical scoring. 2. Analysis As stipulated within the RFP document, proponents were evaluated based on the following criteria: • Type and history of firm • Experience in writing community improvement plans • Consultation process • Firm's knowledge of Clarington and Durham Region • Understanding of the RFP and Proposed Solution • Identification of Accessibility design, features and criteria • Compliance & completeness • Costing/Pricing In addition to the above evaluation criteria, the RFP documents stipulated that the vendor selection would be made on the basis of reference checks and a presentation if required. The submissions received were reviewed by the Municipality's evaluation team consisting of staff from the Planning Department, Finance Department, Engineering Services Department and the Purchasing Division. Compliant proposals, as listed on Attachment#1, were reviewed and scored by the evaluation committee in accordance with the established evaluation criteria. Upon completion of the technical scoring, four firms met the evaluation threshold and were shortlisted to move forward in the process. The bid prices have not been listed as the award is based on all of the evaluation criteria including price. 16-2 Municipality of Clarington Report COD-001-16 Page 3 A primary concern for the evaluation committee was that the firm understood the scope of work requirements and that the firm's principles align with those of the Municipality. Three of the highest ranked submissions were asked to provide a presentation to the Evaluation Committee to provide further clarification of their proposal. Each of these three firms' presentations were scored based on the established evaluation criteria and ranking. Upon completion of the evaluation of the proposals it was mutually agreed by the members of the Evaluation Committee that the highest ranked proponent, Dillon Consulting Limited be recommended for the award of contract RFP2015-12 for the Courtice Main Street Community Improvement Plan as required by the Municipality. It was mutually agreed that a reference check was not necessary as Dillon Consulting has worked with the Municipality in the past on several project and have provided satisfactory work. 3. Financial/Budget Funding That the funds required in the amount of$ 59,245.38 (net HST Rebate) be drawn from the following accounts: Unclassified Administration — Professional Fees 100-21-211-00000-7161 $59,245.38 4. Concurrence This report has been reviewed by David Crome, Director of Planning Services, Nancy Taylor, Director of Finance/Treasurer and Tony Canella, Director of Engineering Services and they mutually concur with the recommendation. 5. Conclusion It is respectfully recommended that Dillon Consulting Limited being the highest scoring proponent with a bid of$ 59,245.38 (net HST rebate) be awarded the contract for the Courtice Main Street Community Improvement Plan as per specifications and requirements noted within Request for Proposal # RFP2015-12. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. 16-3 Municipality of Clarington Report COD-001-16 Page 4 Submitted by: Reviewed by Ma ' " rano, H.B.Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Summary of Submissions Received MM/DF/ 16-4 Attachment 1 to Municipality of Clarington Report COD-001-16 RFP2015-12 Courtice Main Street Community Improvement Plan Proposals were received from the following Firms: Dillon Consulting Limited Meridian Planning MMM Group Planscape Sierra Planning and Management 16-5 Clar*wa Corporate services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: January 4, 2016 Report Number: COD-002-16 Resolution: File Number: N/A By-law Number: N/A Report Subject: John Howard Society — Lease'Extension- 132 Church Street, Bowmanville Community Living Oshawa/Clarington — Lease Extension- 132 Church Street, Bowmanville Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report COD-002-16 be received; 2. That approval be granted for the Municipality to extend the lease agreement with the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of$15,129.5 per year (inclusive of H.S.T) for a five year period commencing on January 1, 2016 and subject to a yearly rate increase based on the Consumer Price Index, All Items, Ontario (most recent month)the Lease Extension for the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of$15,129.5 per year for the term of January 1, 2016 to December 31, 2020 be approved; 3. That approval be granted for the Municipality to extend the lease agreement with the Community Living Oshawa / Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $15,129.5 per year (inclusive of H.S.T) prorated on a month by month period commencing on January 1, 2016 until they are able to relocate; and 4. That the Mayor and the Municipal Clerk be authorized to execute the lease extension agreements with the John Howard Society and Community Living Oshawa / Clarington; 16-6 Municipality of Clarington Report COD-002-16 Page 2 Report Overview To request authorization from Council to extend the existing lease agreement with the John Howard Society and Community Living Oshawa / Clarington. 