HomeMy WebLinkAbout2015-09-08 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday September 8, 2015
(Not yet approved by committee)
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In Attendance:
Gord Lee, Chair Gord Blaker, Vice Chair
Carol Little, Gary Oliver, Jay Summers, Susan White, Shea-Lea Latchford, Councillor Wendy
Partner, Regional Councillor Willie Woo.
1. Call to Order: 7:07P.M.
2. Adoption of Minutes – Motion # 15-121 THAT:
was proposed: The minutes of
Tuesday August 11, 2015 are accepted as presented.
Moved Seconded
by: Gord Blaker by: Shea-Lea Latchford
CARRIED
3: Arena Manager’s Report –
Bryan advised ice was almost completed and the weather had
co-operated with reasonable fall temperatures to get a good foundation. Staff interviews were
underway for the snack bar – he and Gary Oliver were doing the hiring. It was suggested we
have hockey tape and skate laces available for sale, as well. Costco appears to be the best outlet
for these two items. Gord Lee had arranged for some new products to be tried in the snack bar;
Sausage Rolls, Perogies and Chicken Strips. Two of those items can be deep-fried and the
Sausage Rolls needed to be grilled. Samples were forthcoming and he, Bryan and Gary would
meet and taste test. Then, train the staff on preparation times, etc.
Bryan suggested: another set of eyes should be added to regular inspection of the arena. Gord
Blaker offered to do a walk-through once a month and develop a to-do list for Bryan. Then,
report back to the board members.
Bryan was only waiting for the NVMHA contract to be signed and returned – all other ice
contracts have been completed and now on file. Practice ice was available throughout September
st
and the minor hockey contracts took effect October 1, 2015. The municipality had marked and
(2)
advised Bryan of repairs they would be doing to two of the problem areas in the parking lot. One
was the catch basin on the east side of the parking area and the other was the garage exit area for
the Olympia - ice maker. Repairs and resurfacing are scheduled to be completed by mid-
November.
Bryan discussed the possibility of an open-shinny ice time being put in the ice schedule for 10:00
P.M. Saturday evenings; one hour – 10 to 11. Open to any player at a cost of $10.00 per. The
time was available, there appeared to be an interest and he would like to try it out for a few
weeks.
Motion # 15- 122 THAT:
was proposed: We proceed with this program, take out an ad in the
Village Voice for two months, (November – December) and review at our January meeting. In
addition, create a portable “A” Type sign for the Edward Street Boulevard to advertise our
Sunday Public Skating hours.
Moved Seconded
by: Gary Oliver by: Sue White
CARRIED
st
4 - Financials
- An income statement forYTD August 31, 2015 was presented, showing
revenue at $146,639.48 which was 48% of our 2015 sales forecast. August of 2014 showed us in
the same position – 48%. Accounts receivables were only $3,200.00 from summer rentals.
5- Current and New Business Matters
– Signage for the 3 entrance doors to the change rooms
Players, Coaches and Team Personnel Only.
had been completed and installed –Reading –
Jay Summers provided the chair with a letter from NVMHA pertaining to ice allocation
and their need for additional week- night, prime-time ice. In particular, hours between
5:00 P.M – 9:00 P.M. are required. Their organization; experiencing a growth pattern are
turning away children in our Newcastle residential area. Their President, Peter Hazelton
is requesting a solution in order to move forward in 2016. More ice at Newcastle Arena
or, an opportunity for prime-time ice somewhere in the municipality. Currently, they are
sending teams outside of Clarington for ice time.
The chair advised the board members that studies by Monteith and Brown, municipal
planners were currently taking place and a selected number of board members would be
invited to an info gathering meeting, in the near future. He would request that the
(3)
NVMHA executive be included in the meeting. Also, our board members and arena
manager would review our ice allocation needs and procedures and reply to their letter,
after our next meeting.
There was a time when 4:00 p.m. ice could be rented out to minor hockey groups.
However, with school and work hours in a bedroom community, such as ours, it has
become impossible to get students on the ice at 4. Mr. Hazelton’s letter is a formal
request for more hours – Monday to Friday, prime time.
6. Adjournment – Motion # 15-123 to Adjourn.
Moved Seconded
by: Shea-Lea Latchford by: Carol Little
CARRIED