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HomeMy WebLinkAboutCOD-002-16 Clar*wn Corporate services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: January 4, 2016 Report Number: COD-002-16 Resolution: Gv-03c�- �(D C- u'-1- lto File Number: N/A By-law Number: N/A Report Subject: John Howard Society — LeaseExtension- 132 Church Street, Bowmanville Community Living Oshawa/Clarington — Lease Extension- 132 Church Street, Bowmanville Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report COD-002-16 be received; 2. That approval be granted for the Municipality to extend the lease agreement with the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of$15,129.5 per year (inclusive of H.S.T) for a five year period commencing on January 1, 2016 and subject to a yearly rate increase based on the Consumer Price Index, All Items, Ontario (most recent month)the Lease Extension for the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of$15,129.5 per year for the term of January 1, 2016 to December 31, 2020 be approved; 3. That approval be granted for the Municipality to extend the lease agreement with the Community Living Oshawa / Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $15,129.5 per year (inclusive of H.S.T) prorated on a month by month period commencing on January 1, 2016 until they are able to relocate; and 4. That the Mayor and the Municipal Clerk be authorized to execute the lease extension agreements with the John Howard Society and Community Living Oshawa / Clarington; Clarington Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Government Committee Date of Meeting: January 4, 2016 Report Number: COD-002-16 Resolution: File Number: N/A By-law Number: N/A Report Subject: John Howard Society — Lease Extension- 132 Church Street, Bowmanville Community Living Oshawa/Clarington — Lease Extension- 132 Church Street, Bowmanville Recommendations: It is respectfully recommended that the General Government Committee recommend to Council the following: 1. That Report COD-002-16 be received; 2. That approval be granted for the Municipality to extend the lease agreement with the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $15,129.5 per year (inclusive of H.S.T) for a five year period commencing on January 1, 2016 and subject to a yearly rate increase based on the Consumer Price Index, All Items, Ontario (most recent month)the Lease Extension for the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $15,129.5 per year for the term of January 1, 2016 to December 31, 2020 be approved; 3. That approval be granted for the Municipality to extend the lease agreement with the Community Living Oshawa / Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $15,129.5 per year (inclusive of H.S.T) prorated on a month by month period commencing on January 1, 2016 until they are able to relocate; and 4. That the Mayor and the Municipal Clerk be authorized to execute the lease extension agreements with the John Howard Society and Community Living Oshawa / Clarington; Municipality of Clarington Report COD-002-16 Page 2 Report Overview To request authorization from Council to extend the existing lease agreement with the John Howard Society and Community Living Oshawa / Clarington. 1 . Background The Municipality has existing lease agreements with the John Howard Society and Community Living Oshawa/Clarington for the premises at 132 Church Street, Bowmanville, since 1997. The existing lease agreements will expire December 31, 2015 and both organizations have expressed an interest in extending their lease agreements. 2. Analysis The John Howard Society has requested an extension for a period of five (5) years commencing January 1, 2016 to December 31, 2020. A nominal 0.9% increase over the 2015 annual rate of$14,994.56 is proposed, thereby increasing the price to $15,129.51 per year (inclusive of tax). Community Living Oshawa/Clarington has requested a three (3) months extension to their existing lease agreement as they will be moving to their new location at Baseline Community Centre, 2444 Baseline Road, Bowmanville, Ontario in 2016. A nominal 0.9% increase over the 2015 annual rate of$14,994.56 is proposed, thereby increasing the price to $15,129.51 per year (inclusive of tax) prorated over the three (3) months. Depending on the readiness of the Baseline community center, the Community Living Oshawa/Clarington may be required to continue to occupy 132 Church Street until such time that the Baseline Community Centre is ready for occupancy. Should this be the case the Community Living Oshawa/Clarington will continue to occupy the premises at 132 Church Street on a month by month basis at the rate in effect and under the same terms and conditions of the lease in effect. The above-mentioned increase is based on the Consumer Price Index - All Items — Ontario, most recent month. JHS has no new strategy or requirements that the Municipality is aware of that could potential affect the proposed lease extension. Queries with respect to department needs, specifications, etc., should be referred to the Director of Operations. 3. Concurrence This report has been reviewed by Fred Horvath, Director of Operations who concurs with the recommendation. Municipality of Clarington Report COD-002-16 Page 3 4. Conclusion That the proposed lease extensions be approved for the current space for the periods as outlined in this report in order to ensure continuity and to provide the resources, opportunities and solutions to issues facing the citizens of Clarington. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. I Submitted by: AReviewed by. (Uafi Marano, H.B. Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net MM/DF/