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HomeMy WebLinkAbout02/21/2005 Y General Purpose and Administration Committee � ., � Minutes February 21, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 21, 2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Absent Were: Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Manager, Transportation and Design, L. Benson Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Senior Planner, Community Planning, R. Holy `;, Director of Operations, F. Horvath Director of Corporate Services, M. Marano Manager, Community Planning, C. Pellarin Director of Emergency Services, G. Weir Planner, Community Planning, J. Wiejusundara Deputy Clerk, A. Greentree Clerk 11, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-089-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 07, 2005, be approved. CARRIED a - 1 - - 301 General Purpose and Administration Committee Minutes February 21, 2005 PRESENTATIONS There were no items to consider under this section of the agenda. DELEGATIONS (a) Denis O'Connel, Truestone Project Managers, introduced Dennis Bryan, Barry Bryan and Associates regarding Report PSD-028-05. Mr. O'Connel asked that Attachment 1 be the preferred design. Mr. Bryan requested the minimum percentage of lot frontage occupied by a street-related building be amended to 15% from 35%. He also stated that, regarding item 8.2 of Report PSD-028-05, the applicant will be relying on staff to combine plans with those of the other developers. Mr. Bryan advised that it is the applicant's intention to construct the office space at the same time as the commercial space. They thanked Council and staff for their work on this application. Councillor Schell chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Applicant: Report : Application to Amend the Clarington Official Plan and Zoning By-law 84-63 Official Plan Amendment and Rezoning Application for a High Density Housing Development Martin Road Holdings Limited PSD-021-05 Jannaka Wiejusundara, Planner, Community Planning, gave a verbal report pertaining to Report PSD-021-05. John Linney spoke in opposition of this application and asked for clarification regarding the zoning change of the proposed property. He stated that the property was initially zoned for semi-detached not for apartments when he purchased his home. He feels that the apartment building proposed will devalue his home. Mr. Linney is also concerned about the increase of traffic volume, with the increase in residents and with the proposed construction of a new Catholic School. Mr. Linney is concerned that his privacy in his backyard will be compromised with the construction of apartment buildings. Harry Locke spoke in opposition of this application. He stated there are existing traffic problems for the residents in the area, and he feels that the proposed development will increase the problem further. He believes there should be an underpass constructed to provide direct access to the mall and the new high school. Mr. Locke also stated that the GO Station will also cause traffic issues in this area, and should be constructed south of Hwy 401. Rhonda Grundy wishes to be added to the interested party list. - 2 - General Purpose and Administration Committee Minutes February 21, 2005 Tracy Hamilton spoke in opposition of this application and stated her concern with the apartments being rental units. She feels that this will devalue the homes in the residential area. Ms. Hamilton is already concerned with volume of traffic that has increased within this area and she feels that the apartments will cause even more congestion. She further stated that she is concerned that too much is being crammed into the area. No one spoke in support of this application. Kelvin Whalen stated on behalf of the applicant, that he would give some clarification to the concerns of the residents within the proposed area. The apartment will be a maximum 4 story building. He stated that Aspen Springs was constructed wider to accommodate the anticipated traffic volume, and that a number of improvements to Hwy 57 are anticipated. Mr. Whalen mentioned that he was available for questions from the Committee. (b) Subject: Applicant: Report: Application to Amend the Zoning By-law 84-63 Zoning By-law Amendment to permit the construction of two residential dwellings Vermont Village Homes Inc. (Baywood Homes) PSD-022-05 David Crome, Director of Planning Services, gave a brief verbal report pertaining to Report PSD-022-05. No one spoke in opposition to or in support of this application. Bryce Jordan, Sernas and Associates, spoke on behalf of the applicant and thanked staff for working expeditiously on this matter. (c) Subject: Applicant: Report: Application to Amend the Clarington Official