1 . Background The Municipality has existing lease agreements with the John Howard Society and Community Living Oshawa/Clarington for the premises at 132 Church Street, Bowmanville, since 1997. The existing lease agreements will expire December 31, 2015 and both organizations have expressed an interest in extending their lease agreements. 2. Analysis The John Howard Society has requested an extension for a period of five (5) years commencing January 1, 2016 to December 31, 2020. A nominal 0.9% increase over the 2015 annual rate of$14,994.56 is proposed, thereby increasing the price to $15,129.51 per year (inclusive of tax). Community Living Oshawa/Clarington has requested a three (3) months extension to their existing lease agreement as they will be moving to their new location at Baseline Community Centre, 2444 Baseline Road, Bowmanville, Ontario in 2016. A nominal 0.9% increase over the 2015 annual rate of$14,994.56 is proposed, thereby increasing the price to $15,129.51 per year (inclusive of tax) prorated over the three (3) months. Depending on the readiness of the Baseline community center, the Community Living Oshawa/Clarington may be required to continue to occupy 132 Church Street until such time that the Baseline Community Centre is ready for occupancy. Should this be the case the Community Living Oshawa/Clarington will continue to occupy the premises at 132 Church Street on a month by month basis at the rate in effect and under the same terms and conditions of the lease in effect. The above-mentioned increase is based on the Consumer Price Index - All Items — Ontario, most recent month. JHS has no new strategy or requirements that the Municipality is aware of that could potential affect the proposed lease extension. Queries with respect to department needs, specifications, etc., should be referred to the Director of Operations. 3. Concurrence This report has been reviewed by Fred Horvath, Director of Operations who concurs with the recommendation. 16-7 Municipality of Clarington Report COD-002-16 Page 3 4. Conclusion That the proposed lease extensions be approved for the current space for the periods as outlined in this report in order to ensure continuity and to provide the resources, opportunities and solutions to issues facing the citizens of Clarington. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by( Cc—C)-(,U i Marano, H.B. Sc., C.M.O. VFranklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net MM/DF/ 16-8 e Memo Clerk's Department If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: December 23, 2015 Subject: General Government Committee Meeting Agenda — January 4, 2016 -- Update File: C05.General Government Committee Meeting Please be advised of the following amendments to the General Government Committee agenda for the meeting to be held on Monday, January 4, 2016: 7 Delegations See attached Final Agenda - Attachment #1 Communications — Direction -- (Additional Information) Attachment #2 9.6 Jason Hagan, LAS Program Manager, Association of Municipalities of Ontario — One Investment Program Memorandum from the Manager of Internal Audit recommending endorsement of Correspondence Item 9.6 Communications — Direction (Addition) -- Attachment #3 9.7 Councillor Don Kett, Township of Scugog, Director, Kawartha Region Conservation Authority -- Greenbelt Municipalities (Motion for Direction) Clerk's Department Memo 12 Operations Department — Staff Report (Addition) — Attachment #4 12.2 OPD -002-16 Emerald Ash Borer Update 4J�uneGallagher eputy Clerk J EGlcf c: F. Wu, Chief Administrative Officer Department Heads Page 2 ATTACHMENT # 1L TO ##' � &_ MCI General Government Committee Agenda Date: January 4, 2016 Time: 9:30 AM Place; Council Chambers, 2nd Floor Municipal Administrative Centre 40 Temperance Street Bowmanville, Ontario "` Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at mchambers@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Audio Record: The Municipality of Clarington makes an audio record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Copies of Reports are available at www.clarington.net Clarington General Government Committee Agenda Date: January 4, 2016 Time: 9:30 AM Place: Council Chambers I Call to Order 2 New Business — introduction 3 Adopt the Agenda 4 Disclosures of Pecuniary Interest 5 Announcements 6 Adoption of Minutes of Previous Meeting 6.1 Minutes of a Regular Meeting of November 30, 2015 6-1 7 Delegations 7.1 Libby Racansky Regarding a Request for Changes to the Tree By-law 7.2 Jeany Barrett Regarding Newcastle's of the World 8 Communications - Receive for Information 8.1 Minutes of the Kawartha Conservation Authority dated October 28, 2015 8-1 8.2 Minutes of the Newcastle Community Hall Board dated October 20, 2015 8-6 8.3 Gary Cole, President, West Beach Association —Annual Progress Report 8-8 9 Communications — Direction 9.1 Martin Field, PAWS -4 Durham, Regarding Feral Cats and Establishing a 9-1 Trap Neuter Return Program in Clarington (Motion to refer Correspondence Item 9.1 to Report CLD -002-16, Feral Cat Trap Neuter Return) 9.2 H.S. Hughes, Mayor, Township of Oro Medonte -- Municipal Freedom of 9-2 Information and Protection of Privacy Act (MFIPPA) (Motion to Endorse) Page 1 0arington General Government Committee Agenda Date: January 4, 2016 Time: 9:30 AM