HomeMy WebLinkAboutWD-20-01
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Date:
REPORT
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # 7/i O/~-
,
MAY 22, 2001 Res.~1
Meeting:
Report No.: WD-20-0l
OurFile: F.30.10
By-Law #
Subject:
CLARINGTON OLDER ADULT ASSOCIATION
CLARINGTON BEECH CENTRE - PARKING CONCERNS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report WD-20-01 be received;
2. THAT Council approve, in principle, the expansion of parking facilities at 26 Beech Avenue
in the area south of the temris courts;
3. THAT this project be recommended in the Year 2002 Capital Budget;
4. THAT the existing parking lot be repaved at the time of expansion;
5. THAT Council approve the Beech Avenue and Lowe Street storm sewers as a provisional
item; and
6. THAT the Clarington Older Adult Association, Old Bowmanville Neighbourhood
Association and Bowmanville Temris Club be advised of Council's decision.
REPORT
1.0 ATTACHMENTS
No.1: Correspondence from Clarington Fire Department dated May 15, 2000
No.2: Key Map - Sketch 1 - Existing Parking Layout
No.3: Key Map - Sketch 2 - Additional Parking Layout (Driveway)
No.4: Key Map - Sketch 3 - Parking Lot Expansion (playground)
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REPORT NO.: WD-20-01
PAGE 2
,
No.5:
No.6:
No.7:
No.8:
No.9:
Key Map - Sketch 4 - Parlcing Lot Expansion (South-West)
Key Map - Sketch 5 - Parking Lot Expansion (Tennis Courts)
Chart - Sununary of Parking Spaces
Correspondence from Clarington Older Adult Association, dated April 9, 2001
Correspondence from Claringlon Older Adult Association, dated November 14,
2000
No. 10: Correspondence from Old Bowmanville Neighbourhood Association, dated April
21,2001
2.0 BACKGROUND
2.1 Early last year, the Clarington Older Adult Association (COAA) appeared before Council
expressing concerns about the number of parking tickets given to patrons who were parked
on Beech Avenue and were using the Claringlon Beech Centre.
2.2 Since the opening of the Centre, and prior to the Mtmicipality purchasing the building, cars
were allowed to park on either side of Beech Avenue while attending events at the building.
2.3 The existing parking lot offers 52 parking spaces (Attachment No.2). With Commtmity
Care, the Clarington Older Adult Association and the Lions day care staff, approximately 15
parking spaces are utilized daily. The daily programs of the COAA and Commtmity Care
are putting an additional demand of 40 to 50 parking spaces. Tuesdays and Thursdays are
the busiest days for seniors' activities and membership over the past two years has doubled.
According to the COAA, some seniors are not participating due to the parking difficulties on
the site. As can be seen, when a special function is scheduled during the day, in conjunction
with the regular daily programs, the existing parlcing facilities are inadequate.
2.4 As a result of the need for parking, and until a solution can be found, it was agreed that
parking would be allowed on the east side of Beech Avenue only. This allows
approximately 15 parking spaces.
2.5 Staff met with By-Law, Traffic, the COAA and the Fire Department to determine if a
solution could be found. It was reported that, upon investigation, the Clarington Fire
Department raised concerns about the utilization of the pumper if vehicles were parked on
702
,
REPORT NO.: WD-20-01
PAGE 3
either side of Beech Avenue (Attachment No.1). As a result, Staff initially only
investigated on-site alternatives to accommodate the parking demands of the building.
2.6 Staff met with representatives from the Old Bowmanville Neighbourhood Association,
Bowmanville Tennis Club, Clarington Older Adult Association and the two Councillors
representing this area on Friday, May 11, 2001. Many questions were raised and further
discussion is required in terms of the number of proposed parking spaces, on-street parking
and alternative surface treatments. All parties agreed to meet further to discuss the
requirements and location of additional parking.
3.0 REVIEW AND COMMENT
3.1 The goal to resolving the parking problems at the Clarington Beech Centre is to create an
additional 40 parking spots to meet existing programming needs. There is no suitable
location to accommodate the parking on any nearby streets or parking facilities. The south
radius of the driveway along the west side can be utilized to add approximately 7 parking
spots with little difficulty (see Attachment Nos. 2, 3 and 5). If parking was allowed to
continue on one side of Beech Avenue, an additional 15-17 spots would be available,
however, the concerns of the Fire Department have to be addressed. Further discussions
will be held with the Fire Department to review their special equipment needs.