Plan and Zoning By-law Official Plan Amendment and Rezoning Applications to permit retail commercial and large format retail uses A YT Corporation PSD-023-05 Richard Holy, Senior Planner, Community Planning, gave a verbal report pertaining to Report PSD-023-05. Ron Hooper, Chair, Bowmanville BIA, spoke in opposition to this application. He referred to the OMB Decisions from 1982 and 1994 ruling against a commercial development at Hwy 401 interchange. That the OMB ruled that rezoning for commercial uses should be approved only when populated growth necessitates increased commercial requirements. He further stated that the Historical Downtown Bowmanville should not be compromised. Ron Christianson a resident of Wilmot Creek spoke in opposition to this application and stated that he is concerned with the potential increase in traffic at Bennett Road that will be generated by this development. - 3 - General Purpose and Administration Committee Minutes February 21, 2005 Patti Thompson spoke in opposition to this application and stated that she is concerned with the depletion of farmland. No one spoke in support of this application. Peter Walker, Walker Nott Dragecivic Associates Limited, spoke on behalf of the applicant. Mr. Walker clarified that the lands have been designated as light industrial. The applicant would consider construction of the extension of Baseline and support servicing the area with full municipal services which will bring these services in well ahead of the Region's proposed schedule. The applicant does however, request that the Bennett Road interchange stay open. Mr. Walker advised that he was available to answer questions from Committee. Mr. Walker confirmed that the food store and department store proposed can be reconsidered to bring the proposed site to a higher end development. (d) Subject: Applicant: Report: Proposed Street Name Changes Recommended streetname changes for Northwest Bowmanville Municipality of Clarington PSD-024-05 Blair Smyth spoke in opposition to the proposed streetname changes. He advised Council that the Jackman Road sign has already been changed to Longworth Avenue and he understood that the signs were not to be erected until receiving Council's approval. He also stated that Middle and Scugog Roads have been the same street names for many years and he feels that there is no reason to change the names of these streets. Mr. Smyth advised the Committee that he does not appreciate the changes. No one spoke in support of this application. PLANNING SERVICES DEPARTMENT OFFICIAL PLAN AMENDMENT AND REZONING APPLICATION FOR A HIGH DENSITY HOUSING DEVELOPMENT APPLICANT: MARTIN ROAD HOLDINGS LIMITED Resolution #GPA-090-05 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report P S D-021-05 be received; THAT the application to amend the Clarington Official Plan and Zoning By-law submitted by Mr. Kelvin Whalen on behalf of Martin Road Holdings Limited be referred back to the staff for a subsequent report upon receipt of all outstanding agency comments; and - 4 - General Purpose and Administration Committee Minutes February 21, 2005 THAT the applicant and all interested parties listed in Report PSD-021-05 and any delegation be advised of Council's decision. CARRIED ZONING BY-LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF TWO RESIDENTIAL DWELLINGS APPLICANT: BAYWOOD HOMES Resolution #GPA-091-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-022-05 be received; THAT provided there are no significant issues raised at the public meeting, the rezoning application submitted by Baywood Homes be approved and that the Zoning By-law Amendment attached to Report PSD-022-05 be adopted by Council; and THAT all interested parties listed in Report PSD-022-05 and any delegations be advised of Council's decision. CARRIED OFFICIAL PLAN AMENDMENT AND REZONING APPLICATIONS TO PERMIT RETAIL COMMERCIAL AND LARGE FORMAT RETAIL USES APPLICANT: AYT CORPORATION Resolution #GPA-092-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report PSD-023-05 be received; THAT the applications submitted by Walker Nott Dragecivic Associates Limited on behalf of A YT Corporation be referred back to Staff for further processing and the preparation of a further report following the receipt of all outstanding information and agency comments; and THAT all interested parties listed in Report PSD-023-05 and any delegations be advised of Council's decision. CARRIED - 5 - General Purpose and Administration Committee Minutes February 21, 2005 RECOMMENDED STREET NAME CHANGES FOR NORTHWEST BOWMANVILLE Resolution #GPA-093-05 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report PSD-024-05 be received; THAT the by-law attached to Report PSD-024-05 to amend By-law 86-112, being the Street Name Map and