Place: Council Chambers 9.3 Gun Koleoglu, Our Horizon — Climate Change Warning Labels on Gas 9-4 Pumps (Motion for Direction) 9.4 Libby Racansky - Request for Changes to the Tree By-law 9-6 (Motion for Direction) 9.5 Kim Coates, Interim Municipal Clerk, Township of Scugog -- New 9-7 Business/General Information: High Speed Internet (Motion for Direction) 9.6 Jason Hagan, LAS Program Manager, Association of Municipalities of 9-10 Ontario — One Investment Program (Motion to Endorse) 9.7 Councillor Don Kett, Township of Scugog, Director, Kawartha Region Conservation Authority -- Greenbelt Municipalities (Motion for Direction) 10 Presentations No Presentations 11 Engineering Services Department 11.1 EGD -001-16 Springfield Subdivision Phase 4, Courtice, Plan 40M-2474 11-1 `Certificate of Acceptance' and `Assumption By-law', Final Works Including Roads and Other Related Works 11.2 EGD -002-16 Orono Parking Study Update 11-7 12 Operations Department 12.1 OPD -001-16 Cemetery By -Law Amendment 12-1 12.2 OPD -002-16 Emerald Ash Borer Update Page 2 CkVjU9t011 General Government Committee Agenda Date: January 4, 2016 Time: 9:30 AM Place: Council Chambers 13 Emergency and Fire Services Department No Reports 14 Community Services Department No Reports 15 Municipal Clerk's Department 15.1 CLD -001-16 Snow Removal By-law Amendment 15.2 CLD -002-16 Feral Cat Trap Neuter Return 15.3 CLD -003-16 2015 Accessibility Annual Status Update 15.4 CLD -004-16 Election signs 16 Corporate Services Department 16.1 COD -001-16 Courtice Main Street Community Improvement Plan 16.2 COD -002-16 John Howard Society — Lease Extension- 132 Church Street, Bowmanville Community Living Oshawa/Clarington -- Lease Extension - 132 Church Street, Bowmanville 17 Finance Department No Reports 18 Solicitors Department No Reports 19 Chief Administrative Office No Reports 20 New Business — Consideration 21 Unfinished Business 15-1 15-6 15-11 15-34 16-1 16-6 Page 3 ClariB00,0 General Government Committee Agenda Date: January 4, 2016 Time: 9:30 AM Place: Council Chambers None 22 Confidential Reports 22.1 CLD -005-16 E -Agenda Software Project 23 Adjournment Page 4 ATTACHMENT # 01 TO REPO" v � � 1 .� r a To: Mayor & Council From: Catherine Carr, Manager of Internal Audit cc: Lori Gordon, Deputy Treasurer Anne Greentree, Clerk Date: December 22, 2018 Fie: GGC January 4, 2016 Communications — Direction item 9.6 Regarding the above item from Jason Hagan, LAS Program Manager, AMO — One Investment Program, I am recommending that Council endorse this motion Included in the GGC Agenda. Currently, the Province is reviewing the Municipal Act. One of the areas covered by the Municipal Act and the associated Ontario Regulation 438/97 is investments, Currently, investments are regulated by a legislated or legal list rather than a "prudent investor" approach. The Province is proposing to confer the "prudent investor" status to the City of Toronto. AMO, MFOA and LAS have be asking for some time to confer the "prudent investor" status to the ONE Fund. Presently, the Municipality of Clarington (and the majority of municipalities) is only able to invest in longer corporate bonds and Canadian equity through the ONE f=und. At present, we have some investments in the ONE Fund Bond Fund and ONE Fund Equity Fund. These are noted on the investment list on the Quarterly Financial Update Reports to Council. The "prudent investor" is the standard applied to institutional portfolios, fiduciaries and to Trustees and Charitable organizations when managing portfolios. It requires that a portfolio be constructed with care and diligence to meet the objectives of the account holder on whose behalf the portfolio is being managed. This does not imply more risk. It does allow for greater diversification and risk reduction. If you have any questions, please send me an email. I will periodically check my email over the holidays. ATTRCIMP,EC'T # - no Councillor Kett, Further to the Regular Council meeting held Monday, December Council passed the following motion when considering your presentation titled_ "Greenbelt Municipalities" (Corr# 15-671): "THAT the principles contained in the presentation titled "Greenbelt Municipalities" be endorsed; AND THAT Councillor Kett be authorized to submit the presentation as amended to the appropriate agencies and organizations; AND THAT a copy of this resolution be included in the document's preface." a Honourable' Brad Duguid goo Bay Street, Hearst'B16.6k 8� Floor, Tb ronto On MIA 2Ei- August.