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Home My WebLink AboutOPD-001-01 ",!,. , CJiJ!Jl1gron REPORT OPERATIONS DEPARTMENT {;fll-17/-0 / Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: September 17, 2001 OPD-01-01 File #: JZi~ By-Law #: Report #: Subject: SENIOR CITIZENS AND PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM Recommendations: 1. THAT Report OPD-01-01 be received; 2. THAT the level of service for existing parks and parkettes winter walkway clearing be received for information; and 3. THAT the fees for the 2001-2002 Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program be approved FORTHWITH, Submitted by: A, ~ on -C07: Reviewed b~ ~ VC re er . orvath, B.A" R.D,M.R., R.R.F.A. Franklin Wu, !\II.C.I.P, Director of Operations Chief AdminiSl.iative Officer 701 , REPORT NO.: OPD-01-01 PAGE 2 BACKGROUND AND COMMENT: At a meeting held on September 25, 2000, the Council of the Municipality of Clarington approved recommendation #GPA-420-00: "THAT staff review and report back on winter maintenance on walkways through our parks and parkettes." Also, at a Council meeting held on December 11th, 2000, Council approved Report # TR-77-00 which was for Tender CL2000-28 for Snow Clearing and Winter Maintenance of Sidewalks and Parking Lots. At that time, it was suggested that Public Works should investigate alternate ways that the Seniors Snow Clearing Program could be undertaken more effectively. The following is a review of the Senior Citizens and Physically Disabled Sidewalk Snow Clearing, Sand/Salting and Driveway Windrow Removal Program portion of the Tender. In Report TR-77-00, Tender CL2000-20 was approved by Council and Council is aware of the significant increase in the fees for snow clearing. Over the past few years the Municipality has enjoyed very moderate winter conditions. The total snow clearing, sand and salt and windrow clearing in the 1999-00 season for the Seniors and Disabled Snow Clearing Program cost $970.11 per call-out compared to 2000- 01 costs are up to $3,774.68 per call-out. 702 REPORT NO.: OPD-01-01 PAGE 3 Call-Out Statistics: November December January February March Total 1998-99 0 3 30 5 5(Mar7) 38 1999-00 0 3 10 8 3(Mar14) 24 2000-01 1 16 17 13 6(Mar13) 53 Note: The Call-outs listed above are not all for full call-outs. Some are for sand and salt only, and some for snow clearing only. Windrows are not required to be cleared for each snowfall. Also note that the March dates listed are the final call-out dates for that year. In the 1999-2000 season there were 24 call-outs with the last call-out day being March 14th, 2000. With the significant increase of snowfall received in the 2000-2001 season, we had 53 call-outs, with the last call-out being March 13th, 2001, which is an increase of approximately 130% from the previous year. The Seniors Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program was a popular program again this past season. Although there were 83 participants that did not retum to the program this season, there were 106 new participants and 505 residents who returned to the program, totaling 611 participants for the 2000-2001 season. (Note that the 83 participants that did not return to the program have either moved or their living circumstances have changed etc.) 703 REPORT NO.: OPD-01-01 PAGE 4 Participant Comparison: Location Not Returned Returning To New in 2000-01 2000-01 to Program Program Program Total Bowmanville 51 303 45 348 Courtice 17 126 28 154 Newcastle 9 33 14 47 Newtonville 1 7 4 11 Orono 1 15 8 23 Solina n/a 3 1 4 Burketon n/a 1 0 1 Enniskillen 2 2 0 2 Hampton 1 5 5 10 Maple Grove n/a 3 0 3 Mitchells Comers 1 7 1 8 83 505 106 611 Did Not Return to Program from 99-00 83 Total Participants in 99-00 Program 588 Total Participants in 00-01 Program 611 Increase to the 00-01 Program from last 23 Year To be eligible for this service, applicants must be 65 years of age or older or be physically disabled, occupy a single family dwelling which fronts onto a Town street in specified urban areas or the urbanized areas of the specified hamlets, and have no able bodied persons under the age of 65 years residing on the property, The snow clearing service on municipal sidewalks starts when a snow fall ends and only when there is more than 2 cm (approximately 1 inch) of snow on sidewalks, The driveway windrow snow clearing service is not undertaken until the snow plowing on all Municipal streets has been completed. 