3.2 Staff would also recommend reconfiguration of the existing parking lot, to allow for a more
accessible route to the building in case of emergency. Staff, in consultation with the Fire
Department, would remove four (4) parking spaces near the tennis court to access the rear of
the Centre.
3.3 Staff became aware in mid April of several vehicular incidents in the parking lot at the
Centre. The parking space between the south row and the first row to the north is very
limited. It is recommended that we reassign the five parking spaces along the south of the
lot and eliminate three spots to accommodate a bigger aisle size. Staff would also
recommend one-way entry and one-way exit to accommodate the traffic concerns at this
location.
703
REPORT NO.: WD-20-01
PAGE 4
3.4 Options Under Consideration:
1) The widening of Beech Avenue is not possible to allow parking on both sides of the
street.
2) Expansion of par king areas on the existing property:
i) West of the existing tennis court - As shown in Attachment No.4, parking
for an additional 33 cars can be accommodated by eliminating the existing
garage unit located immediately north of the tennis court. The garage is
being used for some storage by the tennis club and the COAA. A connection
to Elgin Street was considered but due to the shallow sewers, this would
include a significant amount of sewer and road reconstruction. The play
structure would be relocated to immediately west of Beech Avenue, with
appropriate walkways, landscaping, benches etc.
ii) South of the existing tennis courts - As shown in Attachment No.5, parking
for an additional 39 cars can be accommodated in the existing open space
area. This area is not used for any purpose and would not inconvenience the
programming of the building. Special consideration to landscaping would
. certainly provide adequate buffer to the adj acent residents. This area would
be secured by the COAA and used only when overflow conditions are
required. This area has been known to be a gathering area for youth and may
pose additional problems.
iii) Expand parking into the existing tennis court - The COAA assumed the
lease that was made between the Bowmanville Lions Club and the
Bowmanville Tennis Club. The lease expires in 2008; however, notice can
be given one year in advance. The courts have existed at the Beech Centre
since the 1940's and the Tennis Club has financed the court resurfacing,
fencing, lighting, equipment etc. There is no question that the Bowmanville
Tennis Club offers a high quality program to Clarington. By utilizing the
tennis courts, an additional 47 parking spaces can be created (Attachment
No.6).
704
REPORT NO.: WD-20-01
PAGES
iv) The COAA may consider discontinuing various programming opportunities.
This will impact on the financial ledger at the Beech Centre. If this option is
approved, they will be definitely requesting increased support from Council
to offset their daily operations.
3.5 Clarington Older Adult Association
The Association has worked with staff in reviewing the various alternatives. At their Board
meeting of Friday, April 6, 2001, the option to develop the property directly behind the
building on the south side was selected as the best alternative (see Attachment No.8). They
are requesting that a roadway counection between the proposed parking and the existing
front driveway be made to allow for improved circulation. Staff are not recommending this
due to the two mature trees that may be damaged or destroyed from the construction of the
roadway.
3.6 Bowmanville Tennis Club
The Tennis Club has reviewed the alternatives and is in support of the recommendations to
increase parking other than utilizing the tennis court areas. The Bowmanville Tennis Club
is opposed to the alternative of utilizing the tennis courts for parking and if that is the
preferred option, they would like to appear before Council to discuss why this should not be
considered.
3.7 Old Bowmanville Neighbourhood Association
Staff met with representatives of the Old Bowmanville Neighbourhood Association. They
are opposed to anyon-site hard top parking that would result in the minimization of green
space at the Beech Centre. They have suggested parking on the street and parking on the
lawns at the Beech Centre. Liability is a concern, as presented in the letter from the
Clarington Fire Department, with regard to continued on-street parking (see Attachment No.
1), and the second suggestion is not recommended due to ongoing grounds repairs that may
be required and the possible confusion with informal parking.
3.8 Existing Parking Lot
If Council approves the proposed parking lot expansion, staff are recommending that the
existing parking lot be repaved since it is in poor condition. The expansion and
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REPORT NO.: WD-20-0l
PAGE 6
reconstruction of the parking lot would be recommended in the 2002 Capital Budget. The
estimated cost for this project is $225,000. Parking would be allowed at least on the east
side of Beech Avenue until the expansion is completed.
