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HomeMy WebLinkAbout03/07/2005 General Purpose and Administration Committee Minutes Fe.,,;,s, r.ts 34ux March 7, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 7, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Deputy Treasurer, L. Gordon Senior Planner, Community Planning, R. Holy Director of Operations, F. Horvath Manager, Special Projects, F. Langmaid Director of Corporate Services, M. Marano Director of Emergency Services, G. Weir Planner, Community Planning & Design, J. Wijesundar Deputy Clerk, A. Greentree Clerk ll, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. i MINUTES Resolution #GPA-115-05 Moved by Councillor Schell, seconded by Councillor MacArthur i j THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 21, 2005, be approved. CARRIED I General Purpose and Administration Committee Minutes March 7, 2005 PRESENTATIONS (a) Suzanne McCrimmon, Business Development Manager, Clarington Board of Trade, gave the Board's annual presentation to the Committee. Ms. McCrimmon stated that the vision statement of the Clarington Board of Trade, as created in 2004 at their Strategy Session, is to "pursue and sustain a strong and diversified economic community while maintaining an excellent quality of life." Ms. McCrimmon presented to the Committee the status of the goals that were prioritized and the new initiatives that were set out during the CouncillBoard Strategy session in April of 2004. In 2004 the Clarington Board of Trade had experienced healthy growth with membership. They continued to develop community partnership through events such as Winter WonderLearn, Rick Hansen, Terry Fox, Rotary and the newly formed partnership with the Clarington Business Group. DELEGATIONS (a) David Burns, Durham Christian Academy spoke in regards to Report PSD-033-05. Mr. Burns stated that Mr. Ing would be speaking on his behalf. (b) William lng, Durham Christian Academy spoke in regards to Report PSD-033-05. Mr. Ing stated that the Durham Christian Academy had been in business for 20 years and has approximately 96 students. It is their intention to have the school open for September 2005. Mr. Ing stated that the concerns raised at a Public Meeting by the area residents, including the lighting direction, motorized vehicles, and contaminated well water, have all been resolved. Mr. Ing is concerned with a Holding Symbol being placed on the proposed application. He said that there is an urgency to have this application passed by Council as their lease for their current location expires in June. At this time, they are not interested in constructing a gym and therefore request Council to remove the holding symbol. Mr. Ing thanked the Planning Department for all their hard work and dedication to this application. (c) Tracy Hamilton spoke in opposition to a High Density Housing Development in the Aspen Springs area. Ms. Hamilton stated that her family would not have purchased their home if they knew that they would be living across from apartments, she feels that the Developer has misinformed the residents of the Aspen Springs area. She also feels that there will be no privacy in her backyard if these apartments are to be erected. Ms. Hamilton feels that it would a benefit to the local residents to have an underpass in the Aspen Springs area. She feels that adding more people to the area is just adding to the traffic problems, and that over development would be irresponsible. She is not opposed to development, but is opposed to too much development in one area. - 2 - General Purpose and Administration Committee Minutes March 7, 2005 (d) Noel Agius spoke in opposition to the High Density Housing Development proposed for the Aspen Springs area. Mr. Agius stated that he had purchased his home eleven months ago, and was not aware of the High Density Application. He feels that if this application is approved it will cause trouble, and stated that he believes condensed housing causes condensed problems. Mr. Agius thanked the Members of Council for their time and requested that the application be denied. (e) Kathryn Pellerin spoke in oposition to the High Density Housing Development application for the Aspen Springs area. Ms. Pellerin mentioned that the people in the community are concerned with the high density application that has been submitted to the Committee. She mentioned that her family enjoys the small town lifestyle. She acknowledges that Clarington is going to grow and develop, but she stated that too much development in an area can create social problems. Ms. Pellerin confirmed that she would not be opposed to condominiums being developed on the site. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report: Application to Amend the Zoning By-law -84-63 Zoning By-law Amendment to Permit the Construction of Five Residential Dwellings Baywood Homes PSD-030-05 Faye Langmaid, Manager, Special Projects, gave a verbal report pertaining to Report PSD- 030-05. No one spoke in opposition to or in support of this application. Bryce Jordan, Sernas and Associates, spoke on behalf of the applicant. He thanked the Planning Staff for bringing this matter to Committee, and advised that he was available for questions. (b) Subject: Applicant: Report: Application to Amend the Clarington Official Plan Official Plan Amendment Application to Permit Low and Medium Density Residential Uses First-Tech Mechanical Limited & Maria Wulczyn PSD-031-05 Richard Holy, Senior Planner, Community Planning gave a verbal report pertaining to Report PSD-031-05. No one spoke in opposition to or in support of this application. - 3 - General Purpose and Administration Committee Minutes March 7, 2005 Peter Weston, spoke on behalf of the applicant, and stated he was in agreement with the staff recommendations. PLANNING SERVICES DEPARTMENT ZONING BY-LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF FIVE RESIDENTIAL DWELLINGS APPLICANT: BAYWOOD HOMES Resolution #GPA-116-05 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-030-05 be received; THAT provided there are no significant issues raised at the public meeting, the rezoning application submitted by Baywood Homes be approved and that the Zoning By-law Amendment attached to Report PSD-030-05 be adopted by Council; and THAT all interested parties listed in Report PSD-030-05 and any delegations be advised of Council's decision. CARRIED OFFICIAL PLAN AMENDMENT APPLICATION TO PERMIT LOW AND MEDIUM DENSITY RESIDENTIAL USES APPLICANT: FIRST-TECH MECHANICAL LIMITED AND MARIA WULCZYN Resolution #GPA-117-05 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report P S D-031-05 be received; THAT the application submitted by Weston Consulting Group Inc. on behalf of First-Tech Mechanical Limited and Maria Wulczyn be referred back to staff for further processing and the preparation of a further report following the receipt of all outstanding information and agency comments; and, THAT all interested parties listed in Report PSD-031-05 and any delegations be advised of Council's decision. CARRIED - 4 - General Purpose and Administration Committee Minutes March 7, 2005 ORONO COMMUNITY IMPROVEMENT PROGRAM APPROVAL Resolution #GPA-118-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report PSD-032-05 be received; THAT the Orono Community Improvement Plan Document, dated February 2005 (distributed under separate cover) be approved; THAT the By-law attached to Report PSD-032-05 to amend By-law 2003-124 be approved; THAT the necessary By-law contained in Attachment 2 to adopt Section 5 and Figure 1 of the Orono Community Improvement Plan document as the Community Improvement Plan pursuant to subsection 28(4) of the Planning Act be approved; THAT the Region of Durham Planning Department be forwarded a copy of Report PSD-032-05 and Council's decision; and THAT all interested parties listed in Report PSD-032-05 and any delegations be advised of Council's decision. CARRIED PROPOSED ZONING BY-LAW AMENDMENT TO PERMIT A PRIVATE ELEMENTARY SCHOOL APPLICANT: DURHAM CHRISTIAN ACADEMY Resolution #GPA-119-05 Moved by Mayor Mutton, seconded by Councillor Trim THAT Report PSD-033-05 be tabled to allow staff to consider the changes to the application as expressed by William Ing earlier in the meeting. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: PORT OF NEWCASTLE HOMES LIMITED Resolution #GPA-120-05 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report PSD-034-05 be received; - 5 - General Purpose and Administration Committee Minutes March 7, 2005 THAT the application submitted by Port of Newcastle Homes Limited to remove the Holding (H) symbol be approved for Lots 1-19 on Plan 40M-2226; THAT the by-law attached to Report PSD-034-05 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-034-05 and any delegations be advised of Council's decision. CARRIED BOWMANVILLE COMMUNITY IMPROVEMENT PLAN Resolution #GPA-121-05 Moved by Councillor Trim, seconded by Councillor MacArthur THAT Report PSD-035-05 be received; THAT the By-law attached to Report PSD-035-05 amending By-law 2003-186 be approved; and THAT all the Community Focus Group for the Bowmanville CIP be advised of Council's decision. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT Resolution #GPA-122-05 Moved by Mayor Mutton, seconded by Councillor Robinson THAT Report EGD-06-05 be tabled. CARRIED OPERATIONS DEPARTMENT There were no items considered under this section of the agenda. EMERGENCY SERVICES DEPARTMENT There were no items considered under this section of the agenda. - 6 - General Purpose and Administration Committee Minutes March 7, 2005 COMMUNITY SERVICES DEPARTMENT There were no items considered under this section of the agenda. Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT USE OF MUNICIPAL BUILDINGS Resolution #GPA-123-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report CLD-07-05 be received; THAT the policy addressing Political Activity attached to Report CLD-07 -05 as Attachment No. 1 be adopted by Council; and THAT all Boards operating municipal facilities be advised of the policy and forwarded a copy of Report CLD-07 -05. CARRIED VOLUNTEER SERVICE AWARDS - 2005 Resolution #GPA-124-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report CLD-09-05 be received; and THAT the Volunteer Recognition Event for 2005 be held on Wednesday, April 20, 2005. CARRIED ORONO CEMETERY BOARD Resolution #GPA-125-05 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report CLD-01 0-05 be received; THAT the Orono Cemetery Board be accepted as a Committee of Council; - 7 - General Purpose and Administration Committee Minutes March 7, 2005 THAT a member of Council be appointed as Council's liaison to the Orono Cemetery Board; and THAT the Orono Cemetery Board and the municipality's insurers be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-126-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Councillor Trim be appointed as a member to the Orono Cemetery Board. CARRIED The foregoing Resolution #GPA-125-05 was then put to a vote and "carried as amended". PUBLIC SAFETY RELATED TO DOGS STATUTE LAW AMENDMENT ACT, 2005 Resolution #GPA-127-05 Moved by Councillor Schell, seconded by Councillor Trim THAT Report CLD-11-05 be received for information. CARRIED Resolution #GPA-128-05 Moved by Mayor Mutton, seconded by Councillor Schell THAT Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:35 a.m. Mayor Mutton chaired this portion of the meeting. - 8 - General Purpose and Administration Committee Minutes March 7, 2005 CORPORATE SERVICES DEPARTMENT OSHAWAlCLARINGTON ASSOCIATION FOR COMMUNITY LIVING AND JOHN HOWARD SOCIETY LEASE AGREEMENTS Resolution #GPA-129-05 Moved by Councillor Trim, seconded by Schell THAT Report COD-009-05 be received; THAT the Lease agreement (Attachment #1 to Report COD-009-05) with the OshawalClarington Association for Community Living in the amount of $11,449.46 per annum for one (1) year term be approved; THAT the Lease agreement (Attachment #2 to Report COD-009-05) with the John Howard Society in the amount of $11 ,449.46 per annum for one (1) year term be approved; and THAT the By-laws attached to Report COD-009-05 marked Attachment #3 and Attachment #4 be approved authorizing the Mayor and the Clerk to execute the necessary agreements. CARRIED REQUEST FOR PROPOSAL RFP2004-4 - NEWCASTLE VILLAGE FACILITY STUDY Resolution #GPA-130-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-01 0-05 be received; THAT the proposal received from Monteith Brown Planning Consultants, London, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2005-4 be awarded the contract for the provision of a Facility Study for the Village of Newcastle at an estimated cost of $39,182.50 plus GST; and THAT the funds in the amount of $39,182.50 plus GST, allocated in the 2005 current budget, be drawn from the Community Services Department Consulting Account # 100-42-130-10085-7160, FORTHWITH. CARRIED FIRE STATION #4, 3289 TRULLS ROAD, COURTICE Resolution #GPA-131-05 Moved by Councillor Schell, seconded by Councillor Foster - 9 - General Purpose and Administration Committee Minutes March 7, 2005 THAT Report COD-011-05 be received; THAT the property and building located at Firestation #4, 3289 Trulls Road, Courtice, Ontario be declared surplus; THAT staff be authorized to obtain a property appraisal for the subject property; and THAT staff enter into negotiations with the regional Municipality of Durham for sale of the subject property, FORTHWITH. CARRIED PUBLIC SECTOR SALARY DISCLOSURE ACT Resolution #GPA-132-05 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report COD-012-05 be received; and THAT in accordance with the Public Sector Salarv Disclosure Act, the appropriate Ministry be notified, which employees, if any, were paid a salary of $100,000 or more (as defined in the Act), for the year 2004. CARRIED REQUEST FOR PROPOSAL RFP 2004-14 - DOCUMENT IMAGING Resolution #GPA-133-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-013-05 