The URL can be used to link to this page

Home My WebLink AboutADMIN-11-94 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File # Date: JUNE 6, 1994 Res. # �a� _ > �®`l`-1 ADMIN-11-94 By-Law# Report#: File#: Subject: GRANT REQUEST FOR IMPROVEMENTS TO THE ORONO FAIR GROUNDS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ADMIN-11-94 be received; 2. THAT a grant request of $21,000 be approved for the Durham Central Agricultural Society for improvements to the Orono Fairgrounds; 3. THAT the required funds be withdrawn from unclassified administration account number 7007-X-298; and 4. THAT Mr. Jeff Davis Kinsmen Co-chair; Mr. Paul Morris, Rotary Co-chair and Ms. Joyce Boudreau, of the Durham Central Agricultural Society be advised of Council's decision. BACKGROUND AND COMMENT Clarington is scheduled to host the 1994 Ontario Rodeo Association Provincial Championships September 23, 24 and 25, 1994. The 1994 event is co-sponsored by the Kinsmen and Rotary Clubs of Bowmanville. This is the second consecutive year that the ORA has chosen Clarington as the site for their championships. Last year's event was held on a private farm and was successful in terms of both attendance and economic benefit to the community. Anticipating another successful event in 1994, the Kinsmen and Rotary Clubs approached municipal staff in March of this year asking for assistance in finding a location with facilities that could better accommodate the 1994 Championships. /2 PnrEn nE «E nis�aeurcocrr n[cvmso rnren ADMIN-11-94 Page 2 The Durham Central Agricultural Society has offered the use of Orono Fairgrounds for this year's championships. All parties involved agree that this is an attractive site however there is a problem with drainage that must be dealt with if the event is to occur. In a letter to the C.A.O. dated April 27, 1994, Mr. Jeff Davis, the Kinsmen Club Co-Chair of the event, outlined improvements, updates and repairs to the grounds totalling approximately $53,000. The C.A.O. and Director of Public Works met with the sponsoring groups and assessed the problem on site. The Director of Public Works estimates the cost for the purchase of 600 linear feet of 36" diameter steel culvert to be $21,000. The Kinsmen Club will provide all of the necessary labour, equipment and other materials to install the culvert. All parties agreed, conditional upon municipal funding and support from the service clubs, that the work could be completed to accommodate the ORA Provincial Championships. It was further agreed, that if the Municipality could cover the cost of the culvert that the service clubs could, through services-in-kind etc., accommodate the other updates and repairs needed to hold the event. The Durham Central Agricultural Society, in their 1994 grant request, included a capital component of $7,500. to begin work on the improvements and repairs to the fairgounds. The budget deliberations focused on maintaining the 1994 grant requests at the 1993 grant level and consequently the capital request was not granted. However, considering the potential economic spinoffs resulting from this capital contribution, Council may wish to consider utilizing the contingency fund to award the grant. A copy of the 1994 grant request is attached as "Schedule A" for information purposes. Approval of this grant request has a number of short and long term economic development benefits for the Municipality. Representatives of the Kinsmen and Rotary Clubs have indicated that with an attractive site like Orono Fairgrounds, there is a strong possibility that the Ontario Rodeo Association could enter into a contract with the Kinsmen and Rotary Clubs to hold the Championships in Clarington for the next 5 years. The Kinsmen Club