4.0 CONCLUSION
4.1 In review of all the options identified in this report, the alternative that best accommodates
the needs of the Clarington Older Adult Association to meet their programming
requirements is to incorporate additional parking on the south side of the existing tennis
courts. The COAA, with municipal staff, will coordinate meetings throughout the next three
months with the Bowmanville Tennis Club and the Old Bowmanville Neighbourhood
Association to review on-site parking opportunities and design tender preparation. The
COAA will be appearing before Council in September to ask for approval and to establish a
tender work schedule in order to minimize their progranuning inconvenience and the
potential loss of revenue.
4.2 In Addendum to Report TR-22-0l, Public Works set out its reasons for inclusion of the
Beech Avenue and Lowe Street storm sewers. Recognizing that this report, WD-20-01,
recommends approval in principle of the expansion of parking facilities at the Clarington
Beech Centre, Public Works recommends that Council approve the Beech Avenue and
Lowe Street storm sewers as a provisional item. The proposed storm sewer works on Beech
Avenue provide a potential outlet for any drainage works that may be required at the
Clarington Beech Centre. Should the works be constructed independently, or as part of a
smaller contract for the Clarington Beech Centre, it is estimated that the costs could be
increased by up to 25% ($10,000 - $12,000).
4.3 Representatives of the Old Bowmanville Neighbourhood Association continue to question
the need to disturb Beech Avenue twice with respect to trench construction. It is estimated
that the construction for this single leg of storm sewer will last 1 to 2 days, certainly no
longer than 1 week, including the minor pavement restoration, which is necessary. In
addition, it is noted that tree roots will not be disturbed more than once for the shallow storm
sewer installation, restricted to the west side of the Beech Avenue road surface.
706
", <'
REPORT NO.: WD-20-01
Respectfully submitted,
FH*SA V*ce
15/05/01
Pc: Clarington Older Adult Association
C/o Don Welsh
4280 Mearns Avenue
Bowmanville, ON
LlC 3K5
PAGE 7
Reviewed by,
Q:~~~~
Chief Administrative Officer
BowmanvilleTernrisCillb
C/o Ken Majid, President
P.O. Box 11
Bowmanville, ON
LlC 3K9
Old Bowmanville Neighbourhood Association
C/o Mr. Bill Humber
IS Beech Avenue
Bowmanville, ON
LlC 3AI
r 707
_e/a;r;'gli;;n
ONTARIO
May 15th, 2000
To: Fred Horvath
Property Manager
This letter is in follow-up to our discussion that we had at the Beech Centre on May 11th regarding parking
on Beech Ave.
After viewing the situation, I had some concerns with the overall width of the road and the parking of
vehicles on either side. On May 15th I took both our Pumper and Aerial from station I down to Beech Ave
and positioned them to see exactly how much space would be required to adequately set up for fighting a
fire on Beech Ave should the need arise. I took some pictures and attached them to this letter for your
viewing.
Picture # I shows you exactly how much clearance is available for our Pumper when we stop beside a
vehicle parked on the East Side of the road. (Approximately 30 inches per side)
Picture # 2 shows you how much room is needed for us to set up our Aerial. The distance required to set
up the outriggers, which allows us to set up the ladder is 17ft 4 ';' inches. This picture clearly shows you
that we need the whole road.
Picture # 3 shows you the Aerial truck setup with the view of a parked car in the background. As you can
clearly see, we could not setup our Aerial truck if that car was parked immediately beside us.
Picture # 4 shows you a rear view of picture # 3.
I trust that this information will aid you with your parking matter.
