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HomeMy WebLinkAboutPD-029-01 Addendum ON, P029-,dd UNFINISHED BUSINESS THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File# 77Jr- ~ f Res. # 6111...2yr!-o / . Date: Tuesday, June 4, 2001 Report #: Addendum to PD-029-01 FILE #: CG 1.1 By-law # Subj ect: MUNICIPAL POLICY FOR TEMPORARY CROSSING GUARDS FILE: CG 1.1 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Addendum to Report PD-029-0l be received; 2. THAT Report PD-029-0l be received for information; 3. That further to Resolution GPA-435-00, the Policy on Temporary Adult Crossing Guards as per Attachment #2 be approved; and 4. That the Kawartha Pine Ridge District School Board, the Peterborough Northumberland Victoria Clarington Catholic District School Board, the Oshawa and Area Home Builders and the Durham Region Chapter of the Urban Development Institute be so advised. 1. BACKGROUND 1.1 Report PD-029-0l (Attachment I) was considered by Committee on March 26,2001 and referred back to staff for incorporation of measures that would provide for cost recovery from the development industry for the Municipality's expenses in providing a Temporary Adult Crossing Guard. 1.2 As noted in Report PD-029-0l, the situations vary so greatly in plans of subdivision it is difficult to develop a numeric criteria or set of conditions that could be utilized to defme when a Temporary Adult Crossing Guard would be deployed. The original deployment of the Temporary Adult Crossing Guard for the Newcastle Public School was due to the reconstruction of the school, even though there were no changes in the neighbourhood at the time. llD 1 REPORT NO.: Addendum to PD-029-01 PAGE 2 1.3 When a Temporary Adult Crossing Guard is required due to a Regional, Municipal or School Board project, it is reasonable that the Municipality would cover the cost. Only in those situations where the development of registered plan of subdivision is the cause of the traffic problem that requires a Temporary Adult Crossing Guard should developer be expected to compensate the Municipality for the costs. It is anticipated that there will be few such situations arise. 1.4 The mechanism to arrange for cost-recovery is the subdivision agreement. Given that it is not possible to anticipate if a problem will arise at the time that the Municipality enters into a subdivision agreement, it is recommended that this be a standard clause in every agreement. The following clause would be inserted into all future subdivision agreements: "The Owner acknowledges and agrees where the Director of Planning and Development and Director of Public Works determines an Adult Crossing Guard is required due to safety concerns for children crossing a street where such safety concerns are attributed to vehicular traffic from construction activity or altered traffic patterns due to construction activity, the Owner will reimburse the Municipality the costs attributed to the Municipality's placement of an Adult Crossing Guard on a temporary basis. Furthermore, the Owner acknowledges and agrees the length of time that the Temporary Adult Crossing Guard is required is at the sole discretion of the Director of Planning and Development and the Director of Public Works." 1.5 The proposed Policy on Temporary Adult Crossing Guards is Attachment 2 to this Addendum Report. It incorporates the element of cost-recovery for private development proj ects. 1.6 For Council's information, the Temporary Adult Crossing Guard at Robert and Beaver Streets will terminate with the end of the school term in June and will not be renewed. The Temporary Adult Crossing Guard has been in this location for approximately four years. To provide some guidelines for the future, the proposed policy indicates that a Temporary Adult Crossing Guard would generally be limited to a 10 month period. 1102 REPORT NO.: Addendum to PD-029-01 PAGE 3 Temporary Adult Crossing Guard would generally be limited to a 10 month period. It also proposes that the respective School Board and Parent Council be advised of the time period. The School Crossing would also be marked as "Temporary". 2. CONCLUSION It is recommended that the proposed Policy on Temporary Adult School Crossing Guards be approved as per Attachment 2. Reviewed by, Crome, M.C.I.P., R.P.P. Dire or of Planning & Development DC*df cj ~__-t.J~ Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer 28 May, 2001 Attachment I - Report PD-029-01 Attachment 2 - Proposed Policy on Temporary Adult Crossing Guards Interested parties to be notified of Council and Committee's decision: Paul Brace Kawartha Pine Ridge Dist. School Board P.O. Box 719 150 O'Carroll Avenue PETERBOROUGH, Ontario K9J 7Al President, Oshawa and Area Home Builders Association P.O. Box 26064 206 King Street East OSHA W A, Ontario LlH lCO Joel Sloggett P.V.N.C.R.C. Separate School Board The Peter L. Roach Catholic Education Centre 1355 Lansdowne Street West PETERBOROUGH, Ontario K9J 7M3 Urban Development Institute Durham Region c/o Victor Fiume Ridge Pine Park Inc. I Wheelhouse Drive, Unit #1 NEWCASTLE, Ontario LIB 189 1103 ATTACHMENT 1 DNl>o29--QI THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, March 26, 2001 Res. # Report #: PD-029-0l FILE #: CG 1.5 By-law # Subject: MUNICIPAL POLICY FOR TEMPORARY CROSSING GUARDS FILE: CG I.S Recommendations: It is respectfully recommended to Council the following: 1. THAT ReportPD-029-0l be received; 2. THAT further to Resolution GPA-435-00 that Temporary Adult Crossing Guards be utilized only where there is a clearly identifiable increase in danger for children crossing a street due to increased vehicular traffic from construction vehicles and/or traffic diverted due to construction activity in accordance with the process outlined in Section 3 of Report PD-029-01; and 3. THAT all interested parties listed in this report and any delegation be advised of Council's decision. 