estimated that approximately $240,000 was spent in the community for last year's championships including fuel purchases, accommodation, meals etc., in addition to the supplies purchased locally for the event. An upgraded facility at Orono Fairgrounds also means that our potential to attract future sporting events, championships etc. as an economic development strategy is enhanced. /3 ADMIN-11-94 Page 3 As the main purpose of this report is to provide support for improvements to the Orono Fairgrounds, we respectfully request that the recommendations contained in this report be approved. Respectfully submitted, Recommended for Presentation to Committee 4aAieMarano, Hons. B.Sc. W.H. Stockwell, C.A.O. Treasurer Walter Evans, P. Eng. Director of Public Works G� Todd Letts, W.B.A. Economic Development Officer Interested parties to be notified of Council and Committee's decision: I Jeff Davis, Kinsmen Co-chair Joyce Boudreau, Secretary General Manager Durham Central Agricultural Society Charterways P.O. Box 90, 2 PrincessStreet 80 Mearns Court Orono, Ontario Bowmanville, Ontario LOB 1M0 L1C 4A2 Paul Morris, Rotary Co-chair Morris Funeral Chapel Ltd. 4 Division Street Bowmanville, Ontario L1C 2Z1 I APPLICATION # MUNICIPALITY OF CLARINGTON 94-017 � . SUMMARY OF GRANT INFORMATION SCHEDULE A APPLICANT ORGANIZATION: DURHAM CENTRAL AGRICULTURAL SOCIETY CONTACT NAME JOYCE BOUDREAU, SECRETARY a. ADDRESS P.O. BOX 90, 2 PRINCESS STREET i TOWN/POSTAL CODE ORONO, LOB 1MO TELEPHONE # (905) 797-2962 DESCRIPTION OF PROGRAMS AND SERVICES THE DURHAM CENTRAL AGRICULTURAL SOCIETY OPERATES AS A NON-PROFIT ORGANIZATION AND THE OBJECTS OF THE SOCIETY ARE TO ENCOURAGE AN AWARENESS OF AGRICULTURE GENERALLY AND TO PROMOTE IMPROVEMENTS IN THE QUALITY OF LIFE OF PERSONS LIVING IN THE AGRICULTRUAL COMMUNITY BY HOSTING THE DURHAM CENTRAL FAIR. THE FAIR FEATURES COMPETITION AND EXHIBITS FOR THE GENERAL PUBLIC-THE FAIR HAS AN ANNUAL ATTENDANCE OF OVER 10,000 PEOPLE.THE SOCIETY CONSISTS OF OVER 200 VOLUNTEERS AND THE FAIR IS THE ONLY AGRICULTURAL FAIR IN THE MUNICIPALITY OF CLARINGTON. SERVICES PROVIDED BY THE SOCIETY INCLUDES THE FAIR AND EVENTS HELD AT THE FAIRGROUNDS WHICH ATTRACTS RESIDENTS AS WELL AS OTHERS FROM OUTSIDE OF THE MUNICIPALITY. THE SOCIETY ALSO SHARES OUR FACILITIES WITH THE MUNICIPALITY THROUGH THE PERMITTING OF THE BASEBALL FIELD AND ACCESS TO THE ORONO ARENA. SOME OF THE FUNDING MAY BE USED TO CREATE GREATER USE OF OUR FACILITIES TO THE PUBLIC. THE GRANTS RECIEVED FOR THE PAST TWO YEARS HAVE BEEN FOR PRIZE MONEY AND OPERATIONS — AGAIN,WE ARE ASKING FOR$7,500.00 TO BE APPROVED FOR PRIZE MONEY AND OPERATIONS AND WE ARE ASKING FOR AN ADDITIONAL$7,500.00 FOR CAPITAL IMPROVEM NTS TO THE FAQ G M _ INCLUDING FILLING DITCH IN NORTH END;TILE DRAINAGE AROUND THE MAIN EXHIBIT BUILDINGS;AND, UPGRADING OF EXISTING ELECTRICAL SERVICES'�`—"— REVENUE SOURCES 1993 1994 MUNICIPAL GRANT $ 7,500.00 $ 15,000.00 FEDERAL+ PROVINCIAL GRANTS 13,300,27 11,600.00 MEMBERSHIPS 2,300.00 2,300.00 FAIR REVENUE/DONATIONS 97,839.88 101,598.55 PREVIOUS YEARS SURPLUS/(DEFICIT) 6,053.18 2,401.45 TOTAL S 126,993.33 $ 132,900.00 EXPENDITURES 1993 1994 SALARIES/FULL-TIME $ 7,631.00 $ 7,700.00 SALARIES/PART-TIME 8,717.78 8,800.00 RENT 2,292.50 2,300.00 OFFICE SUPPLIES 2,721.52 3,000.00 TELEPHONE 313.51 350.00 r' ADVERTISING 2,880.72 3,000.00 MAINTENANCE 10,624.05 10,700.00 INSURANCE 2,795.00 _ 3,000.00 UTILITIES 2,168.20 2,500.00 OPERATIONAL EXPENSES 16,076.63 17,000.00 FAIR PRIZES 31,121.50 31,500.00 OTHER FAIR EXPENSES 37,249.46 40,000.00 I TOTAL S 124,591.88 $ 129,850.00 t REVENUE LESS EXPENSES S 2,401.45 $ 3,050.00 MUNICIPAL GRANT HISTORY: 1992 GRANT APPROVED 1993 GRANT APPROVED 1994 GRANT REQUESTED i. $ 8,500.00 $ 7,500.00 $ 15,000.00 7r; I I