HomeMy WebLinkAboutADMIN-32-95 x
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REPORTWMfigf EE
Meeting: General Purpose and Administration Committee File# LLL_- _
Date: Res. # -
December 4 1995
Report#: 2 EW: By-Law#
Subject:
Management Review of the Community Services Department
Recommendations:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . That Report ADMIN. 32-95 be received for information;
2 . That Council confirm the reporting structure of the Facilities
Manager as per the Management Review which creates the
position of Property Manager reporting directly to the Chief
Administrative Officer; and
3 . That the appropriate staff be advised, FORTHWITH.
REPORT:
At its meeting of November 13 , 1995, Council passed the following
resolution:
"That Administrator' s Report ADMIN. 30-95 be received;
That the recommendations outlined in Report ADMIN. 30-95 and
elaborated on in the document entitled "Community Services
Review" be approved, effective January 1, 1996 ;
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That the Chief Administrative Officer make a status report to j
Council within 30 days after consultation with all department
heads and staff affected by the recommendations contained in
the report; and
That the status report specifically address the reporting
relationship of the Facilities Manager position. "
We are enclosing a report from the Treasurer addressing the issue
of the Facilities Manager reporting to that department . We believe
Council will find the comments of the Treasurer self-explanatory
and they are supported by the Chief Administrative Officer.
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ECYCLEOPIER
PAPER _ LE
THIS B PRIWEDCxl REGY-D PAPER
Numerous meetings have taken place with the affected departments
regarding the restructuring, and we are pleased to report that the
review has been well received by municipal staff and the
reorganization is proceeding quite well to the effective date of
January 1, 1996 . In some cases, the effective date could be moved
up so that the reporting structure in some divisions may take place
prior to January 1, 1996 .
Once the reorganization is in effect, we intend to review the
question of office space availability in the Municipal
Administrative Centre on a corporate basis and will be reporting
further to Council in this regard.
Respectfully submitted,
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W. H. Stockwell,
Chief Administrative Officer
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGT®N
Memorandum
To: Bill Stockwell, Chief Administrative Officer
From: Marie A. Marano, Treasurer
Date:
November 27, 1995
Subject:
Property Manager Reporting Relationship
Responding to the issue of the Property Manager reporting to the Treasurer, I would advise
that I concur with the recommendations in report ADMIN-30-95 for the following reasons;
1. The purchase and sale of land is not an accounting function, rather it relates more
to the Economic Development activity within the Municipality. With Economic
Development being the responsibility of the Chief Administrative Officer, this
appears to be a more closely related function. Ultimately any land related issues are
required to be reported through the Chief Administrative Officer to Council, and
having the direct reporting relationship would appear to be more effective.
2. The Auditor's recommendations were that any transactions having any financial
implications should be confirmed with the Treasurer. This has been responded to
by the Chief Administrative Officer in having the Treasurer present at all "in camera"
meetings during which these transactions are discussed and approved by Council.
3. The relationship to the Purchasing function is the same as that which exists with all
other departments and as such this division, regardless of where it reports, would be
obliged to adhere to the restrictions and guidelines for all purchases as identified in
the purchasing by-law.
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4. The Property Manager, having the most accurate knowledge of all the Municipal
Properties, would be required to work closely with the Economic Development
Officer regarding available development opportunities. As such the reporting
relationship identified in ADMIN-30-95 appears to streamline that function.
P as advise if you have any concerns with respect to the above. j
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