Yours truly
'J~~~
Bill Hesson AMCT, CMM II
Divisional Chief
C/c Michael Creighton, Fire Chief
Len Creamer, Senior Bylaw Enforcement Officer
. 708
CORPORATION OF THE MUNICIPALITY OF CLARINGTON ~
40 TEMPERANCE STREET. BOWMANVILLE . ONTARIO, l1C 3A6 . (9051 623.33T9 . FAX 623'\1"~CHMENT"~~.,
WEBSITE_ www_munIClpallty_clarlngton_onca REPORT NO.: '\VD-20-01
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ATTACHMENT NO.: 6
REPORT NO.: WD-20-01
EVALUATION OF PARKING SPACES AT CLARINGTON BEECH CENTRE
Existing Revised* Additional Total
Current 52 45 7 52
South of Tennis Court 52 45 46 91
West of Tennis Court 52 45 40 85
On-Street Parking 52 45 24 67
Tennis Court 52 49 48 97
* Revised - Removal of four spaces for fire vehicles
Removal of three spaces for aisle improvement
715
ATTACHMENT NO.: 7
REPORT NO.: WD-20-01
CLARINGTON OLDER ADULT ASSOCIATION
. (\g\on Beech C
C\~\ en~e
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26 Beech Avenue . Bowmanville' ON L 1 C 3A2
Telephone: (905) 697-2856 . Fax: (905) 697-0739
April 9, 2001
Municipality of Clarington
ATT: Fred Horvath
Manager of Operations
Public Works Department
RE: CLliRINGTON BEECH CENTRE - P.ARKING
Fred, at the Board of Directors meeting on Friday April 6th, they requested I
contact you concerning the above (parking). The Board has discussed the
following options and has picked the option they feel meets the needs of the
Centre and will have the least impact on the Tennis Club and neighbors.
. First Choice- Develop the property directly behind the building and on the
south side. Vehicles will enter the lot on the northwest corner of the facility
beside the tennis court and leave through a new exit at the southend of the
building. This location along with parking on Beech Avenue will provide the
~sfla&esiequlred .a:fthis time. This option requires the doors having some type
'oflOC:'kiIlg''System on them that will allow them only to be opened in an
emergency.
. Seco~d Choice- Develop the site west of the tennis court. To do this the
playground would have.to be relocated and this location will not provide
enough spaces to meet our requirements. If this option was considered the
. storage building on the north side of the tennis courts would have to be
removed and that space would be an entrance to the parking lot. Like our first
'choice, wewould still require parking on Beech Avenue to meet our needs.
. 'rhird c::hoice- Develop the location where the tennis courts are located. Like
o,llrother options, we would still require pinking on Beech AvenUe.
With. ail a! the above options we wouldllke to have more spaces provided on the
circ1.flar driveway as well. The safety of our members and all others using the
. """,:;j,C' -',. ". 0"" . .. " " . . -, ...-.
716
ATTACHMENT NO.: 8
REPORT NO.: WD-20-01
facility could be improved if all traffic entered via the north entrance and exited at
the south driveway.
The parking issue was known when the Municipality purchased this site and would
have to be addressed at some time. The Older Adult Association is growing, more
members are participating in activities all the time and the need for more parking
spaces has increased as well. It is very important to have parking spaces available
on site, as some of our participants are not able to walk very far and some have
refused to participate due to the problem, we do not always have parking
available.
Fred, my letter of November 13th 2000 to you provides our best estimate of the
parking spaces needed for this year. The Board of Directors realizes it is not
practical or possible to always have enough spaces on site, but with option one,
we could meet the daily needs on most days.
The existing lot needs resurface since this was not done at the time of construction
and renovations in 1997.
The Board would be pleased to meet with you at any time Fred to discuss this if
you have any questions or concerns. They would like to resolve the parking issue
as soon as possible. We understand the neighbours have concerns about the
parking at the Centre and we would be pleased to meet with them and the Tennis
Club as well.
Yours truly,
/ ./ .-/A
fu~~ {;rlQ
/
/ John Coffey
, Executive Director
Clarington Older Adult Association
Cc: Don Welsh
Bruce Taylor
file
2
717
CLARINGTON OLDER ADULT ASSOCIATION
. ngton Beech C
o''3.~\ entre
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26 Beech Avenue . Bowmanville. ON L 1 C 3A2
Telephone: (905) 697-2856 . Fax: (905) 697-0739
November 14,2000
Fred Horvath
Manager of Operations
Public Works Department
Municipality of Clarington
RE: CLARINGTON BEECH CENTRE -- PARKING
Fred, enclosed is a copy of the dates the Centre is open in 2001 and what our
parking requirements will be. The boxes highlighted in red are dates and times
we have a shortage of parking spaces.
Please note the following:
. The number of places required for Nursery School Staff, Community Care Staff
and COM employees is approximately 15.
. The Centre is very busy on Tuesday and Thursday.