�6' zo 5 To the Honourable Brad Duguid My ope is t at this presentation wi he p.the province consider GTHNs rural communities as being Greenbelt Municipalities, mandating capper tier rhunicipalities to louver the tax rate to the lower'tier municipalities'with large rural and greenbelt designations: :Similar upper tier; municipalities in the GTHA's proximity have set precedency by lowering rural taxation are Ancaster, Glanbrook, Stoney Creek,'Dundas, Flamborough, Haltoh Hills, Milton, City of Kawartha Lakes and Port Hope. The regional m nicipalitios should be limited to taxing rural greenbelt communities at a rate capped . at 50%n of their urban rate. When reestablishing the new Provincial Policy please consider the rural communities of the GTHA that are unfairly placed into regions and are continuously disadvantaged when it comes to grants such as the ones available to rural communities`outside the GTHA for natural gasi municipal roads acid other infrastructure. As stated in the "Building Ontario Up", allotments of $16b for transit inside the GTHA and $15b outside GTHA for Ultra high speed broadband, natural gas, community infrastructure and small community funding for which Scugog'or rural GTHA municipalities do not qualify. The December, .2013:"Provincial Long Term Energy Plan ; a commitment to expand natural gas %in: and service to more rural communities outside the GTHA area, is a perfect example of rural GTHA njunicipalities:not qualifying for most of the Provincial Programmes. Some Greenbelt Muh.icipalities need hundreds of millions of dollars for road improvements according to the'MPMP and municipal asset plans, snaking totally unsustainable road networks that are depleting to an end of no return. This inequity is caused by the greenbelt designation in which the rural municipalities are. required to maintain roads without the ability -to. _increase the tax base to offset the cost of th'e maintenance ornew infrastructure. Please find attached a study I performed to help.explain some of the inequities the Greenbelt Municipalities in the GTHA;face. Respectfully extra fbr:c ement,: �HST: and extra �charges all co bine. a rural home heating ( ME jDURHAM Regional Expenditures Police Service FA Roads and Bridges Durham 'Reglon and GO Transit 1:4o% 1.s© 3.241 Social Services 370%III 4.3©% ,� solid Wane Social Housing _ N Services to'Seniors f f. General Government -_ Infrastructure Renewal Funding AN Emergency Medical Services Public Health Property'Assessment Services Conservation Authorities... 6tai tIstfcsfrom DurhamRegion web site.COntrtbUtlonS :and Reserves The transit cost of 8.:5%: is totally outrageous for a rural area where the: stops are few and ro` a�y assessments high, making rural taxpayers pay p p more for transit without any benefits; conservation is a large portion of our rural community and is the least funded item on fhe budget even less than property assessment funding, Statistics from Mrhan Regionand. City of Kawartha Lakes web site .Z.v+r: a�riiF -. LM ME ��m N m%1r arv-r� 'S""'" ..�.: -'^'_+ra •-,.r s. i, - ._'2.'v.�v� �---" 3 MOM - ME - ti W.' -Alm :gip r AITA'HMENT # i0 RT# 2 � , If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: January 4, 2016 Report Number: OPD -002-16 File Number - Report Subject: Emerald Ash Borer Update Recommendations: By -law Number: 1. That Report OPD -002-16 be received for information; 2. That Council acknowledge an over -budget expenditure of $99,141.20 in the 2015 Operations Department brush/tree - contract account, that has been offset by the Operations Department 2015 gravel patch/resurfacing account, to provide for the removal and replacement of approximately two hundred and forty Ash trees affected by the Emerald Ash Borer beetle; 3. That Council provide pre -budget approval for the 2016 brush/tree — contract account, in the amount of $123,521.21, net HST, to proceed with the award of an existing tender for the removal of another eight hundred and thirty infected Ash trees throughout the municipality; 4. That Council provide direction on the approval of a $125,000 budget in the brush/tree — contract account, from 2017 to 2019, inclusive, to continue with the removal of the remaining Ash trees in the municipality; 5. That Council consider during the 2016 budget process an additional budget of $188,000 in the 2016 brush/tree — contract account to replant an estimated six hundred Ash trees that will be removed from boulevards; 6. That Council consider during the 2017 to 2019 budget process an additional budget of $188,000, in the brush/tree — contract account, until all of the twenty-five hundred boulevard Ash trees have been replaced. Municipality of Clarington Report OPD -002-16 page 2 Report Overview The purpose of this report is to provide Council with an update on the emerald ash borer beetle infestation. The report will outline the number of Ash trees that have been removed to date, the annual operating expenditures that will be required to complete the removal of all diseased trees and the additional costs that will be incurred to replant any trees that have removed from the municipal boulevards. 1. Background 1'.1. In previous Operations Department Reports, OPD -012-12 and OPD -006-15, it was identified that the Emerald Ash Borer Beetle would become a major problem for Clarington's urban forest canopy within 5-10 years and that during this time it would kill most, if not all, of the Ash trees within the municipality. 1.2. Part of the strategy that was recommended to deal with the impending Emerald Ash Borer Beetle infestation was the completion of a basic inventory of all species and locations of trees within the municipality. The tree inventory that was created in 2012 would assist with managing the threat of the Emerald Ash Borer Beetle by determining how many Ash trees exist within the municipality and what treatment approach would best be taken. 