704 REPORT NO.: OPD-01-01 PAGE 5 It is clear that if this program does not meet the residents needs on the day of the snowstorm, it is up to the resident to clear their sidewalks and windrows if they cannot wait for our service. The Department receives many phone calls regarding this level of service. The majority of our snow complaints occur immediately after the snow plow passes by and the resident wants their windrow and sidewalk cleared immediately. The following is a breakdown of the metres of sidewalks and windrows cleared for the 1999-2000 and 2000-2001 season: Metres Cleared: Sidewalk Windrow Sidewalk Windrow 99-00 99-00 00-01 00-01 Bowmanville 7,123 2,149 6,944 2,106 Courtice 2,726 880 2,811 924 Newcastle 791 288 691 312 Newtonville 399 77 406 102 Orono 356 104 483 159 Hamlets: Solina 36 21 36 30 Burketon 22 7 22 7 Enniskillen 69 10 69 10 Hampton 69 39 157 66 Maple Grove 0 22 0 22 Mitchells 0 53 0 49 Corners 11,591m 3,650m 11,619m 3,787m There was an increase of 28 more meters of sidewalk and 137 more metres of windrow in the 2000-2001-season program. 705 REPORT NO.: OPD-01-01 PAGE 6 COST RECOVERY PROGRAM: Number of Participants/Sidewalk and Windrow Breakdown in Towns and Hamlets in 2000-2001 Season: Corner Lots Windrows Windrowsl Total Sidewalks Sidewalks Participants Bowmanville 35 72 241 348 Orono 2 8 13 23 Courtice 11 37 106 154 Newcastle 2 15 30 47 Newtonville 1 2 8 11 Hampton/Maple 0 7 6 13 Grove Solina 0 3 1 4 Burketon 0 0 1 1 Enniskillen 0 0 2 2 Mitchell's 0 8 0 8 Corners Total 51 152 408 611 Participants In 2000-2001 our program costs for cleaning/sand/salt were $114,813.00. This represents 53 call-outs which far exceeds the normal winter season. Usually we can expect 25-40 call-outs in the winter season. As per Council request, staff have reviewed our program with other Municipalities within Region of Durham and five municipalities provide a "Seniors Snow Clearing Program". Of the five (5), Ajax is the only municipality that has a charge for this service. The other Municipalities have various other program requirements including maximum participants (200-400). Oshawa, Whitby and Clarington currently do not impose a maximum number of program participants. 706 REPORT NO.: OPD-01-01 PAGE 7 During the 2001 Municipal Budget process, staff were requested to investigate a cost recovery program to commence in the 2001-2002 season. In consideration of the residents that participate in the program, a phasing program over the next 3 years will be implemented, It is suggested that the first year goal will be to recover 50% of the costs and in year two 75% and in year three 100% of the costs. The 2001-2002 program goal is to recover 50% of our most recent costs. The following is suggested: Sidewalks Sidewalk in front of house $100.00 per season/20 metres $150.00 per season/40 metres $175.00 per season/60 metres Windrows End of driveway, snow left by snow plow $50.00 per season If Council approves the above recommended fees, a resident must submit full payment at the time of registration with their application form. Staff are estimating that based on the proposed fees, revenues would be projected at $50,000.00. PATHS THROUGH PARKS: There are twenty-four (24) parks and parkettes that have paths in them that are not being cleared during our winter maintenance program. Of the 25 parks and parkettes in Clarington that have paths in them, nine (9) parks are being cleared as part of the winter maintenance program. The nine (9) locations include Courtice West Park, Glenabbey Parkette, Penfound Park, Stuart Park, Landerville Parkette, Lord Elgin Park, Wests ide Drive Park, Foster Creek Parkette and Peters Pike Parkette. The rationale for maintaining these locations is if it takes more then 15 minutes to walk to the other side of the park by road and must be a path for children on their way to school. There are no other walkways that meet this criteria for winter maintenance, 707 REPORT NO.: OPD-01-01 PAGE 8 Please see Attached #1 for path locations in Clarington. Currently we have 9,613 metres of