HomeMy WebLinkAboutCOD-013-04
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Fig
March 8th, 2004
it Gf'p. -llolo-o<t
Date:
Report #: COD-013-04
File#_
By-law #~ootl-- 07,2.
Subject:
Tender CL2003-36, Roenigk Drive & King Street West Intersection
Improvements.
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-013-04 be received;
2. THAT Miwel Construction Limited, Stouffville, Ontario with a total bid in the amount of
$182,000.00 (Including G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2003-36, be awarded the contract for the
Roenigk Drive and King Street West Inspection Improvements as required by the
Engineering Department;
3. THAT the total funds required in the amount of $300,000.00 ($182,000.00 tender plus
work by the Region of Durham, contingencies, consulting and net GST) be drawn from
Engineering Capital Account 8310-03201-1401;
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by: ~~ ~"3 Reviewed bY:O~--~""1..v
~arano, H.B.Sc., C.M.O. Franklin Wu,
Dir tor of Corp' rat Services Chief Administrative Officer
., C.A.,
MMILABlkm
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REPORT NO,: COO-013-o4
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Roenigk Drive
and King Street Intersection Improvements, as required by the Engineering Department.
Tenders were advertised in local papers, as well as Electronically. Subsequently, tenders were
received and tabulated as per Schedule "B" attached.
The total project cost, including works by the Region of Durham, Project Administration, and
costing allocation is as detailed in the letter from Totten Sims Hubicki Associates, marked
Schedule "C" and will be provided from the Engineering Capital Account #8310-03201-1401,
from which there are adequate funds available.
The low bidder has previously preformed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Miwel
Construction Limited, Stouffville, Ontario, be recommended for the contract for the Roenigk
Drive and King Street West Intersection Improvements.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
1 L : ,
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2004-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Miwel
Construction Ltd., Stouffville, Ontario, to enter into agreement
for the Roenigk Drive and King Street West Intersection
Improvements.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Miwel Construction Ltd., Stouffville, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2004.
By-law read a third time and finally passed this
day of
,2004.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1 /
,-
Cl!Ki[Jglon
Municipality of Clarington
SCHEDULE "B"
BID SUMMARY
TENDER CL2003-36
ROENIGK DRIVE & KING STREET WEST
INTERSECTION IMPROVEMENTS
\, BIDDER
Miwel Construction Limited
Stouffville, ON
Harnden & King Construction Inc.
Ajax, ON
Ron Robinson Limited
Bowmanville, ON
Elirpa Construction & Materials Limited
Pickerin , ON
TOTAL BID AMO.
$182,000.00
$205,993.76
$208,316.53
$221,412.81
H:\BI DSUMM\2003\BSCL03-36, DOC
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SCHEDULE "C"
II
Tnt
Totten Sims Hubicki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
19051372-2121 Fax: 19051 372-3621
E-mail: cobourg@tsh.ca www.tsh.ca
engineers
architects
planners
February 12, 2004
Ms. Lou Ann Birkett, CPP, AMCT
Purchasing Manager
Corporation of the Municipality of Clarington
40 Temperance Street
BOWMANVILLE, Ontario. LlC 3A6
Dear Ms. Birkett:
Re: Contract CL2003-36, Roenigk Drive and King Street West
Intersection hnprovements, Bowmanville
Municipality of Clarington
Our office has reviewed the bids submitted for the above contract and find them to be in order. A list
of the bids received and the Engineers Estimate are provided in the table below. All numbers are
inclusive of GST.
BIDDER
Miwel Construction Ltd.
Harnden & Kin Construction Inc.
Ron Robinson Ltd.
Eli a Construction & Materials Ltd.
En . eer's Estimate
TOTAL BID AMOUNT
$182,000.00
$205,993.77
$208,316.52
$221,412.81
$224,373.65
Miwel Construction has completed a number of contracts for the Municipality of Clarington under
our inspection. In addition, contracts have been completed in recent years in Cobourg and Fenelon
Falls with construction values ranging from $350,000.00 - $2,000,000.00. In all cases TSH provided
contract administration and Miwel preformed to acceptable standards and work was completed on
schedule.
These contracts contained all aspects of the work to be completed in the Roenigk Drive and King Street
Intersection project. Based on our experience in working with Miwel, we recommend acceptance of
the low bid.
We refer you to the attached cost apportiorunent summarizing all project related costs which indicates
that the total project cost comes in under budget.
Funding for this project is to be drawn from account #5800-8310-03201-1401.
L
Ms. Lou Ann Birkett
January 12, 2004
Should you require further information please contact the undersigned.
Best regards,
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Ron Albright
Project Engineer
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P:\12-29171\Corresp\20115.doc
Enc!.
pc: Mr. A.S. Cannella, CET, Director of Engineering Services
Mr. R. D. Baker, Traffic Coordinator (+ encl.)
Ms. W. Chandler, Clerk II (+ encl.)
,
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SCHEDULE "C"
2
VII
Municipality of Clarington
ROENIGK DRIVE AND KING STREET WEST INTERSECTION IMPROVEMENTS
AND SIGNALIZATION, BOWMANVILLE
Schedule "C"
Cost Apportionment For Low Bid submitted By Miwel Construction
Contract CL2003-36
Revised March 1, 2003
T.S.H. Project: 12-29171
Description Total Comments
Account Number 8310-03201-1401
Construction Costs Contract CL2003-36
$170,093.46 Low bid submitted by Miwel (excl. GST)
TSH Project Number 12-29171
Detailed Design, Approvals and Tender Documents $27.755.28 Excludes Crib Wall Design and Tendering Costs
( to Jan. 29, 2004)
Estimated Construction Administration (TSH # 12-29171) $16,000.00
Other Costs
Signalization Work Completed By Region of $59,000.00 As per R.OD. Estimate
Durham ine!. Material, labour and Administration
Relocation of Bus Shelter $4,000.00 To be completed by Miwel
Sub-Total Other Costs $63,000.00
Sub-Total Estimated Project Costs (excl. contingencies) $276,848.74
Net G.S.T. (3%) (excl. contingencies) $8,305,46
Contingencies (including G.S.T.) $14,845.80
Total Estimated Project Costs $300.000.00
Budget Amount $330.000.00
Estimated Budget Surplus/Deficit $30,000.00
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