1.3. Based on the 2012 inventory that was completed, it was confirmed that Clarington has approximately twenty-five hundred Ash trees on Municipal boulevards and conservatively another five hundred to one -thousand Ash trees in Clarington's Parks, Green Space and on Rural Roads. It is expected that within the next few years all of the thirty-five hundred Ash trees will become infected, die, and eventually need to be removed before they become a serious risk to persons and property. 2. Analysis 2.1. Beginning in 2013, a total of two hundred and fifty-five Ash trees were removed. Five of these trees were confirmed dead and a further two hundred and fifty trees had become structurally weakened and were brought down by the effects of the Ice Storm. Operations removed another seventy five trees in 2014 and two hundred and forty trees in 2015. To date, approximately five hundred and seventy Ash trees have been taken down and properly disposed of. 2.2. Based on the Emerald Ash Borer infestations in other Ontario Municipalities it is known that populations of the beetle will exponentially increase after the third Municipality of Clarington Report OPD -002-16 page 3 year of initial sighting. Evidence was clearly visible throughout Clarington .in 2015 that large numbers of Ash trees that inhabit the municipalities green spaces have now become infected and are dying thereby raising safety and property damage concerns from adjacent landowners. 2.3. In order to take a pro -active approach to the impending effects of the Emerald Ash Borer Beetle and minimize risk to the municipality, staff are recommending that all Ash trees be removed and replaced over the next four years prior to any serious failures occurring. As a result, appropriate funding will be required to deal with the estimated twenty-five hundred to three -thousand Ash trees that still remain on urban municipal boulevards, in parks, green spaces and on rural roads. 2.4. The proposed Ash tree removal plan will require that staff continue to respond to known areas of Emerald Ash Borer infestations or in locations where the municipality has been alerted by concerns from residents about failing Ash trees. These areas include such locations as Cole Avenue in Bowmanville and Circlefield Court, Found Court and Brownstone Court in Courtice. 2.5. Confirmed areas of Ash tree decline will be scheduled for removal. For those Ash trees that are located on a municipal boulevard residents will be provided with a choice of recommended species for replacement. In greenspaces, Ash trees will be marked for removal if their failure has the potential to cause damage to private property or if they represent a safety concern for trail users or pedestrians. Trees that are located in greenspaces will be cut down and left in a safe manner on-site to decay as naturally as possible. 3. Financial Implications 3.1. In 2015, two -hundred and forty infested Ash trees were required to be removed and replanted at a total contracted cost of $108,775.98. The incurred cost for this work will be covered by the 2015 Operations Department brush/tree — contract budget allocation of $15,000 for this specific work, account #100-36- 380-10231-7163, and an offset from the 2015 Operations Department gravel patch/resurfacing account #100-36-382-10280-7112. 3.2. The estimated three thousand Ash trees that are still located on boulevards, within parks, green spaces and on rural roads will cost approximately $500,000 to remove and properly dispose. As a result of this significant budget impact and the fact that the remaining Ash trees are expected to rapidly decline over the next 2 to 7 years, it is recommended that the work and required budget amount be phased over a number of years. An existing tender is waiting award for the Municipality of Clarington Report OPD -002-16 e4 contracted removal of an additional eight hundred and thirty trees in 2016 at a total unbudgeted cost of $123,521.21, net HST in the brush/tree — contract account #100-36-38010231-7163. A budget amount of $125,000 will also be required in the brush/tree — contract account #100-36-380-10231-7163 each subsequent year from 2017 to 2019, inclusive, to remove all remaining Ash trees. 3.3. The estimated twenty-five hundred Ash trees that are required to be removed from the municipal boulevards will also need to be replanted. It is estimated that the contracted re -planting costs associated with trees of other species will total approximately $750,000. The re -planting exercise will be scheduled following the removal of the Ash trees from the municipal boulevards. In order for the new tree plantings to keep pace with the Ash tree removals it is recommended that an additional budget amount of approximately $188,000 will be required in the brush/tree — contract account #100-36-38010231-7163, each year from 2016 to 2019, inclusive. 4. Concurrence 4.1. This report has been reviewed by Nancy Taylor, Director of Finance who concurs with the information provided. 5. Conclusion 5.1. Resource constraints invariably restrict the ability of the municipality of Clarington to ensure the complete safety of all trees in the forest canopy, however, the development and implementation of a realistic Emerald Ash Borer risk management strategy is recognized as an important and required element. 