paths through parks and 3,263 metres are cleared during our winter maintenance season by our contractor. The cost for paths to be cleared for the 2000-2001 season was $18,444.00. The cost for any additional metres to be added to the current maintenance contract is .50/metre for snow clearing, plus .50/metre for sand and salt application, CONCLUSION: Staff will continue to evaluate the winter snow clearing program to ensure efficiencies and effectiveness as well as accountability and due diligence. Staff are not recommending any additional paths be included in our winter maintenance program. The current snow-clearing contract will expire after the 2002-2003 season and staff will evaluate all options and make recommendations on our winter maintenance program to Council. Attachments: Attachment #1 - Chart of Paths Through Parks CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LtC 3A6 T (905) 263-2291 F (905) 263-4433 708 Map Path Winter Page Urban Area Location (metres) Main!. WARD 1 23 Avondale Park Courtice Avondale Drive 110 No 21 Cherry Blossom Parkette Courtice Cherry Blossom Cres. 137 No Courtice Memorial Park Courtice Courtice Road No No 25 Courtice West Park Courtice Birchfield Dr./Cloverfield SI. 343 343 27 Firwood Park Courtice Devondale Street 201 No 20 Foxhunt Parkette Courtice Empire Cres. 178 No 15 Gatehouse Parkette Courtice Tumberry Cres. 197 No 17 Glenabbey Parkette Courtice Glenabbey Drive 358 358 27 Highland Park Courtice George Reynolds Drive 209 No 24 Moyse Parkette Courtice Moyse Drive 239 No 15 Penfound Park Courtice Hemmingway Drive 404 404 10 Pickard Gate Parkette Courtice Pickard Gate 158 No Solina Park Solina Solina Road No No 22 Stuart Park Courtice Stuart Road 448 290m only 21 White Cliffe Parkette Courtice White Cliffe Drive 80 No Zion Park Mitchells Comers Trulls Road No No TOTAL METRES - WARD 1 3062 1395 WARD 2 Argent Park Bowmanville ArgentSI. 471 No Baseline Park Bowmanville 2444 Baseline Road No No Bowmanville Memorial Park Bowmanville Liberty SI. No No Burketon Park Burketon Darlington Street No No Darlington Sports Centre Hampton Taunton Road No No 34 Elliott Memorial Park Hampton Old Scugog Road 320 No Elliott Skateboard Park Bowmanville Hwy #2 50 No Haydon Hall Parkette Haydon 2503 Conc. Road 8 No No 20 Landerville Parkette Bowmanville Landerville Lane 278 185 Lions Centre Parkette Bowmanville Elgin Street No No 27 Lord Elgin Park Bowmanville Fourth Street 154 154 20 Rhonda Park Bowmanville Rhonda Blvd, 153 No 21 Rotary Park Bowmanville Queen SI. 243 No Garnet B. Rickard Recreation COlT Bowmanville Hwy #2 263 No Optimist Park Bowmanville Waverley Road No No 14 Wests ide Drive Park Bowmanville West Side Drive 1314 1,314 TOTAL METRES. WARD 2 3246 1653 WARD 3 East Beach Parkette Bowmanville Port Darlington Rd. No No 28 Elephant Park Bowmanville Maconnachie Place 467 No 28 Glanville Parkette Bowmanville Glanville Cres 152 No 34 Longworth Park Bowmanville Swindells SI. 560 No 23 Mearns Park Bowmanville Mearns Ave 270 No 17 Soper Creek Park Bowmanville Simpson Ave. 130 No Tyrone Park Tyrone Concession Road 7 No No TOTAL METRES - WARD 3 1579 0 ATTACHMENT #1 TO REPORT OPD-01-01 Paths Through Parks -Inventory & Winter-Maintenance- -- ON: REPQRTIWINMAINT(excel) 709 Winter Urban Area Location Walkway Main!. WARD 4 12 Andrew Street Parkelle Newcastle Andrew Street 145 No 3 Bond Head Boat Launch Parkelle Newcastle Mill Street S. 125 No Brownsdale Community Hall Brownsville Golf Course Road No No 10 Edward Street Park Newcastle Edward Street W, 218 No 10 Foster Creek Parkelle Newcastle Sunset Blvd. 543 158 Harvey Jackson Park Kendal Newtonville Road No No Ina Brown Parkelle Newtonville Church Street No No Kendal Community Centre Kendal 6742 Regional Road 18 No No Newcastle Lions Pool & Park Newcastle Beaver Street No No 10 Newcastle Lions Trail Newcastle Edward Sl. and King Sl. 374 No Newcastle Memorial Park Newcastle Hwy #2 No No Orono Fairgrounds Orono Princess Street No No Orono Park Orono Princess Street No No 42 Peters Pike Parkelle Orono Peters Pike 57 57 10 Westview Parkelle Newcastle Sunset Blvd. 264 No TOTAL METRES. WARD 4 1726 215 TOTAL METRES CLARLlNGTON 9,613 3,263 Last Updated April 1 0 2001 TOTAL METRES NOT CLEARED = 6350 ON: REPORTIWINMAINT(excel) 710