HomeMy WebLinkAboutADMIN-03-01
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ON: A003-01
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
Date:
General Purpose and Administration Committee File # (~f?-.-
Monday, February 5, 2001 Res. # CIII-III) -() /
Meeting:
Report #:
ADMIN 03-01
FILE #:
By-law #
Subject:
AGRICULTURAL TASK FORCE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ADMIN 03-01 be received; and
2. THAT Council approve the attached Terms of References for the Clarington Agricultural
Advisory Committee; and
3. THAT the Clerk shall advertise the positions of the Agricultural Advisory Committee and
report back to Council.
1. BACKGROUND:
At its meeting held on January 15,2001, Council passed the following resolution:
WHEREAS agriculture has and continues to be an important part of Clarington;
WHEREAS Council wishes to ensure the farming community as a whole will have the
opportunity to communicate with Council in a structured format;
WHEREAS Council wishes to learn, understand and communicate better with the
farming community;
THEREFORE BE IT RESOLVED THAT a Clarington Agricultural/Farm Task Force be
'} established based on the following:
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REPORT NO.: ADMIN 03-01
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1. The Mayor and Chief Administrative Officer bring forward a mandate for Council
approval.
2. Farmers be informed through the local press of the information of a task force.
3. That farmers wishing to be members of the task force be invited to submit
applications to the Clerk's Department.
4. That Council select task force members ensuring that there is equal numbers
chosen from each ward within Clarington.
5, The Mayor and Chief Administrative Officer establish the number of members on
the task force.
6. That Councillor Gord Robinson be Council liaison on the task force committee
for this term of Council.
2. COMMENTS:
2.1 As per Council's direction, staff prepared the necessary terms of reference for the
Agricultural Advisory Committee as contained in the attachment. The terms of reference
includes the key components such as goal, mandate, scope, composition, meeting and
communication with Council. It is intended to provide general guidance to the
Committee which should have a fair amount of latitude and flexibility in carrying out its
mandate.
2.2 It should be noted that the term "Task Force" has been renamed to "Advisory
Committee" to reflect Council's intent to have this volunteer group to deal with
agricultural issues on a continuous basis.
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REPORT NO.: ADMIN 03-01
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2.3 Although the primary mandate of the Advisory Committee is to deal with agricultural
issues, it may occasionally have to deal with conflicts arising out of agricultural and
urban fringe. In this regard, Council may wish to amend the attached terms of reference
by adding two at large urban representatives to the Committee.
2.4 Upon approval by Council, the Clerk will undertake the necessary steps to advertise in
the local newspapers, and to report back to Council which will then make the
appointments to the Committee.
Respectfully submitted,
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Franklin Wu, M.C.I.P., R.P.P.,
Chief Administrative Officer
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CLARINGTON AGRICULTURAL ADVISORY COMMITTEE
TERMS OF REFERENCE
January 18, 2001
1.0 Goal
1.1 To assist the Municipality of Clarington in its efforts to identity, review, discuss
and make recommendations to Council on agricultural and agricultural related
issues
2.0 Mandate
2,1 The Clarington Agricultural Advisory Committee (CAAC) is a volunteer advisory
committee established by the Municipality of Clarington Council in accordance
with these Terms of Reference. Committee members are bound by these Terms
of Reference and are ultimately responsible to the Municipality of Clarington
Council.
2.2 Scope of Committee Activities
The scope of the CAAC shall include activities such as:
a) To assist the Municipality in the implementation of it's agricultural goals,
objectives and policies;
b) Provide advice, comments and recommendations on issues and concerns of
farmers and agricultural organizations;
c) Identify key issues of concern for farmers which can be addressed by
municipal govemment;
d) Provide advice, comments and recommendations on alternative solutions,
approaches, plans or studies dealing with agriculture and related rural issues
which are within the responsibilities and financial capabilities of the
Municipality of Clarington;
e) Monitor and report on changes within the agricultural industry including
agricultural land inventory;
f) Identity and implement programs which encourage public awareness, land
stewardship and education of agricultural and rural issues;
g) Inform individuals, groups and businesses of the Municipality's agricultural
goals, objectives and policies;
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h) Provide advice, comments and recommendations as requested by the
Municipality of Clarington Council on miscellaneous matters as they arise;
i) Consult with other community groups and committees on issues of mutual
interest
3.0 Committee Composition
3.1 The Clarington Agricultural Advisory Committee shall consist of nine (9)
voluntary members who are appointed by Council for a term of three (3) years, to
coincide with the term of Council. A majority of the membership five (5) shall
constitute a quorum.
3.2 Members of the Committee are appointed as voluntary representatives of a
particular interest group, agency or organization or as members at large, as
follows:
a) Municipal Council Liaison (Gord Robinson)
b) Durham Federation of Agriculture Representative (1)
c) Two agricultural representative from each Ward (a total of8)
3.3 The members shall possess expertise, experience and willingness to devote the
necessary time to the Committee. Members will be selected to provide an
appropriate representation of various farming interests (dairy, beef, apple,
greenhouse, cash crops, hog, poultry, etc.)
3.4 Openings for membership shall be publicly advertised. All residents and any
nominated representative of an organization involved in agricultural and rural
issues are invited to apply. Applicants will submit the required application form
to the Municipality of Clarington Clerks Department Applicants shall possess
knowledge of agricultural issues within Clarington. Applicants may also possess;
relevant farm experience, technical training in an agriculture-based field, and/or
current involved in agricultural community activities. Members will be formally
appointed by Municipal Council.
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3.5 A Chair and Vice-chair shall be appointed by the Committee and must be a
member of the Committee.
3.6 A recording secretary shall be appointed at the first meeting. Duties of the
recording secretary shall include the taking of meeting minutes and providing
these minutes to the Clerk for Council's information.
4.0 Meetinl!;s and Reportinl!;
4.1 The Clarington Agricultural Advisory Committee shall determine the location
and frequency of meetings. Committee members, if absent for three consecutive
meetings without reason being given at least 24 hours in advance of the meeting,
should be considered to have lost interest in the Committee and will be informed
of his or her being removed from the Committee. If any member is dropped
from the Committee or resigns from the Committee, the Clerk of the
Municipality of Clarington shall be informed and a new member shall be
appointed by Council.
4.2 The Committee, by resolution or through its Chair, may invite any individual,
interest group, agency or staff to appear at a meeting as a delegation or to submit
or present information that will assist the Committee in carrying out its mandate.
5.0 Communicatinl!; with the Municipality
5.1 Minutes of the Committee shall be submitted by the recording secretary to the
Municipal Clerk for inclusion in the Council agenda for information.
5.2 Recommendations from the Committee shall be submitted to the Municipal Clerk
for inclusion in Council agenda for direction.
5.3 The Council representative shall be the liaison person between the Committee and
Municipal staff.
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