5.2. It is know for certain that service requests will continue to rise as the mortality rate of the Ash Trees in the municipality increase due to the Emerald Ash Borer infestation. 5.3. Research has confirmed that Ash trees which die as a result of the Emerald Ash Borer infestation are extremely brittle and require quick removal after death to avoid the risk of failure. 6. Strategic Plan Application 6.1 Clarington's 2015-2018 Strategic Plan outlines specific goals and new actions that are intended to achieve the critical organizational goals of the Corporation. The recommendations contained in this report conform to Priority 6, Enhance Access to our Unique Natural Environment. Municipality of Clarington Report OPD -002-16 page 5 Submitted by: A � Frederic orvath, B.A., R.D. .R., R.R.F.A. Director of Operations Staff Contact: Reviewed b �a� n Franklin Wu Chief Administrative Officer Robert Genosko, Operations Supervisor, 905-263-2299 ext. 539 or BGenosko clarin ton.net Stephen Brake, Manager of Operations, 905-263-2299, ext. 549 or Sbrake clarin ton.net There are no interested parties to be notified of Council's decision. FJH/RG/SB Handouts/Circulations General Government Committee Meeting S� CHANGES TO OUR OUTDATED TREE BYLAW 97-35 SHOULD BE INEVITABLE TO PROTECT OUR HEALTH AND SAFETY NO EXEMPTIONS TO DESTROY TREES FROM NOW ON WOULD PROTECT US FROM NEGATIVE IMPACTS OF CLIMATE CHANGES FINANCIALLY, SAFETY AND HEALTH -WISE WE NEED PROTECTION OF INDIVIDUAL TREES NO WOODLOTS IN CLARINGTON SHOULD BE REMOVED. WE SHOULD TAKE PART OF THE GLOBAL `MOVEMENT TO DEAL WITH CLIMATE CHANGES EWA I PERCENTAGE OF REMOVAL OF TREES BY HWY 407 " SHOULD BE CONSIDERED • 476 HA REMOVAL OF FOREST WILL BE REMOVED BY THE HWY 407 • 28.9 HA OF INTERIOR FOREST HABITAT • 62.2 HA OF WETLAND AREA; SO CALLED "CULTURAL" TREES LOSS WAS NOT EVEN COUNTED • CLARINGTON WILL BE IMPACTED THE MOST BY UNREGULATED EMISSIONS AND LACK OF CARBON SINKS THIS WILL AFFECT OUR HEALTH SINCE TREES AND WETLANDS ARE THE ONLY ONES CLEANING OUR AIR, REGULATING AND OR INFLUENCING OUR WATER AND SOIL IN MANY WAYS & FOR FREE HEALTHCARE SERVICES CANNOT DEAL WITH MORE HEALTH PROBLEMS CAUSED BY POOR AIR QUALITY CURRENT BYLAW • IS BYLAW TO DESTROY TREES; IT WAS ESTABLISHED TO ENSURE PUBLIC SAFETY • WE NEED PROTECTION OF EVERY TREE WITHIN CLARINGTON (SAFETY & OR REPLACEMENT WOULD BE CONSIDERED - ORCHARD, CHRISTMAS TREE FARM OR TREE NURSERY...) • NO EXEMPTION SHOULD BE ALLOWED FOR BENEFIT TO INDIVIDUALS AND SOCIETY • CREATION OF HEDGEROWS SHOULD BE ENCOURAGED ON FARMLAND (BUFFER) • FUND FROM DEVELOPERS SHOULD BE REQUESTED FOR MUNICIPAL LANDSCAPE ENHANCEMENT • MOST MUNICIPALITIES HAVE TREE PROTECTION BYLAWS FOR MANY YEARS WETLANDS MATTER REDUCING CANADA'S MUNICIPAL INFRASTRUCTURE DEFICIT WITH WETLANDS • "IN 2003, THE VALUE OF THE SERVICES PROVIDED BY WETLANDS WAS ESTIMATED AT ABOUT $20 BILLION ANNUALLY. UNFORTUNATELY, BECAUSE THESE SERVICES ARE FREELY PROVIDED, WETLANDS TEND TO BE UNDERVALUED AND UNDERAPPRECIATED" (DUCKS UNLIMITED CANADA). • "WE'VE SEEN OVER 40 YEARS NOW OF DECLINING INVESTMENT IN CITIES AND COMMUNITIES," DECLARED VANCOUVER MAYOR GREGOR ROBERTSON. "WE FACE A MASSIVE INFRASTRUCTURE DEFICIT THAT IS A HUGE BURDEN FOR OUR CITIES TO COMPETE ON THE GLOBAL STAGE." • SUPPORTED BY THE BIG CITY MAYORS AND MUNICIPAL LEADERS FROM ACROSS THE COUNTRY, THE FEDERATION OF CANADIAN MUNICIPALITIES PRODUCED A PLATFORM CALLED "STRENGTHENING CANADA'S HOMETOWNS. "(GREEN INFRASTRUCTURE) • FEDERAL FUNDING FOR CORE MUNICIPAL INFRASTRUCTURE WAS $1.5 BILLION ANNUALLY THROUGH A MECHANISM THAT WAS PREDICTABLE, LIKE THE GAS TAX FUND. • TO REDUCE THE COSTS OF AGING AND FAILING INFRASTRUCTURE COULD BE ACHIEVED BY THE PROTECTION AND RESTORATION OF WETLANDS. • A TREE CAN ABSORB AS MUCH AS 48 POUNDS OF CARBON DIOXIDE PER YEAR, AND CAN SEQUESTER ONE TON OF CARBON DIOXIDE BY THE TIME IT REACHES 40 YEARS OLD (AMERICAN FOREST ASSOCIATION). FILE:///C:/USERS/LIBBY/APPDATA/LOCAL/PACKAGES/MICROSOFT. WINDO WSCOMMUNICATIONSAPPS_8WEKYB3D8BBWE/LOCALSTATE/FILES/517/242/MW-WETLANDS- N OV %202015 %20[7145481. PDF - LOSS OF OUR WETLANDS AND FOREST IN THE GREENBELT &WATERFRONT • THE GREENBELT'S WETLANDS AND FORESTS ARE OF THE GREATEST VALUE TO OUR AIR AND WATER SAFETY. THEY SAVE $2.3 BILLION A YEAR IN WATER FILTRATION, DRINKING WATER TREATMENT, FLOOD CONTROL, AND RECREATION! (GREENBELT FOUNDATION) • ADAPTATION TO CLIMATE CHANGE IS NOT ENOUGH ANYMORE, WE HAVE TO PROTECT OUR REMAINING FORESTS AND WETLANDS NOW FROM EXTREME WEATHER (COUNCIL OF THE GREAT LAKES REGION) • THERE IS A SYMBIOTIC INTERRELATIONSHIP BETWEEN GEOGRAPHY (THAT WHAT IS ON THE GROUND - FORESTS, WETLANDS) AND WEATHER. ESPECIALLY OUR INDUSTRY LOCATED ALONG THE GREAT LAKES COULD BE IMPACTED - THEY COULD FACE $18 BILLION LOSSES BY 2050 (MOWAT CENTER STUDY) WHAT YOU COULD DO? • ADD/CHANGE THE PROTECTION OF OUR NATURAL RESOURCES IN OUR TREE BYLAW • PERSUADE REGION: TO CHANGE THEIR TREE BYLAW AND CLIMATE ADAPTATION PLAN INTO PROTECTION AND MITIGATION RATHER THAN JUST BY ADAPTATION & THAT THE REGION REDUCE EMISSIONS AS PER BRIAN KELLY, THE REGIONAL MANAGER OF SUSTAINABILITY ("THE EMISSIONS THAT WE HAVE PUT INTO THE ATMOSPHERE IN THE LAST 50 