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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, March 29, 2004
Report #: COD-016-04
File#_
By-law #
Subject:
CL2004-2, Electrical Services, Street and Park Lighting
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-16-04 be received;
2. THAT Langley Utilities ConI. Ltd., Bowmanville, Ontario, with hourly prices as indicated on
Schedule "A" be awarded the contract to provide Electrical Services for Street and Park
Lighting, as required by the Municipality of Clarington for the term March 31, 2004 through
to March 30, 2007; and
3. THAT the funds expended be drawn from the respective years Street and Park Lighting
Accounts: 7230-00101-0000, 7230-00201-0000 and 7603-00001-0137.
S"bm;tt'" by, a..t:i-J
ri Marano, H.B.Sc., C.M.O.
0, irec"tor_of Corporate /jices
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.J jred H, orvath, RDMR, RRFA,
r Dir~,r of operati~
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Reviewed by:
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Franklin Wu,
Chief Administrative Officer
1,203
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REPORT NO.: COD-016-o4
PAGE 2
BACKGROUND AND COMMENT:
Tenders were publicly advertised and issued to provide Electrical Services for Street and Park
Lighting as required by the Municipality of Clarington for approximately March 2004 to March 2007.
Subsequently, tenders were received and tabulated as per Schedule "A" attached. Note, in
addition to the hourly rate quoted, prices were also submitted for various other items that may be
required throughout the year. The prices shown on the bid summary are the items that reflect the
greatest portion of the total annual expenditure. Although the pricing received from the second low
bidder reflects a lower hourly rate for the Street Light Maintainer and the Pick-up truck / Equipment,
calculations have verified that the hourly rates provided by Langley Utilities Contracting Ltd., reflect
an overall low bid.
In most cases the hourly rates bid represent an average 6 % decrease to a 28% increase over the
2001 contract prices. The required funds will be drawn from the respective years Street Lighting
account.
For the information of Council, the Municipality of Clarington spent approximately $160,000.00 for
Electrical Services on Street and Park Lighting (parts and labour) during the 2003 year. The
increase in expenditures are a result of the ever increasing growth of subdivisions within the
municipality. Currently, the municipality is maintaining approximately 4600 street lights.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
After further review and analysis of the Bids by Purchasing and Operations, it is respectfully
recommended that Langley Utilities ConI. Ltd., Bowmanville, Ontario, be awarded the contract to
provide Electrical Services for Street and Park Lighting to the Municipality of Clarington as
required.
The subject firm has worked satisfactorily for the Municipality of Clarington in prior years.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
1204
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SCHEDULE A
BID SUMMARY
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TENDER CL2004-2
STREET LIGHT MAINTENANCE
Bidder 1 2 3 4 5 6 7 8 9 10 11 Payment
Terms
ITEM # - HR. LABOUR I EQUIPMENT RATES
DAYTIME HOURS
Langley Utilities $33.00 $22.00 $47.00 $47.00 $47.00 $17.50 $33.00 $37.00 $47.00 $49.00 $107.00 1 %-10
Contracting Ltd. day
Bowmanville, ON
Veridian Connections $25.00 $23.00 $48.00 $55.00 $68.00 $12.00 $38.00 $43.00 $89.30 $79.80 $58.00 N/A
Ajax, ON
Ron Robinson Limited $75.00 $44.00 4 hrs $90.00 $75.00 $21.00 $75.00 $75.00 $75.00 $95.00 $75.00 N/A
Bowmanville, ON
Dundas Powerline Ltd. $65.00 $40.00 $175.00 $95.00 $95.00 $15.00 $60.00 $65.00 $75.00 $95.00 $175.00 N/A
Chesterville, ON
AGI Traffic Technology $62.00 $55.35 $250.00 $80.00 $80.00 $12.00 $58.00 $62.00 $76.90 $110.00 $135.00 N/A
ScarborouQh, ON
. Plus 2 groundsperson
1. Street Light Maintainer 7. Underground Locator
2. Competent Groundsperson 8. Power Maintainer
3. Minimum Charge Rate 9. Rubber Tire Loader Backhoe & Operator
4. 36' Aerial Truck & Operator 10. 55' Aerial Truck and Operator
5. Radial Boom Derricks Operator 11. Repair of Underground Fault - operators &
6. Pick-up Truck and Equipment equipment
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