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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORT
Meeting:
General Purpose and Administration Committee
File# A~
,
Res. tt61;l/^ /l/~O /
Date:
March 26, 2001
Report #:
CS-04-0 1
By-law #
Subject:
ONTARIO SUMMER GAMES 2000 - FINAL REPORT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report No. CS-04-01 be received; and
2. THAT the Council approve the Municipality's share of the Games additional
expenses in the amount of $15,144.98 to be funded from the Unclassified
Administration Contingency Account # 7007-X-0298 be approved.
1.0 BACKGROUND
1.1 The Municipality of Clarington in collaboration with the other Municipality's of
Durham Region participated in the Ontario Summer Games 2000.
1.2 On May 25'h, 1998, The General Purpose Administration Committee approved
Community Services Report #CS-08-98 which outlined a balanced games
budget of $903,800.00.
1.3 Council at the time authorized an expenditure of $22,000.00 as Clarington's
share of the Games Budget.
1.4 The final audited statement of Income Revenues was $1,202,527.00 and the
actual audited Expenditure was $1,280,636.00 leaving a net loss of the Games
of $78,109.00.
1.5 It is recommended by the Games Executive Committee that the $78,109.00
shortfall would be shared equally among the participating Municipalities following
the same formula as previously agreed. As such, the Municipality of Clarington
would be responsible for 11 % ($ 8,591.00) of the aforementioned amount.
1.6 In addition to the overall shortfall, the Municipality experienced additional
expenses totaling $6,553.98 comprised of equipment rentals, equipment
purchases and local promotions (i.e. banners, signs etc.)
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REPORT NO.: CS-04-01
PAGE 2
1.7 As such, a total of $15,144.98 is required to offset Clarington's share of the
operating shortfall for the Ontario Summer Games 2000.
1.8 After review by the Treasury Department, it is being recommended that the
required funds be accessed from the Unclassified Administration Contingency
Account Number 7007-X-0298.
2.0 SUMMARY
2.1 As required by the Ontario Summer Games 2000 Agreement with the
Province of Ontario, the Games Executive has prepared a Final Report. A
copy of the report is available in the Community Services Department for
review by Council.
2.2 The Games have generated a lasting legacy in each of the participating
communities. The slogan of the Games was Embrace the Challenge.
Some of the legacy features of the Games were -
. 3,300 participants from all across Ontario visited Durham Region.
. 1,600 volunteers assisted with the Games and created a network of
volunteers and organizations across the Region.
. 20,000 spectators over the four (4) day event.
. The nine (9) participating Municipalities worked as one organization
of professional recreation practitioners to host the games, openly
sharing physical and human resources among each other.
. These were the first fully integrated games (disabled and able-
bodied athletes) to offer physical activities, sports development and
sports infrastructure across the Region and area Municipalities.
. Showcase of physical and cultural diversity within the area
Municipalities.
. Corporate support of the Games from both national corporations
and local business creating an atmosphere of community
involvement at all levels.
. Promotion of positive economic and local tourism environment
within the participating Municipalities.
Reviewed by,
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U'Ic-L-- -=:.-C~
seph P. Caruana
Director of Community Services
Franklin Wu, M.C.I.P., R.P.P.
Chief Administrative Officer
JPC/BT/ta
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