Street Name Inventory, be approved; THAT each residential property owner be remunerated $50.00 and each private school be remunerated $150.00 in recognition of the inconvenience and costs associated with the street name change; THAT the funds for remuneration for street name changes in northwest Bowmanville be paid from Account #1 00-x-x-x-2901 Working Funds Reserve; THAT a copy of Report PSD-024-05 and Council's decision be forwarded to the Durham Regional Police and the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-024-05 and any delegations be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF FEBRUARY 3, 2005 Resolution #GPA-094-05 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-025-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on February 3, 2005 for applications A2005/001, A2005/003 and A2005/004; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED - 6 - General Purpose and Administration Committee Minutes February 21, 2005 APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: PORT OF NEWCASTLE HOMES Resolution #GPA-095-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report PSD-026-05 be received; THAT the request for removal of Part Lot Control with respect to Lots 2 to 9 inclusive, 12 to 17 inclusive, 40 to 45 inclusive, on Plan 40M-2220 and Lots 1 to 19 inclusive, on Plan 40M-2226, be approved and that the Part Lot Control By-law attached to Report PSD-026-05 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-026-05, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED SOUTH COURTICE BUSINESS PARK STUDY - EXTENSION OF INTERIM CONTROL BY-LAW Resolution #GPA-096-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report PSD-027 -05 be received; THAT Council pass a By-law to extend the period of time that Interim Control By-law 2004-061 would be in effect as contained in Report PSD-027 -05 as Attachment 1; and THAT notice of passing of the extension of Interim Control By-law 2004-061 be given in accordance with Subsection 38(3) of the Planning Act, R.S.O. 1990, C.P. 13, as amended. CARRIED REZONING APPLICATION TO PERMIT RETAIL AND OFFICE USES KING STREET EAST, COURTICE APPLICANT: 1287561 ONTARIO LIMITED Resolution #GPA-097-05 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report PSD-028-05 be received; THAT the application submitted by 1287561 Ontario Limited to permit 2,650 sq.m. of retail commercial and office uses be approved; - 7 - General Purpose and Administration Committee Minutes February 21, 2005 THAT the changes to the application are deemed minor and a further public meeting is not necessary; THAT the By-law attached to Report PSD-028-05 be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-028-05 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-098-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT the foregoing Resolution GPA-097-05 be amended by adding the following: (a) revising subsection b)i) of the draft by-law attached to Report PSD-028-05 to reduce the minimum percentage of lot frontage occupied by a street-related building from 35% to 15%; and (b) adding a new subsection b)vii) to the draft by-law attached to Report PSD-028-05 as follows: "vii) no building may be used on any portion of the lands zoned C1-39 for one or more of the permitted non-residential uses unless an office building comprising a minimum of 230 sq.m. leasable total floor area is constructed on the land."; and THAT the by-law be forwarded to Council when Staff are satisfied with the securities arrangement. CARRIED The foregoing Resolution #GPA-097-05 was then put to a vote and "carried as amended". CONFIDENTIAL REPORT - PERSONNEL MATTER Resolution #GPA-099-05 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report PSD-029-05 be referred to the end of the agenda to be considered at a "closed" meeting. CARRIED Councillor MacArthur chaired this portion of the meeting. - 8 - General Purpose and Administration Committee Minutes February 21, 2005 Resolution #GPA-1 00-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:50 a.m. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2005 Resolution #GPA-101-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report EGD-04-05 be received for information. CARRIED PRE-BUDGET APPROVAL OF CAPITAL WORKS PROJECTS FOR THE RECONSTRUCTION OF: SCUGOG STREET - MIDDLE ROAD TO FUTURE BONS AVENUE, BOWMANVILLE HUNT STREET - BASELINE ROAD TO ALBERT STEET, BOWMANVILLE STATION STREET - MAIN STREET (REGIONAL ROAD 17) TO COBBLEDICK STREET, ORONO Resolution #GPA-1 02-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report EGD-05-05 be received; THAT pre-budget approval in the amount of $1 ,750,000 be granted for the reconstruction of Scugog Street - Middle Road to Future Bons Avenue; THAT pre-budget approval in the amount of $1 ,070,000 be granted for the reconstruction of Hunt Street - Baseline Road to Albert Street; THAT pre-budget approval in the amount of $520,000 be granted for the reconstruction of Station Street - Main Street (Reg. Rd. 17) to Cobbledick Street; and - 9 - General Purpose and Administration Committee Minutes February 21, 2005 THAT staff proceed with the coordination and authorization of necessary utility relocation, with land acquisition negotiations with the affected parties adjacent to the subject projects, and with the preparation of all necessary tender documentation and detailed design for all three of these projects and call for tenders as early as possible. CARRIED Mayor Mutton chaired this portion of the meeting. OPERATIONS DEPARTMENT PITCH IN CANADA Resolution #GPA-1 03-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report OPD-001-05 be received for information. CARRIED ONTARIO DRINKING WATER STANDARDS Resolution #GPA-1 04-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report OPD-002-05 be received for information. CARRIED Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT MONTHLY RESPONSE REPORT - JANUARY 2005 Resolution #GPA-1 05-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report ESD-003-05 be received for information. CARRIED - 10 - General Purpose and Administration Committee Minutes February 21, 2005 COMMUNITY SERVICES DEPARTMENT There were no items considered under this section of the agenda. Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT QUARTERLY PARKING REPORT Resolution #GPA-1 06-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CLD-05-05 be received; and THAT a copy of Report CLD-05-05 be forwarded to the Bowmanville Business Centre for their information. CARRIED PRIVATE PARKING ENFORCEMENT Resolution #GPA-1 07-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report CLD-06-05 be received; THAT the by-laws attached to Report CLD-06-05 to appoint parking enforcement officers for private property be forwarded to Council for approval; and THAT James Barr, Christopher Templeton and Munyaradzi Chitengu, Securitas Canada Ltd., Valiant Property Management and Newton Trelawney at NCC #1 be advised of Council's actions. CARRIED CLARINGTON ACCESSIBILITY BUSINESS COMMUNITY CHALLENGE Resolution #GPA-1 08-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CLD-08-05 be received for information. CARRIED - 11 - General Purpose and Administration Committee Minutes February 21, 2005 Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2004-40 2005 TREE MAINTENANCE PROGRAM Resolution #GPA-1 09-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report COD-006-05 be received; THAT Tender CL2004-40 be awarded to The Wilderness Group, Wawa, Ontario, for the provision of all labour, material and equipment required for the 2005 Tree Maintenance Program at an estimated cost of $35,947.00, plus GST; and THAT the funds in the amount of $35,947.00 be drawn as follows: a) $30,000.00 from the 2005 Parks Maintenance Account #100-36-325-10115-7163; and b) $6,000.00 from the 2005 Brush Removal - Other Professional Fees Account # 1 00-36-380-1 0230-7161 . CARRIED QUOTATION Q2004-17, SUPPLY & APPLICATION OF DECALS, LOGO'S AND GRAPHICS Resolution #GPA-11 0-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT Confidential Report COD-007 -05 be received; THAT Forsey Signs, Oshawa be awarded the contract for the supply and application of Decals, Logos and Graphics on an "as required basis" for a term of one year from date of contract award; and THAT the funds be drawn from the respective departments' current operating budgets. CARRIED - 12 - General Purpose and Administration Committee Minutes February 21, 2005 FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENTS OR REFUND OF TAXES Resolution #GPA-111-05 Moved by Councillor Robinson, seconded by Councillor Foster THAT Report FND-002-05 be received; and THAT the attached list to Report FND-002-05 of applications for cancellation, reduction, apportionments or refund of taxes be approved. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS There were no items considered under this section of the agenda. OTHER BUSINESS Resolution #GPA-112-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting be "closed" for consideration of Confidential Report PSD-029-05 pertaining to a personnel matter. CARRIED RATIFY ACTIONS Resolution #GPA-113-05 Moved by Councillor Robinson, seconded by Councillor Schell THAT the actions at the "closed" meeting be ratified. CARRIED ADJOURNMENT - 13 - . . . General Purpose and Administration Committee Minutes February 21, 2005 Resolution #GPA-114-05 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT the meeting adjourn at 11 :05 a.m. C/f2Cll~ MAYOR CARRIED 4;hJ 44. : 11\ { --- DEPUTY CLERK - 14 - 314