HomeMy WebLinkAboutCOD-020-04
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
April 19th, 2004
Report #: COD-020-04
File#_
By-law #
SUBJECT: CO-OPERATIVE TENDER W02-2004
SUPPLY, DELIVERY AND APPLICATION OF CALCIUM CHLORIDE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the fOllowing:
1. THAT Report COD-020-04 be received;
2. THAT Miller Paving Limited, Markham, Ontario, with a total bid price of $36,560.00
(plus applicable taxes), for the Municipality of Clarington's requirements for liquid
calcium chloride (Section I) being the lowest responsible bidder meeting all terms,
conditions and specifications of the Co-operative TenderW02-2004, be awarded
the contract to supply and apply approximately 200,000 litres of liquid calcium
chloride, as required by the Municipality of Clarington Operations Department;
3. THAT Innovative Buildings Products Inc" Ajax, Ontario, with a total bid price of
$2,415.00 (plus applicable taxes), for the Municipality of Clarington's requirements
for flaked calcium chloride (in 40 kilo bags), (Section II) being the lowest
responsible bidder meeting all terms, conditions and specifications of the Co-
operative Tender W02-2004, be awarded the portion of the contract to supply and
deliver approximately 5,600 kg of flaked calcium chloride, as required by the
Municipality of Clarington Operations Department;
4. THAT pending satisfactory pricing and service and approval by the Durham
Purchasing Co-operative, the contracts be awarded for a second year; and
5. THAT the funds expended be drawn from the approved budget allocation for
Operations Road Maintenance.
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REPORT NO.: COD-020-04
PAGE 2
Submitted by:
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rie Marano, H.B.Sc., C.M.O.
Direct9r of Corporate Services
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Reviewed by: d ~..-.5' ~
Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COO-020-04
PAGE 3
BACKGROUND AND COMMENT
The Municipality of Clarington participated with the Durham Purchasing Co-operative
Group to tender for the supply and application of calcium chloride products.
Subsequently, bids were received and tabulated as follows:
Innovative Building Products Inc.
A'ax, ON
Miller Paving $399,211.44
Markham, Ontario
Anco Chemicals Inc. No bid
Maple, Ontario
Glen Chemicals Ltd. No bid
Scarborou h, ON
Kissner Miller Co. Ltd. No bid
Cambrid e, ON
DaLee Dust Control $428,038.52
Stone Creek, Ontario
No bid
$17,605.35
$21,010.50
$16,754.06
No bid
. Alternate Product - does not meet s ecification
Of the total bid amounts indicated for Sections I and II, the Municipality of Clarington
requirements amount to $36,560.00 and $2,415.00 (plus applicable taxes) respectively.
Note the product proposed by Innovative Building Products Inc. for the liquid calcium
chloride is an alternative product that does not meet the tender specifications and is
currently not recognized as a standard dust suppressant with the Ministry of
Transportation.
After review and analysis of the bids by Purchasing and Operations, it was mutually
agreed that the bid from Miller Paving Limited, Markham, Ontario, be recommended for
the contract for liquid calcium chloride (Section I) and that Innovative Building Products
Inc., Ajax, Ontario, be recommended for the contract for flaked calcium chloride in 40
kilo bags (Section II).
12qt
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REPORT NO.: COD-020-o4
PAGE 4
The Finance Director has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should
be referred to the Director of Operations.
The tendered prices from Miller Paving Limited, Markham, Ontario and Innovative Building
Products Inc., Ajax, Ontario, reflect approximately a 2.85% increase and 7.37 % decrease
respectively over those tendered in 2002.
Both firms have previously performed satisfactorily for the Municipality of Clarington.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
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