be received; THAT the proposal received from IKON Office Solutions, Inc., Mississauga, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2004-14 be awarded the contract for the provision of a Document Imaging Software for the Clerks Department at an estimated revised cost of $51 ,480.00 plus GST; and THAT the funds for the amount of $51 ,480.00 plus GST, be financed from the Records Maintenance Reserve and be drawn from the Clerks Department Account # 110-19-130-81906- 7401, FORTHWITH. CARRIED - 10 - General Purpose and Administration Committee Minutes March 7, 2005 EARLY TENDER CALLS Resolution #GPA-134-05 Moved by Councillor Trim, seconded by Councillor Foster THAT Report COD-014-05 be received; and THAT staff be authorized to advertise and issue tenders in advance of the 2005 Capital Budget approval for the requirements identified in the body of Report COD-014-05. CARRIED FINANCE DEPARTMENT MAYOR & COUNCILLORS' REMUNERATION & EXPENSES FOR 2004 Resolution #GPA-135-05 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report FND-003-05 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS There were no items considered under this section of the agenda. OTHER BUSINESS Resolution #GPA-136-05 Moved by Councillor Trim, seconded by Councillor Schell THAT the presentation of Suzanne McCrimmon, Business Development Manager, Clarington Board of Trade be received with thanks. CARRIED - 11 - General Purpose and Administration Committee Minutes March 7, 2005 Resolution #GPA-137-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT the presentations of Tracy Hamilton, Noel Agius, and Kathryn Pellerin be referred to staff for consideration. CARRIED HEAL THCARE FUNDING Resolution #GPA-138-05 Moved by Councillor Robinson, seconded by Councillor Trim WHEREAS healthcare funding in Durham is $775 less per person than for that of the average Ontarian; and WHEREAS this gap will continue to spread as Durham receives less than our fair share of new healthcare funding to care for our growing and aging population; and WHEREAS rural and multi-site hospitals across Ontario serve over 3 million residents and incur proven, unavoidable and additional operating and capital costs; and WHEREAS the funding formula unfairly compares and penalizes multi-site hospitals, like Lakeridge Health with four hospitals and twenty-one (21) satellites, to those operating under a single roof; and WHEREAS for the government's hospital funding approach under-funded Lakeridge Health by $42 million over the past three (3) years - jeopardizing and rationing the care of Durham patients by our dedicated nurses, physicians and support staff; and WHEREAS even while incurring higher operating costs being a multi-site and rural hospital, Lakeridge Health costs are still 30% ($1,400 per case) less than the downtown Toronto Hospitals ($3,400 vs. $4,800); and WHEREAS the residents of Durham are contributing $109 million, far more to Queen's Park from the new health tax, than they are receiving in new hospital funding (less than $6 million); and WHEREAS Durham Region is one of Ontario's highest need jurisdictions in terms of additional physicians, which places additional burdens on hospitals and other healthcare services, THEREFORE BE IT RESOLVED: THAT the Municipality of Clarington call on the Government of Ontario and the Minister of Health and Long-term Care to immediately implement the recommendation of the Joint Policy and - 12 - . . . General Purpose and Administration Committee Minutes March 7, 2005 Planning Committee (Ministry of Health and Ontario Hospital Association) to establish a permanent solution for additional funding for rural and multi-site hospitals; and FURTHER THAT the Joint Policy and Planning Committee be tasked with the review of the link between physician shortages and additional healthcare (hospital and community) costs and make recommendations on a funding formula adjustment; and FURTHER THAT additional funding be provided to rural and multi-site hospitals that are in financial distress due to the successive and yearly penalties imposed by the unfair funding formula; and FURTHER THAT the patients, healthcare staff, nurses and physicians of Durham receive their fair share of healthcare funding by providing hospitals and community-based healthcare services (like the Community Care Access Centres) with additional funding sufficient to serve our growing and aging population. CARRIED ADJOURNMENT Resolution #GPA-139-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT the meeting adjourn at 10:50 a.m. CARRIED () ( Yb1JbtLL MAYOR . /~--~ ../ // 7.// .. //' r., /~ ! // - ,.'- (/. ( DEPUTY CLERK 313 -13-