AND 100 YEARS HAVE CREATED INEVITABLE CLIMATE CHANGE AND WE NEED TO PREPARE FOR THAT"; ...WARMER CLIMATE WITH LESS SNOW IN WINTER, MORE WATER EVAPORATION OF LAKE WATER CAUSING LOW LEVEL, MORE RAIN IN WINTER, MORE EXTREME WEATHER EVENTS LIKE HIGH WINDS, ICE STORM,...) • MAKE SURE THAT THE LANDSCAPE RESTORATION PLAN PREPARED BY BLACKBIRD CONTRACTOR IS DONE AS IT WAS PROPOSED IN THE EA - LOSS OF FORESTS/WETLANDS WILL BE RESTORED IN RATIO 1:1 AT THE AREAS IN NEED TO PROTECT BIODIVERSITY. MATURE TREES NOT MINIATURES SHOULD BE PLANTED. • LOST GREENBELT LANDS TO HWY 407 SHOULD BE ADDED AROUND CLARINGTON STREAMS (GREENBELT FOUNDATION) Libby Racansky Delegation on January 4'h, 2016 Improved Tree Bylaw is needed to deal with climate changes Examples of needed sections or upgrade in this bylaw: DEFINITION OF WOODLOT has to change - Most woodlots now are''/:acre of size—they need protection as well - DBH measurement should not be required to define woodlot -Allowed 20 trees removal from woodlot is no longer sustainable practice since it doesn't achieve true density of the woodlot and or ecological protection;smaller woodlots would diminish soon with this allowance OTHER WOODED VEGETATION -shrubs need protection PROTECTION OF TREES DURING CONSTRUCTION OF SUBDIVISION AND OR individual NEW HOUSE - Arborist report should be required - Dripline protection is needed CARE AND MAINTENANCE OF TREES - Should be owner's responsibility - Trees located on the borderline should be shared responsibility SHARED TREES AND EMERGENCY REMOVAL, PRUNING - Person who impacts trees—like root disturbance during construction and other land use changes should be responsible for dangerous tree to be removed and or pruned to protect private property.This would prevent disputes, involvement of Council and or loss of staff time COOPERATION BETWEEN REGIONAL,HYDRO ONE ACTIVITY - Municipality should be notified of activity and either agree or disagree on tree removal BYLAW OFFICERS DUTIES/INVOLVEMENT/Cameras - Students or part time personnel could be hired to spent time outdoor to report Bylaw officers on activities involving tree or woodlot alteration/impact and or keep them up to date on protection of existing woodlots SWAMPS PROTECTION - Needs to be more enforced I I NEWCASTLES OF THE WORLD 1 w # j WORLD CONFERENCE SEPTEMBER 19 - 23, 2016 Host Countries Japan - 1998 Switzerland - 2000 w USA - 2002 w South Africa - 2004 & 2010 w UK - 2006 - 2012 w Germany - 2008 w Czech Republic - 2014 w Canada - 2016 Declaration The aim of the Newcastles alliance is to foster friendship and collaboration, and to share and enjoy each others' heritage and culture. Each gathering has taken a discussion theme to ensure practical, usable outcomes, also involving our young people. From Newsletter dated August -September 2015 Municipality of Clarington Welcomes Newcastles of the World 2016 Report # 1 5 - February 10, 2014 13. SUPPORT FOR " NEWCASTLES OF THE WORLD SUMMIT" WHEREAS There are' more than 100 different " Newcastles" or New Castles" around the globe, in many different countries and in many different languages; WHEREAS "Newcastles of the World" connects citizens and groups from the Newcastles for friendship, for cultural, educational and business exchange, and to share experiences and ideas; WHEREAS Newcastle, Ontario in the Municipality of Clarington participated in the Newcastles of the World" Summit held July, 2012 in Newcastle upon Tyne; WHEREAS Newcastle, Ontario in the Municipality of Clarington has joined and become a member of the " Newcastles of the World"; and WHEREAS the next " Newcastles of the World" Summit is to be held April, 2014 in the town Nove Hrady, Czech Republic; NOW THEREFORE BE IT RESOLVED THAT Mayor Adrian Foster and Members of Council for the Municipality of Clarington send a Proclamation recognizing the Newcastles of the World" Summit in Nove Hrady, Czech Republic; and THAT the Council of the Municipality of Clarington support the " Newcastles of the World Summit" be held in the Village of Newcastle, Ontario in the Municipality of Clarington for the summit year 2016. NEWCASTLES OF THE WORLD STEERING COMMITTEE w Steering Committee was formed December, 2014 w All Committee members have made a strong commitment to organizing a professional conference w Committee members come from all areas of the community w Jeany Barrett, Joyce Kufta, Carl Good, Jane Black, Masood Vatandoust, Shirley Rogers, Brianna Bate, Marilia Hjorngaard, Leo Blindenbach, Jill Richardson, Jane Chung, Jennifer Stycuk and Jan Vreeker w Steering Committee member portfolios include: Accommodation, Transportation, Food, Cultural, Youth, Excursions, Project Coordinator and Seminars w A very important aspect of this conference is to make sure that it is financially viable PROJECTED BUDGET M date fee .,d on 50 delegates) sorship Campaign is gyral, provincial) ::ipality of Clarington L Expenses $ 75,000 Venue $ 5,000 Food $ 25,000 $ 10,000 Accommodation $ 25,000 $ 10,000 Speakers $ 10,000 Entertainment/Cultural $ 6,000 $ 20,000 Gifts $ 5,000 Administration $ 5,000 $115,000 (Printing, office supplies) Sponsorship fee $ 3,500 Youth $ 3,500 Transportation $ 12,000 Contingency $ 15,000 Total $115,000 Sample Day • Morning • Opening Ceremonies Tours Planned • Entertainment • OPG • Waste Facility • Seminars • Algoma Orchards • Golf/Shopping • Lunch • Walking Tour of Newcastle • Clarington Municipal Offices • Dinner • Entertainment • Bus back to Hotel YOUTH w A Sub Committee has been formed to look after the youth (Ages 18 - 30) w The youth will meet at the Newcastle Branch of the Clarington Public Library and their youth conference will be conducted by a facilitator w An excursion to Toronto and Queen's Park will be a highlight of their week During the week the youth will be included in the excursions YOUTH w Youth will attend Monday Mornings Ceremonies. w After lunch will go to meet facilitators at Library. w Take afternoon tours with rest of delegates. w Remainder of the week will be spent at Library in mornings and join tours in afternoon depending on how their presentations are going. Friday - make their presentation to all delegates and join in on closing ceremonies. INCOME DETAILS Committee is requesting financial support from the Municipality of Clarington in the amount of $20,000 Federal and Provincial grants will be applied for with a goal of raising $10,000 Sponsorships will be offered through a contracted, commission based position with a goal of $10,000 $75,000 will be procured through the delegate fee based on an estimate of 50 delegates FINANCIAL ADMINISTRATION Monies that come in can be made out to the Municipality of Clarington and receipts given out. w All payments out would have to be approved by the Chair of the Committee. BENEFITS TO CLARINGTON All of Clarington will be represented during the week long conference w Delegates are staying in Bowmanville w Businesses throughout the Municipality will be visited wOntario Power Generation - Darlington wDurham York Energy Centre wBowmanville Zoo wHistoric Downtown Newcastle and Bowmanville wAlgoma Orchards w Clarington Municipal Offices Food will be sourced from local restaurants and caterers COUNCIL SUPPORT Clarington will be showcased over six days and support from Council, and Clarington Staff in the form of attendance at the conference would be greatly appreciated. This is an opportunity to connect with peers on an international scale. w A formal invitation will be sent to Council Members. CONTINGENCY PLAN The budget shows that we are dedicated to offering a world class event while being fiscally responsible Contingency plans include: re-evaluating budget on a continuous basis. In kind support from the Community and volunteers will be appreciated. DEDICATED TIME FROM CLARINGTON STAFF The Steering Committee would like staff for providing information from attending Nova Hrady in 2014. This has been invaluable to thank Clarington their experience of input of that event We would ask that this role continues in addition to Communications The Committee would like support from Operations during the week of the conference (ie. picnic tables, garbage cans, and a dedicated contact person) REQUESTS OF COUNCIL w BECOME A COMMITTEE OF COUNCIL Receive support for putting on an International Conference to show case Newcastle and Clarington w Financial support in the amount of $20,000 w Support from various departments to make the week successful MAYORS FAVOURITE SPOT NEW TLES ONTAIt10,(ANA DA .y 2016 https://www.youtube.com/watch?v=g60ovlUpRyg EMAIL FROM DAVID FAULKNER Dear friends in our Newcastle, Ontario. We have attached to this email our latest Newcastles of the World newsletter. We hope you enjoy finding about other towns and cities that share your name. Please share the newsletter with other people who you think may be interested. https://newcastlesoftheworld.files.wordpress.com/2015/12/newcastles-newsletter-december- 2015.pdf From January we will be building up interest and commitment for the Newcastles of the World conference in your Newcastle, in September (19 -23rd). We already know of intended visitors from Germany, Latvia, the Czech Republic and the UK - and there will be many more from our "regulars''. A number of our US Newcastle/ New Castles are showing interest too. We hope to have a major article about your Newcastle in our next newsletters, as well as some dedicated literature. We have our website http://newcastlesoftheworld.com/ Also Facebook: https://www.facebook.com/nclsoftheworld And Twitter: https://twitter.com/NCLsoftheworld And our information forum: http://www.newcastlesforum.com/ Please send any news, stories and photos for the next edition of the newsletter to newcastlesoftheworld@amail.com Do contact us if you have ideas about new connections around culture, heritage,schools/youth/education, business, tourism or sport: zelie@internationalnewcastle.org.uk With kind regards David Faulkner, Zelie Guerin and Mo Lovatt CONTACTS David Faulkner - david.faulkner@newcastle.aov.uk Zelie Guerin - zelie@internationalnewcastle.ora.uk Mo Lovatt - molovatt@hotmail.com w Newcastles of the World - newcastlesoftheworld@amail.com Website http://newcastlesoftheworld.com/ Facebook: https://www.facebook.com/nclsoftheworld w Twitter: httos://twitter.com/NCLsoftheworld w Information forum: http://www.newcastlesforum.com/ THANK YOU! w For your time w Any questions w Jeany Barrett, Chair, Newscastles of the World