. . We nave not considered parking needs for the Tennis Club in this report.
. NoW' on some oc:casions when Community Care Staff return from lunch, all the
parking spaces <iteoccupied.
. The weekends shown for next year are booked firm. December is the only
month not booked firm at this time.
Fred, 1 know there is no quick fix and I hope this will help and give you an
overview of the parking needs. Please feel free to call me if you have any
questions or concerns.
!/
{
John Coffey
Executive Director,
Clarington Older Adult Association
718
ATTACHMENT NO.: 9
REPORT NO.: WD-20-01
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OLD BOWMANVlLLE NEIGHBOURlIOOD ASSOCIATION
21 April 2001
Mr. Fred Horvath
Maluoger, operations
Municipality of Clarington
Dear Mr. Horvath:
In response to the meeting this past Tuesday between yourself and
membera of the Old Bowmanville Neighbourhood Association (OBNAI, I
am writing co indicate our concerns. observationa and
recommendationa about parking at the Clarington Beech CenCre.
We re1llain c01llllli.tted to the retention of green space at the
Clarington Beech Centre and are opposed to any plans to pave over
the area behind the Centre for additional parking.
Green space is at an absolute premium in the neighbourhood. The
only other comparable space in the area is Central Public School
and it is not unreasonable to expect it to come under development
pressure in the future.
The changing interests and requirements of the ageing baby boom
generation will likely transform their expectation of services at
the Clarington Beech Centre in the YEt_ra ahead. The need for
outdoor apaces for active recreation, such as that currently
provided by the tennis courts, will only increase.
On the matter of the Centre's increaaed use, residents on the
atroet have made their own observations that there appears little
difference in the actual parking associated with the CUl:"rent Centre
uae and its past history aa the Lions Centre. We believe that this
view should be respected because, though they are admittedly
anecdotal conclusions, residents have witnessed both uses. T~ey
have little reason to mis-state the increased parking on their
street if such exists.
Several residents have undertaken their own survey of parking in
the. area and their general observation is that the problem is
concentrated in certain time periods, leading to the possible
conclusion that the issue may be one of evant and services
schedUling at the Centre. or of a conflict between the needs of
ataff and occasional viSitors. We believe this warrants additional
study.
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A.,wnblllV,ili"Onl.
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722
ATTACHMENT NO.: 10
REPORT NO.: WD-20-01
.-
The obvious solution is for Centre patrons to park on Beech Avenue
and neighbouring streets. This idea however has been brought into
question by conclusions in the recently released Old B~wmaAvil18
Neigbbourbaod Streetsca.pe and Infrastructure IIIIp~e_nta.t.i~n I'lan (6
March 2001) which concludes that parking on Beech Avenue poses a
potential firefight.ing problem by preventing pumper trucks from
satting up aerial ladders in the event of a residential fire.
Our response to this Report (attaohed) has raised many conoerns
with this oonolusion. The essenoe of our argument is that suoh a
oonclusion fails to recognize that an old neighbourhood requires
firefighting strategies, resources and teohnology appropriate to
ita condition.
We strongly believe that for a variety of reasons cited in our
reoponse to the above Report, that parking on Beech Avenue, without
the oonsequent widening of the street, is absolutely essential.
Accordingly we recommend that:
1. Overflow parking needs at the Centre be met by on-street parking
on Beech Avenue and on surrounding streets.
2. The issue of appropriate firefighting on Beech Avenue be
analyzed in a more contprehensive fashion than is found in the above
Report.
3. OBNA review in concert with tile MUnicipality minor design
alterations to the southeast side of the building to aocommodate
perhaps eight new parking sites.
~. The Centre coneider the oocasional USe of the grassed surface
behind the Centra as a temporary parking site for staff housed in
the Centre at SUch time as an overflow need is predicted.
S. The Centre study its own scheduling and hooking policies for a
mora even distribution of building use and review with tile
MUnicipality any impact this may have on the Centre's ability to
meet its financial needs.
6. This issue he deferred for action to next year (2002) to allow
time to review options and develop a solution that meets both the
Centre's and the local residents' needs.
Wa are concerned that the Centre may view residents as overly
obstruotionist and not Supportive of their interests. In response
we note our active and successful effort to restore parking on
Beech Alrenue last year aftar Centre patrons were UI1fairly ticketed.
723