HomeMy WebLinkAbout2015-09-15 Minutes
NEWCASTLE VILLAGE COMMUNITY HALL BOARD
September 15, 2015 7PM
Council Chambers
Present Were: C. Abraham, Chair
S. DeJong
B. Carmichael
S. Rogers
D. Eastman
Councilor Woo
Councilor Partner
Also Present: G. Bell, secretary
Cathy Abraham chaired meeting.
1.Adoption of Minutes
Moved by S. Rogers, seconded by D. Eastman
That the minutes of June 16 2015 be approved as presented. “Carried”
2.Business Arising
2.1PA system – still investigating for wireless mic –G. Bell to look into further.
2.2Village Concerts still no board signature. Committee needs more people.
2.3Masonic Lodge – no further correspondence has been received from this group
regarding accessibility information.
2.4Custodial Job Description - update received. S. DeJong will have Steve take a look at it
to see if anything major has been missed.
2.5Policy Manual Update – in progress
2.6Report on Accessibility – W. Partner will be meeting with coordinator this week.
3.Financial Report
Moved by W. Partner, seconded by B. Carmichael
THAT the financial report be accepted as presented. “Carried”
4.Invoices
Moved by B. Carmichael, seconded by W. Partner
THAT the following invoices be paid as presented: D. DeJong $300.00, S. Rogers $150.00, S.
Fogg $625.00 “Carried”
5.Correspondence
5.1Clarington Blooms on October 1 – rsvp by Sept 20 if interested in attending.
5.2Chamber Insurance Plan update – received for information
5.3Cancellation of November 21 2015 event – received for information
6.Fundraising
6.1Update on Fall Festival Oct 3. Need volunteers to clean tables. Suggested girl guides,
High School for community hours. Also adult servers noon to 4 pm. Music goes to 8
pm.
Admittance by donation.
7.Health & Safety
Received for information – copy to be sent to Operations Dept.
8.New Business
8.1Mayors Event Sept 22 – C. Abraham, B. Carmichael, S. Rogers, S. DeJong, D. Eastman
8.2Supervision discussed.
8.3Vacation – Steve Dec 21 to Jan 2 – Gabrielle Nov 1 – 8
8.4Assistance with Floors Oct 26 -28
8.5Plumbing issues – send Steve a letter of thank you and tims card $25.00
8.6Budget Meeting - meet Oct 20 at 6:30 pm
8.7Meeting re: alcohol with AGCO
9.Adjournment
Moved by S. Rogers, seconded by S. DeJong
The meeting was adjourned at 7:38 pm
Chair
Secretary