1. BACKGROUND 1.1 In 1997, Council received a petition from parents for placing an Adult Crossing Guard at the corner of Beaver and Robert Streets in Newcastle Village. This was at the time of the demolition and reconstruction of the Newcastle Public School. Staff and Council supported this request, on a temporary basis, due to the volume of parental vehicular traffic and construction traffic in this location. In September 2000, staff relocated this Crossing Guard to the intersection of Beaver and Edward Streets on a permanent basis. Several parents requested that Council restore a Crossing Guard at the other location at Beaver and Robert Streets. On October 16, 2000, Council approved an extension of the temporary Crossing Guard until June 200 I. 1104 , REPORT NO.: PD-029-01 PAGE 2 1.2 At the same meeting Council adopted Resolution #GPA-435-00 "THAT the need for additional [temporary] school crossing guards be investigated in other areas of the Municipality where schools are being built and adjacent subdivisions are being constructed" . 2. COMMENT 2.1 Staff from Public Works and Planning Departments reviewed Council's request to determine if there were some objective criteria that could be utilized to provide some guidance to determine when a temporary Adult Crossing Guard should be deployed. Staff concluded that there were no numeric criteria or set of conditions that could adequately be utilized to determine when a temporary Adult Crossing Guard was needed. Situations in each plan of subdivision vary so greatly (construction phasing, location of school, traffic volumes, timing of school construction, etc.). In essence, each situation is unique. 2.2 Staff consulted with other municipalities in Durham Region. No lakeshore Municipality has a policy in place regarding Temporary Crossing Guards. Moreover, they do not favour such a policy for the same reason that staff do not recommend that the Clarington establish such a policy. Once an Adult Crossing Guard is deployed, even on a temporary basis, it is difficult to subsequently reduce the level of service. 2.3 The Town of Ajax indicated that if there were children crossing at a location where there was construction, they asked the construction company to provide a flag person until the construction was finished. The Public Works Department indicate that this is not desirable since it may impact the costs of construction and that flag persons may not be fully attentive to the children's movements. 2.4 It is therefore recommended that, if Council wants to pursue a policy of deploying a temporary Adult Crossing Guards across the Municipality, it should be a reactive approach. Specifically, there should be a formal request by a school board and a 1105 , REPORT NO.: PD-029-01 PAGE 3 subsequent review of the situation by staff to determine if there is danger to children crossing the street due to increased vehicular traffic from construction activity or revised traffic patterns due to construction activity. It is further recommended that the School Board and School Council be informed of the termination date for the temporary crossing. 3. CONCLUSION If Council wishes to pursue a policy of hiring and deploying temporary Adult Crossing Guards, it is recommended that they only be utilized in a limited manner where there is a clearly identifiable increase in danger for children crossing a street. The process to be utilized is as follows: a) the relevant school board make a formal request to the Municipality; and b) staff review the request and make a recommendation for Council's consideration. c) the School Board and School Council and Principal be informed of the time- period for the temporary Crossing Guard. Respectfully submitted, Reviewed by, ~ An U r~I.:--X-~~ vi J rome. .C.LP., R.P.P. Direc or of Planning & Development DF*DC*df Franklin Wu, M.C.I.P., R.P.P. Chief Administrative Officer. 1106 ~ REPORT NO.: PD-029-01 PAGE 4 Interested parties to be notified of Council and Committee's decision: Joel Sloggett Peterborough Victoria Northumberland and Clarington Catholic District School Board 1355 Lansdowne Street West PETERBOROUGH, Ontario K9J 7M3 Roy Wierenga Kawartha Pine Ridge District School Board Education Centre 1994 Fisher Drive P.O. Box 719 PETERBOROUGH, Ontario K9J7Al 1107 i .. ATTACHMENT 2 ~ Municipality of Clarington Planning Services Department Policies SUBJECT: Temporary Adult Crossing Guards SECTION: SUBSECTION: APPROVED BY: ~ Council o Director DATE APPROVED / UPDATED: June 11, 2001 PURPOSE: Temporary Adult Crossing Guards are employed by the Municipality to deal with a temporary hazardous traffic situation due to construction activity. POLICIES: I. Temporary adult crossing guards will be utilized where there is a clearly identifiable danger for children crossing a collector or arterial road due to a significant, measurable increase in vehicular traffic volumes due to construction. 2. The deployment of a temporary adult crossing guard will generally be in response to a formal request by the respective School Board. If the Director of Planning and Development concurs with the request, the Temporary Adult Crossing Guard will be deployed as soon as possible. Only if it is deemed unnecessary by the Director of Planning and Development, will the matter be forwarded to the General Purpose and Administration Committee. 3. The Municipality will place the adult crossing guard, at its expense, if the construction project is a Regional, Municipal or School Board project. If a hazardous situation is anticipated, the Director of Public Works may request the deployment of an adult crossing guard. 4. The Municipality will place the adult crossing guard at the expense of the developer if the construction project is a private development project. Subdivision agreements will incorporate appropriate provisions to ensure cost recovery from the developer. 5. Temporary adult crossing guard shall generally not be deployed for a period greater than 10 months. 6. The School Board, the Principal of the School and the School Council will be informed ofthe time-period for the temporary adult crossing guard. 7. School crossing signs will include the word "Temporary" either above or below the sign. 1108